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Administrative Law Section Newsletter Volume XXXIX, No. 3 • March 2018
FLORIDA EVIDENCE CODE
from page 1
in which the Florida Evidence Code
does not apply; there sure are a lot
of rules about evidence!) But, if rules
of evidence are now to be used at the
presiding officer’s “discretion,” what
becomes our evidentiary standard?
Did Florida Industrial revise our
ground rules for administrative hear-
ings? Has the Supreme Court laid
out a new evidentiary barometer?
Should Administrative Law Judges
(“ALJs”) and agency hearing officers
now consider referencing the Florida
Evidence Code prior to excluding any
evidence?
Actually, the precept presented in
Florida Industrial is rather straight-
forward. The Supreme Court did not
tell us WHAT the rules of evidence
are for administrative proceedings.
It advised us HOW we may use them.
Administrative proceedings are
governed by the Administrative Pro-
cedure Act found in chapter 120,
Florida Statutes. The admissibility of
evidence in administrative hearings
is articulated in section 120.569(2)(g),
which states:
Irrelevant, immaterial, or unduly
repetitious evidence shall be ex-
cluded, but all other evidence of
a type commonly relied upon by
reasonably prudent persons in the
conduct of their affairs shall be
admissible, whether or not such
evidence would be admissible in a
trial in the courts of Florida.
Fla. Stat. (2017) (emphasis added).
So, there it is. Simply stated, to be
admissible in chapter 120 evidentiary
hearings, evidence must meet two
requirements. It must be (1) relevant,
and it must be (2) reliable.
ALJs are tasked to make express
findings of fact. In order to do so, ALJs
must ensure that their findings are
based solely on the competent sub-
stantial evidence they allow into the
record. Whether a document or tes-
timony is “relevant” to the ultimate
disputed issue is generally straight-
forward. (Although, often the rel-
evancy/irrelevancy question is not
made clear until after all the evidence
is admitted.) As far as admitting evi-
dence that is “commonly relied upon
by reasonably prudent persons,” I
customarily adhere to the sapient
advice from one of my esteemed col-
leagues, who proclaimed: “I consider
myself the most ‘reasonable prudent
person’ in the room. Therefore, I must
be sufficiently satisfied that I can rely
upon the evidence in order to make
my findings of fact.”
So, how does Florida Industrial
fit into our chapter 120 evidentiary
framework? The Florida Industrial
ruling focuses on the second prong,
reliability. In other words, admin-
istrative practitioners may use the
Florida rules of evidence to attack
or support whether documents or
testimony are sufficiently reliable to
support a finding of fact.
To explore how this concept works
in practice, let’s consider the follow-
ing scenario. Say that during an
administrative hearing, a party, who
is charged with misconduct, seeks to
introduce a photograph of dubious ori-
gin, which he represents exonerates
him of any wrongdoing. The opposing
attorney might (appropriately) object
and argue that the Florida Evidence
Code requires the necessary foun-
dation to be laid before evidence is
admitted in Florida courts. (In other
words, a witness with knowledge
must testify that the photograph is
a fair and accurate representation of
the scene that it depicts.) Therefore,
the photograph is simply not reliable
enough for the ALJ (the most “reason-
able prudent person” in the room) to
use as a basis for a factual finding.
Thereafter, the ALJ, using his or her
discretion, might declare, “Objection
well made! In light of Florida rules of
evidence, the photograph is not reli-
able enough for me to admit under
section 120.569(2)(g). Therefore, I will
not make any findings of fact based
on the information it might portray.”
Conversely (and just as signifi-
cantly), a party might counter any
objections to entering a photograph
by announcing that a witness who
is familiar with the photograph will
authenticate the scene depicted in the
picture. Therefore, the photograph is
reliable enough for the ALJ to admit
into the evidentiary record. (This
same concept can be seen in section
120.57(1)(c), Florida Statutes, which
allows hearsay to be used to sup-
port a finding of fact if the evidence
would be admissible over objection in
civil actions. Evidence that meets a
hearsay exception in sections 90.803
or 90.804, Florida Statutes, is quite
likely reliable enough for the pre-
siding officer to use as a basis for a
factual finding.)
In sum, the Supreme Court in
Florida Industrial did not revise
or modify the rules of evidence for
administrative proceedings. Instead,
the Supreme Court provided guid-
ance to administrative practitioners
and presiding officers on how to apply
the Florida Evidence Code in the
context of chapter 120 evidentiary
hearings. To be admissible, section
120.569(2)(g) directs that evidence
must meet two criteria; it must be:
1) relevant, and 2) reliable. The pro-
visions of the Florida Evidence Code
may be used to help determine the
reliability of documents or testimony
that is introduced into the record.
Bruce Culpepper has served as
an Administrative Law Judge since
2015. Judge Culpepper attended the
University of Florida for both his
undergraduate degree (history) and
his law degree. After graduating law
school, Judge Culpepper began his
law practice in the United States Air
Force as a Judge Advocate General.
In 1997, he returned to his home
town of Tallahassee and entered
private practice where he concentrated
on commercial, administrative,
and appellate litigation. In 2010,
Judge Culpepper went back into
public service and joined the Florida
Department of Financial Services.
The following year, he moved to
the Florida Office of Insurance
Regulation where he handled a
broad array of administrative
litigation and regulatory matters.
Judge Culpepper is currently serving
as a Judge Advocate in the Florida
Army National Guard. Among Judge
Culpepper’s community activities, he
has been involved in the William H.
Stafford Inns of Court, Leadership
Tallahassee, Boy Scouts, Florida Blue
Key Leadership Honorary Society, and
the Tallahassee Camellia Society.