Untitled

Student Handbook 2021 – 2022

Updated April 2021

TABLE OF CONTENTS

INTRODUCTION ................................................................................................................................. 2

BOUT ROSALIND FRANKLIN UNIVERSITY OF MEDICINE AND SCIENCE ................................................. 2

ISSION, VISION, CORE VALUES ..................................................................................................... 2

UNIVERSITY ADMINISTRATION .................................................................................................................. 4

POLICIES AND PROCEDURES

STUDENT CONDUCT POLICY

I. I

NTRODUCTION ..................................................................................................................... 7

II. G

ENERAL INFORMATION ....................................................................................................... 7

III. S

TUDENT RESPONSIBILITY ............................................................................................. 11

IV. S

TANDARDS OF STUDENT CONDUCT .............................................................................. 12

V. D

ISCIPLINARY ACTIONS ..................................................................................................... 15

VI. H

EARINGS ........................................................................................................................ 17

VII. APPEALS ...................................................................................................................... 20

CAMPUS LIFE

I. A

LCOHOL AND/OR DRUG USE ................................................................................................. 21

II. B

OXER LIBRARY RULES AND REGULATIONS........................................................................ 25

III. B

OXER LIBRARY FINES POLICY .......................................................................................... 26

IV. C

OMPUTER PORNOGRAPHY ........................................................................................... 27

V. C

OMMUNICATION METHODS .............................................................................................. 27

VI. EMAIL DISTRIBUTION LISTS ............................................................................................ 28

VII. E

MERGENCY TEXT MESSAGING SYSTEM ........................................................................ 29

VIII. H

OLIDAY POLICY .......................................................................................................... 29

IX. E

XCUSED ABSENCE DUE TO RELIGIOUS OBSERVANCE..................................................... 29

X. IDENTIFICATION CARD AND COPY CARD POLICIES ........................................................... 30

XI. JEANNE CLERY ACT ...................................................................................................... 32

Student Handbook 2021 – 2022

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XII. KEY CONTROL AND ACCESS ............................................................................................. 33

XIII. L

OCKER POLICY........................................................................................................... 34

XIV. P

ARKING ..................................................................................................................... 35

XV. S

OLICITATION ................................................................................................................... 38

XVI. S

TUDENT MISTREATMENT STATEMENT.............................................................................. 39

XVII. R

FUMS TOBACCO SMOKE-FREE POLICY ........................................................................ 39

EQUAL OPPORTUNITY POLICY (Non-discrimination Policy)

I. I

NTRODUCTION AND PURPOSE ........................................................................................... 41

II. C

ANCELLATION ........................................................................................................................... 41

III. S

COPE AND APPLICABILITY......................................................................................................... 42

IV. P

OLICY STATEMENTS ............................................................................................................ 42

V. D

EFINITIONS ......................................................................................................................... 43

VI. P

OINT OF CONTACT .............................................................................................................. 45

TITLE IX POLICY: DISCRIMINATION BASED ON SEX

I. P

URPOSE .............................................................................................................................. 46

II. S

COPE .................................................................................................................................. 46

III. P

OLICY STATEMENT ......................................................................................................... 46

IV. D

ESIGNATION OF TITLE IX COORDINATOR .......................................................................... 47

V. N

OTIFICATIONS ABOUT POLICY AND TITLE IX COORDINATOR .................................................... 47

VI. E

XAMPLES OF SPECIFIC PROHIBITIONS ..................................................................................... 47

VII. DEFINITIONS ..................................................................................................................... 48

VIII. A

SSESSMENT AND COORDINATION TEAM…………………………………………………………………….50

IX. R

EPORTING ..................................................................................................................... 50

X. PRIMARY OVERSIGHT ........................................................................................................... 51

XI. S

UPPORTIVE MEASURES .................................................................................................. 51

XII. A

PPLICABLE PROCESS……………………………………………………………………………52

XIII. P

RIVACY AND CONFIDENTIALTY…………………………………………………………………………………54

XIV. E

DUCATION AND TRAINING……………………………………………………………………………………….55

XV. R

EFERENCES AND RELATED POLICIES……………………………………………………………………….55

XVI. P

OINTS OF CONTACT………………………………………………………………………………………………55

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STUDENT EMPLOYMENT AT CLINICAL OR EXPERIEMENTAL TRAINING SITES

I. B

ACKGROUND ....................................................................................................................... 55

II. G

OALS .................................................................................................................................. 56

III. P

OLICY ............................................................................................................................ 56

INFORMATION TECHNOLOGY SERVICES: PRINCIPLES AND POLICIES

I. O

VERVIEW ................................................................................................................................. 56

II. IT S

ECURITY POLICY ......................................................................................................... 57

III. E

ND USER ACCOUNT POLICY……………………………………………………………………………………..58

IV. N

ETW ORK PASSW ORD POLICY .............................................................................................. 58

V. U

SER ACCESS POLICY .......................................................................................................... 59

VI. DMCA E

NFORCEMENT POLICY ......................................................................................... 60

VII. P

ORTABLE DEVICE POLICY .................................................................................................... 61

VIII. A

CCEPTABLE ENCRYPTION POLICY .................................................................................... 62

IX. I

NFORMATION SENSITIVITY POLICY .................................................................................... 62

X. I

NFORMATION SECURITY INCIDENT RESPONSE POLICY ........................................................ 64

XI. W

IRELESS NETWORKING POLICY ....................................................................................... 64

XII. P

OINT(S) OF CONTACT ...................................................................................................... 66

MISSING PERSON POLICY

I. P

URPOSE .............................................................................................................................. 66

II. P

ROCEDURES FOR DESIGNATION OF EMERGENCY CONTACT INFORMATION ............................ 66

III. R

EPORTING A MISSING PERSON ................................................................................................. 67

IV. C

AMPUS AND COMMUNICATIONS REGARDING MISSING STUDENTS ............................................ 67

STUDENT TRAVEL POLICY

I. I

NTRODUCTION AND PURPOSE ............................................................................................... 68

II. SCOPE AND APPLICABILITY .................................................................................................... 68

III. P

OLICY STATEMENTS .................................................................................................................. 68

IV. D

EFINITIONS .......................................................................................................................... 68

V. P

ROCEDURES ................................................................................................................... 69

VI. P

OINTS OF CONTACT ......................................................................................................... 73

Student Handbook 2021 – 2022

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STUDENT HEALTH AND WELL-BEING

I. A

CCOMODATIONS AND STUDENT DISABILITY ........................................................................ 75

II. E

XPOSURE INCIDENTS ............................................................................................................ 78

III. I

MMUNIZATION REQUIREMENTS AND RESOURCES .................................................................... 79

IV. I

NSURANCE (HEALTH, DENTAL, VISION, DISABILITY AND MALPRACTICE) ..................................... 85

EALTH INSURANCE ............................................................................................................ 85

ENTAL AND VISION INSURANCE .......................................................................................... 85

ISABILITY INSURANCE .................................................................................................... 86

ALPRACTICE INSURANCE ................................................................................................ 86

POLICIES AND GUIDELINES FOR STUDENT ORGANIZATIONS, ACTIVITIES AND

sponsored events.

13.

Violation of Local, State or Federal Law

All actions occurring on or off university premises that would constitute a

violation of local, state, or federal law.

14.

Violation of Professional Standards

Any conduct which violates any commonly recognized or generally accepted

professional standards (as defined by the student‘s college) including, but not

limited to, unacceptable conduct in clinical, practicum, or off-campus training.

V. DISCIPLINARY ACTIONS

General

Sanctions recommended by the SAJC are forwarded to the Associate Vice

President for Student Affairs. For behavioral offenses, the Associate Vice President

for Student Affairs has discretionary authority to institute sanctions up to and

including Restitution and Fines whether or not a hearing is warranted. All

academic integrity recommendations and any sanctions including University

Probation and beyond will be referred to the college Dean or his/her designee.

Students who violate the University‘s Standards of Student Conduct may be

subject to one or more of the following sanctions listed below.

Warning

A written warning is an official notice to the student that his/her behavior has

violated the Standards of Student Conduct. A letter of warning serves as a

notification to the student that further misconduct could result in additional

disciplinary action.

Developmental Sanction

An assigned task or tasks intended to involve the student in a positive learning

experience appropriate to the violation. Sanctions of this type include, but are

not limited to, service to the community, involvement with a university program

or committee (e.g. student leadership training, alcohol education seminar, ethics

training workshop), or a writing assignment.

Mandated Counseling and/or Training

A requirement that a student participate in personal counseling or training

sessions. These sessions may be provided by either the Student Counseling

Service or by a non-university affiliated counselor of the student's choosing,

but should be outlined by the requirement description. The student can

facilitate communication between the counselor and Associate Vice President

for Student Affairs when appropriate. Any communications of this sort will not

occur without the student‘s prior written consent. The number of counseling

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sessions in which the student participates may be predetermined via sanction

or may be at the discretion of the student's counselor. Any payment for

sessions held outside of the Student Counseling Center will be the student‘s

responsibility.

Restitution and Fines

A payment required to obtain reimbursement for costs associated with or

resulting from damage, destruction, loss or theft of property belonging to the

university and/or others or increased maintenance or repair costs for the

university and/or others. In the case of injury to any person, payment of all

medical, hospital and other expenses of the injured person may be required.

Proof of full payment shall be required to fulfill the sanction and failure to make

payment may result in further disciplinary action.

University Probation

University probation is a formal notice to the student that his/her behavior is

unacceptable within the university community. University probation requires

that the student demonstrates during the probationary period that he/she is

capable of functioning in a way which does not violate the Standards of

Student Conduct. University probation covers a specified period and includes

stated requirements. At the end of the specified period, a determination will

be made as to whether the student has met the stated requirements or

should be subject to further disciplinary action due to failure to meet those

requirements. The terms of the probation may include any or all of the

following: a requirement that the student report regularly to a member of the

administration or faculty; a restriction on participation in co- curricular student

activities; a denial of access to university facilities and grounds; or the

imposition of other appropriate conditions. A member of the faculty or

administration may be named to supervise the terms of the probation. If the

student violates the terms of probation, the responsible committee will meet

to impose further disciplinary action, which could include an extension of the

probation. The responsible committee may also choose to outline, in the

letter describing the details of the probation, the consequences for non-

compliance. Probation will be noted on the disciplinary record and may be

noted on the transcript.

Administrative Leave of Absence

Exclusion from academic coursework at RFUMS for a specified period. A

student may be required to fulfill one or more conditions during the Leave of

Absence in order to be afforded the privilege of re-entering coursework at the

specified date or upon meeting the specified conditions of the leave. Some

students on Leave of Absence may be afforded some privileges of enrolled

students excluding participation in coursework.

Suspension

Exclusion from RFUMS for a specified period. A student may be required to

fulfill one or more conditions during his/her suspension in order to be

readmitted. This action may also include the suspension of graduation

privileges and the issuance of diplomas. The student has the right to re- enter

the university or to have his/her privileges reinstated after the specified period

only if he/she provides the required verification that the conditions of

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suspension, if any, have been met. In those circumstances, the student need

not re-apply for admission unless otherwise stated as a term for the

suspension. The suspension will be noted on the student‘s disciplinary record

and may be noted on the student's transcript at the discretion of the

responsible committee.

Expulsion

Permanent exclusion from the university as a whole and termination of all rights

and privileges associated with student status. The student shall not be re-

admitted to any college of RFUMS. This action may include the cancellation of

graduation privileges and the withdrawal of, or refusal to award, diplomas.

Expulsion will be noted permanently on the student's transcript and disciplinary

record.

Students in Campus Housing

In addition to the disciplinary actions listed above, students living in campus

housing facilities may be subject to Contract Action as defined by the

Student Housing Contract.

Student Organizations

In addition to the disciplinary sanctions listed, student organizations may be

subject to sanctions in accordance with the Student Leadership Handbook.

Records Encumbrance

The Associate Vice President for Student Affairs may encumber student records

until the student has successfully complied with and completed all requirements

stated in the written notice containing the hearing outcome and the disciplinary

sanctions imposed. In addition, student records may be encumbered for failure to

cooperate with the student disciplinary procedures.

Interim Measures

In cases involving violence, the Associate Vice President for Student Affairs may

impose interim measures while the complaint is pending to ensure the well-being of

the parties involved in the complaint and the university at large.

VI. HEARINGS

The Associate Vice President for Student Affairs has sole discretion in determining

whether a hearing is warranted and he/she will initiate proceedings by notifying the

complainant and respondent and by naming the Hearing Officer.

Decorum

The Hearing Officer is responsible for maintaining an orderly, fair,

and respectful hearing.

The Hearing Officer has broad authority to respond to disruptive or

harassing behaviors, including adjourning the hearing or excluding the

offending person.

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Record of Hearing

Complaints, conferences, and hearings are closed to the public. Parties

may be accompanied by guests upon prior request and approval of the

Hearing Officer but they shall not be permitted to take part in the

proceedings.

No cameras or personal recording devices, other than that used at the

discretion of the Hearing Officer to keep an official record of the hearing,

will be permitted in the hearing room.

A copy of the correspondence, the complaint, and response, the

exhibits presented at the hearing and the Hearing Board disposition

shall be maintained in a file in the Division of Student Affairs and

Inclusion.

Appearance

If the accused student does not appear in person at the hearing, the Board

may elect to either vote to suspend the accused student until a hearing is

held; or vote to proceed with the hearing in the absence of the student.

A student choosing not to appear may provide the Board with

a written signed statement.

Standard of Proof

To establish that an accused student violated the Student Conduct Policy, a majority

of the Hearing Board must conclude that it is more likely than not that the student

committed the violation.

Case Presentation

The party(ies) is/are expected to be prepared for a clear and complete, yet

economical, presentation of their cases.

The Hearing Officer may impose reasonable time limits on any phase of the

proceedings.

Evidence

Each party may offer reliable information relevant to the issue and may

object to the information offered by the other party.

It is at the discretion of the Hearing Officer and the Board to determine

what information should fairly be included or excluded.

The party(ies) may also introduce relevant written documents, objects,

films, or other materials as exhibits. Each party is responsible for bringing

copies of written materials in sufficient number for distribution to Board

members and the opposing party at the hearing.

Party(ies) should offer witness(es) in person whenever possible.

Each party is responsible for getting their own witness(es) to the

hearing.

If reasonable efforts to accommodate the schedules are not

successful, the unavailability of a witness is not grounds for

postponement of the hearing.

If an important witness prefers not to testify, the party(ies) may ask the

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Hearing Officer to assist in encouraging the witness to testify.

When necessary, witness(es) may present information by

telephone or written statement.

After a party‘s witness presents information, the other party may

ask questions, and then Hearing Board members may ask

questions.

In cases involving sexual harassment or violence, questions of the

complainant and accused may be posed through the Hearing

Officer.

The Hearing Officer may exclude witness(es) from those parts of the hearing in which they

do not testify. However, the individual who is the complaining witness for the university in

a hearing involving a charge of physical aggression/harassment or sexual

assault/harassment will have the right to be present in the hearing room throughout the

proceedings, not including the deliberative session. Such a witness may also be

accompanied by a support person in a non-participatory role.

Hearing Board Membership

Each Hearing Board is constituted by previously chosen and trained

members of the SAJC.

At least five members will hear each case with representation from each of

the university‘s colleges.

The Hearing Board will always include faculty from the program or school

of the accused.

Each Hearing Board will consist of both faculty and students.

Upon request of the Associate Vice President for Student Affairs and/or

University Legal Counsel will serve as a non- voting member of the

Hearing Committee and may attend all proceedings to provide

counsel.

Hearing Board Deliberations and Decision

At the end of the hearing, the Hearing Board will deliberate in closed session.

The Hearing Officer, Hearing Board members, as well as legal counsel to the

Hearing Board, may attend.

The decision of the Hearing Board is more than determining responsibility;

it is one of assessing the qualifications of the accused student (if

determined responsible for the conduct) for continuing membership in the

university community in light of the individual‘s record of conduct and

responsiveness to opportunities, advice, and counsel.

The Board determines the issues based on the information presented by the

parties at the hearing and determines whether the Complainant

persuaded them that the accused student violated specified provisions of

the Student Conduct Policy.

The Hearing Board must be prepared to make a judgment based on the

information provided even if it is not complete.

The Board may consult with the Associate Vice President for Student Affairs

as needed regarding policy and procedure.

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Hearing Board Voting

Each panel member will vote on whether or not the accused student is

responsible for violating the Student Conduct Policy for each alleged charge.

To establish that an accused student violated the Student Conduct Policy,

a majority of the Hearing Board must conclude that it is more likely than

not that the student committed the violation. A majority vote of Hearing

Board members is required to find a violation.

If an accused student is found responsible for one or more items, the

Hearing Board will next vote on sanctions, as listed in the Student Conduct

Policy.

The Hearing Board‘s decision will be communicated in writing by the Hearing

Officer to the Associate Vice President for Student Affairs and then to the

Dean‘s designee no later than ten (10) business days following the hearing.

No one participating in the deliberations will give any party verbal

information about the decision or the deliberations.

Notice of Outcome

Decisions regarding the outcome of a complaint will be communicated to the

respondent no later than 60 days following from the date of the complaint. In

situations warranting special time considerations, this timeframe may be extended.

Outcomes will be communicated via writing by either the Associate Vice President

for Student Affairs or Dean of the School (or their designee) whichever has

appropriate authority. In cases involving harassment or violence, both the

respondent and complainant will be informed of the outcomes of the hearing to the

extent that the outcomes directly impact the complainant.

VII. APPEALS

A student who wishes to file an appeal must do so in writing and deliver that appeal to

the Provost within ten (10) business days of the date the student received the written

notice of decision and sanction. Correspondence or communication that does not

meet these requirements is not considered an appeal in accordance with this

provision. In cases involving sexual violence/harassment, both the complainant and

the respondent have an equal right to appeal.

Grounds for Appeal

An appeal may only be based on one or more of the following grounds: (1)

procedural error that adversely affected the fairness or reliability of the process;

(2) newly discovered information that could affect the outcome (note: “newly

discovered information” means information that was both not previously

discovered and could not have been discovered even if the student had exercised

due diligence); and (3) the level of sanction is grossly disproportionate to the

misconduct and its surrounding circumstances. The appeal must specifically

indicate the ground(s) for appeal and include sufficient information to enable the

Provost to review and decide the matter.

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Authority of Provost

Upon receipt of an appeal that fulfills the requirements of this section, the Provost

(or their designee) will review the appeal and may gather and consider any

available information that the Provost deems to be relevant to the ground(s) for

appeal. The Provost will make a determination on the appeal normally within ten

(10) business days of the date the appeal was delivered to the Provost.

The Provost (or their designee) may act as follows:

If the Provost determines that there actually was a procedural error that

could have affected the fairness or reliability of the process, then the

Provost will refer the matter to the Associate Vice President for Student

Affairs or cognizant Dean (or designee) to implement a process that is

free from that procedural error. If the procedural error relates to the

Hearing Board process, then resolution may require a new Hearing Board

or require the prior Hearing Board to reconvene.

If the Provost determines that there is newly discovered information that

could affect the outcome, then the Provost will refer the matter to the

Associate Vice President for Student Affairs or cognizant Dean (or

designee) to consider that new information at the proper stage.

Normally, this would involve the Hearing Board reconvening to consider

the additional information.

If the Provost determines that the level of sanction is grossly

disproportionate to the misconduct and its surrounding circumstances,

then the Provost may adjust the level of sanction as deemed just.

If the Provost determines that 1, 2, or 3 is not appropriate, no

corrective action is needed.

CAMPUS LIFE

I. ALCOHOL AND/OR DRUG USE

Introduction and Purpose

Rosalind Franklin University of Medicine and Science recognizes the serious

problems that alcohol and other drug abuse, impairment, and dependency

cause in our society and specifically within the healthcare environment. The

university supports the efforts of students with alcohol or drug problems to

receive assistance and, wear necessary, treatment for these problems.

The general goals of this policy are to:

Reduce and prevent the occurrence of alcohol and other drug problems

among students by providing structure and assistance to students with

alcohol or other drug problems.

Provide assistance in a way that protects the rights of the

impaired students to receive treatment in strictest confidence.

Afford students who successfully manage their alcohol or drug

problems the opportunity to continue their education without stigma

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or penalty.

Protect society from harm that impaired students may cause.

Cancellation

Not applicable.

Scope and Applicability

This policy shall apply to all students in any academic program at Rosalind

Franklin University of Medicine and Science.

Policy Statements

Statement on Controlled Substances

Rosalind Franklin University of Medicine and Science strictly prohibits

the possession, use, manufacture, or distribution of illicit drugs on

university premises or as part of any university activity,This includes off-

site students, including, off campus or at clinical environments. Likewise,

the university restricts the legal consumption of alcohol to authorized

events and approved student housing only. (See Housing Contract and

University Alcohol Policy) The university may in its discretion take

appropriate disciplinary action up to and including expulsion against

students found in violation of the above rules.

In accordance with the Drug-Free Workplace Act of 1988 and the Drug-Free

Schools and Communities Act Amendments of 1989, the following

information serves as a notification to RFUMS students that the university

Drug and Alcohol policies comply with Federal Law. Though the State of

Illinois legalized recreational marijuana in January 2020, Federal Law still

prohibits the use and possession of marijuana which is applicable to

RFUMS.

Students suspected of being under the influence of marijuana and/or have

positive marijuana metabolites result in a routine or mandatory alcohol or

drug test will be considered in violation of the University’s Drug and Alcohol

Policy.

Federal law does not recognize medical use of marijuana, and use of

medical marijuana is also prohibited in the Drug-Free Schools and

Communities Act Amendments of 1989.

Dilute negative results on any alcohol or drug test may result in a

requirement to repeat the test as determined by the Associate Vice

President for Student (AVPSA).

Students may not grow or possess marijuana plants in University Housing

or the Woodlands on Green Bay. This applies even where a person is a

medical marijuana cardholder or has authorization from any state to use or

possess medical marijuana.

Statement on Routine Drug Testing:

Students may be required to submit routine drug tests as required by their

school/college or to participate in certain clinical rotations.

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Students who are required to submit a routine drug test will be notified by

their program at least 10 days prior to the required test by their program or

their designee.

Students will be sent directions to complete the drug test through the

University’s third party vendor, Castlebranch, unless otherwise instructed

and required by a clinical site.

Castlebranch will review the results of the alcohol or drug test and send to

their Medical Review Officer (MRO) if the test is positive. The MRO will

contact the student and allow the student three business days to respond to

the MRO and provide additional information to be considered (prescription

medication, etc). If the student fails to interact with the MRO, or the final

results after MRO review are positive, the results will be sent to the Case

Manager at the Health Clinics. The Case Manager at the Health Clinics will

review the information from Castlebranch, interact with the student as

necessary, and send final results to the AVPSA.

Upon receipt of the final results, any student who’s final results are positive

are in violation of the University’s Alcohol and Drug policy and will result in a

review for Student Code of Conduct procedures and notification to the

student’s program of failure to comply with the University Alcohol and Drug

policy.

Statement on Mandatory Drug Testing

Any student suspected of being under the influence of any unauthorized

alcoholic beverage or drugs may be required to complete a 10 panel

drug test or alcohol test at a predetermined interval determined by the

university.

Any student who refuses to be medically evaluated or to release the

results of such evaluation to the university will be relieved from

duty,placed on involuntary Leave of Absence, and will be subject to

disciplinary action up to and including expulsion.

Any student tested for drugs or alcohol and the results indicate a

violation of the above stated policy may be subject to appropriate

disciplinary action up to and including expulsion in accordance with the

Student Code of Conduct and the policies of the appropriate School.

One possible outcome from disciplinary review is referral for chemical

dependency evaluation,requiring student will to be placed on leave until

he/she has successfully completed the evaluation and any treatment or

rehabilitation recommendations in the evaluation.

All costs associated with drug testing are the responsibility of the

enrolled student. The notification, type of test, company,

locations, and required date and time to complete the drug test

will be provided to the student.

Reports of suspicion of being under the influence of an unauthorized

alcoholic beverage or drug should be submitted to the AVPSA immediately).

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The AVPSA will review the submitted report, and will make a determination

as to whether a mandatory alcohol or drug test is warranted.

The AVPSA will provide the student a written or emailed directive to

complete the mandatory alcohol or drug test through the student’s

Castlebranch account and notify the case manager at the RFU Health

Clinics. Directions will be provided to the student as well as a timeline for

when the test must be completed. All costs associated will be the

responsibility of the student.

Castlebranch will review the results of the alcohol or drug test and send to

their Medical Review Officer (MRO) if the test is positive. The MRO will

contact the student and allow the student three business days to respond to

the MRO and provide additional information to be considered (prescription

medication, etc). If the student fails to interact with the MRO, or the final

results after MRO review are positive, the results will be sent to the Case

Manager at the Health Clinics.The Case Manager at the Health Clinics will

review the information from Castlebranch, interact with the student as

necessary, and send final results to the AVPSA.

Upon receipt of the final results, any student whose final results are positive

are in violation of the University’s Alcohol and Drug policy and will result in a

review for Student Code of Conduct judiciary action.

Statement on Student Impairment and Rehabilitation

Students seeking treatment for substance abuse or addiction may do so

confidentially through the Student Counseling center by calling

847.578.8723 or may seek support from the Division of Student Affairs

and Inclusion at 847.578.8354. Treatment at the Student Counseling

Center is free of charge. Students will be referred directly to community

providers for evaluation and long term treatment/rehabilitation for

substance abuse or impairment. The cost for external evaluation and

care will be the responsibility of the student.

Any student seeking treatment for substance abuse may be afforded a

Medical Leave of Absence as appropriate from their school and may

seek support for that process from the Associate

Vice President for

Student Affairs in Student Affairs and Inclusion.

Student academic standing at the end of the most recently completed

quarter before entering treatment will be preserved while the student

is on a leave-of-absence for approved drug/alcohol rehabilitation

therapy. If the student is academically ineligible to continue in the

curriculum, participation in treatment/LOA will not preclude

administrative action for dismissal.

Students opting to remain active and not take a Leave of

Absence will be accountable for any and all of the above

behavior and academic standards.

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Points of Contact

Vice President for Student Success and Inclusion

Associate Vice President for Student Affairs

References and Related Policies

Alcohol Policy at University Events

Alcohol for Student Sponsored Events, Student Leadership Handbook

Student Code of Conduct

Student Housing Contract Book, Resident Conduct

www.ilga.gov for Illinois Law

Drug-Free Workplace Act of 1988

Drug-Free Schools and Communities Act Amendments of 1989

II. BOXER LIBRARY RULES AND REGULATIONS

Take personal belongings with you

Personal items are not to be used to reserve library space. Items left

unattended for more than 1 hour may be confiscated by library staff. The

library is not responsible for lost or stolen items.

Throw away your trash

Help us prevent pests.

Learning Commons

The Learning Commons is for collaborative work. Moderate levels of talking are

allowed. Please see posted signage for further details.

Quiet Study Area

The Quiet Study Area is for quiet study Please keep your voice to a whisper when

passing through this area. The silent study rooms within the Quiet Study Area are

intended to be silent.

Silent Study Area

The Silent Study Rooms are for silent study. Talking and whispering are not allowed in

these areas.

Collaborative study spaces and small group rooms are intended for group use

Individual use is possible in some instances, but group use has priority. Please see

the signs posted in collaborative study spaces for further details.

Whiteboards

Whiteboards are not to be used as a “door” or privacy shield to close off

collaborative study spaces.

Return furniture to its original location

If you move a piece of furniture, please put it back where you found it. Please do

not move non-mobile furniture (large chairs, study carrels, etc.).

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Talking on cell phones is prohibited in study areas

Please be considerate of others studying around you and restrict phone conversations

to common areas.

Do not take printer paper

Taking paper from the multi-function printer devices in the library is theft. If you

need paper, please ask at the Circulation Desk or look for the scratch paper

boxes near the printing area.

Two-Special rules to minimize the spread of COVID-19

• Masks are to be worn at all times.

• If you do have to eat, please minimize the amount of time you are not wearing a

mask.

• Do not move the furniture; it has been positioned to enforce social distancing.

• Please leave and take your things when the areas are being cleaned.

• Do not study in groups.

• When you come into the library, pick up a table tent to mark the area you are

going to study. Once you are done studying, leave the table tent which lets

facilities know the area which needs to be cleaned. Using this process

minimizes the disruptions due to cleaning.

Please be considerate when using the library. Compliance with these rules and

regulations will help make the library environment a pleasant and productive place for

all. Failure to comply with these rules and regulations may result in referral to Student

Affairs. Should you have any concerns or questions, please feel free to contact:

Bonnie Watterson, Administrative Director

bonnie.watterson@rosalindfranklin.edu, ext. 7902

Charlotte Beyer, Library Director charlotte.beyer@rosalindfranklin.edu,

ex 7901.

Library rules and regulations are subject to change at any time without notice.

III.

OXER

IBRARY

INES

OLICY

Fines Structure:

Reserve Items

For Reserve Collection items, including texts and anatomical models,

$1.00 for every five (5) minutes overdue up to the replacement value of

the item (if lost) which includes the cost of the item plus and additional

$15.00 processing fee.

For six (6) hour loan items (headphones, USB keyboard, mouse,

etc.), $1.00 is charged for every five minutes overdue up to the

replacement value of the item (if lost) which includes the cost of the

item plus an additional $15.00 processing fee.

For 24-hour loan items (dry erase board markers/eraser packs,

power strips, etc.), $5.00 is charged per day overdue up to the

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replacement value of the item (if lost) which includes the cost of

the item plus a an additional $15.00 processing fee.

Circulating Items

For seven (7) day loan items (bound print journals), $5.00 is charged per

day overdue up to the replacement value of the item (if lost).

For fourteen (14) day loan items (monographs and other circulating

items), $1.00 is charged per day overdue up to the replacement value of

the item (if lost).

*Replacement charges include current retail cost of item or book title, plus a non-

refundable $15 processing fee. For example if a textbook cost $75.00, the patron will

be charged $90.00 which reflects the cost of te item $75.00 plus the $15.00

processing fee.

If a patron fails to return/pay for lost items or if there are repeat offenses,

suspension of library privileges may occur. In other words, the patron would lose

the ability to check out items at the Circulation Desk such as textbooks, journals,

anatomical models, and chargers, as well as the ability to reserve the

Presentation Practice Room for group study.

“Lost” items are defined as materials which are not returned within 5 days.

Once an item is considered “lost” the patron’s account will be charged the

replacement cost and a non-refundable $15.00 processing fee for each item.

If a patron fails to return/pay for a lost item, library privileges may be

suspended.

Library fees for lost or damaged items in the process of being replaced will

be charged to the patron’s account, even if “lost” materials are subsequently

returned.

For more information, please see the library Circulation Policy, available on InSite

IV.

OMPUTER

ORNOGRAPHY

It is contrary to RFUMS policies to download, transmit via email, or intentionally

display pornographic material on any university-owned computer, any computer that

is on university grounds, and/or any computer connected to the RFUMS network. This

policy statement is not intended to constrain or inhibit any legitimate academic activity.

V. COMMUNICATION METHODS

University Officials will utilize official student records to obtain contact information to

notify students of university business. University email accounts, student local

addresses, and current student phone numbers will be utilized for this communication. It

is the responsibility of all students to notify the Registrar‘s Office of any changes in

their contact information and to manage communication from the university

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appropriately.

VI. EMAIL DISTRIBUTION LISTS

As student leadership turnover occurs, the Office of Campus Life will arrange access to

appropriate email distribution lists for specified student leaders through the student

organization‘s school email.

Types of Lists

ALLSTUDENTS (no access directly by student organization or classes)

All Student Council Executive Council members

Student organization/class email address (assigned to the president or

designee)

Class Officer email accounts may access lists that pertain to their respective

schools/classes.

Criteria:

The criteria for what type of information may be sent via email distribution lists will

be established (and modified, as necessary) by student leaders. Per student

leaders (4/29/04), information on the following subjects is approved to be sent to

students via email distribution lists:

Official school events (e.g., meetings or other events sponsored by

recognized student organizations or academic classes)

Information related to the curriculum (e.g., available elective, distribution of old

exams, review sessions, etc.)

Information on all other subjects is not approved for distribution via email

distribution lists. This includes but is not limited to:

Housing information (e.g., sublets, housing sought, etc.)

Sales of personal belongings, including furnishings, books, or course-

related equipment

Advertising of goods or services from private vendors

Promoting events other than official school events procedure

Offers of employment or solicitations for employment opportunities

Authorized student leaders may send messages on approved subjects only (as

noted above) to the Google Group or Engage Membership to which they have

access to through each organizations official email address.

Student leaders not exercising appropriate judgment in their usage of email

distribution lists will be subject to revocation of access or other appropriate

disciplinary measures.

Note: Students wishing to send a message to the FACULTY or EMPLOYEES lists

may request to do so through the Office of Student Life per the established Email

Distribution List Policy.

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VII. EMERGENCY TEXT MESSAGING SYSTEM (RFU ALERTS)

We use this system* to alert all members of the university as well as a few outside

agencies in the event of an emergency or disaster taking place on campus. This

system is also used to alert everyone if the university is closed due to snow or other

conditions. The links below will take you to the location of the sign up on our

webpage. Click on Sign up and enter your information. After you submit your

information you will be sent a code as a text message that you will need to enter into

the page that pops up after you submit your information (make sure you have cell

phone reception during the sign-up process). Once you enter that code your phone

will be registered and ready to receive any texts from our system (no spam texts will

be received). If you have any questions or trouble please email Ramone Jones at

ramone.jones@rosalindfranklin.edu.

Sign-up links

https://rosalindfranklin.omnilert.net/subscriber.php

(click sign-up in the upper right-hand corner and follow the instructions)

*We also utilize overhead paging (available in Main Campus buildings including

Student Housing) and for certain emergencies we can use our outdoor siren and

P.A. system.

VIII. HOLIDAY POLICY

No academic events are to be scheduled at the main campus during university-

recognized holidays.

IX. EXCUSED ABSENCE DUE TO RELIGIOUS OBSERVANCE

Introduction and Purpose

In accordance with the University's mission and values faculty members are

expected to make reasonable accommodations for students who cannot engage in

an academic requirement on the scheduled date due to a religious observance.

Scope and Applicability

This policy applies to all official academic requirements at Rosalind Franklin University.

Courses provided at an affiliate site with scheduling under the purview of a clinical

partner may be exempted from this policy at the discretion of the academic program.

Policy Statements

Rosalind Franklin University provides reasonable accommodations to students upon

request to observe religious holidays.

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Procedures

• Faculty should include instructions regarding their own procedures in keeping

with this policy on these matters in course syllabi.

• Students must inform instructors of any conflicts within the first two weeks of a

course/assignment, or as soon as possible after the requirement is announced

(whichever is earliest).

Examples of suitable arrangements for exams that conflict with a religious holiday may

include: (1) creating a course policy in which any student may choose to drop an exam

or assignment score for any accepted reason, specifically including religious holiday

observance as one of those reasons; (2) providing the opportunity for a makeup exam

or an equivalent assignment; and (3) allowing extra-credit assignments to substitute for

missed class work. Alternate arrangements may vary by course depending upon

factors such as the size of the class, nature of the course content, and mode of

instruction.

Faculty are encouraged to reference the provided multicultural/interfaith holiday

calendar for guidance in scheduling and reminded that observance of religious

customs and norms vary by individual.

The staff of the office of diversity and inclusion are available for consultation

regarding these decisions and arrangements for both students and faculty.

All faculty and staff are encouraged to engage in the thoughtful consideration of

requests for absence due to religious observance in recognition of the value of

diversity at RFUMS and the commitment to an intentionally inclusive environment.

Students are reminded that engagement in clinical instruction necessarily is

coordinated with off-campus affiliates and excuses may be managed within the

confines of that partnership.

Points of Contact

Division of Student Affairs and Inclusion (847) 578-8354

X. IDENTIFICATION CARD (ID) AND COPY CARD POLICIES

ID cards are issued to enhance the security on the RFUMS campus. ID cards

should be worn at all times and their functionality maintained in order to fulfill the

objectives of this policy. The university is not responsible for any loss, or expense

resulting from the loss, theft, or misuse of the ID Card. Students who graduate may

keep their ID card. Students who withdraw, or are dismissed must turn in their ID to

Campus Safety upon leaving the university. ID Cards will be forfeited and

surrendered to Campus Safety if there is any evidence of tampering, fraud, abuse

or other improper use that jeopardizes this policy.

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Definitions:

ID Card

Identification card that is issued to students, faculty and staff for the purpose of

entering the building, and paying for printing and copying.

Procedures

Faculty and staff will be issued an ID card once their employment status is

reflected in the employee database that is maintained by the Human

Resources Department.

Students will be issued an ID card after they have enrolled for classes and

attended orientation. (Issuance of an ID card may vary depending on

individual situations.)

Every ID card is programmed to provide general access to the buildings. Anyone

requiring greater access (e.g. lab facilities) will need to provide written approval

from their department Chair or supervisor. Campus Safety will update the card as

required.

When an employee leaves the university as the result of retiring, quitting, or

termination, the ID card must be turned in to Human Resources. Human

Resources will then return the card to Campus Safety. Students who

graduate from the university may keep their ID card. Students who withdraw

or are dismissed must turn the ID in to either Campus Safety or their

respective Student Affairs.

The university is not responsible for any loss or expense resulting from the

loss, theft, or misuse of the ID Card. Lost or stolen cards must be reported

promptly to Campus Safety. Once reported the card will be de-activated.

Replacement cards are available in L.372, Campus Safety. A replacement fee

of $10 will be charged before the new card is issued..

It is the responsibility of the individual to replace a damaged ID card.

Damaged cards can be replaced by Campus Safety. The cost of a new card

is $10. Damaged cards must be surrendered to Campus Safety. (ID cards

that are damaged but still continue to operate do not need to be replaced as

long as the picture is still visible.)

The ID card is non-transferable. Any employee, faculty, or student who

uses the ID card of another person or who allows his or her ID card to

be used by someone else may be subject to disciplinary action.

An ID card will be forfeited and surrendered to Campus Safety if there is any

evidence of tampering, fraud, abuse or other improper use. Any illegal

activity involving your ID Card could result in criminal charges and/or

termination/expulsion.

Processing, using or knowingly creating false ID cards is in violation of the

university’s ID Card Policies and Guidelines.

10.

Any mechanical problems with card readers should be reported to the

closest designated contact.

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XI. JEANNE CLERY ACT

The “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime

Statistics Act of 1998”, commonly referred to as the “Clery Act”, requires

institutions of higher education receiving federal financial aid to report specified

crime statistics on college campuses and to provide safety and crime

information to members of the campus community.

This Federal Act was a response to campus safety issues that began to receive

greater attention by state and federal legislators during the late 1980s. The Act is

modeled on a State of Pennsylvania law that was adopted following the murder

of Jeanne Anne Clery in her Lehigh University dormitory in 1986.

We are responsible for the Publication of “Annual Security and Fire Report”:

Must be posted on our website by October 1st and includes information

about detailed statistics regarding fires or crimes committed on campus and

at affiliated locations for the previous three calendar years, and describing

specified policies, procedures, and programs regarding safety and security.

Annual Security Report can be viewed here.

Timely Warning and Emergency Notification Requirements

The university is required to report to the campus community crimes that

represent a threat to students and/or employees “in a manner that is timely

and will aid in the prevention of similar crimes”.

The university is also required to report emergency situations that have

occured, or are about to occur; such as tornadoes, gas leaks, chemical

spills, acts of violence, etc…, as soon as those emergency situations are

confirmed.

We utilize; Emergency Text Messaging, Overhead speakers, Outdoor

Siren/P.A. and Email.

Domestic/Dating Violence and Stalking

The university has resources to assist you, if you are the victim of

domestic/dating violence or stalking while on campus. If you are a victim of these

crimes, please reach out to Campus Safety or Student Affairs and Inclusion for

assistance. (Refer to policy Title IX)

Disclosure of Crime Log Information

Campuses that maintain a police or security department must maintain a daily

crime log that contains specified information about crimes occurring within their

jurisdiction. The log must be made available for public viewing during normal

business hours and include information covering the past 60 days. Entries older

than 60 days must be made available for seven years.

We have our log posted on our Intranet site and it can be viewed here.

Safety Tips

Always keep your personal belongings secured. We have had several

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instances of outsiders coming in the building posing as visitors and then

going into unsecured rooms and the LRC and taking Laptops, cell

phones, purses or wallets.

If you notice anyone or anything suspicious immediately notify

Campus Safety at 847.578.3288.

Campus Safety will escort you to your vehicle, or Student

Housing Building, after hours if you request it.

XII. KEY CONTROL AND AC CESS

Student Responsibilities

Students shall be responsible for any and all keys issued to them.

Students shall not loan or transfer their keys to any other individual.

Lost or stolen keys shall be reported immediately to Campus Safety at

847.578.3232 or 847.578.3288.

Worn out keys will be replaced at NO CHARGE, but must be brought to the

Campus Safety office in person.

The possession of any unauthorized RFUMS keys is prohibited.

Only Campus Safety may duplicate an RFUMS key; duplicating or

replacing key(s) is NOT ALLOWED and is a breach of this key policy.

Students found with keys duplicated by third parties may be

subject to disciplinary action.

Student Housing Apartment Keys

Residents of Student Housing shall be responsible for any and all

keys issued to them.

Apartment keys are distributed to all residents free of charge and shall be

returned at move-out time at the end of the contract period. If a student does

not return his or her key at the time of vacancy, he or she will be charged a

$100.00 administrative and re-core fee per lock, regardless of whether the

key is subsequently returned. Apartment keys are non- transferable and shall

not be loaned out. Access to main lobby entrances will be by student ID

access card only.

If an apartment key is lost or stolen, Campus Safety shall be contacted

immediately. An immediate re-core will be ordered and the student resident

will be assessed a charge of $100.00 per lock to replace the lock(s) and

provide new key(s).

Security staff will respond to lock-out situations. Students who need to be let

in to their apartments because of lost or forgotten keys should call Campus

Safety at 847.578.3288. Campus Safety officers will permit residents access

only with appropriate identification. Residents being granted access by

Campus Safety will be required to fill out a key-in form. Individuals needing to

be keyed-in by Campus Safety three times will have their lock re- cored and

will be charged $100.00 per lock. If key use concerns continue, the student will be

subject to contract action.

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Student Housing Mailbox keys

Each student will receive one (1) mailbox key. Lost mailbox keys shall be

reported to the Office of Student Housing located in room L.675. There is a

$25.00 re-core and replacement fee for lost mailbox keys or any mailbox key not

returned upon vacancy.

Point of Contact

Gordon S. Blanchard, Director of Campus Safety 847.578.3232.

XIII. Locker Policy

The university retains lockers for use during the academic year located on the

ground level of the HSB Building, in the RWCLC near the Student Council Office

and in the BSB Building near Rhoades Auditorium. There are approximately 500

lockers available for this process each year.

Students who wish to be issued a locker must visit the Office of Student Life’s InSite

page and submit a Locker Request Form each year between June 1 and August 30

(August 15-September 12 for first year). In early September each year a lottery

process will be run, and those students who receive a locker will be issued a locker

for use from September 15 – August 1 of the next year. Lockers cannot be

renewed each year. Students are welcome to enter the lottery every academic year

they are enrolled. Students who are issued a locker will be required to purchase

a compliant Gold faced Masterlock from the university bookstore that is compatible

with university Master Key. Locks that do not meet the required specifications will be

removed and are not authorized for use on the Rosalind Franklin University campus.

Students are responsible for obtaining a lock for their locker and placing it on

their assigned locker within 2 weeks of the start date of their locker assignment. If

a student has not placed a lock on their locker within the appropriate time frame,

the locker assignment will be rescinded and given to another student on the

lottery waiting list.

Students who receive a locker via the locker lottery will be notified between

September 1 and September 15 of the respective year. Students are responsible

for ensuring that all items that are stored in the locker are contents that are

compliant with all other university policies, and the student is responsible for all

items located in their locker at all times. Students who are issued a locker are

responsible for emptying their locker by August 1 of the academic year proceeding

the September they are issued the locker. Any items that are not removed from the

lockers by August 1 each year will be disposed of, and any students who are not

compliant with the locker policy will not be eligible for a locker in future years. During

August the locker combinations will be cleaned and reset to ensure the security of

the lockers for the next academic year.

Should a student assigned a locker lose their combination, they will need to

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report to Campus Safety during normal business hours to receive their

combination.

XIV. PARKING

The university is private property, and as such, the right to park on university property

is a privilege granted to those who abide by the University Parking Policy. All faculty,

staff, and students parking on campus must register their vehicle(s). Parking privileges

may be suspended or revoked by Campus Safety for repeated violations. Unless

otherwise noted this policy is in effect 24-hours a day, seven days a week, 365 days a

year. You can find a copy of the Campus Parking map here.

Definitions

Abandoned Vehicle

Any vehicle that has been left stationary on campus for more than 48

hours without prior approval from Campus Safety.

Authorized Driver

Any faculty, staff, student, or other associate of the university who registers a

vehicle.

Fire Lane

Any area adjacent to a building that has been designated for Fire

Department access in order for Fire Department personnel and/or

equipment to access the building with hoses, ladders, or any other

equipment.

Immobilized

To render unable to move by the use of a mechanical clamp or “boot”.

Improperly Parked

Any vehicle parked or stopped that disrupts the orderly flow of vehicles or

pedestrians to and from the buildings, or otherwise interferes with the operation

of the university.

Posted/Reserved Space

Any space or group of spaces that is marked for a specific university parking

permit, permit type, user or use (e.g. Handicapped, Visitor, Faculty, Pavilion).

Handicapped-designated space is restricted to people who display a valid

handicapped sign (e.g., sticker, mirror notice, special license plate).

Service Access

Areas on campus that provide access for delivery vehicles, service

vehicles and emergency vehicles.

University Service Vehicle

Any vehicle with the Rosalind Franklin University logo or other vehicles used

by authorized university staff for university business (Security, Mailroom and

Facilities Management).

Procedures

Registration

All faculty, staff, students and associates of the university who wish to

park on campus must register their vehicle with Campus Safety.

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All applicants must provide the following when registering a vehicle:

• First and Last name

• Vehicle make, model and color

• Vehicle license plate number and issuing state

• Personal Emergency Contact phone number

Vehicles can be registered by clicking here or by

visiting https://www.permitsales.net/rfums

Parking permit hang-tags are $20.00 and are good for the duration of your

education here.

Permit hang-tags may be transferred to any vehicle driven by

the registered permit-holder of that permit.

However, all registered permit holders must register any vehicles being

used by the permit holder, for more than 30 days, in the university

permit management system.

Temporary permits will be issued free of charge to temporary employees or

visitors who will be parking on campus for more than a consecutive week.

Replacement parking permits (for lost or damaged hang-tags) can

be purchased, for $5.00 each.

No more than three vehicles may be registered, at a time,

per person.

Any employee or student requiring a temporary disabled

accessible permit (for on-campus use only) should report to the

Campus Safety office, suite L.372, (a doctor’s note may be

required).

Violations (tickets)

Any vehicle that is not in compliance with the University Parking

Policy will receive a citation on their vehicle at the time of the

violation.

A courtesy email notice will also be sent to the violator.

Payment Procedures

All parking violation fines can be paid by clicking here or by

visiting https://www.permitsales.net/rfums

All parking violation fines paid within seven (7) calendar days of the

violation will be allowed to pay half (1/2) of the violation amount

(Excludes-Accessible Space Violations).

Fines paid beyond the seven (7) day grace period are subject to the

full amount and are due within 30 calendar days of the violation.

After 30 calendar days unpaid fines are subject to a $10.00 penalty.

After 60 calendar days an authorized driver will be subject to additional

parking violations and could lose their on-campus parking privileges.

Appeals Process

Appeals will only be heard on cases where the appellant is

claiming they were improperly ticketed (disputing the violation).

Parking violations must be appealed within seven (7) calendar

days of the violation.

Parking Violation Appeal Forms must be submitted electronically.

All valid appellants will be given the opportunity to appear before the

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Appeals Committee composed of faculty, staff and students of the

university, as appointed by the chairperson of the Parking Appeals

Committee.

All appeals not requesting to be heard in person will be decided

within 5 working days, and all appeals requesting an in person

hearing will be held at the earliest date that all parties can

assemble. The violator will be notified via email of the decision of

the appeals committee.

Regulations

Rosalind Franklin University of Medicine and Science is not responsible for any fire,

thefts, damage to or loss of a vehicle while said vehicle is on university property.

The university is not responsible for any personal property within a vehicle on

university property. Valuables should be kept out of sight and secured.

Faculty Reserved parking will be in effect between 7:00 am and

3:00 pm Monday through Friday, excluding university recognized

holidays.

Visitor Parking is in effect from 7:00 am-3:00 pm Monday through

Friday, excluding university recognized holidays.

Administration Reserved Parking is located in front of the RWCLC

building and is enforced 24/7

All vehicles parked on campus by faculty, staff and students must have

a valid parking permit displayed in their vehicle. The parking permit

must be displayed in a manner that allows the entire permit to be seen

from the outside of the vehicle. The preferred manner is displaying it

facing out from the rear-view mirror.

Parking permit hang-tags may be transferred to other vehicles

owned or operated by the permit holder.

It is the responsibility of the permit holder to register all vehicles used

by them, on campus, for more than 30 days, in the campus permit

management system.

Extended parking (more than 48 hours) is not permitted on campus

without prior approval from Campus Safety; except for current

students in Student Housing with a valid Student Housing permit.

The registered driver is fully responsible for all parking violations and

associated fines issued to their registered vehicle regardless of the

identity of the driver at the time of the violation. Registered drivers are

responsible for informing anyone using their vehicle on campus of the

parking rules and regulations.

Vehicles may be towed or immobilized for:

Parking in a fire lane; or

Blocking a service access, dock, or pedestrian way; or

Abandoned vehicles; or

Parked in a No Parking area; or

Parking that impedes progress of necessary maintenance

projects (snow removal, paving etc.).

10.

Receiving four (4) or more violations of any kind, whether paid or

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not, may result in the loss of your on campus parking privileges

and/or be towed or immobilized.

11.

The absence of “No Parking” signs does NOT mean that parking is allowed.

12.

Parking is only permitted within marked parking lines.

13.

The university will not be responsible for any damage to a vehicle

during booting or caused by a person trying to drive an

immobilized vehicle.

The university will not be responsible for any damage to a vehicle caused by a

towing firm, and any damage will have to be addressed with the towing firm.

Violations, Fines and Fees: *

No Fine for: No permit (first warning)

No Fine for: Warning for first ticket issued (excludes: Improperly Parked

on grass or sidewalk, Parked in Fire Lane and Accessible Space

violations).

1. $10.00 Fines

Valid Permit / Temporary Permit not properly displayed

Vehicle not registered to permit

Unpaid Parking Fines (beyond 60 days)

2. $20.00 Fines

Parked beyond marked time limit

Improperly Parked / Not a valid space

3. $40.00 Fines

Abandoned Vehicle or Unauthorized Extended Parking

Blocking or Obstructing Fire Hydrants or Fire Lanes

Illegally Parked in Posted/Reserved Space or Lot

(e.g. Administration, Faculty, Visitor, Electric Car)

Improperly Parked / Parked on grass, sidewalk or other surface.

No Valid Permit - Repeat Violation (First is Warning)

4. $100.00 Fines

Illegally Parked in Disabled Accessible Space

5. Other Fees

Towing and storage rates are set by the towing company

* All rates subject to change

XV. SOLICITATION

No selling is permitted on campus unless the activity or event of the selling agent is

for the benefit of the university community under the sponsorship of the university, a

registered organization, or class. No selling or solicitation event or activity will be

approved for the private gain of individuals.

Solicitation shall be done in a manner which does not interfere with the normal university

process and in areas designated by the events registration process.

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Registered student organizations may solicit donations on campus with the Office of

Student Life‘s approval. (Please see Fundraising under the Policies and Guidelines

for Student Organizations, Student Activities, and Student-Sponsored Event section

for more detail.) Funds collected on campus must benefit the university community

by means of programs, activities, or services (including philanthropic donation or

activity) provided by the organization using these funds. All fiscal records related to

soliciting on campus must be available for auditing by the Executive Student

Council and in conjunction with the Office of Student Life at the end of the academic

year of the event. Failure to provide fiscal records in a reasonable time-frame may

result in loss of future solicitation opportunities.

XVI. STUDENT MISTREATM ENT STATEM ENT

The university will not tolerate student mistreatment. A primary goal of RFUMS is the

education of students who will meet the health care needs of society in a caring,

competent, and professional manner. A profession based on the ideals of service to

others should be sensitive to the humanity of its practitioners, especially during training.

Insensitivity during training runs counter to the fundamental tenets of health care and

impairs the ability of many students to maintain their idealism, caring, and compassion

past training into their careers. This affects the quality of patient care as well as collegial

relationships.

Examples of mistreatment include sexual harassment; discrimination or harassment based

on race, religion, ethnicity, gender, sexual orientation, physical disability or age;

humiliation; psychological or physical punishment; and the use of grading and other forms

of assessment in a punitive manner. The occurrence, either intentional or unintentional, of

such incidents results in a disruption of integrity, trust, and the spirit of learning.

Students who experience “mistreatment” should report the specific incident(s) to the

offender‘s supervisor and to the Dean or Associate Dean of their school or the VPSSI

in the Division of Student Affairs and Inclusion. Counseling can be arranged by contacting

the Student Counseling Service 847.578.8723.

XVII. RFUMS SMOKE-FREE POLICY

Policy Statement

Rosalind Franklin University of Medicine and Science prohibits smoking in or on all

of its campus grounds, facilities, buildings, structures, and vehicles under the control

of the university and other public buildings directly or indirectly under the control of

the university, including, but not limited to, university housing units and living

quarters and the Rosalind Franklin University Health Clinics.

Scope and Applicability

This policy shall apply:

To all university property and other properties owned or leased by the

university, including workplace, clinical, recreational, and residential

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housing areas and units either directly or indirectly under the control of

the University.

To all university-controlled sidewalks, including sidewalks next to the road

and on or around the perimeter of campus.

To all university-owned or leased grounds, including recreational areas and

parking lots. Smoking is not permitted in personally owned, leased or

borrowed cars. As smoking is prohibited on all RFUMS property, property

shall include any cars parked on the property.

To all employees, students and visitors, contractors, subcontractors, and

other guests while in or on the aforementioned areas.

To all meetings, conferences, or events sponsored by, or held at, the

university.

To all university vehicles owned, leased, or operated by the university.

At all times, 24-hours a day, seven days a week.

Policy Exception

Smoking shelter behind Student Housing Building 301 designated for

Student Housing residents only. In so much as this is their living

environment, students and families living in Student Housing are permitted,

but not encouraged, to utilize this one area in which to smoke on campus.

Employees and non-residential persons shall be excluded from the use of

this designated smoking facility.

In regard to this policy, employees who are members of the International

Union of Operating Engineers, Local No. 399, will be governed by the current

Collective Bargaining Agreement.

Definitions

Smoking

"Smoke" or "smoking" means the carrying, smoking, burning, inhaling, or

exhaling of any kind of lighted pipe, cigar, cigarette, hookah, weed,

herbs, or other lighted smoking equipment. "Smoke" or "smoking" also

includes products containing or delivering nicotine intended or expected

for human consumption, or any part of such a product, that is not a

tobacco product including but not limited to e-cigarettes and vaping

devices.

Second-hand smoke

Also known as environmental tobacco smoke is a mixture of the smoke

given off by the burning end of tobacco products (sidestream smoke) and

the mainstream smoke exhaled by smokers.

Enforcement

Enforcement of this policy is the responsibility of each individual member of

the university community, faculty, staff, and students. The success of this

policy will depend on the thoughtfulness, consideration, and cooperation of

smokers and non-smokers. Individuals observed smoking are to be

reminded in a professional and courteous manner of the university‘s

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policy.

Continued smoking violation by a person in disregard of a communication

to cease smoking, and any unresolved complaints, disputes or problems

related to the implementation or enforcement of this policy should be

referred to the appropriate Department Head, or Department Chair. If such

complaints cannot be resolved at that level, student non-compliance

complaints may be addressed to the Division of Student Affairs and

Inclusion and employee non-compliance complaints may be addressed to

the Department of Human Resources for review, resolution and possible

disciplinary action.

Procedure and corrective actions for violation(s) of this policy shall be set

forth in separate and appropriate documents related to student

complaints and grievance procedures and employee complaints

and grievance procedures.

Disputes arising under this policy involving employees covered by

collective bargaining agreements shall be resolved under the

complaints and grievance procedures by their respective collective

bargaining agreements.

Exclusion

The prohibitions of this policy shall not apply to the use of tobacco products as part

of a pre-approved, limited classroom demonstration or a pre-approved research

project.

Points of Contact:

Department of Human Resources

Division of Student Affairs and Inclusion

Campus Safety

EQUAL OPPORTUNITY POLICY (Non-discrimination Policy)

I. INTRODUCTION AND PURPOSE

Rosalind Franklin University of Medicine and Science is committed to providing and

maintaining a work environment free from all forms of unlawful discrimination, including

harassment. The purpose of this policy is to affirm and describe the university’s

commitment to the principles of equal opportunity. This policy applies to all aspects of

education, including, but not limited to admission, enrollment, educational process,

services, activities and promotion.

II. CANCELLATION

All previous policies inconsistent with this policy are cancelled.

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III. SCOPE AND APPLICABILITY

This policy applies to university students, faculty and staff.

IV. POLICY STATEMENTS

Equal Opportunity Policy: Rosalind Franklin University of Medicine and Science

(hereinafter “university”) does not discriminate (or tolerate those who do) on any unlawful

basis (such as race, skin color, national origin, sex, including sexual orientation and

gender identity, disability, age, religion, genetic information, military status, or family

status) in its education programs or activities, including admission, financial aid, student

activities and events, and other terms, conditions, or privileges of enrollment.

SANCTION

A violation of the Equal Opportunity Policy is prohibited and could result in

sanctions, including expulsion.

REPORTING

Any person seeking guidance or who becomes aware of any potential, known, or

suspected violation of this policy shall contact the Division of Student Affairs and

Inclusion at 847-578-3205 or in person in the Health Sciences Building, Rm L.675 to

ensure proper action is taken. As an alternative, reports may be made to the Office

of Compliance directly or through EthicsPoint, a NAVEX Global company, (which

allows anonymity), either via its toll-free number (800-254-0460) or its URL

(http://rosalindfranklin.ethicspoint.com). No person will be subjected to retaliation,

retribution, or reprisal for making a good faith report of, seeking guidance regarding,

or participating in the investigation or resolution of a potential, known, or suspected

violation of this policy.

INVESTIGATION AND RESOLUTION

The Vice President for Student Success and Inclusion shall implement a process

to address allegations of a violation of this policy such that it would provide a

prompt and equitable resolution at the lowest appropriate level and that is

consistent with other relevant university policies. A resolution is a situation arrived

at that is then free of unlawful discrimination and may include, when and as

appropriate, actions to remedy and past unlawful discrimination, punitive

sanctions, additional training, and/or reassignments of duties or positions.

CONFIDENTIALITY

Any information gathered in the investigation and resolution process (including any

written report) is deemed confidential and may be released only on a need- to-know

basis or as otherwise provided by law. Accordingly, such information should be

safeguarded from inappropriate release and reports should be marked as

confidential. If the written report or other documents form the basis for any

contemplated punitive sanction, a copy of the relevant document may be provided

to the person against whom the sanctions are contemplated in accordance with the

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existing relevant policies regarding that contemplated sanction. Specifics regarding

any sanctions imposed are deemed confidential and may be released only on a

need-to-know basis or as otherwise provided by law.

V. DEFINITIONS

Harassment

Harassment is a form of unlawful discrimination consisting of unwelcome verbal or

physical conduct relating to any unlawful basis, such as one’s race, skin color,

national origin, sex, including sexual orientation and gender identity, disability, age,

religion, genetic information, military status or family status, when:

Quid Pro Quo

Submission to this conduct is explicitly or implicitly a term of, condition

of, or otherwise used as a basis for education, evaluation or decisions

affecting that individual;

Hostile Environment

Has the purpose or effect of unreasonably interfering with an individual's

work performance or creates an intimidating, hostile, or offensive work

environment.

Sexual harassment

Sexual harassment is one type of harassment (which is itself a form of

unlawful discrimination) that involves unwelcome verbal or physical

conduct of a sexual nature.

Unlawful discrimination

Unlawful discrimination means discriminating in any of the university’s education-

related programs or activities on an unlawful basis, such as race, skin color, national

origin, sex, including sexual orientation and gender identity, disability, age, religion,

genetic information, military status, or family status. Examples of conduct that, if

engaged in on an unlawful basis, would be unlawful discrimination include denying

opportunities, making decisions based on stereotypes or assumptions, harassment;

and retaliation for making an allegation of, participating in an investigation of, or

opposing unlawful discrimination. Further descriptions of the various bases of

unlawful discrimination are:

Race/Skin Color Discrimination

Race/Skin Color discrimination includes treating someone (an applicant or

student) unfavorably because he/she is of a certain race or because of personal

characteristics associated with race (such as hair texture, skin color, or certain

facial features). Skin color discrimination involves treating someone unfavorably

because of skin color complexion. Race/skin color discrimination also can

involve treating someone unfavorably because the person is married to (or

associated with) a person of a certain race or skin color or because of a

person’s connection with a race-based organization or group, or an organization

or group that is generally associated with people of a certain skin color.

Discrimination can occur when the victim and the person who inflicted the

discrimination are the same race or skin color.

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National Origin Discrimination

National origin discrimination includes treating someone (applicant or student)

unfavorably because they are from a particular country or part of the world,

because of ethnicity or accent, or because they appear to be of a certain ethnic

background (even if they are not). National origin discrimination also can

involve treating people unfavorably because they are married to (or associated

with) a person of a certain national origin or because of their connection with

an ethnic organization or group.

Discrimination can occur when the victim and the person who inflicted

the discrimination are the same national origin.

Sex Discrimination

Sex discrimination includes treating someone (an applicant or student)

unfavorably because of that person's sex. Sex discrimination includes treating

someone adversely based on perceived non-conformance with stereotypes or

assumptions associated with a sex (for example, discrimination based on

sexual preference or orientation and discrimination based on one’s gender

identity) and treating someone less favorably because of his or her connection

with an organization or group that is generally associated with people of a

certain sex or people who are perceived to be not conforming with stereotypes

or assumptions associated with a sex.

Disability Discrimination

Disability discrimination includes when the university or other entity covered

by the Americans with Disabilities Act, as amended, or the Rehabilitation Act,

as amended, treats a qualified individual with a disability who is a student or

applicant unfavorably because he or she has a disability.

Disability discrimination also occurs when the university treats an applicant or

student less favorably because she or he has a history of a disability (such as

cancer that is controlled or in remission) or because he or she is believed to

have a physical or mental impairment that is not transitory (lasting or

expected to last six months or less) and minor (even if she does not have

such an impairment). The university provides reasonable accommodation to

a student or applicant with a disability. Please see the Academic

Accommodation Policy and Process

Age Discrimination

Age discrimination includes treating someone (an applicant or student)

less favorably because of his or her age.

Religious Discrimination

Religious discrimination includes treating a person (an applicant or student)

unfavorably because of his or her religious beliefs. This policy protects not only

people who belong to organized religions, such as Buddhism, Christianity,

Hinduism, Islam, and Judaism, but also others who have sincerely held religious,

ethical, or moral beliefs. Religious discrimination can also involve treating

someone differently because that person is married to (or associated with) an

individual of a particular religion or because of his or her connection with a

religious organization or group.

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Genetic Information Discrimination

Genetic information discrimination includes making decisions based on

information about an individual’s genetic tests and the genetic tests of an

individual’s family members, as well as information about the manifestation of

a disease or disorder in an individual’s family members (i.e. family medical

history). Family medical history is included in the definition of genetic

information because it is often used to determine whether someone has an

increased risk of getting a disease, disorder, or condition in the future. Genetic

information also includes an individual's request for, or receipt of, genetic

services, or the participation in clinical research that includes genetic services

by the individual or a family member of the individual, and the genetic

information of a fetus carried by an individual or by a pregnant woman who is

a family member of the individual and the genetic information of any embryo

legally held by the individual or family member using an assisted reproductive

technology.

Military Status Discrimination

Military status discrimination includes treating someone (an applicant or

student) unfavorably because of a person's status on active duty in or status

as a veteran of the armed forces of the United States, status as a current

member or veteran of any reserve component of the armed forces of the

United States, including the United States Army Reserve, United States

Marine Corps Reserve, United States Navy Reserve, United States Air Force

Reserve, and United States Coast Guard Reserve, or status as a current

member or veteran of any state’s Army National Guard or Air National Guard.

Family Status Discrimination

Family status discrimination includes treating someone (an applicant or student)

unfavorably because of a person’s family status. Family status includes marital

status, domestic partnership status, parental status (e.g. biological, adoptive,

foster, or step parent), the status of being a custodian of a legal ward or in loco

parentis over an individual, or actively seeking any of the foregoing, which

includes the conditions of pregnancy and childbirth and any associated medical

conditions related to pregnancy or childbirth.

VI. POINT OF CONTACT

Further information regarding matters contained in this policy may be obtained from:

Rebecca Durkin

Vice President for Student Success and Inclusion

HSB-L.675

Rosalind Franklin University of Medicine and Science

3333 Green Bay Road

North Chicago, Illinois 60064 • 847.578.8351

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TITLE IX POLICY: DISCRIMINATION BASED ON SEX

I. PURPOSE

Title IX of the Education Amendments of 1972, 20 U.S.C. § 1681 et seq. notes: No person in

the United States shall, on the basis of sex, be excluded from participation in, be denied the

benefits of, or be subjected to discrimination under any education program or activity receiving

federal financial assistance. This policy is primarily designed and intended to comply with the

requirements of Title IX yet also comply with other applicable federal and Illinois laws that

prohibit discrimination based on sex, including Title VII of the Civil Rights Act of 1964, 110

ILCS 155, and 775 ILCS 5/5A. Acts amounting to discrimination based on sex are sometimes

termed “sexual misconduct or sexual violence.”

II. SCOPE

This policy applies to all of the educational programs and activities that the University offers.

This policy therefore applies to all university faculty, staff, and students, and the behavior

addressed in this policy includes that which might be exhibited by other parties. Should the

University become aware that any contractor, vendor, partner or other affiliate engages in

behavior that is prohibited by this policy, it will take appropriate action.

III.

OLICY

TATEMENTS

Amnesty Statement: The University provides immunity to any student who reports, in

good faith, an alleged violation of this policy to the Title IX Coordinator or through any

other established reporting mechanism of the University for reports of discrimination

based on sex, so that the reporting student will not receive a disciplinary sanction by the

University for a student conduct violation, such as underage drinking or possession or

use of a controlled substance, that is revealed in the course of such a report, unless the

University determines that the violation was egregious, including without limitation an

action that places the health or safety of any other person at risk.

Non-Discrimination Statement: The University does not engage in or tolerate

discrimination on the basis of sex (which includes sexual harassment and sexual

violence) in its educational or employment programs and activities, including admission,

and such behavior is prohibited. Such behaviors are forms of unlawful sex discrimination

under Title IX and other federal and state laws. Through a thorough and impartial

investigation, the University is committed to responding to any instance of such

discrimination by taking prompt and effective steps to end the discrimination and address

its effects.

Pregnancy/ Parenting Statement: The University prohibits discrimination against

students, faculty and staff based on pregnancy, false pregnancy, termination of

pregnancy, childbirth, or recovery from any of these conditions.

Retaliation Statement: The University prohibits retaliation against any individual who, in

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good faith, reports or discloses an alleged violation of this policy, files a complaint, or

otherwise participates in the complaint resolution procedure. Any person, who is found to

have retaliated in violation of this policy, will be subject to sanctions up to and including

termination of employment or dismissal from the education program, as applicable.

IV. DESIGNATION OF TITLE IX COORDINATOR

The institutional official responsible for coordinating and overseeing university efforts to

comply with the requirements of Title IX and this policy is called the Title IX Coordinator.

This policy serves as the primary governing document for the Title IX Coordinator

regarding investigations of sex discrimination involving employees and students.

Questions or concerns regarding Title IX, this policy, or other aspects of the University's

commitment to sex non- discrimination may be directed to the Title IX Coordinator:

Rebecca Durkin

Vice President, Student Success and Inclusion

Title IX Coordinator

HSB - L.675 - 847.578.8351

TitleIX.Coordinator@rosalindfranklin.edu

V. NOTIFICATIONS ABOUT POLICY AND TITLE IX COORDINATOR

A notice shall be made on the university website and made in student and employee

recruitment materials of the substance of Sections III and IV of this policy.

VI. EXAMPLES OF SPECIFIC PROHIBITIONS

In determining whether a person satisfies any policy or criterion for admission, or in

making any offer of admission, the University shall not, on the basis of sex, give

preference, apply numerical limitations, or otherwise treat one individual differently

from another.

In providing any aid, benefit, or service to a student, the University shall not, on

the basis of sex, provide different aid, benefits, or services or provide them in a

different manner, subject any person to separate or different rules of behavior,

sanctions, or other treatment, such that it limits any person in the enjoyment of

any right, privilege, advantage, or opportunity.

Regarding full-time or part-time employment, the University shall not, on the basis of

sex, exclude from participation in, deny benefits of, or otherwise discriminate in its

recruitment, application process, hiring, promotion, termination, compensation,

assignments, fringe benefits, or any other term, condition, or privilege of employment.

Regarding the learning environment or working environment, unwelcome conduct of

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a sexual nature that is sufficiently severe, pervasive, or persistent so as to interfere

with or limit a student’s or employee’s ability to participate in or benefit from the

services, activities or opportunities offered by the University. Such prohibited conduct

might include making sexual propositions or pressuring for sexual favors; touching of

a sexual nature; writing graffiti of a sexual nature; displaying or distributing sexually

explicit drawings, pictures, or written materials; performing sexual gestures or

touching oneself sexually in front of others; telling sexual or dirty jokes; spreading

sexual rumors or rating students as to sexual activity or performance; or circulating

or showing emails or web sites of a sexual nature. Such prohibited conduct might be

exhibited by University employees, students, or other third parties, such as a visiting

speaker or independent contractor. Such prohibited conduct might include verbal

acts and name-calling; graphic and written statements, which may include use of cell

phones or the internet; or other conduct that may be physically threatening, harmful,

or humiliating. Such prohibited conduct need not include intent to harm, need not be

directed at a specific target, and need not involve repeated incidents.

Regarding the learning environment or working environment, engaging in acts of

sexual violence.

Regarding the learning environment, engaging in acts which a person

repeatedly directly, indirectly, or through third parties, by any action, method,

device, or means, follows, monitors, observes, surveils, threatens, or

communicates to or about a person, or interferes with a person’s property.

VII. DEFINITIONS

The policy against sex discrimination includes sexual violence within its scope of prohibited

conduct. This section addresses the additional provisions applicable to instances of sexual

violence.

Definitions

Consent (i) consent is a freely given agreement to sexual activity, (ii) a

person's lack of verbal or physical resistance or submission resulting from

the use or threat of force or any form of coercion does not constitute

consent, (iii) a person's manner of dress does not constitute consent, (iv)

a person's consent to past sexual activity does not constitute consent to

future sexual activity, (v) a person's consent to engage in sexual activity

with one person does not constitute consent to engage in sexual activity

with another, (vi) a person can withdraw consent at any time, and (vii) a

person cannot consent to sexual activity if that person is unable to

understand the nature of the activity or give knowing consent due to

circumstances, including without limitation the following: (A) the person is

incapacitated due to the use of influence of alcohol or drugs; (B) the

person is asleep or unconscious; (C) the person is under age; or (D) the

person is incapacitated due to a mental disability. The definition of

consent does not vary based upon a participant’s sex, sexual orientation,

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gender identity or gender expression.

Domestic violence includes acts of violence committed by a current or former spouse

or intimate partner of the victim, by a person with whom the victim shares a child in

common, by a person who is cohabitating with or has cohabitated with the victim as a

spouse or intimate partner, by a person similarly situated to a spouse of the victim, or by

any other person against an adult or youth victim who is protected from that person’s

acts under the domestic or family violence laws of the jurisdiction.

Dating violence means violence committed by a person—

a. who is or has been in a social relationship of a romantic or

intimate nature with the victim; and

b. where the existence of such a relationship shall be

determined based on a consideration of the following

factors:

i. The length of the relationship.

ii. The type of relationship.

iii. The frequency of interaction between the persons

involved in the relationship.

Sexual Misconduct: One or more acts of sex discrimination. Such misconduct

can occur among, between or to heterosexual, lesbian, gay, bisexual and

transgender individuals.

Sexual Assault: Any sexual act including rape, sodomy, sexual assault

with an object, or fondling directed against another person, without the

consent of the victim, including instances where the victim is incapable of

giving consent.

Sexual Violence: Physical sexual acts attempted or perpetrated against

a person's will or when a person is incapable of giving consent, including

without limitation rape, sexual assault, sexual battery, sexual abuse, and

sexual coercion, dating violence, domestic violence, and stalking.

Stalking means engaging in a course of conduct directed at a specific

person that would cause a reasonable person to—

a. fear for his or her safety or the safety of others; or

b. suffer substantial emotional distress.

Available Assistance

Law Enforcement

• Police (Emergency): 911

• Campus Security: 847-578-3288

• Police (non-emergency)

• Libertyville: 847-362-8310

• North Chicago: 847-596-8700

• Vernon Hills: 847-362-4449

• Lake County: 847-377-4000

• McHenry County: 815-338-2144

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Medical Care

• RFU Health System - Student Health: 847-473-4357

• Lake Forest Hospital Emergency Room: 847-535-6150

• Highland Park Hospital Emergency Room: 847-480-3751

• Advocate Condell Medical Center: 847-362-2900

• Centegra Hospital - Huntley: 224-654-0000

Counseling and Advocates

• Lake County Council Against Sexual Assault

(LACASA): 847-872-7799

• Zacharias Sexual Abuse Center in Gurnee: 847-872-7799

• Chicago Rape Crisis Hotline: 888-293-2080

• Student Counseling Services: 847-578-8723

• Student Affairs and Inclusion: 847-578-8354

• Employee Assistance Program

Mutual of Omaha, Employee Assistance Program (EAP)

Toll-free: 800.316.2796

https://www.mutualofomaha.com/eap/

Group Number: G000AH8M

Title IX Coordinator

• Rebecca Dukin: 847.578.8351

VIII. ASSESSMENT AND COORDINATION TEAM

An Assessment and Coordination Team shall consist of the Title IX Coordinator and the

Deputy Coordinators consisting of the Associate Vice President of Human Resources (or

their respective designees), Associate Vice President of Diversity and Inclusion, Associate

Vice President of Student Affairs, Associate Vice President of Academic Affairs and shall

have the function of coordinating activities and assessing all allegations of discrimination

based on sex in order to (1) maintain an education and employment environment that free

from unlawful discrimination based on sex, (2) provide a prompt and equitable resolution in

instances in which it is alleged and identified, and (3) promote compliance with the various

laws applicable to the University environments. The Assessment and Coordination Team

may be augmented to include the Vice President of Faculty Affairs and/or Compliance

Counsel (or their respective designee(s), as deemed necessary and proper.

IX. REPORTING

Any University employee or student who believes, in good faith, that discrimination

on the basis of sex (which includes sexual harassment and sexual violence) has

occurred or is occurring in any of the University's employment or education

programs or activities shall promptly make a report to the Title IX Coordinator or

Associate Vice President of Human Resources. An exception to this mandatory

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reporting obligation is when the information was acquired within the

provider/patient relationship such that there is a legally recognized provider/patient

privilege.

Any University employee or student who believes, in good faith, to have been

subjected to discrimination on the basis of sex (which includes sexual harassment

and sexual violence) in any of the University's employment or education programs

or activities is encouraged to make a report to the Title IX Coordinator or Associate

Vice President of Human Resources in order to enable the University to provide a

prompt and equitable resolution.

An available alternative method of reporting is to make the report to the Office of

Compliance directly or through the use of the EthicsPoint system (which allows

anonymity) by calling 800-254-0460 or navigating to the webpage:

http://rosalindfranklin.ethicspoint.com.

Upon receipt of a report of an allegation of discrimination based on sex, the

recipient shall notify the other member(s) of the Assessment and Coordination

Team, which shall perform its functions as described in this policy. In addition,

proper notifications of rights and options shall be provided in accordance with 110

ILCS 155/15.

X. PRIMARY OVERSIGHT

In all situations, the Assessment and Coordination Team maintains primary oversight

and has responsibility for assigning roles and responsibilities of the Deputy

Coordinators depending on the roles of individuals in each reported incident.

If the allegation involves a student as the individual alleged to have engaged in the

behavior and a student alleged to have been subjected to the behavior, then a Deputy

Coordinator with responsibility for students shall be involved in the matter.

If the allegation involves an employee as the individual alleged to have engaged in the

behavior and an employee alleged to have been subjected to the behavior, then the

Deputy Coordinator with responsibility for human resources and/or faculty affairs shall

be involved in the matter.

XI. SUPPORTIVE MEASURES

Upon awareness of a report of discrimination based on sex, supportive measures for

the complainant and respondent shall be considered and implemented as deemed

appropriate and reasonably available.

The complainant shall be promptly contacted to discuss the availability of supportive

measures, consider the complainant’s wishes with respect to supportive measures,

inform the complainant of the availability of supportive measures with or without the

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filing of a formal complaint, and explain to the complainant the process of this policy

and the Title IX Regulatory process for filing a formal complaint. This step shall include

providing copies of this policy and of the provisions of the University Code of Conduct

and Student Code of Conduct as it pertains to the prohibition of making false

statements.

Supportive measures are non-disciplinary, non-punitive individualized services offered,

as appropriate and as reasonably available, and without fee or charge to the

complainant or the respondent regardless of whether a formal complaint has been or

will be filed. Such measures are designed to restore or preserve equal access to the

relevant education program or activity without unreasonably burdening the other party,

including measures designed to protect the safety of all parties or the university's

educational environment, or deter sexual harassment. Supportive measures may

include counseling, extensions of deadlines or other course-related adjustments,

modifications of work or class schedules, campus escort services, mutual restrictions

on contact between the parties, changes in work or housing locations, leaves of

absence, increased security and monitoring of certain areas of the campus, and other

similar measures. The university must maintain as confidential any supportive

measures provided to the complainant or respondent, to the extent that maintaining

such confidentiality would not impair the ability of the University to provide the

supportive measures.

XII. APPLICABLE PROCESS

In situations, and only in situations, where there is a "formal complaint" (as defined in

this section), the University shall implement the policy "Title IX Regulatory Investigation

Policy". A "formal complaint" is:

a document filed by a complainant with the Title IX Coordinator or signed by the

Title IX Coordinator;

Note: As used in this paragraph, the phrase ‘‘document filed by a complainant’’ means a

document or electronic submission (such as by electronic mail or through an online portal

provided for this purpose by the recipient) that contains the complainant’s physical or digital

signature, or otherwise indicates that the complainant is the person filing the formal complaint.

The document must have been filed with the Title IX Coordinator.

Note: "Complainant", for purposes of this section, means an individual who is alleged to be

the victim of conduct that could constitute sexual harassment, as defined in this section.

Where the Title IX Coordinator signs a formal complaint, the Title IX Coordinator is not a

complainant.

Note: At the time of filing a formal complaint, a complainant must be participating in or

attempting to participate in the education program or activity of this University.

alleging sexual harassment (as defined in this section);

Note: "Sexual harassment", for purposes of this section, means conduct on the basis of sex

that satisfies one or more of the following:

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a) A University employee conditioning the provision of an aid, benefit, or service of the

university on an individual’s participation in unwelcome sexual conduct;

b) )Unwelcome conduct determined by a reasonable person to be so severe, pervasive,

and objectively offensive that it effectively denies a person equal access to the

university's education program or activity; or

c) Sexual assault, dating violence, domestic violence, or stalking as defined in Section

VII of this policy.

that occurred in an education program or activity of the University against the

complainant while physically present in the United States;

Note: The University's education programs or activities are locations, events, or

circumstances over which the University exercised substantial control over both the

respondent and the context in which the sexual harassment occurs, and also includes any

building owned or controlled by a student organization that is officially recognized by the

University.

that was perpetrated by a respondent;

Note: "Respondent", for purposes of this section, means a University employee or University

student who has been reported to be the perpetrator of conduct that could constitute sexual

harassment. In the event the status of University employee or University student changes

such that the person is no longer employed by or enrolled at the University, then the case

shall no longer be subject to the Title IX Regulatory Investigation Policy or Title IX Regulatory

Hearing Policy.

and expressly requesting that the University investigate the allegation of sexual

harassment.

Student - Student. Except as provided in XII.A, in situations where a student is

alleged to have engaged in discrimination based on sex against another student, the

University shall respond in manner such that provides a prompt and equitable

resolution that includes, when such discrimination has been found to have occurred, a

resolution that properly addresses any adverse consequences of the discrimination, if

any, and restores the environment to one that is free from unlawful discrimination.

Matters of accountability of the offending student, if any, shall be handled in

accordance with existing University policies addressing student behavior. Any hearings

shall be subject to the following requirements:

the preponderance of the evidence standard shall be used;

the parties shall be able to challenge decision-maker(s) for conflict of interest;

each party shall have opportunity to present evidence;

neither party may directly cross-examine the other party;

the parties may have advisors present to assist the party so long as the advisor

complies with University policies and does not harass, abuse, or intimidate either

party, a witness, or an individual resolving the complaint;

the parties may attend the hearing and provide testimony in separate physical

locations;

notifications to parties are prompt, equal in content, and simultaneous;

Employee - Employee. Except as provided in XII.A, in situations where an employee

is alleged to have engaged in discrimination based on sex against another employee,

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the University shall respond in manner such that provides a prompt and equitable

resolution that includes, when such discrimination has been found to have occurred, a

resolution that properly addresses any adverse consequences of the discrimination, if

any, and restores the environment to one that is free from unlawful discrimination.

Matters of accountability of the offending employee, if any, shall be handled in

accordance with existing University policies addressing employee behavior and, if

applicable, faculty behavior.

XIII. PRIVACY AND CONFIDENTIALITY

Privacy

The University shall protect the privacy of individuals involved in a report of sex

discrimination to the extent allowed by law and University policy. A report of sexual

assault or harassment may result in the gathering of extremely sensitive information

about individuals in the University community. While such information is considered

confidential, University policy regarding access to public records and disclosure of

personal information may require disclosure of certain information concerning a report

of sexual assault or harassment when explicitly called for under the law. In such cases,

every effort shall be made to redact the records in order to protect the privacy of

individuals. An individual who has made a report of sexual assault and/or harassment

may be advised of sanctions imposed against the accused when the individual needs to

be aware of the sanction in order for it to be fully effective (such as restrictions on

communication or contact with the individual who made the report). However,

information regarding disciplinary action taken against the accused shall not be

disclosed without the accused’s consent, unless it is necessary to ensure compliance

with the action or the safety of individuals.

Confidentiality

Confidential offices for information regarding resources, options for reports of sexual

assault or harassment or how to file a complaint of sexual harassment include the

licensed counselors in the Employee Assistance Program for employees and/or

licensed counselors at Student Counseling Services and Student Health Center for

students. These resources provide individuals who may be interested in bringing a

report of sexual assault and/or harassment with a safe place to discuss their concerns

and learn about the procedures and potential outcomes involved. Individuals who

consult with these confidential resources shall be advised that (a) their confidential

consultations in those settings are not considered reports of sexual assault or

harassment and that (b) without additional action by the individual, such as reporting to

the Title IX Coordinator, Student Affairs, Campus Safety or other University Official,

those confidential consultations will not result in any action by the University to resolve

their concerns.

If a University employee believes, in good faith, that discrimination on the basis of sex

(which includes sexual harassment and sexual violence) has occurred or is occurring in

any of the University's employment or education programs or activities, that employee

is required to promptly report that to the Title IX Coordinator or Associate Vice

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President of Human Resources, even if the individual making the report requests that

no action be taken. An individual’s request regarding the confidentiality of reports of

discrimination based on sex (including sexual harassment and sexual violence) will be

considered in determining an appropriate response; however, such requests will be

considered in the dual contexts of the University’s legal obligation to ensure a working

and learning environment free from discrimination based on sex and the due process

rights of the accused to be informed of the allegations and their source. Some level of

disclosure may be necessary to ensure a complete and fair investigation, although the

University will comply with requests for confidentiality to the extent possible.

XIV. EDUCATION AND TRAINING

In compliance with the Illinois Preventing Sexual Violence in Higher Education Act (110

ILCS 155) and IL Human Rights Act, prevention and awareness programming and/or

training will be provided to all members of the university community both in written format

and through active means appropriate to the status of the participants. Each community

member will receive notice of the university’s policies regarding discrimination annually.

Flyers, brochures and other information will be distributed throughout campus regularly to

ensure up to date information.

This training is in addition to the required training as articulated in the following policies:

Title IX Regulatory Hearing Policy

Title IX Regulatory Investigation Policy

XV. REFERENCES AND RELATED POLICIES

Title IX Regulatory Hearing Policy

Title IX Regulatory Investigation Policy

Title IX Informal Resolution Policy

XVI. POINTS OF CONTACT:

Rebecca L. Durkin, Title IX Coordinator

Sally Madden, Associate Vice President of Human Resources

STUDENT EMPLOYMENT AT CLINICAL OR EXPERIENTIAL

TRAINING SITE POLICY

I. BACKGROUND

RFUMS has ultimate responsibility over its education programs. Many of its education

programs involve students participating in one or more supervised clinical educational

experiences at clinical / experiential sites. There is a risk of confusion of roles and

expectations when a student is assigned for an educational experience to site at which

that student is then currently employed. There are significant differences between an

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academic relationship and an employment relationship. This potential confusion of roles

and responsibilities could compromise the integrity of the academic evaluation of the

student and could pose a variety of risks to all parties.

II. GOALS

Protect the integrity of Academic Evaluations of students placed at clinical and

experiential sites.

Avoid risks associated with the confusion of roles. (i.e. Employer/employee

relationships vs. Evaluator/Student relationship).

III. POLICY

RFUMS students must disclose to the coordinator of clinical/ experiential placements of

their program if they are employed at a clinical/ experiential site for which they have been

assigned. An RFUMS student will not be assigned for any educational clinical experience

to a site at which that student is then currently employed. In limited circumstances,

exceptions may be made by the Dean of the College or his/her Designee upon a

determination that the integrity of the academic evaluation of the student and the other

risks are properly managed.

INFORMATION TECHNOLOGY SERVICES: PRINCIPLES AND

POLICIES

I. OVERVIEW

The use of technology at Rosalind Franklin University is governed by principles and

policies that attempt to maximize the efficiency of personnel and financial resources.

Whenever possible, we will utilize industry standard hardware and software products

that help us to drive down costs when compared to proprietary solutions that require

specialized support staff.

At the same time, we also work in a highly regulated environment. HIPAA

regulations protect patient related data that may be kept in our clinical or research

areas, and FERPA regulations protect student information that is kept in many

different areas of our academic support structure. Even the ability to use credit cards

is controlled by Payment Card Industry (PCI) standards which levy heavy fines for

non-compliance. In addition to these regulations, we are visited by auditors who can

negatively impact the reported financial strength of the university if we do not adopt

their “best practices” for securing our technology environment.

All of these factors have led to the need for formal policies and procedures that often

give the appearance of being controlling or restrictive. However, we would like to

emphasize that we understand the need for some flexibility – especially in the area of

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research. All of the policies listed below are carefully worded to allow the necessary

flexibility in performing daily duties that involve technology. Here is a brief list of the

policies that you should be aware of.

II. IT SECURITY POLICY

Summary

This is an umbrella policy that most other policies are a critical component of. In this

general policy, we simply define our desire to have a safe and compliant technology

environment. Furthermore, we discuss how everyone needs to play a part in

maintaining this environment.

Policy Statements

Faculty, staff, students, contractors, vendors, and volunteers of the university

are required to take reasonable steps to protect the confidentiality, integrity,

and availability of information they handle at the university. The precautions

required to protect information are determined by the sensitivity of the

information. Additionally, some types of information are subject to specific

regulatory requirements.

Access to information systems and networks should follow the doctrine of least

privilege. Individuals should be granted only the privileges and access rights

that are required for their work, research, or education. When an individual‘s

responsibilities change, their privileges and access rights should be reviewed

and adjusted accordingly.

Systems or devices that are to be connected to Rosalind Franklin university‘s

networks must first be approved by the Department of Information Technology

Services (ITS). ITS will review new systems to assure that they meet current

security standards, including but not limited to patch level and anti-virus

protection. Information security standards and controls are implemented to

protect sensitive information and comply with privacy regulations. Information

security standards will be updated as needed to keep pace with evolving

security threats, changing technology, and changes in the university

environment.

ITS will work with employees, faculty, staff, students, and volunteers to implement

technical solutions in a way that minimizes any potential security threats, provides

appropriate protection for any related information, and complies with any applicable

regulations. ITS will work with employees, faculty, staff, students, and volunteers to

implement security controls appropriate to the sensitivity of the information that must be

protected. ITS will strive to balance security requirements with the research,

educational, and vocational needs of the university community.

III. END USER ACCOUNT POLICY

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Summary

This policy describes who is entitled to use university technology resources and the

conditions of this use. Special attention is focused on the areas of account

terminations (when an individual leaves the university), and abuse of privileges (theft,

vandalism, harassment, etc.).

Policy Statement Summary

(Because the policy statements are too long to list here, a summary of each topic is

provided):

Statement A describes the standards by which a login ID and password

are created.

Statement B details which members of the university community are

eligible to receive an account to access technology resources.

Statement C explains that accounts are sometimes limited in their abilities,

and you may need more than one account to perform all of your required

tasks.

Statement D explains that the IT Department will make every effort to reduce

the number of accounts you need to use to accomplish your work (minimize the

number of IDs and passwords).

Statement E describes what happens to an account when someone leaves

the university. The Google student email system is not impacted by this policy

– your Google email account is yours to keep permanently.

Statement F details how to make changes to the authorization levels of an

account. When an employee changes jobs or students change programs,

they may require access to a different set of technology resources.

Statement G explains how inactive accounts are defined. These inactive

accounts may be disabled and deleted after specific periods of time.

Statement H contains a large list of activities that may be considered an

abuse of account privileges. Selected examples from the policy include:

data theft, destruction of data, password cracking, unauthorized access to

data, copyright violation and harassment. The definition of abuse is not

limited to these examples, and anything that resembles the spirit of these

examples may also constitute an abuse. Performing any activity through

the utilization of a technology resource that is forbidden by any university

policy will also be considered an abuse. Depending on the nature of an

abuse, an account may be terminated without notice and the event reported

to the appropriate disciplinary bodies.

IV. NETWORK PASSWORD POLICY

Summary

This policy describes rules for the creation and frequency of changing passwords.

It also contains a list of best practices for keeping your password secure. Students

will be required to change their passwords once a year.

Policy Statements

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In an effort to safeguard the university network and the information

contained within that network, RFUMS determines whether an individual

will be authorized to access its network and, if so, the appropriate level of

access within that network will be assigned. One specific technological

safeguard relating to access is the use of an individualized password.

These passwords must be safeguarded.

Passwords should be treated as confidential information. No person is to share

his/her password with another person. If a password is compromised for any

reason, the password should be changed as soon as possible. If someone

requests your password, refer them to this policy or have them contact the

Information Technology Services Department.

V. USER ACCESS POLICY

Summary

This policy describes the level of access that an individual has to computing

resources on the campus. In general, it is good practice to limit an individual‘s

access to the lowest level possible that still allows productive work. Most students,

faculty, and staff will not be able to install software, make configuration changes, or

perform software updates on university owned computers.

Policy Statements

Administrative access to computers and other networked devices is

reserved for individuals who manage and maintain those devices as part

of their job duties.

University computer systems and networks are primarily for university

business use. Users of university computers and networks will be granted a

sufficient level of privilege to carry out their work.

RFUMS provides two levels of account access: Standard User

Account and Non- Standard User Account.

Standard User Account

By default, all workstations are configured with standard user account

access. This level of access allows most users to perform the duties

of their position by being able to perform tasks including: run installed

applications, create files and folders, print, and access the internet.

This configuration does not allow the installation of software or

modification of system files and settings. All Operating System

patches, security updates, virus updates, software installations, and

hardware troubleshooting are the responsibility of and are performed

by Information Technology Services (ITS). This is the most secure

and stable level of access.

Non-Standard User Account

If a user has a legitimate business need, they may request a

customized level of access. This level of access allows users to

perform tasks that cannot be accommodated under the Standard user

account. All requests for Non-Standard user accounts must include a

documented, legitimate business need and must be signed by the

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requestor‘s supervisor and the Chief Information Officer (CIO) or

designee. These accounts will be subject to periodic review to confirm

their continued validity and may be revoked due to misuse. Non-

Standard user account request forms and related documentation can

be obtained by contacting the Help Desk at

helpdesk@rosalindfranklin.edu or at 847.578.8800.

VI. DIGITAL MILLENNIUM COPYRIGHT ACT (DMCA) ENFORCEMENT POLICY

Summary

The Digital Millennium Copyright Act (DMCA) is an extension of US copyright laws

specific to the unique nature of protecting copyright in an electronic environment. For

our institution, the act will most often apply (copyright will most often be violated)

through the use of peer-to-peer networking software such as Limewire, BitTorrent,

Shareaza, or Kazaa. These applications not only allow you to illegally download

content, but they then share the content with others on your network which is a far

more severe violation of copyright law. There are also many other ways to violate

site or circumventing anti-piracy measures to make illegal copies of material. The

DMCA makes it very clear that the university is a “service provider” because we give

our students, faculty, and staff access to the public Internet. This service provider

status obligates us to perform certain activities that are defined in the policy. Basically,

these activities are related to educating the community on copyright law, tracking

repeat offenders, and having a remediation plan in place for repeat offenders. Note

that an individual will always be responsible for their copyright violation activities

regardless of the policies and procedures that the university has in place. This is

clearly noted in the policy. Statutory penalties range from $750 to $150,000 per

infringed item, and you may have to pay court and attorney fees. Criminal penalties

may include up to five years in prison and fines of $250,000 per offense. A couple

examples highlight the seriousness of these violations:

After more than three years in the courts, a $675,000 judgment against Boston

University graduate student Joel Tenenbaum was upheld by the 1

U.S. Circuit

Court of Appeals. This student was found guilty of downloading and sharing only 30

songs on his computer which amounts to a $22,500 per song penalty.

In another case, Minneapolis resident Jammie Thomas-Rasset was assessed

statutory damages as high as $1.92 million for sharing 24 songs on the Internet. The

U.S. Circuit Court of Appeals has since reduced the judgment to $222,000, which

represents a $9,250 penalty per song.

Note that these songs are generally available for about $.99 each at most online music

stores. Before you illegally download any music or movies, ask yourself if the fines,

lengthy court battles, and damages to your professional reputation are really worth

saving a dollar.

Policy Statements

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The university shall maintain a Registered DMCA Agent to receive all

notifications of alleged copyright infringement.

The DMCA Agent will promptly acknowledge the receipt of all properly

formatted claims, attempt to contact the provider of improper claims to obtain a

properly formatted claim, coordinate resolution activities, keep

required records to track repeat offenders, and assure proper resolution of

all claims.

The university has the right, as stated in the DMCA, to immediately take down or

remove access to materials that are the object of a complaint.

The DMCA Agent, or designee, will attempt to promptly notify the

subscriber (end- user) of the materials being removed, the details of the

claim, and the appeal /counter-claim process.

The university will develop and maintain a web page that informs the general

public of our efforts to comply with the provisions of the DMCA, as well as giving

instructions to those who wish to file copyright infringement complaints.

The university will develop a general procedure and remediation program to give

a clear course of action for individuals who are identified as repeat offenders of

RFUMS reserves the right to permanently remove an individual‘s access and

exercise other disciplinary actions, up to and including dismissal from the

university, for repeated violations of copyright law. This disciplinary action will be

separate from the personal responsibility that the copyright infringer may face as

a consequence of their activity.

The university will develop an educational program that informs the

community of relevant copyright related policies and procedures. This

program will provide information to new students, faculty, and staff through

appropriate handbooks and/or orientation processes. This program will

include periodic reminders through log-in banners and informational emails.

VII. PORTABLE DEVICE POLICY

Summary

In recent years, technology advances have allowed very small devices to carry very

large amounts of data. This policy discusses the caution that must be used when

utilizing portable devices such as notebook computers, flash memory drives, portable

hard drives, smart phones, PDAs and media players to carry “protected” data off the

university campus. Students are usually not exposed to sensitive information and will

generally only need to be concerned about portable device security when they have

an employment or student governance relationship with the university.

Policy Statements

Care should be taken to protect portable devices from loss or theft.

Information which is considered sensitive data should not be stored, or

transported on portable devices unless the storage device is owned by the

university and is protected by approved encryption.

All portable devices should be wiped before disposal or reassignment to

assure the destruction of any sensitive data. Data should be wiped from

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portable devices using an Information Technology Services (ITS) approved

method.

If a portable device is lost or stolen, the incident should be reported to ITS

immediately. The incident report should include a description of any

information that may have been compromised, and any protective measures

that were in place (encryption, etc.).

Information loss incidents should not be discussed with anyone outside of the

university without approval from an individual with

sufficient authority to make that decision.

VIII. ACCEPTABLE ENCRYPTION POLICY

Summary

Members of the RFUMS community have an obligation to protect the confidentiality,

integrity, and availability of information stored, transmitted, or processed by the

university. When there is a need to move sensitive information to its intended

destination in a manner that has potential to expose it to an unauthorized recipient, we

need to encrypt the data so that it will not be legible to the unauthorized recipient. This

primarily impacts faculty and staff who need to transmit data to off-campus locations,

or carry portable devices for work-at-home or collaborative research purposes.

However, there may be students who are employed by the university or hold student

governance positions that may be exposed to sensitive information in the course of

their duties. For more information on the types of data that need special attention,

please see the Information Sensitivity Policy.

Policy Statements

Information Technology Services (ITS) will review encryption products and

technologies to determine their suitability for use at Rosalind Franklin

University. Approved encryption products should be based on standard

algorithms which have been subject to public review (AES, Twofish, etc.).

Proprietary, untested encryption should be avoided. Anyone storing or

transmitting sensitive data should evaluate whether encryption is required to

protect that data. ITS will be available to assist in that determination and provide

encryption solutions as needed.

IX.

NFORMATION

ENSITIVITY

OLICY

Summary

The Information Sensitivity Policy is intended to improve the ability of the

university community to properly manage access to university information in

compliance with Federal and State laws and regulations, and other university

policy requirements. It supports and promotes greater understanding of and

appropriate use of information, and heightened awareness of the sensitive

nature of information based on various risk factors. Students are usually not

exposed to sensitive information and will generally only need to be concerned

about information sensitivity when they have an employment or student

governance relationship with the university.

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Policy Statements

University information must be consistently protected throughout its life

cycle in a manner commensurate with its sensitivity and criticality,

regardless of where it resides or what purpose(s) it serves. All Rosalind

Franklin University information is categorized into three main

classifications:

Public information: Available to all members of the university

community, and may be released to the general public. The

university reserves the right to control the content and format of

Public information. This information is not restricted by local,

state, national, or international statute regarding disclosure or

use.

Internal information: Intended for use by and made available to

members of the university community who have a business need-

to- know. This information is not restricted by local, state, national,

or international statute regarding disclosure or use. Internal

information is not intended for public dissemination but may be

released to external parties to the extent there is a legitimate

business need. The university reserves the right to control the

content and format of internal information when it is published to

external parties. Recognizing that inappropriate disclosure of certain

internal information may result in unauthorized use of the

information, the university reserves the right to designate that

certain subsets of internal information require training in the

appropriate use and handling of the information (e.g., salary

letters).

Legal/Regulated information: Required to be protected by

applicable law or statute (e.g., HIPAA, FERPA, or PIPA), or

which, if disclosed to the public could expose the university to

legal or financial obligations. Access is granted to those

individuals who have a business need-to-know. Recognizing

that unauthorized use of certain restricted information may

expose the university to particularly heightened risk, the

university reserves the right to designate that users be required

to undergo additional training as appropriate.

Rosalind Franklin University personnel are encouraged to use their

best judgment in securing Rosalind Franklin University internal or

legal/regulated information to the proper extent. If an employee is

uncertain of the sensitivity of a particular piece of information,

he/she should contact their supervisor to seek guidance with

handling that information.

Enforcement - Any employee found to have violated this policy may be

subject to disciplinary action, up to and including termination of

employment.

X. INFORM ATION SECURITY INCIDENT RESPONSE POLICY

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Summary

This policy describes the procedure necessary to report information technology

security incidents that may occur at the university. This will most often involve a

faculty or staff member noticing a situation such as a loss of sensitive information,

evidence of unauthorized access to a computer or data, physical destruction of

computing resources, or evidence of corruption of data. While students are less

likely to be exposed to knowledge of such incidents, they are still encouraged to

report any situation related to the security of the university‘s technology

infrastructure. Examples may include: a recent theft of their identity, viewing of

personal or grade information on an unsecured website, or finding discussion board

postings (or other D2L activity) attributed to their user ID when they did not make

the postings.

Policy Statements

Any suspected computer security incident must be reported to

Information Security immediately. Information Security may be contacted

directly at itsecurity@rosalindfrankline.edu.

Systems or information involved in a suspected computer security incident

should not be accessed or modified until the situation has been assessed

by the Information Security Officer (ISO) or designee. The ISO, or designee,

will coordinate with the university‘s General Counsel to evaluate whether

forensic evidence must be preserved to support possible legal action.

In the event that forensic evidence is to be preserved, the ISO, or

designee, will coordinate with Campus Safety and appropriate external

law enforcement officials to assure that forensic evidence is properly

collected and chain of custody is properly documented.

The ISO, or designee, will coordinate the handling of all suspected

computer security incidents.

For all suspected information security incidents, the following information

should be collected by the investigator:

The name and contact information of the individual reporting the

incident

Time of contact

The nature of the incident

Location and description of equipment, information, or persons

involved.

Information security incidents should not be discussed with anyone outside of

RFUMS without proper authorization.

XI. WIRELESS NETWORKING POLICY

Summary

Ongoing developments in wireless technologies have inspired many people to

attempt to create their own wireless environment. This policy sets some

guidelines related to the implementation of wireless throughout the campus.

Wireless areas will be allowed in just about any area of the university, but the

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implementation and ongoing support must be managed by the IT Department.

Policy Statements

All use of wireless access points and devices must comply with

applicable laws, regulations, and University policies including FCC

regulations and the RFUMS End User Account Policy.

University academic and administrative units are responsible and accountable

for the operation of University-owned or other wireless devices connected to

the University network infrastructure within their physical or administrative

areas of responsibility. Only devices compatible with the operation of the

University's wireless network may be utilized.

Deployment and use of wireless network devices connected to university

infrastructure services must be approved by ITS.

University academic and administrative units may wish to implement

additional policies within their physical or administrative areas of

responsibility to govern the use of the University’s wireless network. Such

policies may strengthen or extend but not weaken this policy’s provisions.

All wireless network access points connected to University infrastructure

must be registered with ITS.

As with wired access, access through wireless access points must be

automatically logged. These logs will be maintained for at least 30 days and

should include at least the identity of the user or equivalent information, the

date and time of access, and the IP address assigned for the session.

An unlicensed wireless device deployed and used by a University unit may

not be compatible with the University’s network infrastructure. In these cases,

ITS staff will assist individual units with finding solutions to resolve the issues

or will work to find a mutually acceptable compromise. If a compromise

cannot be reached, the Chief Information Officer (CIO) or designee will

specify a resolution with highest priority given to the integrity and reliability of

the University's data network.

Guidelines to maintain a secure wireless environment:

• Wireless devices should be configured to use the best available security

features (e.g. - WPA2(pre-shared key) with AES or TKIP)

• Factory default settings must be changed on all wireless equipment

• Wireless equipment in student apartments must be configured to utilize the

following so that it does NOT interfere with University-provided

wireless access points:

o 2.4GHz using channels 1, 6, and 11

o 5.0GHz using channels 36, 40, 44, 48, 149, 153, 157, 161, and 165

• Registered wireless access points (WAPs) should broadcast their service set

identifier (SSID) when they are connected to a public access network (for

example Comcast/AT&T U-verse) that is segregated from the RFUMS

network

• Wireless encryption alone is not sufficient to protect sensitive data; any

wireless network that will transport sensitive data should tunnel that data

using secure shell (SSH) or an approved virtual private network (VPN).

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XII. POINT(S) OF CONTACT

Please note that there are other policies in place that do not have a direct impact on

students and many more policies that need to be generated, but this list should give

you a good idea of what we are trying to achieve in our governance of technology.

The full versions of these policies are available on the Information Technology

Services Department Intranet (also known as InSite) page.

If you have questions or comments about these policies, or issues with

technology in general, they can be directed to a number of places:

The Executive Student Council has a Student Officer

(esctechofficer@rosalindfranklin.edu) position that is focused on gathering

and reporting student technology issues to the Student Council President

and Chief Information Officer.

If you have trouble finding or contacting the above person, you also have

the ability to discuss issues at the Executive Student Council meetings.

Finally, you can report technology issues directly to the IT Department by

calling the IT Help Desk at 847.578.8800.

MISSING PERSON POLICY

I. PURPOSE

The purpose of this policy is to establish procedures for the university‘s response

to reports of missing students, as required by the Higher Education

Opportunity Act of 2008. This policy applies to students who reside in campus

housing as well as the Woodlands on Green Bay off campus housing.

For purposes of this policy, a student may be considered a “missing person” if

the person‘s absence is contrary to his/her usual pattern of behavior and

unusual circumstances may have caused the absence. Such circumstances

could include, but are not limited to, a report or suspicion that the missing

person may be the victim of foul play, has expressed suicidal thoughts, is drug

dependent, is in a life-threatening situation, or has been with persons who

may endanger the student‘s welfare.

II.

ROCEDURES FOR DESIGNATION OF EMERGENCY CONTACT INFORMATION

Students will be given the opportunity during their enrollment process to designate an

individual or individuals to be contacted by the university no more than 24 hours after the

time the student is determined to be missing in accordance with the procedures set forth

below. A designation will remain in effect until changed or revoked by the student.

III. REPORTING A MISSING STUDENT

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Any individual on campus who has information that a residential student may

be a missing person must notify Campus Safety as soon as possible. Note:

In order to avoid jurisdictional conflicts when an off-campus and/or commuter

student is believed to be missing, the reporting person should immediately

notify local law enforcement authorities. Campus Safety will assist external

authorities with these investigations as requested.

Campus Safety will gather all essential information about the residential student

from the reporting person, the Division of Student Affairs and Inclusion, The

Woodlands Management Office (where applicable) and from the student‘s

acquaintances (description, clothes last worn, where student might be, who

student might be with, vehicle description, information about the physical and

mental well- being of the student, an up-to-date photograph, class schedule,

etc.). Appropriate campus staff will be notified to aid in the search for the student.

If the above actions are unsuccessful in locating the student or it is immediately

apparent that the student is a missing person (e.g., witnessed abduction),

Campus Safety or the Woodlands Management Office will contact the

appropriate local law enforcement agency to report the student as a missing

person and the local law enforcement agency will take charge of the

investigation.

No later than 24 hours after determining that a residential student is

missing, the Associate Vice President for Student Affairs will notify the

student‘s emergency contact that the student is believed to be missing.

IV. CAM PUS COMMUNICATIONS REGARDING MISSING STUDENTS

In cases involving missing persons, law enforcement personnel are best situated to provide

information to the media that is designed to elicit public assistance in the search for a missing

person. Therefore, all communications regarding missing students will be handled by outside law

enforcement authorities, who may consult with the university‘s Office of Communications.

All inquiries to the university regarding missing students, or information provided to

any individual at the university about a missing student, shall be referred to the

Associate Vice President for Student Affairs, who shall refer such inquiries and

information to law enforcement authorities.

Prior to providing the RFUMS community with any information about a missing

student, the Office of Communications shall consult with the Associate Vice

President for Student Affairs, Campus Safety and with local law enforcement

authorities to ensure that communications do not hinder the investigation.

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STUDENT TRAVEL POLICY

I. INTRODUCTION AND PURPOSE

In recognition of the many educational benefits of domestic and international travel,

Rosalind Franklin University regularly supports a variety of academic and extracurricular

travel programs for individual and groups of students that are organized by academic

departments, administrative units, and student organizations. This policy establishes

guidelines for these travel programs to ensure adequate university oversight, quality and

consistency, and the ability of the university to respond appropriately in the event of a

problem or emergency. The guidelines established by this policy are considered the

minimum required. Sponsoring Departments or Responsible Administrators may establish

additional requirements to address the unique goals or circumstances of a particular travel

program or individual trip.

II. SCOPE AND APPLICABILITY

• All overnight academic and extracurricular student group travel sponsored by the

University including, without limitation, all volunteer, service, immersion, academic, and

course-based trips, as defined more specifically below.

• It does not apply to day trips.

III. POLICY STATEMENTS

Student travel is sponsored by Rosalind Franklin University in order to facilitate educational

experiences supporting the University mission but fall outside of the University’s typical

physical scope of management or boundaries. This travel shall be managed, documented

and facilitated by sponsoring departments in accordance to the included definitions and

procedures to coordinate the educational experience, mitigate risks to students and the

University and to manage and respond to unexpected circumstances.

IV. DEFINITIONS

When used in this Policy, the following terms shall have the meanings ascribed to them

below:

Travel Program is any academic or extracurricular domestic or international travel by

an individual student or group supported or organized by the University including,

without limitation, all volunteer, service, immersion, academic, and course-based trips

(not to be confused with temporary clinical/rotational/elective placements), as well as

trips organized by or through registered student organizations, unless the travel is

excluded from the scope of this Policy.

Sponsoring Department is the department or unit of the University that is organizing,

administering, and/or financially supporting the Travel Program. The Office of Global

Health is the sponsoring department for any travel that consists of a global health

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component while this may include co-sponsorship with another entity Global Health will

be the deciding entity for international travel and participation while the academic co-

sponsor may be the responsible entity for curricular engagement. (Examples: Schools

or Colleges, Division of Student Affairs and Inclusion, Office of the Provost)

Responsible Administrator is, in the case of a school, the dean of that school, and

in the case of a University division or department, the vice president responsible for

that area. In the case of Global Health trips, the Director of Global Health. In some

cases a Program Chair may serve as the Responsible Administrator.

Coordinating Administrator is the person assigned by the Sponsoring Department

to be responsible for planning and overseeing the Travel Program. The Associate

Vice President for Student Affairs serves as the Coordinating Administrator for all

Travel Programs organized by or through registered student organizations.

(Examples: Course Directors, Associate Vice President for Student Affairs)

Student Travel Advisory Committee is a standing committee comprised of the

designee of the Vice President for Student Success and Inclusion, the Director of

Global Health, a designee of the Provost, and a designee from the Office of Insurance

Services and at least one student representative. The designee of the Vice President of

Student Affairs chairs the committee and may invite other representatives to join the

committee on an ad hoc basis.

Trip Leader is the full-time University faculty or staff person who is responsible for

preparing the student group before the trip and accompanying them on the trip.

Experienced students or other persons affiliated with the University may serve in this

role as determined by the Responsible Administrator.

In the case of domestic travel, students, may serve as approved in advance by the

Responsible Administrator and this may be applied when a student is traveling

independently but sponsored by the institution.

V. PROCEDURES

University Oversight

Each Responsible Administrator is responsible for ensuring compliance with this Policy

within his or her school or department and approving all Travel Programs that are

sponsored, managed, or conducted under the auspices of that school or department. All

Travel Programs must be organized and overseen by a Coordinating Administrator,

working under the auspices of a Sponsoring Department. The Coordinating Administrator

must have the trip approved by the applicable Responsible Administrator prior to notifying

any students about the availability of a Travel Program. The Sponsoring Department is

responsible for managing all arrangements for each Travel Program as well as for

ensuring that the program complies with applicable University procedures.

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The Student Travel Advisory Committee meets regularly to review Travel Programs,

address any issues or concerns that may arise, and provide guidance to Responsible

Administrators and Coordinating Administrators. The Committee approves the form

“Terms and Conditions of Participation” agreement for student travelers. Responsible

Administrators may consult with the chair of the Committee to address any questions,

concerns or assistance in addressing any particular issue or potential risk associated with

a specific Travel Program. The Committee may establish additional procedures for the

purpose of carrying out the Policy from time to time, and may recommend amendments to

the Policy.

General Travel Program Requirements and Registration

• Each Travel Program must have a Coordinating Administrator and a Trip Leader

approved by the Responsible Administrator and the Director or Chair of the

specific department.

• All international trips must have a minimum of two Trip Leaders. In cases of

trips with more than 20 students, three Trip Leaders must be assigned.

• The Responsible Administrator must approve any exceptions to this requirement

in advance of the trip. Prior to selection for a Travel Program, all student

participants must be screened by the Division of Student Affairs and Inclusion

(SAI) in coordination with the Travel Committee and the sponsoring

school/college/department.

• The Coordinating Administrator must register each trip with the SAI by providing

a list of all student participants and the names and contact information for the

Trip Leaders in order to facilitate registration by participants.

• If there are any questions about a student’s conduct history or academic progress,

SAI will consult with the Responsible Administrator to determine the student’s

ability to participate in the trip.

• For any trip, the Coordinating Administrator must establish a relationship with an

established local host organization or institution to coordinate the Travel Program’s

activities on-site. In accordance to Global Health Policy: All Global Health

partnerships and activities will be coordinated meeting the standards established

by the Office of Global Health and Global Health Policies and Procedures)

• The Coordinating Administrator or designee must also provide the appropriate

administrator with the trip itinerary, contact information for the host organization,

and for international trips, copies of passports for each participant.

• The Coordinating Administrator for each international Travel Program must

work with the Office of Insurance Services to secure insurance

Pre-trip Procedures Prior to departure, the Coordinating Administrator must provide all

student trip participants with the following:

The approved form and release agreement, (the “Terms and Conditions

of Participation”), which must be signed by the student and returned to

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the Coordinating Administrator prior to departure;

Information on itinerary, transportation, and lodging arrangements;

Medical information including any recommended immunizations and, if applicable,

any other recommendations of the Centers for Disease Control and Prevention

(this includes reference to laws impacting export of medication, etc.);

All applicable U.S Department of State Public Travel Advisories and

Consular Information Sheet(s) (LINKS);

Information regarding any visa and/or border-tax requirements; and

Information on registering with the U.S. Department of State or other

appropriate entity for international participants.

An orientation program that includes, without limitation:

• university conduct standards and any specific expectations based on

the nature of the trip and any relevant cultural considerations;

• cultural, economic and political background of the region or regions

being visited;

• relevant laws and customs of the region(s); and

• health and personal safety information. State Department Advisories

and Warnings

Sponsoring Departments planning travel outside the United States must determine, both

before the trip is organized and prior to departure, whether a U.S. State Department

TravelAdvisory or Warning exists for the destination country or countries.

• If an Advisory or Warning exists, the Coordinating Administrator, in consultation

with the Trip Leader, must seek the approval and guidance of the Responsible

Administrator before proceeding with further planning or departure.

• A copy of the Advisory or Warning and the Consular Information Sheet must be

provided to the Responsible Administrator in conjunction with any other

information that the Trip Leader or Sponsoring Department determines relevant.

The trip may not proceed without the approval of the Responsible Administrator,

who shall consult with the VPSSI, University Office of Risk Management and the

Director of Global Health in determining whether to grant approval and under what

terms and conditions.

The Sponsoring Department must ensure that any specific precautions recommended in

the Warning, such as avoiding particular areas or registering with the applicable embassy,

are followed, and must comply with any other terms and conditions established by the

Student Travel Committee.

If the trip is approved, the Coordinating Administrator shall promptly provide any Travel

Warnings or Advisories to all participants.

The Responsible Administrator may require additional orientation for the student

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participants, and may require that any participants execute a waiver and release.

Standards & Conduct during Travel

• All trip participants must abide by all the applicable University standards of

conduct as well as local law.

• Student participants must adhere to the Student Code of Conduct and are

expected to behave in a manner that is consistent with the University’s mission

and values.

• Students must adhere to all directions of the Trip Leader. The Trip Leader must

promptly report to the VPSSI any student conduct matter or other concern that

arises on a trip. Serious matters that involve health, potential criminal activity,

safety or well-being must be reported by the Trip Leader immediately. All other

conduct issues must be reported to the VPSSI within 24 hours. Any serious

incident of misconduct may result in the trip participant being required to leave the

trip and return home at the participant’s expense. Without limiting the foregoing, the

illegal possession or use of controlled substances by any trip participant will be

grounds for immediate dismissal from the Travel Program, and the offending

person may be required to return home at his or her own expense. The Trip

Leader, acting under the guidance of the Sponsoring Department, may establish

restrictions, or an absolute prohibition, concerning alcohol consumption during a

trip. Trip participants must assume primary responsibility for their own safety and

well-being.

• In case of emergencies, to the extent feasible, at least one Trip Leader should

remain with the group for the entirety of the experience to help ensure the

safety and well-being of the trip participants.

Trip Leaders, together with the Sponsoring Department, should establish and communicate

to the student participants expectations regarding independent student activities during any

free time on the trip.

• Students must follow the Trip Leaders’ instructions regarding independent activities.

• Trip Leaders are expected to stay in close proximity and be readily available

to student participants.

• In the case of home stays, Trip Leaders and students are expected to stay in

the same community.

• No student is permitted to leave the group, and no student should be left

behind during a trip unless circumstances require.

• In the event that illness detains a student, arrangements should be made to leave

a second Trip Leader with the student.

• If a student must return home early from the trip for any reason, the Trip Leader,

in consultation with the Responsible Administrator, will determine whether the

student needs to be accompanied by another trip participant.

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VI. POINTS OF CONTACT

Division of Student Affairs and Inclusion (847) 578-8354

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STUDENT HEALTH

AND

WELL-BEING

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STUDENT HEALTH AND WELL-BEING

I. ACCOMMODATIONS AND STUDENT DISABILITY

Rosalind Franklin University of Medicine and Science supports students who may

qualify for reasonable accommodations under the Americans with Disabilities Act

(ADA).

A. Considerations for Establishing a Disability

The Americans with Disabilities Act defines a person with a disability as any person

who:

1. Has a physical or mental impairment that substantially limits one or more

major life activities;

2. Has a record of such impairment, or;

3. Is regarded as having such impairment.

B. Considerations for Establishing the Need for Accommodations

The student must be defined as disabled according to the Americans with

Disabilities Act.

Disabilities requiring accommodations must not only substantially limit a

major life activity, but the affected activity must be related to the student

having meaningful access to the academic environment.

The accommodation(s) requested must entail appropriate academic adjustment

(reasonable accommodation). Accommodations must not require a substantial

change in curriculum or interfere with an essential element of the program.

C. Requesting and Implementing Accommodations

The student must initiate a meeting with Services for Students with

Disabilities to request accommodations.

ADA Coordinator

Division of Student Affairs and Inclusion

Rosalind Franklin University of Medicine and Science

3333 Green Bay Road

North Chicago, IL 60064

ada.coordinator@rosalindfranklin.edu

847.578.8354 • HSB L.675

Students wishing to maintain approved accommodations must

renew their request at the beginning of each academic year.

Upon making the initial request for accommodations, it is the student‘s

responsibility to submit appropriate documentation of the disability to

Services for Students with Disabilities, allowing at least four (4) weeks

to evaluate the documentation and allowing for two

(2) weeks’ notice to faculty members prior to the need for

accommodations. Special timeframes may be available when an

immediate need for accommodation is determined by the university.

The process of evaluating a student‘s request for accommodations will not

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commence until the student submits all appropriate documentation of the

disability.

The cost and responsibility for providing this documentation shall be

borne by the student.

It is the responsibility of the university to evaluate the documentation

and determine which, if any, accommodations must be provided to suit

the situation. If the documentation is complete and acceptable,

Services for Students with Disabilities will notify the student and assist

him/her with arranging special accommodations. Specifically, Services

for Students with Disabilities will provide the student with a Faculty

Notification Memo, which the student will be responsible for copying

and presenting to the appropriate course/clerkship coordinator/director

upon beginning courses/ clerkships in which the student requests

accommodations (or as soon as he/ she receives approval for the

accommodation).

During the initial meeting between the student and course/clerkship

coordinator/director, it is also the student‘s responsibility to negotiate

the details of the approved accommodations with the course/clerkship

coordinator/director. Students are strongly encouraged to discuss

agreed upon accommodations at least two

(2) weeks prior to the time that such accommodations are required.

Students encountering difficulties in the process of managing

accommodation within the academic department should seek further

advocacy from Services for Students with Disabilities. Continued

follow-up of arrangements for accommodations will be monitored by

Services for Students with Disabilities as needed. It is the responsibility

of the student to notify Services for Students with Disabilities if the

approved accommodations are not adequate or no longer needed due

to changes in the student’s condition.

Accommodations are NOT retroactive and may only be

implemented after the request has been made and approved by

Services for Students with Disabilities.

D. Documentation Requirements for a Learning Disability

A health care provider sufficiently trained to provide an expert opinion on the

diagnosis must provide a detailed, comprehensive written report describing the

disability and justifying the need for accommodations. Documentation should be

recent enough to reflect the student’s current level of functioning. If a condition

has been stable for a significant period of time, a recent letter from the treating

healthcare professional verifying that the older documentation is still reflective of

current functioning is acceptable. The following criteria must be included in all

documentation:

• Credentials of the evaluator and experience with specific disability

• Description of disability, including history and background of the

disability (see table below for information required)

• Current status of condition (Active, Progressing, Controlled, Remission)

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• Current level of severity (Mild, Moderate, Severe)

• Duration of time that the condition is likely to persist (e.g.,

Lifetime, duration of program, 3 months)

• Procedures/assessments used to assess the student’s condition

(Attach diagnostic results if applicable)

• Major life activity or activities that are substantially limited

• Functional limitations or symptoms of the condition, both treated

and untreated

• Impacts of the condition (and/or current treatment) on the student’s

ability to learn or meet the demands of the university setting and/or

clinical requirements

• Circumstances that would exacerbate the disability

• Accommodations that may be necessary in order for the student

to participate in university programs, activities, and services

The type of documentation required in order to establish the presence of a

disability varies by disability type. For specific information related to specific

disabilities, see the table below. Note: In addition to providing the applicable

information below to establish a disability, documentation must include the

information delineated above.

Disability

Category

Required Documentation

Learning

Psychoeducational testing report written by a qualified

professional with expertise in learning disabilities, training in

administering the tests used, and experience working with

adults, such as a licensed educational psychologist, clinical

psychologist, or learning disabilities specialist

Hearing

Audiology report or letter from audiologist verifying the extent

of the hearing loss

Vision

Form or letter provided by a treating physician describing the

type and extent of the vision limitations

ADHD

Psychoeducational testing report (see learning disability

requirements), form, or written assessment from a treating

professional (generally a psychologist or psychiatrist)

verifying the diagnosis and describing how the symptoms

substantially limit a major life activity

Psychological

Form or letter from a treating professional verifying the

diagnosis and describing how the symptoms substantially

limit a major life activity

Physical/Mobility

Form or letter from a treating professional verifying the

diagnosis and describing how the symptoms substantially

limit a major life activity

The process of evaluating a student’s request will not commence until the

student submits all appropriate documentation. However, no student should delay

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meeting with Services for Students with Disabilities out of concern for not having

the appropriate paperwork. All conversations regarding access are welcomed.

E. Accommodations for Qualifying Exams

Students who plan to request test accommodations from the qualifying examiners

should review the guidelines well in advance of the tests. Students should note that

national standards for approving accommodations may differ from those of RFUMS;

students approved for accommodations at RFUMS should not assume that they will

automatically be eligible for accommodations from the qualifying examiner

organization for their profession.

G. Grievances and Formal Complaints

1. Any complaints related to disability discrimination should be directed to the

ADA Coordinator. An investigation will be initiated and an appropriate

resolution will be reached to prevent the recurrence and correct its

discriminatory effects on the complainant and others, if appropriate. The time

frame for a grievance investigation will typically take up to 60 days.

2. Students may also follow the Equal Employment Opportunity Policy

guidelines in filing a complaint. That policy can be accessed on InSite.

3. In addition to filing an internal complaint, students have the right to file a formal

complaint with the Office for Civil Rights (OCR) in the U.S. Department of

Education generally within 180 days of any alleged discrimination on the basis

of disability or within 60 days of the conclusion of an internal grievance

procedure.

II.

XPOSURE

NCIDENTS

All students exposed to a potential biohazard via needle sticks, punctures, or other

possible exposures must follow the below protocol:

A. Treatment

On-campus Students: Students experiencing an exposure incident on

the RFUMS campus should first inform the supervising personnel or faculty

and report the incident to Campus Safety immediately. Students may

receive appropriate follow-up care for the exposure at the Student Health

Center.

Off-campus Students: Students experiencing an exposure incident

while at a remote clinical site should comply with the site mandates for

appropriate follow-up care for the exposure, and report the incident

immediately to the supervising clinician or appropriate healthcare

provider. Students in remote or distant locations may still seek follow-up

care under the services of the Student Health Center.

Recommended Tests: We recommend that full consideration of the

following lab tests be completed immediately after the incident and again

three (3) months later:

Hepatitis A IgM

Hepatitis A Total

Hepatitis C Virus

Hepatitis B Surface Antigen

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Hepatitis B Core, Total

HIV

The Student Health Center can be reached at 847.473.4357 and is located one

block south of campus at 3471 Green Bay Road, North Chicago, IL

B. REPORTING

In addition to reporting the incident to supervising personnel (as indicted

above), students are required report this event to the Division of Student

Affairs and Inclusion within 24 hours of the incident by completing the

“Exposure Incident Policy and Form” on InSite, or call 847.578.3205.

Students will need to provide the date of the exposure, name of site where

exposure occurred, and an explanation of the exposure.

C. REIMBURSEMENT

Treatment for such care is often provided at no cost by the facility in which

the exposure occurred. In the event that there is a cost associated with this

follow-up, students should allow charges to be processed through their health

insurance and any subsequent out-of-pocket expense to the student will be

reimbursed by Student Wellness after review and approval by the VP for

Student Success and Inclusion.

III. IMMUNIZATION REQUIREM ENTS AND RESOURCES

A. Introduction and Purpose

All students entering Rosalind Franklin University of Medicine and Science

(RFUMS) are required to show proof of immunity through immunization records,

and (in the case of clinical programs), blood titers in order to ensure that the spread

of communicable diseases is minimized. Each student must also complete a health

history and physical form documenting their health status.

These requirements comply with the State of Illinois College Immunization Code (77

ILL. ADM. Code 694) as well as follow guidelines and recommendations from the

Centers for Disease Control and Prevention and the Immunization Action Coalition.

B. Procedures and Policies for All Programs

Each student must provide evidence that he/she has met the immunization

requirements as outlined on the Pre-Matriculation Immunization Form. In

accordance with the University requirements set forth by the Division of Student

Affairs, each student will create a personal profile through CastleBranch or

MedProctor, as directed by the Division of Strategic Enrollment Management. The

CastleBranch/MedProctor portal requires a student to select the program he/she is

enrolled in; Clinical or Non-Clinical immunization requirements are assigned to a

student’s CastleBranch/MedProctor account, accordingly:

Clinical Programs: College of Health Professions (CHP), Chicago Medical

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School (CMS), College of Pharmacy (COP), and Scholl College of Podiatric

Medicine (SCPM)

Non-Clinical Programs: Biomedical Sciences (BMS), Board Review, Pre-

Matriculation Program (PMP), and School of Graduate and Postdoctoral Studies

(SGPS)

In addition to the immunization requirements, every student must complete a

physical exam within one year prior to the start of classes. He/she must submit a

completed Health History and Physical Form signed by a healthcare provider and the

student.

All students, irrespective of the program they’re enrolled in, can obtain the two

required forms (Pre-Matriculation Immunization AND Health History and Physical)

from their CastleBranch/MedProctor account. The forms are to be downloaded,

completed, and re-uploaded to their CastleBranch/MedProctor profile. All

documents must include the student’s first and last name.

Students can obtain the required immunizations, antibody titers and physical exam

through the Rosalind Franklin University Health Clinics (RFUHC) or elsewhere.

Orders for these immunizations and titers can be obtained from an appropriate

licensed provider including providers at RFUHC. All first-time appointments at

RFUHC for immunizations and titers require a 15-minute visit with a healthcare

provider to establish a patient-provider relationship. If subsequent visits are

required, it will be determined by the provider after the initial visit. It is the

student’s responsibility to bring paper copies of all immunization records, including

any previous titer (blood test) lab reports, and the Student Health History and

Physical Form (if completed elsewhere) to the first appointment. If these

documents are not supplied, the appointment will be rescheduled.

Students who request exemptions to this policy will be referred to the Division

of Student Affairs and Inclusion at RFUMS to determine whether the exemptions

will be permitted (RFUMS Student Handbook: Student Health and Wellbeing,

Immunization Requirements and Resources).

C. Specific Procedures for Clinical Programs

Applies only to students enrolled in CHP, CMS, COP, and SCPM

The student must upload to their CastleBranch/MedProctor personal profile all titer lab

reports, including initial titer results that are negative, along with proof of

immunizations where necessary. All documents must include first and last name.

NOTE: The student must continue to upload documents for any subsequent

requirements that appear in their CastleBranch/MedProctor personal profile.

Proof of one Tdap vaccine in adolescence or adulthood is required. If the

Tdap vaccine was more than 10 years ago, proof of a Td vaccine within

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the past 10 years is required.

IgG antibody titer results must be submitted for measles (rubeola),

mumps, rubella, varicella, and hepatitis B surface antibody [after

completion of the 3-dose hepatitis B (HepB-alum) vaccine series or the 2-

dose Heplisav-B (HepB-CpG) vaccine series]. These five antibody titers

must show levels in the immune or positive range; a quantitative

numerical result is required for the hepatitis B surface antibody.

If the titers for measles (rubeola), mumps, or rubella are negative or

equivocal, then the prior MMR immunization history should be reviewed.

A student with negative titers who has never received MMR

vaccination should receive two MMR vaccinations four weeks apart

with titers drawn not less than four weeks post the second

vaccination. If the repeat titers are negative, the student should

receive one more MMR vaccine with titers drawn not less than four

weeks post vaccination.

A student with negative titers who has documentation of two prior

MMR vaccines should receive one MMR booster vaccine with titers

drawn not less than four weeks post vaccination.

If the student has had three documented MMR vaccinations and

the follow up titers are still negative, no further MMR vaccination is

required. The student must contact a healthcare provider to obtain

written documentation stating that they are a vaccine non-

responder. This document must be uploaded to MedProctor. The

student should be counseled by their healthcare provider

regarding risks of exposure to measles (rubeola), mumps, or

rubella. Precautions to prevent infection should be outlined by

their healthcare provider.

If the titer for varicella is negative or equivocal, the prior varicella

immunization history should be reviewed.

If the student has no documentation of past varicella immunization,

the student needs to complete a series of two varicella immunizations

administered at least 28 days apart (even if the student has had

chicken pox). A titer should be redrawn not less than four weeks post

the second vaccination. If the titer is negative, the student should

receive one more varicella vaccine with a titer redrawn not less than

four weeks post vaccination.

If the student has documentation of two prior varicella vaccines, the

student should receive one varicella vaccine and the titer should be

redrawn not less than four weeks post vaccination.

If students have had three documented varicella vaccines and

the follow up titer is still negative, no further varicella vaccination

is required. The student must contact a healthcare provider to

obtain written documentation stating that they are a vaccine non-

responder. This document must be uploaded to MedProctor.

The student should be counseled by their healthcare provider

regarding risks of exposure to varicella. Precautions to prevent

infection should be outlined by their healthcare provider.

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If the student has never received either the 3-dose hepatitis B (HepB-

alum) vaccine series or the 2-dose Heplisav-B (HepB-CpG) vaccine series,

one of the following vaccination schedules needs to be initiated.

3-dose hepatitis B (HepB-alum) vaccine series schedule:

• The second vaccination should be given one month after the

first.

• The third vaccination should be administered five months after

the second.

• A hepatitis B surface antibody quantitative titer is drawn one

month after the third vaccination.

2-dose Heplisav-B (HepB-CpG) vaccine series schedule:

• The second vaccination should be given one month after the

first.

• A hepatitis B surface antibody quantitative titer is drawn one

month after the second vaccination

If the student has received a properly spaced series of hepatitis B vaccine

but the hepatitis B surface antibody titer comes back negative or

equivocal, the student should receive a single “booster” dose of hepatitis

B vaccine.

A repeat hepatitis B surface antibody quantitative titer is to be

drawn not less than four weeks after the booster dose.

If the repeat hepatitis B surface antibody titer is negative or

equivocal after the booster dose, a second series of hepatitis B

vaccine on the usual schedule should be completed and the titer

tested again not less than four weeks after the final dose.

If the test is still negative after a second vaccine series, the hepatitis

B surface antigen and total hepatitis B core antibody should be

tested.

If the hepatitis B surface antigen or total hepatitis B core antibody is

positive, the student needs further evaluation to determine their

hepatitis B status. He/she must be seen by a primary care physician

for follow-up.

If the student’s hepatitis B surface antigen and total hepatitis B core

antibody are negative, the student should be considered a vaccine

non-responder and must obtain written documentation from their

healthcare provider stating such. This document must be uploaded to

MedProctor. The student should be counseled by their healthcare

provider regarding risks of exposure to hepatitis B virus, precautions

to prevent infection, and post-exposure hepatitis B immune globulin

prophylaxis for known or likely exposure to blood that is positive for

hepatitis B surface antigen.

Each student must undergo a 2-Step PPD (two tuberculosis skin tests

administered 7-21 days apart) testing within six months prior to the start

of classes, regardless of bacille Calmette-Guerin (BCG) vaccination

status. Alternatively, a QuantiFERON Gold tuberculosis (Tb) blood test

within six months prior to the start of classes is accepted.

For students with a new or history of a positive Tb test [PPD > 10mm

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induration or an Interferon Gamma Release Assay (IGRA) blood test]

a baseline chest x-ray is required within 12 months prior to the start of

classes. The student must provide documentation of the positive PPD

skin test (date administered, date read, and millimeters of induration)

or IGRA lab report, a copy of the chest x-ray report, and a completed

annual Tb Symptom Screening Questionnaire.

Students with a new positive Tb skin test (PPD) must be referred to

a physician for follow- up.

After the initial 2-Step PPD, students must maintain annual 1-Step

PPD updates. Annual tuberculosis skin testing will be provided

through the Health Clinics at no charge to the student once the entry

PPDs have been completed. Alternatively, annual QuantiFERON

Gold Tb testing is accepted (this is not provided through the Health

Clinics).

A student with a known past positive Tb test must complete an

annual Tb Symptom Screening Questionnaire. Any student who

develops Tb symptoms must follow up with a physician and have an

updated chest x-ray.

Seasonal influenza vaccination is required annually, before October 1

, after

matriculation.

By August 16, 2021, all students must have shown proof of vaccination or

approved exemption to the COVID-19 vaccination requirement. Vaccinations

accepted to meet this requirement include any WHO approved vaccination.

D. Specific Procedures for Non-Clinical Programs

Applies only to students enrolled in BMS, Board Review, PMP, and SGPS

The student must upload to their CastleBranch/MedProctor personal profile proof of

immunizations. All documents must include first and last name.

NOTE: The student must continue to upload documents for any subsequent

requirements that appear in their CastleBranch/MedProctor personal profile.

Proof of one Tdap vaccine in adolescence or adulthood is required. If the

Tdap vaccine was more than 10 years ago, proof of a Td vaccine within

the past 10 years is required.

Documentation of two MMR vaccines from childhood must be documented.

Documentation of the 3-dose hepatitis B (HepB-alum) vaccine series,

the 2-dose Heplisav-B (HepB-CpG) vaccine series, OR an immune

hepatitis B surface antibody titer.

Hepatitis A and meningococcal vaccines are optional at this

time. Documentation should be submitted if they have been

completed.

Each student must undergo 1-Step PPD testing within six months prior to the

start of classes, regardless of BCG vaccination status. Alternatively, a

QuantiFERON Gold Tb test within six months prior to the start of classes

is accepted.

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For students with a known positive (> 10mm induration) tuberculosis

skin test (new or history of), he/she must provide documentation of

the positive PPD and have a baseline chest x-ray or QuantiFERON

Gold Tb test within the 12 months prior to the start of classes. The

student must provide documentation of the positive PPD skin test

(date administered, date read, and millimeters of induration), and a

copy of the chest x-ray report or QuantiFERON Gold Tb test.

Students must also complete an annual Tb Symptom Screening

Questionnaire.

Students with a new positive Tb skin test (PPD) must be referred to

a physician for follow-up.

Seasonal influenza vaccination is recommended annually.

E. Consequences

If students do not complete their immunization requirements within one month of

matriculation, students will be placed on a registration hold and will be unable to

registration hold will be removed. If students are in the process of receiving a

vaccination series (e.g. Hepatitis B series) after matriculation, students will not be

placed on a registration hold as long as they continue the necessary follow- up to

meet the immunization requirements.

F. Responsibilities

Students:

Ensure that immunization requirements are fulfilled prior

to matriculation.

Submit proof of immunizations to

CastleBranch/MedProctor prior to matriculation.

Maintain up-to-date immunizations during their time as students

at RFUMS.

Maintain awareness of upcoming immunization needs.

RFUHC:

a. Serve as a clinical resource regarding vaccines and immunizations.

b. Monitor and report student immunization status (compliant, in-process,

non-compliant) to the Division of Student Affairs and Inclusion at

RFUMS.

c. Ensure coherence between immunization requirements and

documentation tracking in CastleBranch/MedProctor.

Student Health Leadership Taskforce:

a. Determine student immunization requirements and communicate with

the Division of Student Affairs and Inclusion at RFUMS about

immunization requirements.

b. Ensure that clinical policy supports educational requirements.

c. Update immunization policy as needed according to CDC guidelines.

G. REFERENCES

Centers for Disease Control and Prevention: https://www.cdc.gov

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Centers for Disease Control and Prevention. (2005). Guidelines for Preventing the

Transmission of Mycobacterium tuberculosis in Health-Care Settings, 2005.

Retrieved from https://www.cdc.gov/mmwr/pdf/rr/rr5417.pdf

Centers for Disease Control and Prevention. (2011). Immunization of Health-Care

Personnel: Recommendations of the Advisory Committee on Immunization Practices

(ACIP). Retrieved from http://www.cdc.gov/mmwr/preview/mmwrhtml/rr6007a1.htm

Immunization Action Coalition: http://www.immunize.org/

Immunization Action Coalition. (2016). Healthcare Personnel Vaccine

Recommendations.

Retrieved from http://www.immunize.org/catg.d/p2017.pdf

State of Illinois College Immunization Code (77 ILL.ADM.CODE 694). Retrieved from

http://www.ilga.gov/commission/jcar/admincode/077/07700694sections.html

IV.

INSURANCE (HEALTH, DENTAL,VISION, DISABILITY AND MALPRACTICE)

There are several types of insurance for students to consider as part of their education,

some that are required by Rosalind Franklin University, and others that are optional to

students.

Health Insurance

All RFU students enrolled full time are required to maintain health insurance

coverage while enrolled at the university. Students are given the opportunity to

enroll in the RFU Student Health Insurance Plan during open enrollment.

Students must complete the waiver process to opt out of the University-

sponsored Health Insurance Plan. Action must be taken each year; waiver

information does not roll forward from year to year.

If proof of comparable coverage is not submitted (whether a student fails to submit

any documentation or because a student's health plan is determined not to provide

adequate comparable coverage); the student will be responsible for the full cost for

single coverage under the University-sponsored Health Insurance Plan.

Dependents of RFU students may also enroll in the school-sponsored Health

Insurance Plan by enrolling directly through the insurance company. For more

information regarding student health insurance including open enrollment dates

visit InSite.

Dental and Vision Insurance

RFU has an optional Dental and Vision Plan available to its students and their

dependents. Continuing students may enroll during the June 1- June 30 open

enrollment period. New students will have the opportunity to enroll at the time of their

initial registration. For additional information please contact the Office of Student

Financial Services or visit InSite.

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Disability Insurance

Not all students within the university are required to maintain disability insurance.

However, it is recommended that students explore this option for their own

protection. Because of the cost of medical school tuition and the potential loss of

future income, all Chicago Medical School students and Scholl Podiatry students

are required to maintain disability insurance.

Malpractice Insurance

Rosalind Franklin University of Medicine and Science provides professional liability

coverage to students in the process of obtaining their professional training. Because

this training does not necessarily include all of a student‘s activity while engaged in

service outside of the university, students are encouraged to explore personal

coverage for activities not included in the university plan.

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POLICIES AND

GUIDELINES FOR

STUDENT

ORGANIZATIONS,

ACTIVITIES,

AND SPONSORED

EVENTS

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POLICIES AND GUIDELINES FOR STUDENT

ORGANIZATIONS, ACTIVITES, AND SPONSORED EVENTS

I. ALCOHOL FOR STUDENT SPONSORED EVENTS

Purpose

It is the intention of Rosalind Franklin University of Medicine and Science to

maintain a safe academic environment. Events sponsored by student groups

and classes should maintain an appropriate level of professional behavior. The

RFUMS Administration recognizes the need for appropriate social interaction

among colleagues and will, as appropriate, support such events. As such, the

university affords registered student groups and classes the privilege of serving

alcohol at certain events. Students are expected to know and abide by all

applicable state and federal laws and university rules, policies, and procedures.

Students are responsible for their own behavior; however, if a student group

includes alcohol as a part of their event, they must maintain an environment that

promotes responsible behavior and provides a safe environment for all

attendees.

Approval

A request to include alcohol at any sponsored student organization event, both

on and off campus, must be received by the OSL at least two weeks prior to the

date of the event via the Event Registration Form on Engage The details of the

event will be reviewed by the OSL. Approval will be granted at least seven days

prior to the event (depending on when the form is submitted for approval),

provided the event abides by all university policies and procedures.

Eligibility

Student groups wishing to include alcohol as a part of an event must be an

officially recognized group or class through the Executive Student Council.

University Official Events

Only receptions honoring individuals or events honoring specific achievements in

academic progress, special seminars, faculty events, university dinners, or

fundraising activities for university programs will be considered for approval. No

other activities will be considered for approval.

Marketing and Focus

Alcohol must not be the focus of any event. Advertising the presence of alcohol

and/or encouraging the use of alcohol is not permitted in event promotions. Events

open to the general public and advertised off campus are not permitted to include

alcohol as a part of the event. All advertising must be approved by the OSL prior to

any disbursement, or printing arrangements.

Events at venues that provide alcohol, such as concerts, baseball games, etc.,

are not subject to this policy unless they are specially catered or participation is

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controlled.

Location

The university alcohol policy is applicable when a student group or class is

sponsoring an event on campus or at a closed event at a venue off campus. For

the purpose of on- campus events, only specific locations will be approved:

Centennial Room, DNA Cafe, Faculty Lounge, Scholl Gallery, Main Lobby,

Picnic Grove, and Rhoades Auditorium/Hall Entry.

Responsible Contacts

At least two individuals from the sponsoring group must be designated

“responsible contacts”. They are responsible for overseeing the implementation

of the alcohol policy throughout the entire event. The responsible contacts are

not to consume any alcohol before or during the event, and until the event is

concluded and cleaned up. The responsible contacts are to remain constant for

the duration of the event – shifts are not acceptable. The contacts are to

introduce themselves to the security guards on duty on campus. The contacts

will serve as the primary liaison with this department and the OSL. The

contacts will terminate an event at which the policy is not being followed or

other problems arise. University staff may require an event to close at any time

if the security of the event is jeopardized or the safety of students is at risk. Any

and all school events or events with anticipated involvement of 50 people or

more must have university staff/faculty present.

Alcohol: Types, Distribution, Charging

Beer and wine are permitted (so long the request to include alcohol has

been approved by the OSL) for on campus events where the participants

are purchasing the alcohol on their own.

No hard liquor, grain alcohol, punches, or any mixed drinks are permitted at

events which are held on campus. Events involving alcohol at off campus

locations can include the above as long as approval is granted from OSL.

Distribution of alcohol is only permitted through a third-party vendor with

a valid liquor license. Third-party server(s) must always be present; alcohol

cannot be left unattended. A central point of distribution must be identified.

Only one serving at a time may be served to participants of legal age. No

event will be arranged as an all-you-can-drink/open bar event. The

organizing group is responsible for ensuring that alcohol does not leave the

event. If a person appears to be intoxicated, he or she is not to be served.

Distribution of alcohol may begin no earlier than 4 pm on a weekday and

must conclude no less than one hour prior to the conclusion of the event,

but in all cases no later than midnight. Direct or indirect purchase of

alcoholic beverages of any kind by the sponsoring organization is not

permitted.

I. Food and Beverages

Non-alcoholic beverages and appropriate quantities and types of food must be

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displayed and available at no costs to attendees. Water must be one of the non-

alcoholic beverages provided. Food must be available when the alcohol

distribution begins and must be replenished, as necessary, throughout the

program. If food is no longer available, alcohol service must end.

J. Security

On-campus events with alcohol must have additional security. For every 50 estimated

attendees, one security guard must be present at the event.

Groups may request additional security from Campus Safety. If campus security

guards are not available, security must be contracted through a third party at cost

to the organization.

K. Transportation

Depending on the event, transportation to and from the event may be required, either

in the form of designated drivers or commercial services, such as taxis or buses.

II. ALL SCHOOL ANNOUNCEM ENTS

Any announcements a student organization would like to send to the entire campus

community must be posted through the Engage “News” feature:

https://rosalindfranklin.campuslabs.com/engage/news. This can be done by having a

group member go to their organization page on Engage. There will be no initial

review of news items before they are posted to the community and as such

organizations must ensure they are following all necessary policies, standards, and

expectations for communicating with the University Community. An email will be sent

out to the entire University Community every Thursday containing news items. The

email will contain all items posted within the past 5 business days.

III. CALENDAR

All events registered through the events planning process will be added to the Students

Events Calendar. When appropriate, OSL will also add it to the University Calendar if

needed. A weekly email of all the student events will go out each Monday Morning from an

OSL staff account. This will be a listing of all

events for the current week that were registered with the Office of Student Life by the

Wednesday prior to the Monday. Any events registered late will not be guaranteed to make

the publication. All events are viewable on the Student Events Calendar. All event

information will be taken directly from the event registration form that appears on the

calendar.

IV. CONTRACTS

All contracts for service or products to be purchased with student organization funds

are a shared responsibility with the university and must be approved through the OSL

and necessary university departments. Any organization seeking to enter a contract

with a vendor must present the contract to the OSL at least two weeks prior to the date

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needed. Student Organizations may not enter into contracts without review by the

OSL. The university will be the official contract holder, and will review and sign any

necessary contracts.

V. DAMAGES

The university strives to provide free resources to student organizations whenever

possible. However, if a university resource is utilized by a Student Organization and is

not returned or left in the same condition it is found, any damage cost may be

assessed to the Student Organization/Group responsible. This includes damage to

property and facilities, as well as excessive use and cleaning.

VI. ENGAGE

Student organizations are required to keep up to date information regarding officers,

constitutions, and events on their Engage page. Students using Engage page resources

must comply with University policies with the information displayed. At least one student

organization member must complete training for Engage every year. This is to ensure clear

and effective communication with the University community regarding all necessary

resources for the student organization. If a student group fails to consistently update this

information they will risk their group being frozen or unchartered.

VII. EVENT REGISTRATION

All events organized by university students and student organizations must

seek event approval through the OSL, whether the event is occurring on or off

campus. The OSL will approve event requests that comply with all university

policies and risk assessment. The Event Planning Form on Engage is due no

later than one week prior to the event for events that do not include alcohol,

fundraising, set-up requests, or audio-visual requests. Events involving alcohol,

fundraising, set-up requests or audio-visual requests require two-week notice.

The sponsoring organization must receive event approval from the OSL

before advertising, promoting, or confirming activities.

The event planning process and forms can be found in the Event

Planning section of the Student Leader Handbook.

Post Event Form - Select events with large numbers of expected students in

attendance may receive a post-event planning form. The form will be sent via

email to the student who registered the event. The form is intended to assist the

Office of Student Life and sponsoring organization in building stronger and more

effective programs in the future.

VIII. FOOD VENDORS

Rosalind Franklin University works exclusively with a food vendor to provide all

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food and catering needs on campus. All university community members,

including student organizations, must use the food vendor for events that are

occurring on campus. Outside vendors may only be used to provide food for

events and meetings when permission has been granted by the manager of the

food vendor. Currently, our food vendor is Food for Thought.

Food for Thought is available to all student organizations to plan special meals,

catering, and refreshment options. If your club or organization wishes to have a

special meal or a reception catered by the Food for Thought staff, you should

contact foodforthought@rosalindfranklin.edu. Food For Thought also has a

special catering menu available only to Student Organizations on campus

providing several options of meals at reasonable prices. The following

guidelines apply when requesting food from Food for Thought:

Contact Food for Thought via the Event Planning Form at least one

week prior to an event to arrange for food services. Less notice may be

accommodated for the Student Catering Menu, but please consult Food

for Thought directly.

Provide your Student Organization name, title, and account number to

ensure that the services are billed properly through the Executive

Student Council.

As the university recognizes that costs associated with student events can be

high, each year the OSL will provide a food subsidy for qualifying student

organizations. This money will be allocated for qualifying student organization

use as determined and announced by Executive Student Council at the first

meeting of the year. Any food purchases after the depletion of the subsidy will

not be subsidized and no additional funds will be allocated for this purpose

during the academic year.

Exception A: Bringing own food on campus for a meeting or event

For closed events that are not open to the general public, permission may be

granted to registered student organizations to provide their own food and non-

catered events if the following conditions are met:

The event is on RFUMS campus.

Attendance is restricted to 50 or less.

No food will be prepared or cooked on site.

No student organization funds are used to pay for the food. This includes an

outside sponsor.

All trash from the room must be placed in a trash can or bag and cleaned up.

Trash may not be left in the room or next to a garbage can. Any group that holds

an event and does not properly clean up after their event will lose the privilege to

use outside food vendors for the remainder of the academic year. In addition,

any group who does not properly clean up after their event may be assessed the

cost of clean-up incurred after the event.

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Exception B: Receiving Permission to use an outside vendor for food

Groups wishing to use an outside vendor for food must email

foodforthought@rosalindfranklin.edu to ask permission to use an outside vendor

for food. Requests should include the date and time of the event, and the type of

food you are seeking to obtain from an outside vendor. Food for Thought will

then reply with a decision whether to grant outside food permission.

If permission is granted, the student group will be responsible for all set up and

clean up needed. Organizations are also responsible for notifying facilities of the

date/time/location of their event by emailing renee.besler@rosalindfranklin.edu

indicating on their Event Registration Form, and utilizing the School Dude portal.

They must notify Facilities that they will be utilizing an outside food vendor so

additional trash cans/bags can be delivered to the room. All trash from the room

must be placed in a trash can or bag and cleaned up. Trash may not be left in

the room or next to a garbage can. Any group who holds and event that does not

properly clean up their event will lose the privilege to use outside food vendors

for the remainder of the academic year. In addition, any group who does not

properly clean up after their event may be assessed the cost of clean-up,

incurred after the event.

IX. FINANCES AND BUDGETING

Funding

The money to fund student organizations comes from student activity fees and

is dispersed through Executive Student Council to the classes and student

organizations with the oversight of the OSL. Money obtained from student

activity fees should be used chiefly to support activities, items, and services

that benefit registered students. When using funding, organizations should

promote quality co- curricular programs on the campus which:

Foster interaction between students in various RFUMS

schools

Provide professional, social, and personal development

opportunities

Provide service to advance the mission of Rosalind Franklin

University

All student organizations are required to use the Executive Student Council

account for all of their money and financing. All funds coming in to the student

organization or being spent by the organization must go through the Executive

Student Council account. Student organizations are not allowed to possess an

outside bank account for funds. Any student organization that imposes

organizational dues must work directly with the OSL to collect such funds.

Recognized student organizations, which seek financial support from Student

Council for a special project, event, or program, may seek such funding by

making a proposal to the Executive Student Council.

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Recognized student organizations shall provide all necessary

documentation for events, programs, or projects to the OSL.

Those activities, items, and services that provide students with useful

information, entertainment, or an opportunity for personal development

shall be considered beneficial.

The Executive Student Council will consider all requests for

special funding and will respond to the student organization

appropriately.

Organizations and groups that receive funding from the student

activity fees are required to conform to Rosalind Franklin University

rules and regulations.

XPENDITURE

UIDELINES

In general, student organizations have a great deal of autonomy in conducting

affairs and in the expenditure of funds received through the student activity

fees. This autonomy is mediated by any and all relevant federal, state, and

local regulations and by those regulations, policies, rules, and principles

promulgated by Rosalind Franklin University to govern the use of funds. In

addition, those student organizations receiving funding from the Executive

Student Council must observe regulations, policies, and guidelines at the

university. Student organizations must keep copies of any and all of the forms

listed below for their records.

The following guidelines have been established for student organization expenditure

of funds provided by the student activity fees.

All expenditures and deposits will be based on an Event Registration Form

unless previous arrangements are made with the Director of Student Life.

Alcoholic beverages cannot be purchased with student organization

funds. This includes purchase at a restaurant while traveling for a

student organization.

Any funds given to a student organization by another source may not be

used to purchase alcoholic beverages.

Organizations that are collecting cash and check funds must keep

funds in a safe and secure location until a deposit can be made to the

Executive Student Council’s account.

Reimbursements for food from an outside vendor will not be granted

unless Food for Thought has granted permission for the organization to

use an outside vendor. Organizations who purchase food from an

outside food vendor without permission from Food For Thought, in

writing, will not be authorized, and the organization should expect not to

be reimbursed for this expense.

The use of the Fund and Check Request Form shall be used when

funds are to be withdrawn from an organization‘s account. Funds will not

be tendered unless an itemized receipt or invoice of the transaction is

attached that details the item(s) paid for is submitted to the Executive

Student Council Treasurer.

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The use of the Deposit Request Form shall be used every time funds

are deposited. The Deposit Request Form must detail the necessary

information and any checks or money orders as part of the deposit must

be made payable to “Executive Student Council” with the student

organization‘s name on the memo line.

The use of the Inter-Account Transfer Form shall be used every time

one organization wishes to transfer funds to another organization

within the Student Council.

Student activity fees may not be used to support political campaign

activities. All Student Council financial forms are available through the

Executive Student Council website, the Student Council office located in

RWCLC, or on the OSL’s website.

XI. FUNDRAISING

Student organizations and groups are given special permission to solicit on

RFUMS campus given that they meet and follow specific guidelines:

All fundraising activities must be submitted via an Event Planning Form

and must include a description of the type of fundraising that will be

done and the dates, times, and locations the fundraisers will be held,

even if the fundraiser is happening in an online or non-event format.

All fundraising that includes the sale of an item, ticket, or goods, must

have an approved Sales Permit on file.

No selling is permitted on campus unless the activity or event of the

selling agent is for the benefit of the RFUMS community under the

sponsorship of a registered organization or university Office.

No selling or solicitation event or activity shall be planned or approved

for the private gain of individuals.

Solicitation shall be done in a manner which does not interfere with the

normal university process and in areas designated as appropriate, i.e. the

DNA Café, Rhoades Lobby, and other common locations.

Registered student organizations may solicit donations on campus with

the OSL‘s approval. Funds collected by an organization or group must

benefit the university community by means of programs, non-profit,

philanthropic or student services projects or activities.

The sponsoring organization must maintain accurate financial records of

all money received and its eventual distribution in accordance with intent.

A record of all funds collected must be reported to the OSL upon

completion of the fundraiser.

All fiscal records related to soliciting on campus must be available for

auditing by the OSL upon request and as early as immediately

following the event.

Fundraising done in partnership with a for profit entity must be outlined in

a fundraising agreement specifying the terms of the agreement and

approved by the OSL at least two weeks prior to the event.

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XII. GOOGLE EMAIL, GOOGLE GROUP, AND GOOGLE SITES (GOOGLE APPS )

All accounts for student organizations will be created and approved by the

Office of Student Life.

The following Regulations apply to all Google Apps, including Email, Google

Groups, and Google Sites.

Any Google Apps for Student Organization Business must be created

from your RFUMS Student Organization Email Address.

Associate Vice President of Student Affairs,

Shelly.Brzycki@rosalindfranklin.edu, and Director of Student Life

Bryan.Roush@rosalindfranklin.edu must be invited and be a member

of any Google Apps you create with your RFUMS Student Organization

Account.

All Content posted on your RFUMS Google Apps account must comply

with university Policies/Guidelines, Federal and State Laws.

Any Event information you post through Google Apps, must be an

approved event by the Office of Student Life through an Event

Registration Form.

Any curriculum information posted through Google Apps must have

approval from the correlating academic department. No curriculum

information can be posted without authorization from the

department/School (i.e., old exams, study guides, etc.).

Your student organization email address may be used for Student

Organization business only. All student organization business must be

managed through the Student Organization Email address provided.

Not outside email addresses may be used.

By using any of the Google Apps associated with your Student

Organization Email Address, you agree to comply with all associated

policies.

Should an organization need to have a password re-set, please contact

the OSL.

Google Groups

You may create a Google group for other RFUMS community members

to join which will ensure they receive messages from your organization.

All RFUMS community members will have the option to manage their

Google groups.

Your Google Group Name must be RFUMS-(NAME OF YOUR

ORGANIZATION) and created from your RFUMS Student Organization

email address.

You must invite Shelly.Brzycki@rosalindfranklin.edu and

Bryan.Roush@rosalindfranklin.edu to be a member of your Google

group as soon as it is created.

Your Google Group must be restricted to Public or Announcements

only, on the Group creation page, which allows only your student

organization email address to post messages. Restricted Access levels

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are not authorized for use. The only authorized managers of your

Google Group must be your Student Organization email address as

well as the Office of Student Life Staff. No other authorized managers

can have access without written consent from the Office of Student

Life.

Your Google group has the option to be listed in the Student

Organizations Directory on InSite.

Google Sites

You may use your student organization Email address to create a Google Site

for your group. Your Google Site name must be RFUMS-

(NAME OF YOUR ORGANIZATION). In the settings for your Google site,

you must restrict the site to Rosalind Franklin University of Medicine and

Science users.

You must notify Shelly.Brzycki@rosalindfranklin.edu or

Bryan.Roush@rosalindfranklin.edu that you have created a Google Site

for use and be sure they are members of the site.

Your Google Site must only display official and approved information of

your student organization.

Your Google Site must meet university Brand Standards. Brand

Standards can be found at https://insite.rosalindfranklin.edu/Fac-

AdmSrvs/Marketing/Pages/Marketing.aspx

Student Organizations found in violation of the above policies will face sanction,

including possible revocation of their email address and Google Apps accounts.

XIII. HAZING POLICY

Hazing, in any form, by a student organization or members of a student organization

is prohibited. Hazing is any planned or spontaneous activity or situation, whether on

or off campus, that is demeaning to an individual; is calculated to produce ridicule or

harassment; produces physical or mental duress; reduces a person to a state of

subjection by physical or psychological means which impair or destroy an

individual‘s freedom of thought; or in any way threatens or endangers the health or

safety of an individual.

XIV. INSURANCE

Student Organizations and activities must maintain safe environments for which

students to participate in. As part of the event registration process, if additional

insurance coverage or permission is needed above what is already available at

the university, the Office of Student Life will notify the sponsoring group that

additional liability or insurance coverage may be needed and a quote will be

obtained. Any costs associated with this insurance coverage will be passed on

to the sponsoring organization, and must be covered in order to successfully hold

the event on the RFUMS community. This would include bus transportation, large

events on campus, events including physical activity.

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XV.

EYS

OLICY

No person may duplicate a university key. No person responsible for any university

key may transfer that key to any unauthorized person, or be in unauthorized

possession of a university key. Access to the Student

Council space is via Student ID cards. If you have difficulty accessing this

area, please contact the Office of Student Life.

XVI. NEW STUDENT ORGANIZATIONS

The office of Student Life at Rosalind Franklin University of Medicine and Science

offers the opportunity for students to form new student organizations on campus.

Please visit the Starting a New Organization page on InSite to learn more.

XVII.

UTSIDE

PONSORSHIP

When a student organization or class seeks sponsorship with a non- University for

profit entity, the student organization is required to submit a written request for

special outside sponsorship to the OSL. If permission is granted, the student

organization will still be accountable for all university policies and any financial

obligations relating to the program. Any funds received from an outside sponsor

must be filtered through the organization‘s account with the Executive Student

Council. Outside sponsorship will only be granted in cases where the student

organization requires no commitments back to the sponsoring organization including

financial, service, or solicitation. Photographs or other renderings of the product are

prohibited, unless the product and logo are one in the same.

XVIII. RECHARTERING STUDENT ORGANIZ ATIONS

Each year, the Office of Student Life requires all registered Student Organizations to

renew their charter on campus. The recharter process will be open and available from

July 1 – August 19 via the Engage Platform. Any existing student organization that does

not renew their charter by August 19 will be placed on inactive status at the University.

After renewing their charter, each student organization will be required to complete

Student Leader Training.

Student Organizations who do not fulfill the Student Leader Training by September

30 will have their charter frozen until the requirement is complete.

XIX. SALES PERMIT (Customized Item Order and Sales Permit Application)

Organizations or classes selling an item such as apparel, food or beverage, tickets, or

any item including an organization or class name, must complete the Customized Item

Order and Sales Permit Application. This must be completed at least two weeks prior

to the intended order or sale date. The purpose is to ensure proper tracking, budgeting,

and design for all items being sold by a university entity. Sales being hosted by an

organization without a permit will be subject to OSL or ESC sanctions.

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XX. SOCIAL NETWORKING POLICY

The university has implemented a Social Networking Policy that applies to all

RFUMS faculty, staff and students, and is applicable to student organizations and

activities as well. If a student organization would like to use social networking to

advertise their events, or group, they must comply with the Social Networking

Policy. To register a social networking site as a student organization or activity, the

first step would be to review the full policy and fill out the site request form and

submit to the Office of Student Life.

XXI. STUDENT ORGANIZATION CAMERA CHECK OUT POLICY

A Nikon D3200 Camera/Video Camera is available for use by student organizations to

capture official events/projects of their student organizations. Organizations wishing to

utilize the camera must fill out a Camera Check Out Form, located as a link off of the

Office of Student Life Engage page at least 48 business hours before they would like to

utilize the camera. Reservations of the camera cannot exceed 5 days. All material

captured and uses of camera must be for officially approved Student Organization

activities and events, all other use is not permitted. Organizations must arrange a

specific check out time

with the Office of Student Life and also return time for the

camera. The camera will be officially checked out to the student listed as the

responsible party on their request form only, and must also be returned by this person.

If the camera is returned damaged, missing items or not properly checked back in by

the stated date, the organization will be responsible for the replacement cost of $500.00

for the camera. Camera equipment includes: camera case, D3200 user’s manual,

Nikon 3200 camera, 18-55 VR lens, Camera strap, battery charger MH-24, lithium ion

battery pack EN-EL14 and SD Card. Optional equipment includes a tri-pod, USB cord

for downloading. All material on camera must be downloaded by organization directly,

and all material captured with the camera is the property of RFUMS, and must comply

with all university policies, student leadership policies, the ESC constitution, and federal

and state laws.

XXII. STUDENT COUNCIL SPACE AND STORAGE

The Student Council Office located in the RWCLC is accessible to Student

Organization officers using a valid Student ID card. After an organization

completes the Recharter form, the OSL staff will request access to this space for

listed officers. If an issue arises, please contact the Office of Student Life. The

Executive Student Council Office houses six black cabinets to be used for

storage space. It is the responsibility of the Student Organization Officers to

inventory and maintain all possessions being stored. This space may not be

used for personal storage under any circumstances. The OSL and RFUMS are

not responsible for lost, stolen, damaged, or misplaced items. It is your

responsibility to accurately mark all items with your Student Organization name

and information. Failure to maintain this area appropriately will result in loss of

privileges.

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XXIII. T-SHIRT / APPAREL APPROVALS

Any student organization that wishes to create apparel for an event,

fundraiser or for their members must seek approval of the design through the

OSL prior to placing the order by using the Customized Order and Sales

Permit Application. This includes all orders, even those that do not use the

university name or logo. The form must be completed at least two weeks

prior to intended date of placing the order to allow for design consultation.

Common T-shirt and Apparel Issues

If ordering for a specific college, program, or organization the RFUMS logo

or name must also appear on the apparel.

Your organization name or event must appear on the apparel.

The RFUMS logo may not appear within another logo or image.

Phrases or comments that reflect negatively on the college, a profession,

or persons may not receive approval.

XXIV. USE OF RFUMS LOGOS / ST ATION ARY / BRANDING

No student, group of students, or student organization may represent

Rosalind Franklin University of Medicine and Science without prior

authorization from the OSL. This includes the use of logo on apparel.

Use of the Rosalind Franklin University name and logos is restricted. Student

organizations may seek permission to use the university name and logo for

approved events. Any such communication and advertising containing the

Rosalind Franklin University name or logos must be approved through the

OSL to ensure compliance with the university Brand Standards and policies.

Use of the university name or logos without prior approval will result in

disciplinary action. Any official documents such as letters, memos, or

advertising that student organizations publicize externally must be on

appropriate university letterhead or use the university logo in accordance with

Brand Standards. The OSL will assist any class or student organization in

need of creating official documents for approved use.

XXV. UNIVERSITY POLICIES

This handbook lists policies that specifically govern Student

Organizations and Students. All student organizations are also

responsible for knowing any university, school, or program policies that may be

applicable to them in their roles within Student Organizations. Students or

Student Leaders found in violation of a university policy will also face sanction

within the Student Leadership system, or Behavioral System at Rosalind Franklin

University of Medicine and Science.

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XXVI. WEBSITES

Student Organizations have the ability to maintain websites through Google Apps.

Please reference the Google Email, Google Group, Google Sites (Google Apps), and

Engage policies for specific correlating policies. No other websites are allowed to be

maintained by student organizations without the written consent from the Office of

Student Life on an annual basis. Google Sites must be claimed during the yearly Re-

Charter process.

XXVII. WUFOO

Student Organizations seeking an online payment system have the opportunity to

use a third party source sponsored through the Office of Student Life and the

Executive Student Council. OSL and ESC oversee an account that allows

organizations to collect data through a form, but also have an online payment

system through Paypal.

Organizations hoping to use this system should contact the ESC Student

Information Officer or Office of Student Life two weeks prior to beginning the

fundraiser or event.

Some important notes regarding collecting payment on Wufoo/PayPal:

All transactions will incur a fee of 3% + 30 cents per transaction. You may

not increase your ticket/item price to make up for this loss of revenue.

While PayPal is secure, there is obvious risk in providing credit/debit information

over the internet. Organizations should be prepared to have an alternate form

of payment for those individuals wishing to not utilize the system.

Wufoo can be used without the PayPal system.

OSL recommends using this system for tickets/items over $20. T-shirts,

White Coats, and large events would be the best use of this system.

All data collected is not to be shared or used beyond the specific purpose of

your event.

The Office of Student Life retains rights over all data collected through

Wufoo. Information and reports will be provided upon request with

information appropriate to the organization.

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STUDENTS’

PERSONAL AND

ACADEMIC

INFORMATION

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STUDENTS’ PERSONAL AND ACADEMIC INFORMATION

I. A

CADEMIC PERIOD

The RFUMS academic calendar follows the quarter system. An academic period

refers to the period of time during which students are registered and which at the

end of that period they are assessed based on their academic performance.

Academic periods are determined by the academic rules established in the

division.

RFUMS refers to summer quarter, fall quarter, winter quarter, and spring

quarter as academic periods.

II. STUDENT RECORDS

Rosalind Franklin University Family Educational Rights and Privacy Act

(FERPA) Policy

Introduction and Purpose:

To inform students of their rights and responsibilities pertaining to their university

records, in compliance with federal notification requirements. To protect the privacy

of student records. To articulate definitions relating to student records, how they

may be accessed and disclosed, the complaint procedure and other information

relevant to the student record.

Scope and Applicability:

University employees (faculty, staff, and student employees) and other covered

individuals (e.g., affiliates, vendors, independent contractors, etc.) in their

accessing and handling of student records, data, or information in any form

(paper, digital text, image, audio, video, microfilm, etc.) during the course of

conducting university business (administrative, financial, teaching, research or

service). This policy shall apply to all offices and divisions of Rosalind Franklin

University (RFUMS) and to all current or former students of RFUMS.

Policy Statement:

The following constitutes RFUMS policy concerning student rights of access to

personal educational records in compliance with the FERPA. Certain definitions

and principles contained in the law and guidelines are as follows:

A “student” is defined as one who has attended, or is attending, RFUMS and

whose records are in the files of the university. Attendance is defined as the

date of first enrollment at the university or participation in a university

sponsored program or activity, whichever occurs earlier.

Educational records do not include files retained by individuals that are not

accessible to any other person except a designee or replacement.

Directory (public) Information is limited to name, local and home address

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and telephone, email address, school or college, class, major field of

study, dates of attendance, enrollment status, anticipated graduation date,

degrees and awards received, the most recent educational institution

attended, and a photograph of a student taken for university purposes.

Directory (public) information also includes class rosters listing students in

an RFUMS academic course (Brightspace); such rosters may only be used

for the purpose of conducting that course.

Record means any information or data recorded in any medium, including

but not limited to handwriting, print, tapes, computer files, microfilm, or

microfiche.

Release of Directory Information

Directory information may be released unless the student files the appropriate

form in the Registrar‘s Office requesting that directory information not be

released. Directory information that cannot be restricted includes whether the

individual was ever enrolled and degrees awarded.

Release of Grades

Reports of a student’s grades are not routinely mailed. Students may

access their grades on WebAdvisor (or its replacement).

The posting of a student’s grades must be done in a manner designed to

maintain confidentiality. Grades or evaluations linked to personal identifiers

(names, RFU ID numbers, or social security numbers) may not be publicly

disclosed without specific permission from the student. Without student

permission, grades or evaluations may be posted whether on office doors or

on websites, only by using randomly generated codes or numbers.

Record Storage

Students have records in one or more of the following offices:

Registrar‘s Office

Financial Aid

Student Accounts

Division of Student Affairs and Inclusion

Division of Strategic Enrollment Management

Human Resources (Federal Work Study)

Some departments maintain additional student records separate from the

university-wide departments. A list of the academic departments that may

have records and their locations can be obtained from the Dean‘s Office of

the school or college in which the department is located, or from the

Registrar‘s Office.

Record Access and Exceptions

A student's record is open to the student, except as listed below. Any reference to

student records or to access to student records in this document is subject to these

exceptions:

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Confidential letters of recommendation placed in files before January 1, 1975.

Financial records of the student's parents or any information contained

therein.

Employment records, except for those cases in which the employment is

required as part of the student's program.

Medical and psychological records.

Letters of recommendation or other documents that carry a waiver of the

student's right to access.

Records compiled by campus security solely for the purposes of law

enforcement.

Student education records are open to university officials who have a

legitimate educational interest in the information contained in the records.

A university official is an employee or other agent of the university. A

university official may also be a person or company with whom the

university has contracted to carry out a function on the university‘s behalf.

The determination of a legitimate educational interest will be made by the

person responsible for the maintenance of the record. This determination

will be made scrupulously and with respect for the individual whose records

are involved. A legitimate educational interest requires that the individual

seeking access must have the requested information to perform a job

function.

Conditions of Access Waivers For Student References

To ensure the confidentiality of references, certain documents may carry waivers

signed by the student relinquishing the right of access to the document. Waivers are

subject to the following conditions:

Waivers can be signed only for the specific purposes of application for

admission, candidacy for honor or honorary recognition, and candidacy

for employment.

Waivers cannot be required.

The student shall be told, upon request, the names of those supplying

references.

All items in the academic record not covered by waivers are open to the

student. Material not covered by waivers may not be protected by keeping

it out of the student's file.

Third Party Access

Normally, records can be released, or access given, to third parties (i.e., anyone not

a member of the faculty or staff), only with the written consent of the student. Without

the consent of the student, releases to third parties may be given only as follows:

To federal officers as prescribed by law.

As required by state law

To research projects on behalf of educational agencies, providing that the

agencies guarantee no personal identification of students.

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To accrediting agencies carrying out their functions.

In response to a judicial order or lawfully issued subpoena.

By Campus security to other law enforcement agencies in the

investigation of a specific criminal case.

To parents of students who are dependents as defined and verified by

IRS standards.

A student's parent(s) or legal guardian(s) regarding the student's use or

possession of alcohol or a controlled substance if there has been a

determination by the university that the student's use or possession of

alcohol or a controlled substance constitutes a violation of a university rule

or regulation; and the student is under the age of 21 at the time of

disclosure to the parent(s) or legal guardian(s).

A student’s parent(s) or legal guardian(s) in connection with an

emergency.

10.

To appropriate persons if the knowledge of such information is necessary

to protect the health or safety of the student or other persons.

Continued Record Maintenance

Nothing in this university FERPA policy requires the continued maintenance of

any student record. However, if under the terms of this policy a student has

requested access to the record, no destruction of the record shall be made

before access has been granted to the student.

Records of Deceased Students

FERPA rights cease upon death. However, it is the policy of RFUMS that no

records of deceased students be released after the date of death, unless

specifically authorized by the executor of the deceased's estate, by the next of

kin, or as stipulated in the Record Access and Exceptions section of this policy.

Record Correction Requests

Students have the right to ask to have records corrected that they believe are

inaccurate, misleading, or in violation of their privacy rights. The procedures are

as follows:

The student must ask the custodian of the record to amend the record.

The student should identify the part of the record that the student wants

changed and the reasons.

Rosalind Franklin University may comply or may decide not to comply. If

not, the university will inform the student of the decision and advise the

student of the right to a hearing. Requests for a hearing are to be sent to

the Vice President for Student Success and Inclusion. Upon request, the

university will arrange for a hearing and so notify the student.

The hearing will be conducted by a hearing officer who is a disinterested

party. However, the officer may be an official of the institution. The student

may be assisted by one (1) or more individuals.

The university will prepare a written decision based solely upon the

evidence presented at the hearing. The decision will include a summary of

the evidence and the reasons for the decision.

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If the university decides that the challenged information is not inaccurate,

misleading, or in violation of the student's right to privacy, it will notify the

student that he or she has a right to place in the record a statement

commenting on the challenged information or setting forth reasons for

disagreeing with the decision.

The statement will be maintained as part of the student's record as long

as the contested portion is maintained. If the university discloses the

contested portion of the record, it must also disclose the statement.

If the university decides that the information is inaccurate, misleading, or

in violation of the student's right of privacy, it will amend the record and

notify the student in writing that the record has been amended.

Creation, Permanence, and Disposal of Student Records

The following is a general guideline regarding the disposal of student records:

Only such records as are demonstrably and substantially relevant to the

educational purposes of the university shall be generated or maintained.

Permanent retention of student records is limited to those records which

are of long-range value to the individual or the university.

All duplicate copies of permanent records, other than those maintained by

the custodian of the permanent records shall be maintained only for the

minimum period of time required to serve the basic official function of the

individual or department generating or maintaining them. Such records

shall be destroyed as soon as they are no longer needed) e.g., within one

year following graduation or two years after the last date of attendance. A

student will be granted access to his records prior to their destruction

when the student has an unsatisfied request outstanding.

Directory Information

In compliance with the federally-enacted regulations, and university policies,

directory information regarding students attending Rosalind Franklin University of

Medicine and Science shall be the:

Student’s name

Local address

Permanent address

Email Address

Telephone listings

Year at the university

Dates of attendance

Academic college and major field of study

Enrollment status

10.

Participation in officially recognized activities and sports

11.

Degrees, honors and awards received

12.

Most recent educational agency or institution attended

13.

Photographic or electronic picture or images

Public information pertaining to any individual student may be released by the

Registrar upon inquiry, unless the student has not agreed to release directory

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information. Partial or whole lists of students by name and address will not be

released for commercial purposes.

Each major administrative unit shall define the kinds of reports and information

that may be released to the public.

Information contained in personal files of the student is considered confidential

information. With the exception of the information noted above, all student records

are considered to be confidential and are open only to university personnel

(individuals under contract) who need the information to carry out their official

responsibilities (assigned duties and functions).

Although university personnel are authorized access to this information on a

"need-to-know" basis (to perform specific duties and functions), they are not

permitted to release information to persons outside the university unless

authorized in writing by the student, by a court order or according to the

exceptions listed in the Record Access and Exceptions section.

Only the official or designated person responsible for the records has the

authority to release them. Records may be disclosed to a third party only on

condition that the recipient will not permit others to have access to the

information without the written consent of the student.

Rights of Access and Review of Records

Students have the right to inspect, review, or receive an interpretation of copies

of their educational records, except as excluded below. This right may be

exercised by completing a written request to access the records. Such requests

should be honored as quickly as possible and reasonable, normally within 48

hours; if detailed documentation and/or interpretation are required, the request

should be honored within ten days. In all cases, requests for such information

must be honored within 45 days.

If a copy(ies) of a portion or all of the records in a student's file is requested, the

custodian of the records may charge a fee for copies made, provided the fee does

not effectively prevent students from exercising their right to inspect and review

(under supervision of a university employee) their records. No fee will be charged

to the student to search for or to retrieve records. Each custodian of records is

responsible for requiring proper identification of the individual making the request

about their records.

Custodians of Student Records

The Division of Strategic Enrollment Management shall be responsible for the

proposal, interpretation, enforcement, and publication of general policies and

procedures consistent with state and federal laws and guidelines as they relate

to the creation, maintenance, use, dissemination, and destruction of records of

students who are attending or have attended Rosalind Franklin University of

Medicine and Science and shall coordinate the development of general policies

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and procedures with the appropriate university officials listed below.

EACH TYPE OF STUDENT RECORD IS THE RESPONSIBILITY OF A

DESIGNATED UNIVERSITY OFFICIAL, AND ONLY THAT PROFESSIONAL

STAFF MEMBER OR DESIGNATE HAS AUTHORITY TO RELEASE THE

RECORDS. Please note that some student records listed below are outside the

scope of the Division of Strategic Enrollment Management. The responsible

officials are:

Academic and Admissions Records (after matriculation)

Official: Associate Vice President for Student Records, Registrar

Location: Division of Strategic Enrollment Management

Admissions Records (prior to matriculation)

Official: Associate Vice President for Admissions and Recruitment

Location: Division of Strategic Enrollment Management

Alumni Records

Official: Executive Director of Engagement and Stewardship

Location: Division of Institutional Advancement

Disciplinary Records

Official: Associate Vice President for Student Affairs

Location: Division of Student Affairs and Inclusion

Employment (Work-Study and Student Employment)

Official: Associate Vice President of Human Resources

Location: Human Resources

Student Financial Services (Financial Aid and Student Accounts)

Official: Associate Vice President of Student Financial Services

Location: Office of Student Financial Services

International Students

Official: Director for Pipeline Initiatives/Designated School Official

Location: Division of Student Affairs and Inclusion

Security Records

Official: Director of Campus Safety

Location: Department of Campus Safety

Veterans Records

Official: Coordinator of Veterans Affairs

Location: Registrar‘s Office

Student Activities

Official: Director of Student Life

Location: Office of Student Life

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Criminal Background Checks

Official: Vice President for Student Success and Inclusion

Location: Division of Strategic Enrollment Management

Complaint Procedure

If a student believes that the university is not in compliance with the RFUMS

Student Record Policy and/or the Family Educational Rights and Privacy Act

(FERPA), he/she should check first with the office involved and/or the Vice

President for Student Success and Inclusion.

If a student wishes to file a complaint with the federal government concerning the

university's failure to comply with FERPA, he/she must submit the complaint, in

writing, to the Family Policy Compliance Office, U.S. Department of Education,

400 Maryland Avenue, SW, Washington, D.C. 20202-5920,

(http://www.ed.gov/policy/gen/guid/fpco/ferpa/students.html). The Family Policy

Compliance Office will notify the student and the university when the complaint

has been received. They will investigate the complaint, and may require further

information. Following its investigation, they will provide written notification of its

findings and basis for such findings. In the event the university is found not to be in

compliance, it will be afforded the necessary time to comply. If it does not then

comply, additional action may be taken by the Family Policy Compliance Office.

For guidelines concerning this complaint procedure, see 34 CFR Paragraph

99.64 and the subsequent regulations of the Family Educational Rights and

Privacy Act.

FERPA Violations

Faculty, staff and/or student employees who violate this university policy may be

subject to disciplinary action for misconduct and/or performance based on the

administrative process appropriate to their employment.

Students who violate this university policy may be subject to proceedings for

non-academic misconduct based upon their student status.

Faculty, staff, student employees and/or students may also be subject to the

discontinuance of specified information technology services based on the policy

violation.

Contact:

Office of the Registrar

Rosalind Franklin University of Medicine and

Science 3333 Green Bay Road

North Chicago, IL

60064 847-578-8481

registrar@rosalindfranklin.edu

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Student Records (General)

Academic Records and Transcripts

The permanent academic record for each student is maintained by the

Registrar’s Office. While the grades may be reported unofficially to the student,

dean, and advisor, the only true and valid documentation of academic work and

student status is an official transcript of the academic record. The transcript is

available only with the signed authorization of the student.

The academic transcript is part of a student’s academic record. In addition to the

transcript, the Registrar’s Office collects other documents essential to completing

the academic history of the student. These records and the transcript, together,

constitute the student’s permanent academic records.

The permanent academic record is the unabridged history of a student’s academic

progress at RFUMS and cannot be altered except in conformance with policies

governing adding, dropping, modifying courses, recording academic

achievements, and evaluation.

Other university offices such as the student’s department may collect other

education records, not necessary to be included in the permanent academic

record.

Record Retention

The Division of Strategic Enrollment Management at RFUMS maintains various

records concerning students. In order to preserve students’ rights to privacy as

well as conform with federal law, the university has established certain

procedures to govern the handling of student records.

Retaining records serves two purposes. In the short term, it provides those

responsible for management of student development with the means to monitor

progress and resolve problems. In the long term, a clear records retention policy

enables the university to comply with federal, state, private, and local regulations

governing auditability.

Federal regulations, as they relate to student records, are governed by the Family

Educational Rights and Privacy Act of 1974 (FERPA). Please review the FERPA

policy for more details.

Name Changes

A student may request a name change by completing the necessary request with

the Registrar’s office. Documentation of a student’s name change is required. A

student must present the original documentation in person, or mail a certified copy

of the documentation. A student must provide a certified copy of marriage license,

court-issued name change, or divorce decree. A student must also provide a

social security card indicating the new name.

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The Name Change Form can be found on the Registrar’s InSite page under the

Student Requests menu.

National Student Clearinghouse (NSC)

The National Student Clearinghouse (NSC) is a central repository of student

enrollment information. Its purpose is to provide required enrollment information

to the servicers and guarantors of the Federal Student Loan Programs.

There are several advantages to allow the National Student Clearinghouse

(NSC) to provide the enrollment information for servicing student loans.

It allows students who transfer from one participating school to another to

continue their in-school deferment status without inherent delays.

The servicers can contact one central location to obtain information for all

of the students whose loans they service.

Deferments can be granted much more quickly because the data is

shared with the servicers electronically.

There is less chance of human error because the reporting process is

standardized and enrollment updates occur frequently.

RFUMS provides enrollment information to the NSC on a monthly basis. The

purpose of these frequent certifications is to be able to reflect changes in

enrollment status. The NSC loads the data onto their database and sends

electronic enrollment reports to the servicers who are members of the NSC and

mail paper reports to non-members upon request.

Transferring Admissions Records to the Registrar’s Office

A complete admissions file should be kept for each applicant until the end of an

application process. When a student is admitted into the university, the

admissions file is subject to standard retention policies. However, when an

admitted student does enroll certain files must be transferred to the Registrar’s

Office in accordance with the following process.

Transfer of Admissions File to the Registrar’s Office Process

The following documents from the student’s application should be transferred to

the Registrar’s Office to become part of the Student’s Educational Record.

Letter of acceptance

Application for admission

Supplemental application (if applicable)

All other application materials may be maintained for seven years in remote

storage. Examples of these “other” application materials include:

Letters of evaluation

Screener sheets

Interview forms

Proof of supplemental application fee

Upon request, a copy of Letter of Acceptance can be sent to:

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Registrar’s Office

Financial Aid Office

III. BACKGROUND CHECK POLICY

Introduction and Purpose

The student background check process includes background checks on

prospective students and those on existing students. Background checks are

conducted on prospective students and the results of those background checks

are used for educational purposes, primarily for making decisions regarding

matriculation. Background checks are conducted on existing students enrolled in

certain healthcare education programs and the results of those background

checks are used for educational purposes, primarily to facilitate placement of

students in educational experiences at clinical and other sites that have access

criteria. The results of those background checks could contain information that is

protected by law and is uniquely sensitive. This policy addresses the process in

which student background checks are conducted and the results of those student

background checks are used and maintained in an effort to promote compliance

with the law and recognize the uniquely sensitive information that could be

involved.

Policy Statements

Internal Use. University faculty and staff may, on a need to know basis only,

use the results of background checks only for the following education

purposes (unless expressly approved by the Vice President for Student

Success and Inclusion):

Making decisions regarding matriculation and

To facilitate placement of students in educational experiences at

clinical and other sites that have access criteria.

Disclosure to Others. University faculty and staff shall not disclose the

results of background checks to any person external to the university

(unless expressly approved by the Vice President for Student Success

and Inclusion).

Safeguards to Protect. Background check results are considered

confidential information and, as such, university faculty and staff shall utilize

reasonable safeguards to protect the results of background checks from

inappropriate use and disclosure.

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SOCIAL

NETWORKING

POLICIES AND

PROCEDURES

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I. INTRODUCTION AND PURPOSE

Social networking provides the university community a convenient method of

promoting the university‘s goals and values to a world-wide audience. The

proper use of these tools can help strengthen our core value of

communication, and assist with executing some of our strategic plan

initiatives.

We also recognize that there are risks associated with the inappropriate use

of social networks. Confusion about whether a belief or opinion is expressed

in a personal capacity or in an official capacity on behalf of the university, or

the posting of inaccurate information on university- sponsored sites are

examples of actions that can seriously damage the reputation of the

university. Posting information that is protected by federal regulations such

as FERPA and HIPAA is an example of an illegal activity that subjects the

individual and the university to substantial penalties.

While there are existing university policies that could be applied to the social

networking environment, it is important to develop a policy that addresses the

unique nature of social networking. No other medium has the ability to

distribute information in a manner that is instantly available, viewable by a

large audience, searchable using publicly available tools, and nearly permanent

in nature.

Each member of the university community must think about the impact of their

actions on social networking sites. Individuals associated with the university are

viewed as professionals in the area of health care education services and

experts within their own career disciplines. Employees should remember that

any activity on social networking sites will reflect upon their personal

professionalism as well as the reputation of the university.

Furthermore, the university must actively monitor information that is posted to

social networking sites to ensure that it is appropriate for consumption by the

public. The university is required to protect the confidentiality, integrity, and

availability of information that it maintains. Rosalind Franklin University of

Medicine and Science will implement appropriate security standards and

controls such as this policy to protect private information and maintain

compliance with applicable regulations.

II. CANCELLATION

Social Networking Policy, approved November 19, 2014.

III. SCOPE AND APPLICABILITY

This policy applies to all employees, faculty, staff, students, contractors, vendors

and volunteers of the university who store and share information on a category of

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Internet communication tools known as social networking sites.

IV. POLICY ST ATEM ENTS

Institutional Use

Institutional use of social networking sites must be authorized by and executed

in collaboration with the Marketing Department. There can be no university sites

or pages on any social networking site unless they are developed or authorized

by the Marketing Department. All sites are subject to continuous content review

and the Marketing Department reserves the right to modify or eliminate sites at

any time. The Marketing Department will take reasonable steps to notify the site

owner of any issues and work together with the site owner to develop

appropriate content modifications.

Any department authorized by the Marketing Department to maintain their own

social networking site will:

Marketing Department staff members with site credentials

sufficient to maintain complete control of the site content;

Maintain content that is current, accurate, consistent with university

policies, and represents the spirit and values of the university;

Make corrections to discussion postings using appropriate methods

and notations that preserve original content in order to maintain

integrity;

Avoid inappropriate use of copyrighted materials, and maintain

appropriate bibliographic references to source materials;

Respond to emails and comments when appropriate, and forward

issues to the university department that is best suited to respond to

those issues;

Read the terms and conditions for site use and maintain the site in

accordance with the rules of the social networking site (i.e. delete

comments that contain profanity, are selling or promoting a product, are

spam, or contain material that is unlawful, hateful, threatening, harassing,

abusive or slanderous);

Notify the Marketing Department when there may be a conflict

between site rules and university policies or values.

Any official university statements on news media sites or directly to news

media officials must be made in collaboration with the Marketing Department.

The university may use public information discovered on a social networking

site to support any actions related to a university community member.

Personal Use

If you choose to participate in social networking sites for personal purposes, you

should observe the following rules:

Do not reference the clients, customers, or partners of the university;

If you have identified your relationship with the university in any social

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network setting, you must make it clear that any views expressed by

you are not the views of the university;

Supervisors and Human Resources Department employees are

restricted from providing online references/recommendations for

current or former employees unless they have clarified that it is a

personal endorsement and not a university endorsement.

To the fullest extent authorized by law, the university prohibits the posting of

comments or materials (including photographs, videos or audio) that is

obscene, defamatory, libelous, threatening, abusive or in violation of our policy

against sexual or other unlawful harassment. This includes, but is not limited to,

prohibited material (as described above) regarding the university, our

administrative staff, faculty, students and the families of students. Such actions

are prohibited, whether done during work hours or outside of work.

Also, participation in social networking activities that can be characterized as

non-work related carried out during a time that you are scheduled to be

working can certainly interfere with your work duties and/or responsibilities and

can be cause for appropriate disciplinary action.

Personal use of social networks, like personal use of other communication

methods, should not interfere with the efficient use of or waste university time and

resources.

When using social networking sites for any purpose, your actions are subject

to all university policies as well as federal, state, and local

regulations. See the References and Related Policies section for examples of

some other regulations and policies that may apply to your use of social

networking tools.

Note that postings on university social networking sites can be considered official

records and may be subject to discovery processes related to federal, state, and

local regulations.

Any person found to have violated this policy may be subject to disciplinary

action, up to and including dismissal from the university.

V. UNIVERSITY-SPONSORED SOCIAL NETWORKING SITE

Creation of University-Sponsored Social Networking Sites

Anyone wishing to create a University social networking site should complete

a site request form and submit it to the Marketing Department for review.

Maintaining Site Content

In addition to the requirements shown in the policy section for updating social

networking site content, anyone posting content on behalf of the university should

also consider the following suggestions:

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Understand that your actions reflect upon your professional reputation

and, by association, the reputation of Rosalind Franklin University of

Medicine and Science – you should be responsible for protecting your

reputation and the reputation of your employer;

Become familiar with and follow the best practices set forth in

the Social Media Playbook (InSite);

Respect the opinions of others and their right to freely express

themselves;

Respond to inquiries or comments in a timely fashion to keep

the community engaged;

Post updates on a regular basis to keep the site fresh;

Follow-up on any issues that are deferred to other departments for

resolution– be an advocate to make sure potential customers are

satisfied;

Keep control of your posting activity, and therefore the site – listen to

posted concerns, try to fully understand the issues, do not participate in

heated/emotional conversations;

Gain the trust of your audience by always identifying yourself, your role

with the university, and being as honest as possible when posting;

Always remember that regulations such as HIPAA and FERPA may

restrict what information can be posted;

10.

Protect the information of others – as the moderator of the site, you can

edit postings (with appropriate notification) to make sure community

members cannot abuse each other‘s information;

11.

Protect your own information – giving away too much personal detail

may allow others to harm you or your family;

12.

Do not discuss internal university business such as management

changes, partnerships, or legal issues – the university issues official

press releases to discuss major issues.

Monitoring

When inaccurate or inappropriate information is discovered, the Marketing

Department will make every attempt to contact the person who posted the

information to see if they can make the necessary corrections. If modifications to

a university site are required immediately or if there is a problem getting a timely

response from the department that maintains a site, then the Marketing

Department staff members will make the necessary corrections and notify the

department of the changes that were made. The Marketing Department may

identify inappropriate postings that require further investigation to see if any laws

or university policies were violated. The Marketing Department staff members will

forward concerns and gathered evidence to the appropriate person or governing

body to conduct a more thorough investigation.

Any potential, known, or suspected violation of this policy or law must be

promptly reported to your supervisor, the Division of Student Affairs and

Inclusion, or to the Office of Compliance, which may be accomplished directly

or through EthicsPoint, Inc. (which allows anonymity) and can be found here.

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VI. DEFINITIONS

Social Networking Sites are web sites with built-in tools that facilitate communication

between groups of individuals. This would include comprehensive sites such as

Facebook as well as more narrowly defined services such as blogs, wikis, and micro-

blogging sites. Examples of social networks include, but are not limited to: Blogger,

Facebook, LinkedIn, Reddit, Twitter, Wikipedia, WordPress, YouTube, Instagram,

Pinterest, SnapChat, WhatsApp, and Yik Yak.

VII. POINTS OF CONTACT

Marketing Department

Division of Student Affairs and Inclusion

Office of Compliance

Chief Information Officer Human

Resources Department

VIII. REFERENCES AND RELATED POLICIES

Code of Conduct

Employee Handbook

Student Handbook

Equal Employment Opportunity Policy

Information Sensitivity Policy

University-Wide Reporting Systems Policy Investigations Policy

Lobbying Policy

Health Insurance Portability and Accountability Act (HIPAA) Family

Educational Rights and Privacy Act (FERPA)

Site Creation Request Form

Social Media Playbook

Photograph Release Form

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RESOURCES

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I. CAM PUS SAFETY (PHONE 847.578.3288)

Campus Safety is concerned for the safety of everyone on campus. Services include

safety escorts, vehicle lockout service, battery jump starts, shuttles to Lake Bluff Train

Station and Lost and Found. Security also publishes resources on crime prevention

education and annual crime statistics. Please visit the Campus Safety website for more

information.

Contact Information:

Security Control Center - Staffed 24/7 (Located at

North Auditorium Entrance): 847.578.3288

Ramone Jones-Campus Safety Operations Coordinator

(L.372): 847-578-3289

Gordon Blanchard-Director of Campus Safety (L.372): 847-578-3232

II. DIVISION OF STUDENT AFFAIRS AND INCLUSION (PHONE: 847.578.8354)

The Division of Student Affairs and Inclusion supports the academic success of all

Rosalind Franklin University of Medicine and Science students by fostering their

professional, mental, physical, and social development and by enhancing the quality

of campus life. We provide programs and services to augment students’ ability to

learn and develop life skills necessary to become productive and caring members of

our global society.

Academic Support

The staff in Academic Support acknowledges the challenges and

demands of the academic experience at Rosalind Franklin University of

Medicine and Science. We strive to provide academic support to all

RFUMS students outside of the classroom to help ease transition and

enhance academic outcomes.

We provide individual counseling on topics such as learning styles, study skills,

retrieval practice, and multiple choice test-taking strategies.

We meet with students individually, helping them develop effective time

management skills and establish study schedules. Our goal is to maximize

studying time while balancing other life demands.

• Services for Students with Disabilities

Academic Support provides services for the academic success of

students with disabilities. If you need information on accommodations

for your disability, please visit or contact Academic Support.

• Peer Tutoring Program

The Academic Support staff manages a university-wide Peer

Tutoring Program. We offer tutoring resources for most first and

second-year courses. If you would like more information about

tutoring, please contact Academic Support.

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Diversity and Inclusion

The Office of Diversity and Inclusion promotes the continued growth of RFU’s

students, faculty, staff, and community by providing an environment of

accountability where access, equity, respect, and social justice serve as

cornerstone to inclusive excellence and the creation of new knowledge for

socially just global healthcare leaders on our campus and in our communities.

Areas of Focus

• Advocating: equitable access for all, navigating shared experiences,

and outreach/support

• Celebrating: honoring our differences/uniqueness

• Learning: educating, training on cultural competency/consciousness,

intersectionality that fosters a community of support

• Innovating: creating, advancing, developing

initiatives/programs/services, and collaborative efforts

Students may access a wide variety of services, programmatic resources,

educational opportunities and individual support through the staff in our office.

Below is a selection of our services and programs:

• D & I Peer Mentoring Program

• Community Conversations

• Community Engagement

• Education and Training Programs

• INSPIRE

• Multicultural Student Organization Advising

• International Student Services

• Pre-matriculation Program

• Sexual Violence Education and Prevention

To further develop our inclusive campus, our office develops opportunities for

individuals to connect to the community, each other and to learn more about

diverse perspectives. Students interested in getting involved are welcome to

contacting the staff in our office to explore opportunities.

Campus Life

The Office of Student Life encourages participation in student activities as

an excellent way to experience personal growth, meet new friends, share

common interests with other students, faculty, and staff, and have some fun

outside the classroom. The Office of Student Life assists Registered

Student Organizations to create and implement programs and activities that

will enhance their leadership skills and help the organizations to fulfill their

primary goals. Through its program and services, the Office of Student Life

is committed to assisting students in becoming a force for positive change

in the community and the greater society. In fulfilling its responsibilities, the

Office of Student Life is mindful that students have the initial and primary

authority and responsibility for student activities. The Office of Student Life

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has dedicated staff to support and create community within the area of

fitness and recreation.

• Fitness and Recreation

Fitness and Recreation Services enriches the educational

experience by providing opportunities that focus on the

development of lifelong wellness skills for students. We provide

programs in intramural sports, fitness, wellness, and sportsmanship.

Fitness and Recreation Services provides a safe recreational

environment where students can participate in extracurricular

activity. We promote fair and competitive behavior with an

emphasis on sportsmanship and campus community. Fitness and

Recreation Services advises the Athletic Club on campus, provides

general on-site oversight of activities, and is the contact for off-

campus facilities when needed for intramural sports.

Fitness and Recreation Services oversee the Fitness Center, Game

Room, Music Room and Reflection Room which are designed to help

students reach their goals of physical wellness, as well as

coordinates group exercise offerings on campus and negotiates off-

campus student membership fitness rates.

• Student Housing

The mission of the Office of Student Housing is to provide

facilities, programs, and services that support the mission of the

university and the Division of Student Affairs and Inclusion,

encourage awareness of community rights and responsibilities, and

prepare students for life beyond the RFUMS experience.

We are a responsive, respectful and inclusive residential

community. Our community reflects the nature of society today in

that it is diverse in its make- up.

We seek to foster an engaging community where members are

afforded the opportunity to share in intellectual exchange and

broaden their personal development. Students will have the

opportunity to learn about people different from themselves by living

together and participating in a diverse line up of events and

programs together. These experiences, coupled with their academic

coursework, will successfully prepare students to provide healthcare

to a diverse population.

III. FOOD SERVICE (PHONE: 847.578.3237) Marc Vitello or Claudia Vazquez

Rosalind Franklin University has one (2) food service locations available to students:

The DNA Café, located in the Basic Sciences Building (BSB), provides breakfast and

lunchtime service. For breakfast they offer continental breakfast, a variety of hot

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options (omelets, sandwiches, etc.) and weekly specials. For lunch service they offer

grab and go items (salads, sandwiches and snackers) as well as a variety of stations -

Deli, Grill, Hot Entrée, Soup, Salad Bar and Made to Order dishes. The DNA Café is

open:

• Monday through Friday for lunch service from 7:00 am- 1:30 pm.

• The Flame station is open for dinner service Monday- Thursday from

11:00 am - 6:00 pm

• All Stations are open for lunch from 11:00 am - 1:30 pm.

• The Café is open for Flame and Barista, Saturdays from 8:00 am- 2:00 pm.

*University breaks and holidays will have different hours. Check weekly email for café

hours.

The Barista Station, located in the DNA Café offers drip coffee, espresso drinks, and

smoothies throughout the day. The Barista Station is open Monday through Thursday

from 7:00 a.m. – 8:00 p.m. and Fridays from 7:00 a.m. – 6:00 p.m.

In addition, the vending area located in the lower level of the Rothstein Warden

Centennial Learning Center (RWCLC), provides vending machines that are available to

students 24 hours a day.

Food for Thought has also added a location in the ‘Innovation & Research Park’ (IRP)

lobby, This offers your “Grab ‘n’ Go needs such as coffee, pastries, sandwiches, etc;

also available 24 hours a day.

Special Events / Catering

Food service for any size event is available as well through Food For

Thought. Contact Claudia Vazquez at 847.578.3237 or

foodforthought@rosalindfranklin.edu to discuss your special event.

The DNA Café menu and the Catering menus are available online at

https://www.rfu.fftchicago.com

IV. INFORM ATION TECHNOLOGY SERVICES (PHONE: 847.578.8800)

Information Technology Services (ITS) provides the university community with

comprehensive support services for all technology needs. If you have

questions about technology on campus, equipment compatibility with our

network, or are experiencing an issue, please contact the ITS Help Desk at 847-

578-8800 or helpdesk@rosalindfranklin.edu for more information.

Student Email

Student email accounts are hosted by Google Apps for Education. In

addition to an unlimited amount of storage for email messages with virus

and spam protection, Google Apps provides students with productivity

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tools such as calendars, document creation, file storage, document

sharing, collaborative web sites, and much more. You should receive your

initial access information for your Google account prior to orientation. You

will be able to keep your Google account after graduation. If a student

leaves the university without graduating, their account will be closed.

Student Housing Network Access

The university provides access to high-speed internet/intranet service

through the university‘s network. This service is provided in all apartments

at no charge to resident students. A computer is not included in tuition or

fees at this time, so students are required to bring their own desktop or

laptop computer to access this service. Access to the Internet is provided

primarily for academic and/or research purposes, but can also be used for

legal personal use. Illegal downloading of copyright-regulated media is

explicitly prohibited and subject to disciplinary action.

Any student apartment network connection that is found to be utilizing

the network in a prohibited or disruptive manner will have their access

disabled pending an investigation. Examples of unacceptable use of the

network connection include, but are not limited to:

Downloading copyrighted content without the permission of the author

Establishing peer-to- peer (P2P) connections for the purpose of

sharing copyrighted material

Establishing a Virtual Private Network (VPN) to another Internet site

Hosting a website from the student apartments.

Hosting cryptocurrency mining operations from the student apartments

Installing private access points

University wireless access points that are mounted inside student

apartments should NOT be removed from the wall or ceiling in order to

plug in personal equipment. Any students who have removed or

damaged University wireless access points will be reported to the

Office of Student Life and may be billed for damages.

For On-Campus Housing Residents:

Students wishing to access the campus network will find a blue

network jack in the bedroom of each apartment. Wireless networking is

currently available in the student apartments via a university-owned

wireless access point in the living room.

Whenever possible, it is recommended that students connect to the

“eduroam” wireless network. This network uses 802.1x authentication to

protect your information and the integrity of the university network by

requiring users to have university provided login credentials.

Unfortunately, not all devices are compatible with 802.1x

authentication. Some known exceptions include game consoles,

network printers, and televisions. For devices that are not compatible with

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the “eduroam” wireless network, students may utilize the “sth” wireless

network (that uses WPA2-PSK encryption) ONLY for streaming services

(video or music) / gaming / Ai enabled devices (Amazon Echo, Google

Home, Apple home pod).

Please contact the helpdesk at phone number 847.578.8800 or

helpdesk@rosalindfranklin.edu for the current “sth” password. Other

non-compatible devices with a standard web browser may utilize the

“guest” wireless network. The student housing move-in guide will have

additional details about device compatibility.

For Woodlands Apartments Residents:

Access to the university-provided high-speed network is only available

through a wireless network connection. Residents will find a

“Woodlands_Students” and “Woodlands_Students-5GHz” wireless

networks that are both secured in the same manner as the on-campus

“eduroam” wireless network. Due to the restrictions that may be

encountered with this advanced security, residents are also provided with

access to a "Woodlands_STH" and "Woodlands_STH-5GHz" wireless

network that uses WPA2 encryption.

The "Woodlands_STH" and "Woodlands_STH-5GHz" networks are

more compatible with personal devices such as streaming services

(video or music) / gaming / Ai enabled devices (Amazon Echo, Google

Home, Apple home pod) that cannot be connected via

“Woodlands_Students”.

Please contact the helpdesk at phone number 847.578.8800 or

helpdesk@rosalindfranklin.edu for the current “Woodlands_STH” and

"Woodlands_STH-5GHz" password. A “Woodlands_RFUMS Guest”

network is also available for temporary use by visitors. See the

Information Technology Services InSite page or contact the ITS Help

Desk for more details on how to connect to these networks. RFUMS

students who choose to contract for outside internet connection at the

Woodlands Apartments must comply with the standards of connection

shown in the Woodlands Internet Connectivity Policy.

Technology Purchase Information

Students can get university pricing on technology goods, but may be

required to pay taxes on their purchases.

Apple

Discount varies according to item ordered. Visit the Apple Education

Store at https://www.apple.com/us-hed/shop. You can compare with

the standard pricing listed on www.apple.com to determine the discount

on a specific item. Contact nationalsales@apple.com if you have any

questions or require additional information to place your order

CDW

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Current RFUMS contract pricing is available on the CDW site at

http://www.cdwg.com/rfums. Contact Andrew Benianti via phone (312)

547-2085 or andbeni@cdwg.com, to acquire a quote or place an

order. When visiting the CDW physical store, you must present your

University ID along with the University account number #1498045 to

receive contract pricing

Dell

Through the Dell Member Purchase Program, faculty, staff, and

students qualify to make personal purchases and receive exclusive

discounts and deals ranging from 2% up to 30% depending on the

current promotions and/or sales. To view the discounted pricing you

can visit the Member Purchase Program website

(http://www.dell.com/learn/us/en/6099/campaigns/segmentor-

usmpp?c=us&l=en&s=eep&cs=_eep&redirect=1) and enter Member

ID: US31701215.

GovConnection

GovConnection is a technology vendor that carries a variety of items

including desktop and laptop computers, monitors, printers, software,

and even consumer electronics. We have secured competitive pricing

through our E&I cooperative GPO contract, which also includes free

shipping. To receive the university discount, go to

www.govconnection.com/rosalindfranklinpersonal and follow the

instructions to create a personal account to see discounted pricing and

place your order.

Varsity Buys

University discount may be available to all faculty, staff, and students to

purchase University approved software for personal use. Go to

https://e5.onthehub.com/W

ebStore/ProductsByMajorVersionList.aspx?ws

=824b7b45-8b61-e211-a88c-f04da23e67f4&vsro=8 to access the

RFUMS page of Varsity Buys for more information on what discounts

are available.

More information about discounted technology purchases may be obtained

from the Purchasing Department’s InSite page:

https://insite.rosalindfranklin.edu/Fac-

AdmSrvs/Purchasing/Pages/Employee- Student-Perks-Program.aspx

Self-Servicce

Self-Service is a secure, interactive web application that gives students

access to their individual university information.

The Self-Service system encompasses several modules that allow students

to plan and register for classes (Student Planning), view financial aid and

award information (Financial Aid), view statements and make tuition

payments (Student Finance), view grades by term (Grades), and sign up for

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direct deposit of student refunds, reimbursements, and payments (Banking

Information). In addition, students are able to view and update their address

and emergency contact information via their User Profile as well as view

important alert notifications like account holds.

You can access Self-Service via the HelixNet Portal at

https://helixnet.rosalindfranklin.edu/ or directly at

https://selfservice.rosalindfranklin.edu/

Wireless Network Information

Wireless network access is available in most areas of the main campus. This

includes the public areas of the library, cafeteria, main lobby, and all major

classrooms. Private areas (such as research labs, faculty offices, conference

rooms, and small classrooms) are also covered, but the speed and capacity

may not be as robust as the public areas.

The wireless network is secured and can only be accessed with a university

provided ID and password. There is a wireless network available for guests of

the university which provides limited internet-only access.

InSite

InSite, the University intranet, is the gateway to your RFUMS information needs

and is accessible only to those members of the university community with an

active HelixNet account (enrolled students, researchers, staff, and

administration). The intranet is a repository of resources for students with

information pertaining to housing, policies and forms, finances, academic

calendars, registration, student organizations, and news and events.

InSite can be accessed at https://insite.rosalindfranklin.edu.

Academic Technology Support (ATS)

ATS provides technical support for students in the use of technologies focused

on the educational goals of the university. Supported technologies include

BrightSpace by D2L for online course material, Poll Everywhere for data

collection through class participation, both ExamSoft and Respondus for online

exams, and Google Apps for Education. Please contact the helpdesk at phone

number 847.578.8800 or helpdesk@rosalindfranklin.edu to obtain assistance

from this team.

V. BOXER LIBRARY

The Boxer Library is located in the main and lower level of the Basic Science Building.

The Boxer Library’s print and electronic collections provide access to many of the

world’s leading biomedical and academic journals and major medical information

databases. Library services include reference assistance, Interlibrary Loan, and

information literacy instruction.

This multi-level 24-hour facility features:

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A. Collaborative group and quiet study learning environments, complete with

large USB-ready monitors for laptops, a presentation practice room with

audio and video recording capabilities, mobile tables, large dry erase

boards, multi-function printer devices, and Wi-Fi.

B. A Reserve Collection with current required course textbooks and

anatomical models, chargers for laptops, tablets, and cell phones, dry

erase board markers, erasers, and more.

Of paramount importance are the library’s electronic holdings, fully available on- campus

and off. Highlights include:

1. Over 2,500 eBooks.

2. Access to over 17,000 leading biomedical journals.

3. Over 30 unique electronic databases, including:

a. Access Medicine, Access Pharmacy, and Access Anesthesiology

Online collection of medical reference titles and textbooks. Includes case

files, images, videos, practice guidelines, diagnostic tools, and more.

b. Clinical Pharmacology

Reference and point-of-care drug information.

c. CINAHL Complete

Provides full text access to hundreds of nursing and allied health

journals indexed in the Cumulative Index to Nursing and Allied Health

Literature.

d. Cochrane Library

Collection of databases that contain different types of high quality in-

depth evidence to assist in healthcare decision making.

e. JoVE

The Journal of Visualized Experminets (JoVE) is a peer reviewed scientific

video journal focused on demonstrating experimental techniques. The

Boxer Library subscribes to the following sections:

• JoVE Biology

• JoVE Immunology & Infection

• JoVE Medicine JoVE Neuroscience

• JoVE Neuroscience

f. Library Search

Performs an integrated search of our electronic full-text holdings

by topic.

g. Isabel PRO

Web-based diagnosis and decision support system that provides search

results from various resources.

h. Micromedex

Provides access to evidence-based information about drugs,

toxicology, diseases, actute care, and alternative medicine to aid in

clinical diagnosis and treatement decisions.

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i. Natural Medicines

Information on dietary supplements, natural medicines, and

complentary, alternative, and integrative therapies.

j. PubMed

Searches the Medline database (journal citation database of the

National Library of Medicine) for journal articles on a specific topic.

Ovid Medline

Provides advanced features for searching the National Library of

Medicine’s MEDLINE database, which contains over 22 million

biomedical citations.

RefWorks

An online reference management program that allows you to save

and organize references, as well as generate reference

list/bibliographies. Additional features allow you to cite references

saved to RefWorks within Microsoft Word documents.

UpToDate

An evidence-based point-of-care clinical decision support tool.

Staff and Services

Our staff will be happy to provide assistance in accessing and using the

library’s resources. Library services include reference assistance, interlibrary

loan, and instruction on information literacy topics and copyright. In addition,

online tutorials are available through the library website.

Services are available through drop-ins, appointments, in-class instruction

sessions (for both face-to-face and online courses), phone, email,online

chat, web-based guides and video tutorials. The librarians can be reached at:

eresources@rosalindfranklin.edu

Online chat during the librarians’ hours which are Monday through Friday

9:00 AM to 4:00 PM.

Professional library staff is available online 50 hours per week: Monday

through Friday 8:00 AM to 6:00 PM.

Professional staff available on site 40 hours per week: Monday through

Friday 8:00 AM to 4:00 PM.

Learning Commons

The front of the library is known as the Learning Commons. This area makes

heavy use of new technology and is designed for collaborative study.

The equipment housed in this area includes:

Six large collaborative work rooms with 42-inch widescreen monitors

and whiteboards. These rooms are first-come-first-served and cannot

be reserved.

Mobile work tables

Color and B&W copying, printing, and scanning stations

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Quiet Study Area

The Quiet Study Area is the northernmost end of the library, including the lower-

level area surrounding the Silent Study Rooms (E), Small Groups Rooms (G),

and Print Collection (D). This area of the library features individual and group

study areas with study carrels, partitions, and other amenities designed to

provide adequate study space while also cutting down on visual/noise

distractions, making it ideal for quiet study. Please note that talking

above a whisper is not allowed in this area of the library.

Print Collection

Circulating non-reserve textbooks and bound print journals are housed in the

Print Collection room (L.507), found on the lower level of the Boxer Library in

the Quiet Study Area. Please note that staff assistance is required to access

the print collection.

Silent Study Rooms

Two silent study rooms (L.506 and L.510/511) are located on the lower level

of the Boxer Library. Each room features individual study areas (some

computers) for those looking for a truly quiet study environment.

Presentation Practice Room

If you need to practice your presentation for a conference or if your dissertation

or thesis defense is coming up soon, then the Presentation Practice Room is the

resource for you! Located on the lower level of the library (L.505), this facility

includes the following equipment:

Power PC

46-inch LCD monitor

PowerPoint remote

Digital camcorder and tripod

Whiteboard

Tabletop lectern

Conference table and chairs

Use the conference table and chairs for seating your audience (up to six

guests) to watch you practice. Or, if you prefer to practice alone, you can use

the digital camcorder to record your presentation for private viewing or save it

to a flash drive for review at a later date.

The Presentation Practice Room (PPR) is available by appointment only, with a

limit of three (3) hours for each session. Since this facility was funded with

money from the Executive Student Council, students have top priority for its

use. When not in use for presentation practices, the room is also available as a

study space for groups of three or more. This room can be used within the

hours of Monday through Friday, 8:00 AM to 4:00 PM. To reserve the PPR,

stop by or call the Circulation Desk in the Boxer Library during staffed hours.

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Small Group Rooms

Four small group rooms are located on the lower level of the Boxer Library, in

the Quiet Study Area. Each room is equipped with a whiteboard, tables, and

chairs, and can comfortably seat small groups of up to six to eight people.

Tables can be rearranged to accommodate group work. These rooms are

available 24 hours a day, and are available on a first-come-first-served

basis. Like the collaborative groups rooms in the Learning Commons, these

rooms cannot be reserved.

VI.

PARKING ON CAM PUS

Rosalind Franklin University Parking Control Policy FAQ’S

Where do I register my vehicle?

All vehicles must be registered with Campus Safety using the university parking

permit management system https://www.permitsales.net/RFUMS.

Where can I park?

When you receive your Permit Hang-Tag you will also receive a Campus

Map. Parking is allowed in the following areas:

South lot

In any valid parking spaces.

North Lot

a. Faculty Parking (Faculty permits have the letter F on them) lot

is located adjacent to the Health Science Building (HSB), and

the Innovation and Research Park (IRP). These areas are marked

with green on white signs.

b. Student, Staff and Visitors may park in any other

available spaces not marked as designated. Between the

hours of 3 p.m. - 7 a.m. anyone may park in the Faculty

lot. Parking is never allowed in the Administration Parking

spaces.

c. Accessible (Disabled) Parking is available in the North

lot adjacent to the Morningstar entrance and adjacent to

the HSB.

Front Drive

a. Administration Parking is located to the South of the Main

Entrance.

b. Visitor Parking is North of the Main Entrance.

c. Faculty, Staff and Students may park in available general

parking spaces (not marked by reserved signage) as well as

in the 15 minute and 2 hr. timed parking spaces (violators of

the time limit will be ticketed). After 3 pm Faculty, Staff and

Students may park in the Visitor Reserves spaces.

d. Accessible (Disabled) Parking is available in front of the

Main Building.

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Student Housing

Students residing in Student Housing may park anywhere in the North

lot general parking (typically closest to Student Housing), in any

available spaces adjacent to the Pavilion (there are 3 reserved spaces

marked that are only authorized for staff on official business at housing

or the pavilion) as well as in the lot to the East of Bldg. 301. Student

Housing residents permits have the letter H printed on them.

Health System-North Chicago

a. Faculty and Staff parking is on the North side of the building

(when entering off Green Bay Rd. proceed straight).

b. Student and Visitor parking is on the South side of the building

(when entering off Green Bay Rd. proceed to the right.

c. Accessible (Disabled) Parking is available on the South

side of the building.

What is the general policy for ticketing on campus?

Any vehicle without a valid parking permit and any vehicle parked illegally will

receive a ticket and/or be towed. Examples of violations include, but are not

limited to the following: parking in a fire lane, service access, unauthorized

reserved space or space that is not allowed with the vehicle’s permit and

exceeding the allotted time for the space.

When is the policy in effect?

Parking rules and regulations are enforced 24 hours a day, 7 days a week, 365

days a year. The only designated parking that is available after hours is Faculty

Parking lot from 3:00 pm - 7:00 am and Visitor Parking from 3:00 pm – 7:00

am.

The entire Parking Policy can be found on the Campus Safety webpage and

here.

Am I responsible to pay the full amount indicated on the ticket?

All fees (excluding accessible parking violations) voluntarily paid within

seven days of the violation will be reduced to half price.

What happens if I don’t pay my fine?

All parking violation fees must be paid within thirty days or late fees will

apply. Parking fines not paid for more than 60 days will subject the permit

holder to additional parking fines and they could lose their on-campus

parking privileges.

What does “posted areas” mean?

A posted sign is one that designates the spot is for a specific individual or

group of individuals (Disabled, Visitor, Faculty, Reserved, Electric Charging,

etc.).

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How do I pay a parking ticket?

All parking violation fees must be paid on-line at:

https://www.permitsales.net/RFUMS or by visiting the Campus Safety Office

in room L172.

What if I want to appeal my ticket?

If you feel you were wrongly issued a parking violation, you may appeal within

five working days of the violation to the Parking Appeals Committee. The

appeal must be submitted electronically via the Appeal Form which can be

found on the Campus Safety website. https://www.permitsales.net/RFUMS

Who makes up the Parking Appeals Committee?

The Committee is composed of members of the administration, faculty,

students and staff.

How do I assure that I am parking legally?

When you register your vehicle, you will receive the appropriate parking

permit hangtag with directions about where to display the sticker on your

vehicle and the appropriate parking area for your permit.

I am expecting a visitor. What do I need to do to make sure they do not

get a ticket?

Visitors can park in either the designated parking spaces off the front drive,

in any general spaces off the front drive, or when those spaces are full they

can park in the North of South lot in the general parking spaces. Victors here

for more than a consecutive week should go to Camps Safety for a temp

permit, which is issued at no charge.

My car is being repaired and I have a different vehicle temporarily, how

can I get a temporary parking pass?

For vehicles being used for a week or less, your permit hang-tag can be

transferred over to the temporary vehicle. Vehicles being used for more than

one week should be registered to you in the parking permit management site.

Can I transfer my permit to another vehicle?

Yes, parking permit hang-tags can be transferred to other vehicles driven by

the permit holder, provided that vehicle is registered in the parking

management system. Vehicles driven one week or less do not need to be

registered.

What are some frequently ticketed violations I should be aware of?

Parking without a permit.

Parking in a timed space beyond the allotted time.

Parking in a firelane, street or curb not indicated as

authorized parking by white lines.

Parking in Faculty Parking after 7 a.m. or before 3 p.m.

Parking in a designated space.

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Parking improperly (over the white line or sticking out

excessively into the traffic lanes)

Permit not properly displayed.

If I injure myself or cannot walk far what are my options?

Long term accessible parking tags should be handled through a medical

doctor or your local township office. If you need short-term accessible

parking, Campus Safety can issue a temporary accessible (disabled) tag,

good on our property only.

VII.

STUDENT COUNCIL AND STUDENT ORGANIZATIONS

Student Council

Student Council serves as the governing body representing all students on the

RFUMS campus. Student Council exists to advocate for the needs of students,

promote unity between the five colleges of RFUMS, and serve as a means to

organize and run student events.

Each year, an Executive Student Council is elected to govern Student Council

for the academic year, comprising a president, vice president, parliamentarian,

secretary, treasurer, and technology officer.

Student Organizations

There are currently over 90 registered Student Organizations at RFUMS which

are governed by the Student Council and supported through the Office of

Student Life. Student Organizations exists to network students professionally,

socially, and academically on campus.

VIII.

STUDENT COUNSELING SERVICES

Student Counseling Service Mission Statement

Student Counseling Service seeks to support Rosalind Franklin University students in

addressing psychological concerns that affect their ability to participate fully and to

perform optimally in their academic, professional, emotional, social, and cultural

development. We are committed to promoting a healthy life balance for students within

their current roles and responsibilities. We value an atmosphere that is welcoming and

comfortable for all individuals, regardless of race, gender, ethnicity, age, sexual

orientation, religion, socioeconomic status, citizenship, and ability and seek to promote

these ideals within the Rosalind Franklin University environment.

Student Counseling Service

3471 Green Bay Road North

Chicago, IL 60064

Email: [email protected] (use Virtru for added security)

Main appointment scheduling line: 847.578.8723

Hours of Operation: Please see website for current hours

Website: https://www.rosalindfranklin.edu/ (Click on Campus Life; then Student

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Counseling Service)

Location

Student Counseling Service is housed within the Rosalind Franklin University

Health Clinics-Green Bay Road building. The Rosalind Franklin University Health

Clinics-Green Bay Road building is on Green Bay Road south of the main

campus and directly south of The Woodlands. Turn into the driveway at 3471

Green Bay Road and take the RIGHT fork up over the hill to the parking lot. The

main entrance is at the far end of the parking lot. As you walk in the front

entrance, you will see a reception desk to your right. Take the elevator just past

the reception desk, to the basement of the building (L.L.). Signage will direct you

to the STUDENT COUNSELING SERVICE office and your Student ID will allow

you to swipe yourself into the waiting room area.

Eligibility and Cost

Services at Student Counseling Service are available at no cost to Rosalind

Franklin University students, provided you are currently enrolled, as defined by

Student Affairs and Inclusion. We are not able to see non-students in any capacity

(i.e. couples counseling with a currently enrolled student), but we are able to offer

education and referral resources.

How to Make an Appointment

Emailing our confidential email at [email protected] is the preferred method of

contact. You can use Virtru for added security when emailing. You can also call

us on our confidential voicemail at 847-578-8723; please always leave a

message.

Please inform SCS of the following information when emailing or calling:

1. Your first and last name (please spell)

2. Your current location (U.S. state or territory)

3. Two best means to connect with you (i.e. phone numbers, email

addresses)

4. Best days and times to speak with you

5. Indicate if you need same day contact due to a crisis situation

A licensed clinician will contact you to schedule a brief phone call in order to learn

more about your situation and determine the best means to support you.

D. Confidentiality

Matters shared with SCS clinicians are kept confidential and private. There are

specific laws and ethics relevant to confidentiality and exceptions which are

upheld by SCS clinicians and will be reviewed with you in your first visit. Visits to

Student Counseling Service are not part of your academic record, but are

managed as a health record and are protected by the Health Insurance

Portability and Accountability Act (HIPAA). We cannot share information about

our students with anyone, including individuals at the university or other providers

with RFUHC, without the written permisson of the student. Some exceptions to

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confidentiality do exist and these exceptions will be reviewed with each student

when we review our Patient Rights and Responsiblities form.

SCS Clinicians

Student Counseling Service is staffed by clinicians licensed by the state of

Illinois. We are people that love what we do and have years of experience

specific to working with a student population. The clinicians that you will see are

not involved in other capacities with Rosalind Franklin University of Medicine and

Science (i.e. professors or students).

Description of Services

For more information on services offered including crisis services, individual

counseling, group counseling, outreach presentations and consultation, please

visit the Student Counseling Service page here for more information.

IX.

TUDENT

MPLOYMENT

Many departments within Rosalind Franklin University have positions available for

student employment.

All postings for work-study related positions are emailed to students from Student

Financial Services.

STUDENT FINANCI AL SERVICES (PHONE: 847.578.3217)

The Office of Student Financial Services at Rosalind Franklin University of Medicine

and Science offers services to our students including Financial Aid, administering the

Student Health Insurance Program and Student Billing.

Financial Aid

The Office of Student Financial Aid (OSFA) is responsible for administering and

coordinating aid funds from federal, private, and university sources. The primary

goal of the OSFA is to provide financial assistance to applicants who without

financial assistance would be unable to attend RFU.

Questions concerning financial assistance should be directed to this office or

online at financial.aid@rosalindfranklin.edu.

The OSFA is open from 8:30 a.m.to 4:30 p.m. Monday through Friday. For

additional information call 847-578-3217 or visit

https://www.rosalindfranklin.edu/admission-aid/financial-services/financial-

aid/\

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Student Finance

• Tuition and Fees

Tuition and fees are subject to change. The official charges are those

billed by Student Accounts during the fee payment period for each term.

For the most recent tuition and fee rates, see the Cost & Fee page on

the RFU website at https://www.rosalindfranklin.edu/admission-

aid/financial- services/costs-fees/.

Payment of all charges on the student's account is due by the

published due dates.

2021-2022 Tuition and Fee Due Dates

Summer Quarter

06/03/2021

Fall Quarter

08/19/2021

Winter Quarter

11/18/2021

Spring Quarter

03/03/2022

• Due date and Late Fee Process

• 30 Days Prior to Term Due Date:

Students will be billed for Tuition and Fees and a notification will

be sent via the student’s RFU email account. Any students who

have opted into the Payment Plan will be notified of due dates and

installment amounts after all charges have been added to the

account.

• Thursday Prior to the Term Start Date:

This is the day that Financial Aid begins to be applied to student

accounts. Any student who has a credit balance will have a

disbursement sent to them. All students need to set up a Direct

Deposit Account in Student Self Serve. We are not able to

disburse refunds other than by Direct Deposit

• Thursday After the Term Start Date:

This is the due date for all tuition and fees. This is also the first

Payment Plan due date.

• 31 Days After the Term Start Date:

Any account with an outstanding balance will pay a 1.5% interest

penalty on that balance. Also, there will be a Financial Hold

placed on the past due account. This will restrict registration for

future terms, and access to transcripts and diploma.

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• 61 Days After the Term Start Date:

For accounts with a remaining balance, a 1.5% interest penalty

will be added to the account.

• 91 Days After the Term Start Date:

For accounts with a remaining balance, a 1.5% interest penalty

will be added to the account.

The 1.5% Interest Penalty will be added monthly on the first business

day of the month after completion of the term for as long as there is

an outstanding balance.

• Statement of Financial Responsibility

All students must review and agree to the University’s Statement of

Financial Responsibility each academic year they are to be enrolled in or

when they are requesting any transcripts. This must be done before

registration is finalized and before transcripts may be released.

Within this agreement, the student agrees they are responsible for any

charges that are incurred as a result of registration for classes, other

optional services that the student shalI utilize (such as university health

insurance, university housing etc.) and fines or charges incurred as a

result of missing required deadlines. The student also further agrees that

they fully understand and agree to the terms and conditions categorized

below:

Late Fees and Financial Holds

Students that fail to pay in full by the 31st day after the term start

date will be assessed a 1.5% interest penalty calculated from the

outstanding account balance. It is the student’s responsibility to

insure payments from outside sources reach the Office of

Financial Services prior to this deadline. Students are also

expected to monitor their RFU email account and Student Self-

Serve to determine due dates and their account balance on a

regular basis. Due dates are also posted on the Student Finance

InSite page.

Also, there will be a Financial Hold placed on the student’s

account which will prevent future registration and access to

transcripts and issuance of your diploma. This hold will

remain in place until the balance is paid in full.

We encourage students to utilize the online payment feature on

Student Self-Serve, however students can also pay via check, or

money order utilizing the Office of Financial Services Drop Box

located outside our door.

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Payments utilizing a Credit or Debit card are charged a 2.50%

convenience fee by our online payment provider; however fees

can be avoided by using the e-check option via Student Self-

Serve.

Payments can also be mailed to the RFU street address, ATTN:

Office of Financial Services. Students need to keep in mind that

delays in the mail that are out of the students, or university’s

control, please allow at least 10 business days for payments by

mail to be processed. Student may also utilize EFT payments

directly to RFU, please see the Student Finance Insite page for

more details.

If an account remains with a past due balance, there will be an

additional interest penalties of 1.5% of the past due balance on

the 61st and 91st day after the Term Start Date.

The 1.5% Interest Penalty may not be assessed in the

following situations:

• Student is Current on an active Payment Plan.

• Student has pending Financial Aid (awaiting

disbursement) that covers the entire balance. Students

are required to pay the balance of charges they are

responsible for after any Financial Aid/Scholarship

awards by the Term Due date.

• Students that have a pending outside loan or

scholarship that will cover the entire balance.

• Students that have a pending Tuition Waiver that will

cover the entire balance.

• The student is a recipient of funding through the GI Bill,

and/or Armed Forces/VA benefits which have not yet

been posted to their account.

Past Due Accounts at the End of the Term

Accounts that are still past due at the end of the term, or balances

due to Withdrawal will be subject to the Collections Process. Non-

Current students who are past due at the conclusion of the term

will receive a “Notice of Debt” from the Office of Student Financial

Services, listing the Term and Amount due. You will then have 30

days to pay the past due amount, or set up an In-House Payment

Plan, or other suitable arrangements agreed on by OSFS. After

30 days, the account will be in default and a “Notice of Default will

be sent to the student. If payment is not received, or suitable

arrangements made by 30 days of the date of default, the account

will be referred to an external debt collection agency. The student

at that point will be liable for all collections charges and fees, as

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well as the debt being reported to credit services as a delinquent

account.

It is the student’s responsibility to keep the mailing address

and other contact information current to be able to receive

these notices.

Students on a Leave of Absence

Students on a Leave of Absence are liable for all past due

balances and future charges for mandatory insurance coverage.

Students can make payment arrangements with OSFS to pay off

old balances any time after the Leave of Absence is approved.

Future payments for insurance are due at the start of each Term.

These charges will follow the same guidelines as stated in the

“Due Date and Late Fee Process” and interest penalties will

apply.

All charges on a student’s account must be paid in full prior

to returning to your program.

Disputing an Interest Penalty

Students can submit a “Late Fee Appeal Request” via the

Student Accounts page on Insight, located in the “View

Student Finance Services Forms” tab. All appeals must

utilize this form and must be submitted prior to the

completion of the Term in which the fee was assessed.

Students will be notified the result of the appeal via their

RFU email account within 30 days of submission.

Student Accounts personnel available to assist and answer inquiries by email:

student.billing@rosalindfranklin.edu

XI.

STUDENT HEALTH (PHONE: 847.473.4357)

Rosalind Franklin University Health System provides healthcare to University

students through the Student Health Center. The Student Health Center can help

students with all of their healthcare needs, from routine checkups and preventive

care to unexpected illnesses. The Student Health Center also coordinates the

immunization process necessary for all students that will be starting clinical

rotations as part of their curriculum.

Visit the Student Health Center Web page here for more information.

The Student Health Center is located inside the Scholl Foot & Ankle Center at 3471

Green Bay Road (on the south side of the Woodlands apartment complex).

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XII.

RANSPORTATION

PTIONS

Airport Transportation

Chicago

Chicago offers two airports near the North Chicago area. O'Hare

International Airport and Midway International Airport service many

airlines both domestically and internationally.

Once you arrive in Chicago, there are several ways to get from the

airport to Rosalind Franklin University. As O‘Hare and Midway Airports

are both located in Chicago, utilizing a flat rate fee taxi cab may be your

best way to get to campus.

Milwaukee

Additionally, Mitchell International Airport, located in Milwaukee, WI, is

also available as an airport option and is located approximately 50 miles

north of Rosalind Franklin University.

Metra Train Service

The most economical way to get to and from the city of Chicago is the Metra Train.

The Lake Bluff train station is closest to the university. Visit the Metra Website for

more information on current costs and routes.

University Van Shuttle to Metra Station

In addition, Rosalind Franklin University provides a shuttle to and from the

Lake Bluff train station Monday-Friday (No Holidays).

Pick-up times at the Lake Bluff station are:

6:35 a.m., 7:42 a.m., 8:38 a.m., 9:39 a.m., 12:39 p.m.

Departures to Lake Bluff Station from the Main Entrance - RWCLC:

12:00 p.m., 3:00 p.m., 4:00 p.m., 5:00 p.m., 6:00 p.m., 7:00 p.m.

Pace Bus Service

Pace is the premier suburban transit provider, quickly moving people to work and

school safely and efficiently. The backbone of Chicago's suburbs, Pace serves

130,000 daily riders with 240 routes, 450 vanpools and many Dial-a- Ride

programs. Pace covers 3,500 square miles and is the 14th largest bus service in

North America. Visit the Pace Bus Service for information on current fares and

routes available in the North Chicago area.

American Taxi

You must mention RFUMS when ordering your taxi. Below rates are approximate

and apply to American Taxi’s only. Be sure to verify the rates before traveling in the

cab. Visit American Taxi’s website for more information. Call (800) 244-1177 for a

reservation.

• O’Hare - RFUMS: $47.00

• Midway - RFUMS: $72.00

• Chicago Loop - RFUMS: $72.00

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F. Rideshare Services

Uber is available for people to take to and from our campus, but other rideshare

options (such as Lyft) are not available.

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COVID-19 RELATED UDATES

This section will be used to inform the RFU community of all COVID-19 related

updates to the Student Handbook after its initial publication.

1. Added August 30, 2021 - Page 82 under Immunization requirments

a. #9 - By August 16, 2021, all students must have shown proof of

vaccination or approved exemption to the COVID-19 vaccination

requirement. Vaccinations accepted to meet this requirement include

any WHO approved vaccination.

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ABBREVIATION

LIST

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ABBREVIATION LIST

ACM / Automated Card Management

ADA / Americans with Disabilities Act

BSB / Basic Sciences Building

D&I / Office of Diversity and Inclusion

D2L / Desire2Learn

FERPA / Family Educational Rights and Privacy Act

HSB / Health Sciences Building

ITS / Information Technology Services

LRC / Learning Resource Center

OSFA / Office of Student Financial Aid

OSL / Office of Student Life

RWCLC / Rothstein Warden Centennial Learning Center

SAI / Division of Student Affairs and Inclusion

SAIC / Student Affairs Integrity Council

SAJC / Student Affairs Judiciary Committee

SCS / Student Counseling Service

SEM / Strategic Enrollment Management

VPSSI / Vice President for Student Success and Inclusion

WebAdvisor / MyWebAdvisor