2021-2022 Family Handbook Queen Of All Saints

QUEEN OF ALL SAINTS

2021-2022

FAMILY HANDBOOK

Fully accredited by the Western Catholic Education Association and

the Western Association of Schools and Colleges

2021-2022 School Year

Dear Queen of All Saints Families,

This Queen of All Saints School Family Handbook is intended to serve as a guide to help

students and their families come to know about school policies, as well as to set forth basic

expectations for students. Please take the time to familiarize yourself with the contents. I am

hopeful that the handbook will answer many questions you may have about day-to-day aspects

of school life.

Please understand that no set of rules or guidelines can cover every conceivable situation that

may arise at a school. The rules, policies and procedures set forth in this handbook are

intended to apply under normal circumstances. However, from time to time there may be

situations that require immediate or nonstandard responses. This handbook does not limit the

authority of Queen of All Saints School to deviate from normal rules and procedures set forth in

this handbook. Queen of All Saints reserves the authority to deal with individual circumstances

as they arise in the manner Queen of All Saints deems most appropriate, taking into

consideration the best interests of the school, its faculty, employees, students and overall school

community.

These policies may also be revised or updated periodically, even during the school year. You

may find routine updates posted online as they occur. If a major policy revision is made, you will

be informed by email or mail. Any student or parent with a question about any handbook policy

or statement should feel free to speak with me.

The Handbook is available in its entirety on the school website, www.qasconcord.org. Your

electronic signature on your InfoSnap registration verifies that you and your child(ren) have

read, understand, and agree to adhere to the contents of the Handbook. Please note that the

policies in the Handbook will be enforced beginning the first day of the school year.

Sincerely,

Lucia Prince, Principal

From InfoSnap Online Registration:

Handbooks, Policies, and Agreements

Please review each of the documents below. These documents describe policies, tuition,

fees, and other critical information for parents and students. You must agree to the

following in order to enroll your child in Queen of All Saints School.

I agree to abide by the policies, procedures, and contracts above.

Technology and Telecommunications Responsible Use

Recognizes the various ways, both positive and negative, that students, personnel, and parents

can use technology both in school and at home. Our objective is to fully prepare students to use

the resources available in ethical, constructive, productive and intelligent ways as Christian

citizens in a global community. While using technology, students are expected to:

1. Care for school devices and systems, and not vandalize or intentionally damage them in

any way

2. Treat others with respect and compassion in all interactions, including online

communication

3. Respect others’ privacy, by protecting and not sharing passwords, messages, photos, or

media of someone without their permission

4. Use school technology resources for educational purposes only.

Students are expected to abide by this code anywhere or anytime their actions can affect the

school or other students. For more details, review the school’s handbook or technology use

policy.

I agree to the school’s Technology and Telecommunications Responsible Use Policy. Hard

copies of this policy will be sent home at Back to School Night for parent and student

signatures.

Photo and Work Release

Requests your consent for faculty and staff to use photographs or videos of your child, as well

as your child’s work, in school publications. Photos, videos, and student work is published to

promote the school, Diocese of Oakland, and students!

To protect students’ identities, last names will not be used with student work and photographs of

students will not have any identifying information other than grade level.

As the parent(s)/legal guardian(s) of , I hereby give permission for photos/images and/or work

that includes to be published on the school’s public sites, including all social media, and in

publications produced by the school. This consent will remain effective until such time as I

advise the school otherwise.

Consent to Contact

Schools in the Diocese of Oakland use automated systems to communicate with parents and

guardians about their children and school events. Schools may send emails, phone calls,

voicemails, and text messages with information such as attendance alerts, grade updates,

special announcements, and emergency information. While there is no charge for these

messages, receiving them may incur charges with your mobile service carrier.

Some of the systems used include SchoolMessenger, SchoolSpeak, PowerSchool, and

Constant Contact. We will never sell or share your contact information without your consent.

FCC regulations protect citizens from unwanted calls and text messages. The Telephone

Consumer Protection Act (TCPA) specifically requires consumers to “opt-in” to receiving

automated calls and texts to their mobile phones.

Do you consent to receiving automated calls from school on any mobile numbers that you have

provided to the school as contact information?

Walking Field Trips

Students at some schools participate in “Walking Field Trips,” supervised by school staff, within

2 miles of the school. Do you consent to allowing your child to participate in any walking field

trips during the school year?

Parent Volunteer Requirement

Various events sponsored by the school require the active participation of parents and

guardians in order for these events to be successful. Each school year, families will be required

to volunteer at . Families that do not volunteer for the required hours will be assessed a fee for

unfulfilled hours prior to registration for the new school year. Volunteer hours will be recorded,

and registration packets for the new school year may be withheld if the requirement or payment

is not fulfilled.

I agree to complete the required volunteer hours or pay the fee.

Welcome From Fr. Neal Clemens, Pastor

Dear Queen of All Saints Families,

I must say it is a great joy for me to be assigned to Queen of All Saints Parish and School! I’ve

spent the last ten years serving as an Air Force Chaplain, Vicar for Priests and Director of

Vocations: Though all of these assignments, and many more which I held during that time, are

noteworthy, they fall short to the joy and honor it gives me to serve as pastor of a parish and of

an exceptional parish school.

Catholic education is important! St. Paul in his first letter to the Corinthians includes “teaching”

among the most important gifts God has given to the church (1Cor 12:28).

Research over the last five decades has shown that Catholic schools are an unquestionable

success in every way: spiritually, academically and communally. It is this formation, this holistic

growth of the individual that makes them successful and shine in who they are and what they

do. When I served in the military it was easy to recognize within the military leadership who was

Catholic. This is also true in our society; it is easy to recognize those who have received a

Catholic education for they shine like no others. Jesus calls us to be salt of the earth and light

of the world, and that becomes a reality through Catholic education.

Fr. Neal

Welcome From Mrs. Lucia Prince, Principal

Dear Queen of All Saints School Families,

I am happy and excited to welcome you to the 2021-2022 school year at Queen of All Saints

School. We have officially joined the Lumen Christi Academy network of schools in the Diocese

of Oakland, and are looking forward to this inaugural year. Welcome back to our returning

families, and a very special welcome to our new school families. The administration, faculty, and

staff of Queen of All Saints School look forward to working in partnership with all our families to

provide a quality rigorous Catholic education that will nurture the minds, bodies, and souls of our

students as well as prepare them for their future.

Your choice of a Catholic School education tells your child that you are concerned about their

total development. May God reward and bless you for the many sacrifices you make in order to

send your child to Queen of All Saints School.

I am anticipating and looking forward to another wonderful year at Queen of All Saints, filled with

rich academics, fun and faith-filled activities, and exciting family events. Together let us pray that

God, who has begun this good work in us, may carry it through to completion.

Behold, children are a heritage from the LORD,

The fruit of the womb a reward. Psalms 127:3

Sincerely,

Lucia Prince

Principal

SCHOOL PERSONNEL

Pastor Fr. Neal Clemens

Principal Mrs. Lucia Prince

Finance Office Manager / Bookkeeper Mrs. Janet O’Connor

Office Manager / School Secretary Mrs. Patricia Francisco

Preschool Director/Lead Teacher Mrs. Kristina Spink

Preschool Teacher Mrs. Tracy Martin

Transitional Kindergarten Ms. Jessica Granucci

Kindergarten Ms. Sophie Hill

Grade One Mrs. Stephanie Pacheco

Grade Two Ms. Elise Cox

Grade Three Mrs. Danielle Sallis

Grade Four Ms. Madison Pomeroy

Grade Five Ms. Stephanie Gomez

Grade Six Homeroom Ms. Monica Garcia

Grade Seven Homeroom Mrs. Cassie Wick

Grade Eight Homeroom Mrs. Mary McMillan

Art Museum of Children’s Arts (MOCHA)

Performing Arts / Music Mrs. Sarah Wilcox

Physical Education Mr. John Schonder

Teacher Mentor Ms. Marty Gillman

Support Teacher Ms. Janine Bandayrel

Instructional Assistant Mrs. Kensey Mires

Instructional Assistant Mrs. Carla Malouf

Instructional Assistant Ms. Jullia Breeze

Early Childhood Teacher/Office Staff Mrs. Stacey Rubalcava

Extended Care Director Mrs. Cathy Clark

Instructional Assistant/Safety Coordinator Mr. Ron Minges

Facility Manager Mr. Bill De Smet

MISSION STATEMENT

Queen of All Saints School is a culturally diverse Catholic community dedicated to developing

the whole child with compassion and integrity. Catholic Schools in the Diocese of Oakland

educate children in the Catholic faith and nurture their minds, bodies, and souls, inspiring them

to live the Gospel of Jesus Christ, achieve their highest academic and creative potential, and

actively serve and enrich the community.

SCHOOL PHILOSOPHY

Our children are entitled not only to the right of

bodily and mental development, but also religious.

Fr. Laurence Hennessy, 1948

As a community of educators at Queen of All Saints School we:

● Teach and model Catholic values and traditions

● Support families as the primary educators of their children

● Provide a strong academic foundation at all levels

● Commit to the spiritual, intellectual, physical, social and emotional development of each

child

● Believe and appreciate that each person at Queen of All Saints is uniquely gifted by God

with potential for greatness

● Encourage responsible involvement in the larger community

ACCREDITATION

Queen of All Saints School is an accredited institution of learning. The school is accredited

through WASC (Western Association of Schools and Colleges) and WCEA (Western Catholic

Education Association). Because of the dedication and professionalism of its staff, the school

can proudly boast that it has always received the maximum accreditation (6 years).

The school’s Student Learning Expectations (SLEs) are located in the front of this handbook.

These expectations are a part of the WASC process. Queen of All Saints is committed to

ensuring that when a child graduates from here, they will be faith centered Catholic young men

and women, proficient communicators, and conscientious students who are academically

prepared to meet the challenges of high school.

Queen of All Saints School

Queen of All Saints School was the first Catholic School in Contra Costa County. Father

Laurence Hennessy (later Monsignor Hennessy) was the pastor who undertook this great

project. He believed that, "Our children are entitled not only to the right to bodily and mental

development, but also to religious."

The doors of Queen of All Saints School opened for the first time on September 13, 1948 for

250 children from Kindergarten through sixth grade. Four Sisters of St. Joseph of Carondelet

comprised the teaching staff - Mother Therese Cecile Pratt (Superior and Principal), Sister

Naomi Masten, Sister Bernadine Marie Newman, and Sister Elizabeth Ann Martin. The official

dedication of the school was performed by Archbishop John J. Mitty on Sunday, October 31,

1948.

In 1950 the second wing, four additional classrooms, was added to the school and the school

playground was paved. The IDES Hall (the current Parish Hall) was moved to the school

grounds and converted into a lunchroom and auditorium. The completed school opened for the

1950-51 term with an enrollment of 300 students and six Sisters. At the completion of this

school term, the first eighth grade graduation exercises were celebrated.

Queen of All Saints School Spirit Song

S – A – I – N – T –S

We love our school the best!

We will wear your colors fair,

We will wear them everywhere!

When other teams have given up,

We will give you the golden cup.

And you know that we love you,

Live on gold, white and blue!

Student Learning Expectations

Queen of All Saints Students are SAINTS

Skillful communicators who:

are active listeners

express thoughts clearly in oral and written form

express themselves creatively and develop their individual talents

Active, responsible citizens who:

understand the importance of community service and share their talents

are globally aware of the needs of others

have social skills in teamwork, leadership and conflict resolution

Independent Lifelong learners who:

use good research skills and study habits

use technology to acquire and communicate information

observe, experiment, discover, and reach solutions

have age-appropriate mastery of concepts and skills in academic areas

demonstrate appreciation of the fine arts

Nurturing Community

Thoughtful Faith-filled people who:

know the doctrine and traditions of the Catholic faith

practice Christian values in everyday life

have an active relationship with God through a daily prayer life

participate in liturgical services

respect the human dignity of themselves and others

Stewards of the Earth:

display stewardship for the environment

“Whoever receives one such child in my name receives me, and whoever receives me, receives

not me but him who sent me.” Mark 9:37

PURPOSE

The provisions in this handbook are designed to provide parents and students information and

guidance as to the procedures and rules of the school. The provisions in this handbook are not

a contract and impose no obligation on the school. The contents of this handbook may be

changed as necessary at the school’s discretion, and, if changed, written notification of such

changes will be provided to parents and students.

(Note that throughout this document, the use of the word parent(s) includes, if applicable, a

student’s legal guardian(s))

Statement of Diocese of Oakland Positive Home-School Partnership

Maintaining a Positive Home-School-Partnership

All schools in the Diocese of Oakland are intended to be environments that educate, nurture

and support students according to basic Catholic principles. Everyone involved in the

development of children and youth – teachers, administrators, parents, family and friends – is

required to behave in accordance with these principles. These Catholic principles include but

are not limited to the following:

1. Parents, guardians, family members, childcare providers and friends (including but

not limited to grandparents, stepparents, siblings) are expected to work courteously

and cooperatively with the school in all areas of the school and student life. This

principle is intended to broadly apply to all on and off campus behavior that affects

the school in any way.

2. Students, parents, guardians and family members may respectfully express their

concerns about the school operation and its personnel. However, they may not do so

in a manner that is discourteous, scandalous, rumor driven, disruptive, threatening,

hostile or divisive and must use appropriate channels of communication to raise these

concerns. Appropriate channels of communication include contacting the teacher or

the principal directly by phone or email. Inappropriate channels of communication

include posting information on Facebook or similar social media, using the school’s

contact list to email or text others. Such channels of communication are considered

divisive and not designed to lead to a resolution of the issue in the most respectful and

Christ-centered manner.

3. A parent with concerns regarding the behavior of another student must direct the

concern to the classroom teacher or principal, not to the child or the child’s parents.

Parents, guardians or other responsible adults who violate these Catholic principals may be

asked to withdraw their student from the school. Conduct that materially disrupts class work

or extracurricular activities or that involve substantial disorder will not be tolerated. These

expectations for students, parents, guardians or other responsible adults include, but are not

limited to, all school-sponsored programs and events (e.g., extended care, athletics, field

trips, etc.). The School reserves the right to determine, in its discretion, when conduct is of

such a nature as to warrant any action including asking that the parent withdraw his/her

student(s) from the School.

It shall be an express condition of enrollment that the students and parents or guardians shall

conform themselves to standards of conduct that are consistent with the Catholic principles

of the school, as determined by the School in its sole discretion.

FAMILY COMMITMENT

As a child’s first teacher, a parent has tremendous impact and influence in shaping their child’s

academic performance and behavioral conduct. We expect all parents and guardians at our

school to model appropriate behavior and to set good examples for our children and school

community. If parents/guardians are unable to adhere to this code, the student(s) may be asked

to transfer to another school.

As partners in education, parents/guardians at Queen of All Saints agree to:

● Model the behavior and attitude of Christ

● Recognize that the education of their child(ren) is a joint responsibility of the parents,

students and the school community

● Work courteously and cooperatively with the school to assist the student in meeting the

academic, moral, and behavioral expectations of the school

● Hold their child responsible and accountable for following all school rules

● Help their child deal effectively and constructively with peer pressure and emerging

personal, social and emotional situations

● Refrain from disparaging remarks among the school community

● Be respectful to the administration, staff, students, and other members of the school

community at all times

● Respect confidential issues that may arise

● Follow the school protocol for handling complaints by first seeking a resolution with the

staff member/school community member involved, in a positive and professional manner

● Respect all decisions made by the administration and staff, both academic and

disciplinary, and directly express concerns and questions to them

● Inform the teacher of any problems or struggles seen at home regarding homework or

school life

● Strive to assist the staff and school community in increasing the overall academic

achievement and safety of their child at school

● Attend all parent-student-teacher conferences and other mandatory meetings

● Attend Back to School Night

● Abide by the guidelines set forth in this Handbook

People don’t light a lamp and put it under a basket but on a lamp stand, and it gives light to

everyone in the house. In the same way let your light shine in front of people. Then they will

see the good that you do and praise your Father in heaven. Matthew 5:15-16

FAMILY COOPERATION

Under normal circumstances, a student should not be deprived of a Catholic education on

grounds relating to the attitude of the parents. Nevertheless, a situation may arise in which the

uncooperative or destructive attitude of parents so diminishes the effectiveness of the school

that the family may be asked to withdraw from the school.

FAMILY PARTICIPATION PROGRAM - VOLUNTEER SERVICE HOURS

Families are expected to assist in school activities that help to reduce operating costs and/or

provide enrichment opportunities for students. A minimum of 25 hours per year is required

for each family with children in grades Transitional Kindergarten-8th. A special Auction Binder

will be used to record any hours worked for the school’s annual auction.

Q: If I sign up to help at a school event and can no longer keep my commitment, is there a penalty?

A: As with all events planned for our school, executing the event is dependent on the volunteers that

make it happen. If you have signed up to help and can no longer fulfill your commitment, you

have the option of finding a replacement within 72 hours prior to the event, or being assessed a

$75 charge for each missed session you signed up for. PACE and ASB recognize that

emergencies may arise. In the case of an emergency, volunteers should contact the event

coordinator directly.

**Families may purchase requested items for the classrooms and school events in lieu of

volunteering. Please check with the front office prior to purchasing items for the classroom or

school. Purchases will be credited as follows and must be accompanied by the original receipt

to qualify: Families will receive 1 hour of service for every $20 spent. Please bring receipts to

the school office and attach them to your service hour log.

All service hours must be completed and recorded by April 30 of the current school year. Any

hours completed after that date will count for the following school year. Families who do not

complete their hours by April 30 of the current school year will be assessed a fee of $25.00 an

hour for each hour not worked. The assessment is payable upon receipt.

RECORDING FAMILY SERVICE HOURS

NEW FOR 2021-2022 Service Hour Form

Family Service Hours may now be recorded using the Service Hours Google Form. Complete

and submit the form to log your hours. Hours will be recorded after verification from the event

chairperson. It is the parent’s/volunteer’s responsibility to remember to record their hours and

provide receipts for all purchases.

If you are logging in hours with receipts, please send the receipts to the oﬃce for approval and we

will log it in for you. Write your email address, family name, grade, event, and event date on the

envelope.

Parent service opportunities include but are not limited to:

● Time volunteered at school to assist the teachers or staff.

● Time volunteered for school field trips.

● Recess or lunch yard duty

● Purchasing requested items for school events ($20/hour) - must be accompanied by a

receipt.

● Time volunteered at school to help with administrative or office functions.

● Time spent at officially sanctioned meetings where you are a participant, NOT an observer.

(Time spent in Sacramental preparation meetings, parent-teacher conferences, Open

House, PACE parent meetings is not counted as service hours.)

● Time volunteered to help carry out fundraising activities; this includes official meetings and

work parties.

● Time volunteered to help maintain the school’s physical plant

● Time spent baby-sitting the children of volunteers during School Board Meetings,

● PACE Meetings, or other officially school-sponsored events or activities (when in doubt,

ask).

● Time spent in setting up and/or cleaning up for any school-sponsored event or activity.

● Other activities sanctioned by the Queen of All Saints School staff or administration.

● A maximum of ten (10) hours may be claimed for parish and related activities as follows:

○ Scouts: Registered leadership roles only

○ CYO: Certified coaches/adults only (basketball, track, cheerleading)

Items which ARE NOT accepted for credit:

● Time eating lunch with your child or attending a school event in a non-supervisory role

● Time spent on extracurricular activities. The only exception is for coaches of the sports

programs and the director of the cheerleaders (as indicated above).

● Time volunteered by QAS students or individuals less than 18 years of age. We are happy

to have such giving students, but the adult family members are responsible for meeting the

25-hour commitment.

● Time spent commuting to and from school for Queen of All Saints activities

● Time spent volunteering at the Church

VOLUNTEER BEHAVIOR EXPECTATIONS

Because “example” is the best teacher, and because we are a Catholic school teaching

Christian values, we expect our parents and/or volunteers to dress appropriately in a manner

befitting the professional atmosphere. When coming to school or chaperoning classes on

special days, parents/volunteers are expected to follow the same dress regulations as the staff

and students.

Volunteers should refrain from using their cell phones while driving and/or chaperoning

students, and working with students. Queen of All Saints School volunteers should not be

talking on a cell phone, even a hands-free device, while driving or monitoring students. It is

against the law to text while driving, or to drive and use a cell phone without a hands-free

device.

When working at school or in any capacity connected with the school, you are in a professional

situation. Difficulties, questions or problems should be referred to those persons (teachers first,

then Principal) who are in a direct position to resolve them. Also, all children, no matter what

their personal situation or behavior may be, have a right to their reputation and esteem. Grades,

behavior, incidents, etc. may not be discussed in the schoolyard or with friends anywhere. If

other parents ask you questions regarding the school or its policies, please refer them to the

Principal or to the teachers involved. All of this will help to preserve the family atmosphere here

at Queen of All Saints School.

BOARDS, COMMITTEES AND ORGANIZATIONS

QUEEN OF ALL SAINTS ADVISORY SCHOOL BOARD

The Advisory School Board is established by the Pastor and Principal to assist them in the

governance of the school. The administration of the school is the responsibility of the Principal

working with the pastor and Lumen Christi Academy Executive Director.

The Advisory School Board provides advice and counsel in the following areas:

● Formulation of the Mission Statement

● Strategic Planning - long-term direction of the school

● Policy as determined by the Pastor and Principal

● Evaluation of policies, plans, mission effectiveness and Board self-evaluation

● Institutional advancement to enhance image, enrollment and financial viability

(development, buildings and grounds)

● Communication of school policies and activities to school constituencies (public relations

and marketing)

The Queen of All Saints Advisory School Board is a consultative board that has as its primary

concern the furthering of school goals. The major responsibility of the Board is the financial

viability of the school through enrollment, school improvements, marketing and public relations.

All members of the Board are eager to serve the school community, and are open as a body to

suggestions and comments, as well as encouraging new Board membership. By advising and

assisting the Principal and Pastor, and representing the school at large, the Board shall work to

enable the faculty, parents and students to reach their agreed upon goals.

PARENT ASSOCIATION - PACE (Parent Association for Catholic Education)

Our school enjoys the active and enthusiastic support of a Parents Association that helps to

promote the spiritual, educational, physical and cultural welfare of the children of Queen of All

Saints through the coordination of volunteers and the promotion of school fundraising activities.

PACE strongly encourages parents to integrate themselves in the wonderful community at

Queen of All Saints School by getting involved with PACE. Parents who are interested in

volunteering, no time or talent is too small, should contact the committee chairs at

[email protected].

PACE Family Commitment

PACE asks that families commit to attending two PACE meetings per year – the beginning of the

school meeting in early fall to learn about annual school events and activities, and the end of the

year meeting in spring for a year-end wrap up.

FUNDRAISING

Queen of All Saints is funded primarily through tuition. No family is charged the full rate of what

it actually costs to educate a child. In order to maintain our current programs, it is necessary to

fundraise to offset the financial responsibilities not covered through tuition. Money raised

through fundraisers becomes part of the school’s operating budget. Queen of All Saints School

participates in several fundraisers with every child and family benefiting from the school

fundraisers. Therefore, parent and student support is expected.

Families also have the option of submitting a non-refundable check in the amount of $400 or

paying ten monthly $40 payments in lieu of participating in the individual fundraisers. (Families

on special contracts must see the disclaimer in their Tuition contracts.) If families choose this

option, it must be declared on their Fundraising Agreement Contract. Families who have

chosen these options are encouraged but not required to raise funds for individual fundraising

events.

ANNUAL DINNER AUCTION or Similar Fundraising Event

The fun-filled and exciting Annual Dinner Auction is a social and major fundraising event. This

event helps fund programs and other costs not covered by tuition. All of the students benefit

from monies raised by the auction, therefore it is important for every family to be involved in this

special event. As part of their participation, each family is required to sell one packet of raffle

tickets. This first packet does not go toward fundraising commitments. However, 50% of every

raffle ticket or packet sold after the first packet is credited to fundraising accounts. All families

are encouraged to donate an item to be auctioned, participate in the planning of the event and,

if possible, attend the evening. Proceeds from this fundraiser go directly to the operating budget

to offset the educational costs that tuition does not meet. Items donated for the auction or

purchased at the auction do not qualify as part of each family’s $400 fundraising

commitment.

Share each other’s burdens, and in this way obey the law of Christ.

Galatians 6:2

VOLUNTEER INFORMATION

Implementation of United States Conference of Catholic Bishops (USCCB) Charter for

Protection of Children and Young People in the Diocese of Oakland

The Diocese of Oakland, in implementing the mandates set forth by the USCCB in the Charter

for the Protection of Children and Young People, has created a Safe Environment Project

designed around three components: Screening of Employees and Volunteers, Training for

Employees and Volunteers, and a Curriculum component to be taught to children, young people

and young adults. The Principal, with the aid of a Safe Environment Site Coordinator, ensures

that the project’s compliance requirements are met in these areas.

Screening Requirements

● Megan’s Law Screening: Every parent/family volunteer must be screened annually through

the Megan’s Law database of Registered Sex Offenders. Verification of this background

screening is sent to the Safe Environment office by October 31st of each year. An excel list

of the volunteers and the current screening date is kept on file in the school office.

● Livescan fingerprint clearance: Every volunteer who has contact with children and young

people must have Live Scan clearance through the California Department of Justice prior to

serving the school community.

Training Requirements

● The Principal ensures that every employee and volunteer on the site has met the training

requirement for recognizing, preventing, and reporting abuse. All new employees/volunteers

must take the training upon entering the school; retraining of all employees and volunteers is

done on a 3-Year Cycle. The training requirement may be met by completing an online

course through Virtus (https://www.virtusonline.org/virtus) or in a training workshop.

Everyone must review and sign the Diocesan Code of Conduct Involving Interactions with

Minors in the Diocese of Oakland when registering either online or at the live training.

● All faculty and staff review Child Abuse Reporting Procedures every year and have signed

the acknowledgement form.

Curriculum for Children, Young People and Young Adults

● The Diocese of Oakland requires that all children, and youth K-12 receive age appropriate

curriculum each year. Curriculum focuses on personal safety and abuse recognition and

prevention. Circle of Grace, or an equivalent curriculum, is mandated for grades K-8.

● Curriculum Verification documents are completed and sent to the Safe Environment Office

by February 28th of each year.

PARENTS/VISITORS DURING SCHOOL HOURS

We welcome all parents, as well as any other visitors who have a sincere and appropriate

interest in the school. To get the most from a visit and for the welfare of the students, these rules

must be followed:

● All visitors, including parents/guardians, who are working in the school, upon arrival, are

to sign the visitor’s log in the office, receive a Visitor badge, and sign out when leaving.

The Visitor badge must be prominently displayed at all times. Parents and visitors not

wearing a badge will be told to return to the school office.

● All visitors will enter the school through the main outside office door on Grant Street. All

outside doors and gates are locked during the school day. Please ring the buzzer for

entry.

● To avoid interruptions to the children’s school day, visitors and volunteers (including

parents/guardians) are permitted in the classroom only by prior arrangement with the

teacher. The teacher will be contacted upon your arrival, and if you have an appointment

or are expected, you will be directed to the classroom.

● All business should be conducted in the outer office. Parents and visitors are only let

into the inner office area if they have made an appointment with a member of the faculty

or staff, or if they have made arrangements to volunteer in a classroom.

● All volunteers must undergo an annual Megan’s Law screening (conducted by the

school), complete the Diocesan-required Virtus training

(https://www.virtusonline.org/virtus) and submit a record of TB clearance before serving

as a volunteer in any capacity. A current Virtus Certificate of Completion must be on file

with the office before a parent may serve as a volunteer, and must be renewed every

three years in accordance with the Diocesan schedule. Further, all volunteers must

complete a LiveScan fingerprint clearance, prior to working at any event.

Volunteers serve to enhance the school’s ability to provide for the students’ development and to

benefit the school. They serve in a variety of capacities, which include, but are not limited to:

School Board, PACE Board and committees, Annual Auction Committee, classroom assistance

to teachers, hot lunch program assistance, room parents, field trip assistants, and other

activities relating to the talents and gifts of the volunteer population. Volunteers serving in the

school will support and model the moral teachings of the Catholic Church and function faithfully

within the mission and structures of the school, Parish, and Diocese with proper respect for

those serving in ministries. Volunteers work in a collaborative role with others ministering to the

development of the children and the school as an educational institution.

Volunteers are asked to recognize confidentiality as a living principle and respect the dignity of

those with whom they work and come in contact. Volunteers accept responsibility to use

contacts made through the school in such a way so as not to disrupt the peace, order, and

tranquility of the school community. Should volunteers come into conflict on school/Parish

related issues, it is the responsibility of all involved parties to resolve the dispute through

personal diplomacy and/or an executive decision by the school Principal and/or the Pastor of

the Parish.

Any person who has a conflict with a school/Parish volunteer outside of the boundaries of

school/Parish activities must settle that dispute outside of school and without involving or using

school/Parish resources.

***See APPENDIX for Code of Conduct Involving Interactions with Minors in the Diocese of

Oakland

I have no greater joy than to hear that my children are walking in the truth.

3 John 1:4

ACADEMIC INFORMATION

Academic Honesty

Honesty is expected of students in the performance of all academic work. Cheating, plagiarism

(such as, but not limited to copying or sharing the work of another and submitting it as one’s

own), or doing another person’s homework assignments are all forms of academic dishonesty.

Anyone who violates the policy of academic honesty will not receive credit on that exam or

assignment. Academic dishonesty may lead to other disciplinary measures.

Teacher Appointments

Communication is important to the success of a child’s education. Parents should direct

questions and concerns regarding their child’s progress to the teacher prior to contacting the

principal. Parents are encouraged to consult with the appropriate teacher whenever a question,

difficulty or misunderstanding occurs concerning their child. We suggest that an appointment be

made with the teacher as soon as possible after an incident occurs. The Principal will confer

with the parents regarding classroom questions/concerns only after the teacher has been

consulted. Parents are responsible for and are urged to confer regularly with their children’s

teachers, especially if there has been some notification regarding conduct or academic

progress.

All meetings with teachers should be arranged in advance through the school office.

Appointments with teachers may be arranged in writing, by email, or by voicemail. Appointments

with the Principal may be made by email, voicemail, or with the office staff. When contact is

made, the teacher and/or principal will make every attempt to respond within 24 hours of the

contact.

Teachers are at school 15 minutes before school and a half hour after school. Private phone

numbers of staff will not be given out, and teachers and staff should not be called/text

messaged at home or on their cell phones.

Teacher email: Parents and/or students may only use the Diocesan provided csdo.org email.

Current students’ and parents’ use of social networking websites such as Facebook, Instagram,

LinkedIn, SnapChat, etc. to communicate school-related issues with staff should not take place.

Please do not request to “friend” a staff or faculty member.

PARENT-TEACHER CONFERENCES

Scheduled by the School

Compulsory Parent/Teacher Conferences are held for 15-minute periods during the first

trimester. Conference sign-ups are conducted online. Students in grades 4th-8th accompany

their parents to their conference. Parents desiring longer conferences than those scheduled by

the school, or those parents who wish to meet with the teacher at times throughout the year are

encouraged to call the school to arrange an appointment.

Queen of All Saints School’s culture is one of respect and cooperation. We value our

partnership with our parents and families. Please be as courteous to the teacher as you would

expect him/her to be to you. Questioning the teacher’s authority is not helpful, especially in front

of the child. If you have such a disagreement, please request to meet with the teacher privately.

Please be open to both sides of the story if a problem arises. Perception differences and

information reported incorrectly can lead to unnecessary confrontations and unwise decisions.

Discuss classroom difficulties with the teacher first before bringing them to the Principal.

CURRICULUM

DAILY SCHOOL AND CLASS SCHEDULES

**See School Website for Distance Learning Information and COVID-19 Safety Plan.

(https://qasconcord.org/)

For their safety, students arriving before 7:40 a.m. or remaining after dismissal will be signed

into Extended Care. Parents will be invoiced through their FACTS account for the service

according to the fees posted in the Extended Care Handbook (www.qasconcord.org).

School begins at 8:00 a.m. for all students in Transitional Kindergarten through 8th grade and

are dismissed at 3:00 p.m. on regular school days, 1:30 p.m. on early dismissal Wednesdays,

and 12:00 p.m. on minimum days. Please see the annual school calendar on the school

website at www.qasconcord.org.

“We always thank God, the Father of our Lord Jesus Christ, when we pray for you”

Colossians 1:3

EUCHARIST CELEBRATIONS

All students at Queen of All Saints School must participate in the Eucharistic Celebrations

scheduled weekly, as well as the many prayer services and other spiritual activities that take

place throughout the course of the year. The entire student body attends Mass as a group once

a week during the school day. Each class takes turns hosting and preparing the Mass. We

invite and encourage our parents to join us at Mass. All students are required to participate in

religion classes, including completing class activities, projects and homework, and actively

participate in all prayer activities. In addition, families are asked to attend our monthly Sunday

Family Mass. Each class is responsible for planning and participating in their class’ monthly

Mass.

MASS ATTENDANCE

Because parents are the primary educators in all areas, Queen of All Saints School urges

families to participate in weekly attendance at Sunday Mass. We currently verify Mass

participation through the use of Sunday envelopes. Families who are registered in Queen of All

Saints Parish and receive in-parish tuition rate must use the weekly Sunday envelopes for

verification of attendance and participation. Families who do not use the weekly envelopes will

not receive the in-parish tuition rate.

GRADING AND RELATED TOPICS

GRADING

Listed below is the current grading policy for the elementary schools of the Diocese of Oakland.

Individual schools design a form indicating student progress at the Preschool level.

Standards-Based Grading

The purpose of Standards-Based Grading is to align grading practices with the content

standards by more accurately measuring and reporting students’ proficiency in meeting those

standards. Standards-Based Grading provides accurate information to students and families on

student’s progress and mastery toward meeting grade level standards.

In a Standards-Based System, a grade or mark is a tool to communicate student’s progress and

performance based on specific learning criteria. In a Standards-Based approach, parents and

students will see consistent grading practices throughout each school—and throughout the

diocese. Teachers grade students based on what each student has learned and how that

student meets standards. In no way does a 4, 3, 2, 1 relate to A, B, C, D letter grades.

Diocesan Grade Scale Grades 6

-8th:

Core

Subject

A-

B+

B-

C+

C-

D+

D-

Range

95-

100

90-

87-

83-

80-

77-

73-

70-

67-

63-

60-

Grade

Non-Core

Modified Curriculum (The * is placed next to a grade on a report card to indicate a modified

curriculum in a particular subject.

DIOCESAN K-5 GRADING SCALE

Starting in 2016-2017 the Diocese of Oakland Elementary K-5 Standards-Based Report Card

began using a numerical (1-4) Standards-Based Grading scale, rather than a percentage-based

letter grading scale. This scale indicates the level to which students have mastered a given

standard, NOT the percent correct on a given assessment. The definitions for performance on

the numerical grading scale are as follows:

4 = Advanced/Exceeds Mastery Using the most recent, comprehensive evidence requiring

high levels of cognitive demand, the student exceeds learning target by performing at exemplary

levels. In addition to exhibiting standard mastery, student applies conceptual understanding to

new situations, shows mastery of next vertical standard, offers alternative perspectives, and/or

applies higher order thinking skills. These are not just harder tasks, but learning that requires

deeper or more rigorous thinking. Examples of this type of learning may include: applications for

real-world use, teaching another person the material, using information to solve problems in a

different context, explaining connections between ideas, demonstrating a unique insight, and/or

creative application of skills.

3.5 = Using the most recent, comprehensive evidence requiring high levels of cognitive demand,

the student meets and sometimes exceeds learning target as exhibited in performances on

basic application, strategic and extended thinking activities. The student who scores a 3.5 has

not consistently shown exemplary performance on activities that require a high level of cognitive

demand. The student is on track to exceed grade-level standards.

3 = Proficient/Mastery Using the most recent, comprehensive evidence requiring high levels of

cognitive demand, the student meets the learning target as exhibited in performances on 17

recall, basic application, strategic and extended thinking activities. This level is the focus for the

entire proficiency scale. This is the expected level of performance for all students. This level

includes essential outcomes, common core and diocesan standards, and related skills and

practices. The student exhibits mastery on assessment tasks involving fact and vocabulary

recall, conceptual application, and strategic and extended reasoning, such as modeling and

problem solving. No major errors or omissions with level 2 or 3 elements.

2.5 = Using the most recent, comprehensive evidence requiring high levels of cognitive demand,

the student almost meets learning targets as exhibited in performances on recall, basic

application, strategic and extended thinking activities. The student is on track to meet

grade-level standards.

2 = Developing/Approaching Mastery Using the most recent, comprehensive evidence

requiring high levels of cognitive demand, the student is approaching an understanding of the

learning target as exhibited in performances on recall, basic application, strategic and extended

thinking activities. This level is the basic learning necessary and serves as the foundation for the

higher levels of learning. Examples of this type of learning may include recall questions,

fact-based skills, and basic applications. The student occasionally meets standards as

demonstrated by a body of evidence that shows incomplete/inconsistent understanding and

application of grade-level concepts. No major errors or omissions regarding the simpler details

or processes but major errors or omissions regarding more complex ideas or processes. Does

not make connections among ideas nor is able to demonstrate their learning without support.

Exhibits basic understanding of standard on assessment tasks involving fact and vocabulary

recall, basic conceptual application, and strategic and extended reasoning, such as modeling

and problem solving. However, there are major errors or omissions with level 3 elements.

1.5 = Using the most recent, comprehensive evidence requiring high levels of cognitive demand,

the student is beginning to develop necessary skills to meet the learning target as exhibited in

performances on recall, basic application, strategic and extended thinking activities. Some skills

are above basic, while some are still in need of intervention.

1 = Needs Support/Below Basic Using the most recent, comprehensive evidence requiring

high levels of cognitive demand, the student exhibits limited skills necessary to meet the

learning targets as shown in performances on recall, basic application, strategic and extended

thinking activities. Student requires more time and experiences; shows limited achievement of

the standard(s). The student rarely meets standards as demonstrated by a body of evidence

that shows minimal understanding and application of grade- 18 level concepts. Only a partial

knowledge of some of the simpler details or processes and/or little to no understanding or skill

demonstrated, even with help and support. May be able to complete some low-level

assessment tasks involving fact and vocabulary recall with support but struggles on tasks

involving conceptual application and strategic and extended reasoning, such as modeling and

problem solving.

N/A or X = Standard Not Assessed Standard has not been taught and/or measured to date.

This symbol is not used in the third trimester.

PROGRESS REPORTS

Progress Reports for students in grades TK-8 are sent home midway in each trimester. Please

contact the teacher immediately with any questions.. Parents will sign a verification sheet stating

that they have checked their child’s grades on PowerSchool. There will still be time within that

grading period to improve grades before the final report goes home (usually about three-six

weeks later).

REPORT CARDS

Reports to parents will be made three times a year. These are indications of your child's

progress in school. The Principal is always available, if necessary, for consultation, but only

after the parent has discussed the matter with the teacher first. Every child should be

encouraged to maintain, at the very least, average grades academically and “exceeds/meets

expectations” in Social Development and Work Habits. If the student or parent feels that a grade

has been given in error and wishes to challenge the grade, it must be done within a two week

time period or the grade will stand as given. A consideration for grade change does not

necessarily indicate that the grade will be permanently changed.

Students must have a “Meets or Exceeds Expectations” in Life Skills (Social Development/Work

Habits) to qualify for the California Junior Scholastic Federation (CJSF) or other academic

achievement awards.

End of year Student Report Cards will indicate whether the student has been promoted and

successfully moving on to the next grade, being retained because they did not successfully

complete the course of study, or transferred to the next grade (did not complete the course of

study but is being transferred to the next grade with conditions to be discussed with the parents,

teacher, and Principal.)

Students will receive their final Report Card after all outstanding accounts for tuition and fees

are cleared.

SUMMER SCHOOL

Students who are performing below grade level and/or have received failing grades on their final

Report Card (grades of D or below in grades 6th-8th, or Grades of 1.5 or below in

Kindergarten-5th grade) are required to attend Summer School remediation to be promoted or

transferred to the next grade. Students who fail to attend a summer school program may not be

enrolled at Queen of All Saints School for the upcoming school year.

Students struggling academically and requiring teacher assistance or accommodations to

remain at grade level may be highly recommended to attend a summer school program.

Additional work and/or academic remediation may be required for advancement to the next

grade level.

Students with excessive absences (18 school days) or tardies that interfere with instructional

time, may receive a grade of Incomplete on their report card, and may be required to attend

summer school to make up for lost classroom instruction.

The school reserves the right to re-assess all students prior to enrolling students for the new

school year.

TESTING

In addition to teacher-made tests which are part of the school work, standardized tests (STAR

Renaissance) are given to students during the school year to help the teachers better evaluate

students’ abilities and achievements. Test results will be shared with the parents during Fall

Parent-Teacher Conferences and at the end of each trimester.

HOMEWORK

Homework is a necessary part of school life and is given as a meaningful part of education. It

reinforces work begun in school and is a strong component to developing successful study

skills. Homework is to be completed in a regular and timely manner on all days.

Homework will be given at the discretion of each teacher. Periodically, students will have

long-range assignments or study assignments. Through this type of study, students learn

responsibility by learning to budget their time and developing well-disciplined habits.

GRADUATION

Graduation takes place with a Baccalaureate Mass followed by Graduation ceremonies.

Seventh and Eighth grade students must complete all academic requirements with a passing

grade point average of 2.0 in order to receive a diploma from Queen of All Saints. All fees must

be paid including: tuition, extended care, family service hours, fundraising, and other ancillary

fees prior to the date of graduation in order for students to walk through the graduation

ceremony. All fees must be paid prior to any 8th grade student attending special 8th grade

graduation and end of the year events, activities, and celebrations including the 8th grade

Diocesan dance. Diplomas will not be issued to any student whose family has an outstanding

debt. Students who are incomplete in their work will not be allowed to participate in special

graduation and end of the year activities. Student Chromebooks will be released upon payment

of all outstanding debt.

Attire guidelines and dates for graduation events and graduation ceremonies will be given to

students in early May.

HONOR ROLL

The Queen of All Saints School Mission Statement states in part that Queen of All Saints is

dedicated to developing the whole child. As such, students who are eligible for Honor Roll

have demonstrated all-around achievement in the following: exemplary classroom and

playground behavior, high achievement in all academic studies, and adherence to the SLEs.

Students in grades 6 - 8 are eligible for the school honor roll according to the following

guidelines (Subject to change based on the Diocesan Standards Based Grading System):

· Students must maintain “exceeds/meets expectations” in Social Development and Work

Habits.

· Students must meet all of the Honor Roll requirements in each specific area.

*** Note: Students on modified curriculum are not eligible for Honor Roll. Honor Roll is not

applicable during distance learning.

Junior High (Grades 6-8)

Highest Honors Certificates will be presented to students in grades 6 - 8 who have:

1. A grade of A or A- in all core subjects

2. An “exceeds/meets expectations” in all Social Development and Work Habits.

3. A VG in any subjects that are not given letter grade.

4. An A- or above (or VG) in each enrichment subject: physical education, art, music, and

Spanish.

Honors Certificates will be presented to students in grades 6 - 8 who have:

1. A B+ average in the core subjects (no grade of B- or below.)

2. An “exceeds/meets expectations” in all Social Development and Work Habits.

3. A VG in any subjects that are not given letter grades.

4. A B+ or above (or VG) in each enrichment subject: physical education, art, music, and

Spanish.

(Core Subjects: Religion, English, literature/reading/spelling, mathematics, science, and social

studies.)

ACADEMIC PROBATION POLICY

A student may be placed on academic probation if he/she earns a grade of D or below, or 1.5 or

below in one or more subjects for a trimester. In such cases, the school will schedule a

conference with the student and parents to determine appropriate action.

RETENTION POLICY and CONDITIONAL PLACEMENT

Advancement to the next grade is based on a student’s daily performance, test results,

recommendations of teachers, and the student’s ability to complete work successfully on a more

advanced level. Promotion to the next grade depends on the successful completion of the

course of study for all subject areas. The Administration may recommend the repetition of a

grade, tutoring, or summer school classes as a requirement for promotion when, after

conferences with teachers and parents, it is believed that such action will better prepare the

student academically or emotionally for the next grade.

Queen of All Saints School provides a challenging academic environment for all children.

Although we try to ensure the success of all children, sometimes it is not possible for a child to

meet the necessary standards and retention is considered. When considering retention of any

student the school follows the directives as outlined by the Diocese of Oakland.

In the event of the consideration for retention, the teacher and Principal will discuss the situation

and request a parent conference. This conference will be scheduled prior to the second report

card (middle of the second trimester.)

The following points will be considered:

1. Specific academic reasons to indicate retention.

2. Skill deficiencies

3. Specific behavioral reasons to consider retention.

4. Measures that have been implemented to alleviate the academic and/or behavioral

problems.

5. Specific programs or changes that will be implemented next year to meet the child’s

individual needs.

A second conference should be held in early May so that a decision may be reached and

necessary plans made for the following year.

Conditional Placement

In addition, promotion to the next grade can be made on a conditional basis. By the end of the

Third Trimester progress report, teachers will notify parents about any conditions upon which

promotion may be based. Once the conditions have been established, promotion will only occur

when those conditions have been satisfactorily met. A conference between the parents,

previous teacher and Principal will take place prior to the beginning of the new school year to

evaluate the status of the student. End of year Student Report Cards will indicate whether the

student has been promoted and successfully moving on to the next grade, being retained

because they did not successfully complete the course of study, or transferred to the next grade

(did not complete the course of study but is being transferred to the next grade with conditions

to be discussed with the parents, teacher, and Principal.)

SCHOOL SPONSORED EDUCATIONAL TRIPS

Each class may participate in educational field trips during the school year. The teachers and

parent volunteers supervise these trips. Each student must have an official field trip permission

slip signed by a parent/guardian in order to participate. Hand-written notes from parents are not

an acceptable form of permission.

Educational field trips are an extension of the school curriculum. As such, all members of the

class are expected to participate in the field trips. If a student does not attend the trip, they are

expected to come to school and complete work assigned by the classroom teacher.

Children should be reminded that field trips are an extension of the regular school day and that

they represent Queen of All Saints School. If a child’s actions during field trips or in

transportation to Queen of All Saints School and from the destination cause a safety hazard to

himself/herself or disrupts the learning process, they may be prohibited from field trips for the

remainder of the school year, as well as face disciplinary actions deemed necessary by the

Principal.

For the safety of all the students and volunteers, the following guidelines have been put in place

by the Department of Catholic Schools. Please make sure all of your paperwork is in order

before volunteering as a driver or chaperone.

● In accordance with the Diocese of Oakland Safe Environment Program, all field trip drivers

and chaperones must be LiveScan fingerprinted. The school or parish may offer on-site

screenings throughout the year. Please contact the school office for more information.

● Adults who drive or chaperone on field trips must have a current PPD (TB test) on file in the

school office.

● Drivers must be over the age of 25 and have a copy of their valid driver’s license on file in

the school office. No more than nine persons including the driver may be transported in

private/non-chartered vehicles. The driver must carry liability insurance on the vehicle to be

used. A $100,000/$300,000 limit of liability is required. A copy of the current declaration of

coverage should be maintained on file.

● All volunteers must complete the VIRTUS course and have a copy of the certificate of

completion on file in the school office.

Only official chaperones may attend field trips. Per Diocesan guidelines and insurance

regulations, parents may not meet their child at the field trip venue.

One seat belt must be provided for and used by each vehicle occupant. Drivers must not use

their cell phone while driving students or during the field trip, including hands-free devices.

Their sole responsibility is to supervise the students and give them 100% of their attention.

Driver/chaperone responsibilities for a field trip include but are not limited to: following the

planned route, not making extra stops, dressing appropriately, not using alcohol or drugs at any

time, not using tobacco products of any type, not purchasing food, drinks, or gifts for students in

their vehicle. Siblings and/or other non-QAS children may not accompany the class on the field

trip.

Each vehicle must include a driver and second adult chaperone. A field trip may be canceled if

there are an insufficient number of drivers/chaperones to accommodate all of the students.

SUPPLIES

During the summer, class supply lists for the upcoming school year will be posted on the school

website. Supplies are to be brought to school by the first day of school. Teachers will instruct

their students to inform parents when they are running low on supplies. This ensures students

do all their work properly and avoids having to borrow from a friend. Some supplies may be

shared communally at the teacher’s discretion. All supplies should be clearly marked with the

student’s name.

TEXTBOOKS AND OTHER SCHOOL PROPERTY

Textbooks and other curricular materials are selected in accordance with school policy

developed by the Principal in close consultation with the faculty, and will be used to help

implement Diocesan Curriculum Guidelines. Every child will be provided with the necessary

textbooks at the beginning of the school year. Students may be asked to purchase novels they

will be reading during the course of the year. Books specified by the teacher are to be covered

with suitable book covers/jackets at all times. Students are responsible for the care of these

books. In the event a textbook is lost or damaged, parents and students will be required to pay

the school to replace the lost or damaged book. Textbooks are not given out during the summer

months without the authorization of the Principal.

VANDALISM

Students and their parent(s)/legal guardian(s) will be liable for all damage to equipment or

school property caused by the student, including cost of materials and the time of repairmen,

including our own maintenance people. It is the responsibility of the parent(s)/legal guardian(s)

to pay for property damages not to exceed ten thousand dollars ($10,000) due to willful conduct

by the child. Report Cards and/or diplomas may be withheld until the damages are paid.

PERSONAL PROPERTY

All books and personal property (uniforms, sweaters, jackets, lunches, etc.) should be clearly

marked with the student's name and grade. All books should be covered. Each student is

responsible for replacing loss or damage he/she may cause to school books or property.

Students are discouraged from bringing cellphones to school, and are brought to school at the

family’s risk. The school is not responsible for lost or stolen phones. See Cell Phone Policy for

more information.

The Principal and/or teacher may search among other things desks, book bags, and electronic

devices of any student, at any time and without prior notice.

6630 ABUSE OF SCHOOL PERSONNEL

1. “Every person who, with intent to cause, attempts to cause, or causes, any officer or

employee of any public or private educational institution or any public officer or employee to do,

or refrain from doing, any act in the performance of his duties, by means of a threat, directly

communicated to such person, to inflict an unlawful injury upon any person or property, and it

reasonably appears to the recipient of the threat that such threat could be carried out, is guilty of

a public offense punishable as follows:

a. Upon a first conviction, such person is punishable by a fine not exceeding ten thousand

dollars ($10,000), or by imprisonment pursuant to subdivision (h) of Section 1170, or in a county

jail not exceeding one year, or by both that fine and imprisonment.

b. If the person has been previously convicted of a violation of this section, such previous

conviction shall be charged in the accusatory pleading, and if that previous conviction is found

to be true by the jury, upon a jury trial, or by the court, upon a court trial, or is admitted by the

defendant, he or she is punishable by imprisonment pursuant to subdivision (h) of Section 1170.

2. As used in this section, "directly communicated" includes, but is not limited to, a

communication to the recipient of the threat by telephone, telegraph, or letter.” (Penal Code

Section 71) a. This section should also include communication via social media, email, text, or

any other electronic communication.

TECHNOLOGY AND SOCIAL MEDIA

The mission of Queen of All Saints School is to educate students to become independent

lifelong learners and responsible citizens prepared to meet the increasing challenges of a

global, technological society. In addition, the school believes that technology should be used as

a vehicle of communication, analysis, and research in light of Catholic values and moral

decision-making. Therefore, the school is committed to the integration and effective use of

current and future technology to further the educational mission of the school and the Church’s

mission of spreading the Gospel to all people.

Each student, parent/guardian and staff member is required to sign a Diocese of Oakland

Responsible Use Policy agreement in order to ensure safe and proper use of technology.

These agreements are updated annually to meet the technological changes that occur.

Students will be allowed to use school computers and other technology (including student

Chromebooks) upon receipt of the annually signed agreements. Any user who violates the

Responsible Use Policy or local, state, or federal law, faces the restriction or loss of technology

privileges, disciplinary action, and may face legal prosecution. Parents may be held financially

responsible for any student action that results in damage to school technology or a cost to the

school. (See Appendix for documents)

In addition to the Diocesan Technology Use Policy, please make note of the following:

In this age of ever changing and readily available technology, it is important for students to

maintain proper etiquette when using the Internet and social networking sites. Parents are

responsible for monitoring their child’s computer use at home. It is not the school’s

responsibility to monitor Facebook, Twitter, YouTube, Instagram, Snapchat or other social

network postings. Students should not mention the school, wear their school uniform or QAS

insignia, or reveal personal information to other users on the network, including chat rooms,

email, social networking websites, etc. Personal information includes, but is not limited to,

name, e-mail address, home address, telephone number, school address and information,

pictures, items taped on school campus, or other school video clips.

Parents will be responsible for financial damages resulting from student online actions or

postings that are damaging to the school or parish.

The school cannot be held responsible for off-campus student media use. If a parent makes a

complaint regarding social media postings made from one student to another, they will be

encouraged to contact the parents of the child responsible for the postings.

CELL PHONE POLICY

Students must have a Cell Phone Permission Slip on file in the office if they need to have a

cell phone for after school purposes. This includes cell phone watches as well as any other

device that has the capability of sending messages. These devices must be brought to the

school office in the morning, and may not be used at any time during the school day, including

morning/afternoon extended care, during carline, and on field trips or other school sanctioned

events. Students who need to use a phone must come to the school office.

Students who walk or ride their bike home, or have other extenuating circumstances will be

required to fill out a Cell Phone Permission slip to bring their phone to school. (See permission

slip in Appendix.)

All cell phones, including Smart watches and other communication devices, must be brought to

the office prior to the beginning of the school day or collected by the classroom teacher, and not

kept in the classroom or backpacks. Anyone found in violation of the policy will have his/her

phone confiscated and will serve a detention. Confiscated phones will need to be picked up

from the school office by a parent along with a $25 fee to be paid at time of pick-up. Phones

confiscated more than once will be kept in the office until the end of the school year. The school

is not responsible for lost or stolen phones. Cell phones are brought to school at the family’s

risk.

Student cell phones are not allowed on school campus or field trips. Ringing cell phones in

backpacks, pockets, and desks are a disruption to the class. In case of emergency, parents will

be notified by the front office or the administration. Student use of cell phones during a time of

crisis can impede emergency response and overload phone service. All classrooms and

enrichment rooms on campus have a telephone system that is linked to the front office and

outside.

Students who need to contact a parent during or after school have always had and will continue

to have access to the school phone through the school office and extended care. Students who

are driven to school in the morning and picked up after school or after extended care do not

need access to a personal cell phone.

From time to time, teachers may give permission for students to bring their own devices to

school for a class project. The device may only be used for the special project. If a student

chooses to bring their own device, it will be at the student’s own risk. The school is not

responsible for lost, stolen, or broken items. Students who abuse this privilege by using their

device to phone, text, email, access websites not connected to the project, take unauthorized

pictures or video, etc. will have their device confiscated and will not be allowed to bring their

device to school for any other projects.

“Do nothing out of selfish ambition or vain conceit. Rather, in humility value others above

yourselves, not looking to your own interests but each of you to the interests of the others.”

Phillippians 2:3-4

EXTRACURRICULAR

STUDENT GOVERNMENT - For Seventh and Eighth Grade Students

Queen of All Saints School is committed to service to the community and fostering leadership

skills in our students. Students in grades seven and eight are given the opportunity to serve

the school community as leaders in Student Government. Students campaign and run for

Student Government offices in the spring of their sixth and seventh grade years. Prior to

running for office, all candidates are given a packet of campaign guidelines and rules for fair

campaign practices. Student Government Officers are required to follow guidelines as outlined

in the Student Government Membership Rules & Responsibilities Agreement. Each Student

Government Officer and their parent(s) sign and agree to the policies and procedures outlined in

the agreement.

Students who run for Commissioner General are given additional guidelines for their office. As

Commissioner General of Queen of All Saints School, student’s behavior and academic

expectations are held to the highest standard. Exemplary behavior and high academic

achievement are expected at all times. Students should refer to the Student Government

Contract. Any deviation from these guidelines will result in immediate actions taken by the

Student Government Advisors and the Principal, including suspension from Commissioner

duties and possibly leading to termination of all Student Government responsibilities.

● No signatures on your card for behavior or missing work.

● You must have exemplary behavior in the classroom, on the playground, and in church.

● You must demonstrate model behavior for Faith Families and school buddies.

● You must always be in direct communication with the Student Government Advisors

regarding any conflicts or concern about the student body.

● You must be in compliance with all guidelines expressed in the Student Handbook.

(dress code, effort, and conduct)

● You must maintain a B average or higher for all three trimesters, with no grade of C or

below.

The Student Government program gives students the opportunity to use and develop the skills

they are learning about self-government. At the same time, they learn responsibility and begin

to care more about the school. From the pride of seeing their accomplishments around the

school, a real school spirit develops and hopefully is carried from school to the larger

community. Elections are held once a year. Meetings are held twice a month on Tuesdays after

school, or as determined by the moderators. The lead officers are Commissioner General and

Assistant Commissioner General, who work with a Board of Commissioners. Student

Government Officers must wear their special shirts on Tuesdays.

CYO SPORTS

Students may participate in after school sports programs that are offered through the Catholic

Youth Organization (CYO). CYO is a parish sports program. See the school website

(www.qasconcord.org) or parish bulletin for more information. Questions regarding CYO should

be directed to the Athletic Director. CYO athletes who are signed into the afternoon Extended

Care Program, must have a signed and dated note from the parent giving permission for the

CYO coach to check the student out of daycare.

CYO uniforms and sports apparel are not part of the school uniform and may only be

worn at school on free dress or spirit dress days.

CYO coaches receive a maximum of 10 school volunteer service hours.

ALTAR SERVERS

Students from grades 5-8 have the opportunity to serve the community as altar servers. A

Parish liturgical minister will train all altar servers to serve at school and Parish liturgies.

JUNIOR HIGH DANCES

Catholic schools in Contra Costa County sponsor night dances periodically throughout the

school year for seventh and eighth graders. These dances provide interaction among local

Catholic junior high students. In addition, the school may periodically sponsor its own junior

high dances. Attending diocesan and school dances is a privilege and not a required school

activity. Attendance at these events is up to the discretion of the principal and teachers.

Students must be in academic and behavioral good standing to attend the dances. Separate

permission slips will be issued for these events.

COMMUNICATION

Parent Responsibilities

Parents/guardians should be thoroughly informed regarding school regulations in the handbook,

particularly in the area of philosophy, discipline and financial obligations. Parents/guardians and

their students sign a statement accepting the rules, regulations and policies stated. The

administration reserves the right to amend the handbook when needed. Families will be notified

of such amendments.

Emergency Information

Each child must have emergency contact information on file in the office. It is the parents’

responsibility to keep this information current. In case of emergency, students will only be

released to an adult named on their Emergency Card. It is a good policy to include the name of

a school family your child may be picked up by in the

CHANGE OF ADDRESS/TELEPHONE NUMBER/EMAIL ADDRESS

Parents have the ability to update their address, telephone number, and email address through

their PowerSchool account. Please send written notification to the school office of a change in

address, telephone number, or email address as soon as the information is available.

Emergency information must be kept up-to-date in case of sickness or accident. Please make

sure your phone can accept calls from the school without a special code. Change in email

addresses must also be updated on family FACTS accounts.

SAINTS’ SCOOP E-Newsletter and E-Packet

The weekly Saints’ Scoop E-Newsletter and E-Packet are published on the school website:

www.qasconcord.org and emailed to school families. The E-Newsletter is the main means of

weekly communication with our families. It is important for every family to have a viable email

address on file with the school office to receive the Scoop and E-packet flyers. The school

calendar of events and holidays, and other important school forms are available on the school

website.

WEEKLY CALENDAR

A calendar of upcoming events is included in the weekly online Saints’ Scoop. Please refer to

the online and weekly calendars frequently for school activities and for any changes or additions

to the main calendar. The calendar is also available on the school website. In addition, a yearly

calendar indicating the school’s regular days, early dismissal days, and school holidays is on

our website and will be sent out via email prior to the start of the school year.

PARENT-TEACHER COMMUNICATION

Back-to-School Night is held soon after the beginning of the school year. At least one parent

must attend this important meeting. Parent-Teacher conferences are held toward the end of the

first trimester. It is mandatory that at least one parent/guardian attend the conference.

BOOKKEEPER APPOINTMENTS

Appointments to see the bookkeeper may be made by calling the school secretary. Only the

school bookkeeper and Principal are authorized to speak to families regarding any financial

matter.

STUDENT SERVICES/MISCELLANEOUS

LOST AND FOUND

Although the school makes every effort to return lost items that are labeled with the students’

name, the school is not responsible for lost or misplaced items. Lost articles may be claimed

before and after school, or at recess and lunch breaks. Lost and Found articles are located in

the school office and Extended Care room. Any articles not claimed after each trimester will be

given to charity. Please refrain from asking your child’s teacher or other staff members to locate

lost or missing items.

LUNCH AND SNACK

Students must have a healthy snack and lunch every day. Students will not be able to

concentrate or complete their work to the best of their ability if they are hungry. Please make

sure your child eats breakfast before coming to school and has a snack to eat at recess. If you

have not pre-ordered your child’s lunch through the school’s lunch program (Food for Thought),

please make sure they bring a healthy lunch to school. Students who do not have lunch will call

home to have lunch brought. Students who order hot lunch must also bring a snack for recess.

Students may pre-order lunch Monday-Friday (except Pizza Wednesdays) through the hot lunch

program, Food For Thought. Lunches may be ordered online through

https://foodforthoughtboonli.com. Please see the Food For Thought website for ordering

instructions and guidelines. Although the school makes every effort to ensure that lunch is

delivered in a timely manner and all orders are correct, the school is not responsible for food

ordered through Food For Thought. Families must contact the provider directly for any issues

concerning orders.

Fast Food should not be brought to school at lunchtime. If this occurs, the child will eat in the

office as it causes a distraction to the other children. Students are not allowed to drink soda on

campus. If you are dropping off a bagged lunch for your child, please bring the lunch to the front

office, write your child’s name and grade on the lunch bag, and deposit it in the “lunch wagon”.

Students will be responsible for retrieving their lunch from the wagon.

“

He called a little child to him, and placed the child among them. And he said: “Truly I tell you,

unless you change and become like little children, you will never enter the kingdom of heaven.”

Matthew 18:2-3

ADMISSION POLICY

Non-Discrimination Policy

Queen of All Saints School admits students of any race, color, and ethnic origin to all the rights,

privileges, programs and activities generally accorded or made available to students. Queen of

All Saints School does not discriminate on the basis of race, color, or ethnic origin in the

administration of its educational policies, admission policies, scholarship and loan programs.

Queen of All Saints School does not discriminate against any applicant or employee because of

sex; and shall not discriminate against any applicant or student because of sex in admissions,

educational programs and activities.

ADMISSION

I. ACCEPTANCE PRIORITIES

· Siblings of currently enrolled students.

· Members of QAS parish in good standing.

· Participating members of other Catholic parishes.

· All others.

II. DEADLINES

Queen of All Saints School accepts applications and provides new student assessments

throughout the school year. Enrollment for the upcoming school year begins in February of the

current year. Additional information is provided during the Catholic Schools Week Open House

in late January.

Preschool - See Preschool information on the school website

(https://qasconcord.org/preschool)

Transitional Kindergarten Age of Admission

Transitional Kindergarten (TK) is the first year of a two-year Kindergarten program for children

who are four-years of age that uses a modified Kindergarten curriculum and is age and

developmentally appropriate. Parents are required to meet with the TK teacher prior to their

child’s acceptance and enrollment into the TK program. Acceptance of students to the TK

program is determined by the TK teacher and principal based on the student’s TK and school

readiness.

Traditional Kindergarten is a full-day program with students dismissed at 3:00 p.m. (12:00 on

minimum days). Extended Care is available at an additional cost for students who remain at

school after 3:00 p.m.

Kindergarten Age of Admission

To be admitted into kindergarten a child must be five (5) years of age on or before

September 1st of the current school year. Students that would benefit from additional time to

grow and fully access the Kindergarten curriculum may be referred to the Transitional

Kindergarten program.

Kindergarten screening appointments are scheduled for February of each year. Once accepted,

an Enrollment Fee will hold your child’s place. A non-refundable registration payment will be

due with your contract.

III. TESTING NEW STUDENTS

Applicants will be assessed to determine academic preparedness.

IV. DOCUMENT REQUIREMENTS

All applicants must submit:

1. Birth certificate

2. Immunization records

3. Church certificates - Baptism, Communion, Confirmation (if applicable)

4. Latest report card and test scores

5. Graded schoolwork

6. Letters from the Parish (if applicable)

V. FEES

All fees are subject to change. Please contact the school office for a Fee Schedule.

There is a nonrefundable fee due at the time of admission testing. If accepted, new

families are required to pay an Enrollment Fee to reserve the space. Other fees include

annual Registration Fee, Computer Fee per family, Parent Association (PACE) Fee, and

Graduation fee (8th grade only) in addition to the cost of tuition. (Note: all fees are

non-refundable.)

In the event that classes are full, applications remain on a waiting list through the school year for

which the application was made. Parents should notify the school by May 1st, if they wish to

have the application remain in consideration for the following school year.

Applications are incomplete until the school has received all required documents and fees. All

completed applications will be processed in the order received using the priority of acceptance

outlined in this document.

Transfer Student Process and Requirements

In a Catholic School, all financial obligations to the previous Catholic school must be current.

Transfer students go through the same application process detailed above. Applicants must be

assessed for the grade level they are applying to, and provide the school with a copy of their

most recent report card. All immunizations must be up to date prior to attending school.

Special Needs

Admission of a student with special needs is dependent upon the school program’s ability to

meet the student’s needs. Any applicant’s special needs or special needs documentation must

be brought to the administration prior to admission.

ACCEPTANCE PROCESS/ NEW and TRANSFER STUDENT PROBATION

Parents/guardians will be notified by letter indicating whether the applicant is or is not accepted.

If accepted, the applicant will sign a contract and complete necessary paperwork by the

indicated due date. The applicant will then begin a probationary period where it will be

determined if Queen of All Saints School is satisfactory for both the student/family and the

school.

Enrollment is probationary during the first grading period after admission. The student’s

behavior, social, and academic progress will be evaluated at the Fall Parent-Teacher

Conference whereupon a recommendation for continued attendance at Queen of All Saints will

be made by the teacher, parents, and Principal.

The following points will be evaluated during the probationary period:

· Student achievement, attitude and behavior

· Parent support of school policies and Family Commitment, and cooperation as

expressed by telephone, email, in letters, in conferences, and in conversation with staff

or other school families.

If results of the probationary evaluation are unsatisfactory, the probationary period may be

extended or the student will be asked to transfer out of the school at the end of the grading

period.

WITHDRAWAL PROCESS

Withdrawal from Queen of All Saints School

In the event you must withdraw your child from school prior to the end of the school year, please

notify the office in writing as soon as possible. This provides time to notify families who are

waiting for openings.

Families who leave Queen of All Saints School before the end of the school year are

responsible for fulfilling payment on their annual tuition obligation as stated on their contract,

extended care fees through the last month of attendance, and are responsible for paying

non-worked volunteer hours and fundraising fees in full. In addition, families receiving 3rd party

financial assistance, must submit payment for any forfeited tuition assistance. All tuition and

fees paid prior to that time are non-refundable.

Non-Renewal of Student Enrollment

If the school determines that it cannot serve the needs of the child, the child cannot benefit from

its programs, or due to the repeated uncooperative or destructive behavior of the student or

parent/guardian, the school maintains the right to not accept the child for continued enrollment.

SCHOOL REQUEST FOR TRANSFER

Students clearly unable to profit from the school by reason of ability, serious emotional

instability, repeated uncooperative or destructive behavior, or conspicuously uncooperative or

destructive attitude of parents/guardians, will be asked to transfer when:

1. The school has explored means to meet the needs of the student.

2. There has been sufficient discussion with the parents concerning the student condition.

The transfer is to take place at the end of a grading period, preferably at the end of an academic

year. The Principal, in consultation with the Pastor and Executive Director, makes the final

decision.

The school may recommend transferring a student for disciplinary grounds as well as other

reasons. The Principal determines a transfer recommendation when continued attendance will

not profit the student, or places upon the school demands that cannot be met. A transfer

terminates attendance, but does not leave the stigma of expulsion. The transfer is to take place,

if possible, at the end of a grading period or at the end of the academic year. The final decision

is made by the Principal, in consultation with the Pastor and Executive Director.

Any parent, guardian, or other persons who insult or abuses any teacher in the presence of

other school personnel or students on school premises or public sidewalks, streets, or public

walkways adjacent to school premises, or at some other place in connection with assigned

school activities, is guilty of a misdemeanor (E.C. 44812). This action of the parent, guardian or

other person could initiate the school's request for transfer of related pupil.

Parents/guardians wishing to withdraw their child from Queen of All Saints School must send a

letter of intent to the school office 30 days prior to the last day of attendance. The office will

provide all information necessary for any settling of accounts. The following must be current

prior to leaving the school:

● Tuition: Families are responsible for the entire year’s tuition regardless of the date that the

student withdraws from Queen of All Saints School.

● Queen of All Saints School Fundraising Commitment ($400) and Family Volunteer Hours

($25/hour not completed)

● Extended Care if applicable

● Miscellaneous obligations, if applicable

The Principal may waive a portion of outstanding fees and charges at his/her discretion.

RE-ENROLLMENT

In late winter/early spring of each year, families currently enrolled in Queen of All Saints School

will be sent a form requesting their intention to return the following year. Parents are requested

to complete and submit the form. Re-enrolment fees are invoiced to family FACTS accounts. If

families do not return the form stating that they are not returning to Queen of all Saints, it will be

assumed that the family is returning and their FACTS account will be billed accordingly.

I can do all this through him who gives me strength. Phillippians 4:13

ATTENDANCE

ABSENCE/TARDY

As classroom instruction supports student learning, student attendance is expected to be

regular and punctual. Timeliness is a life skill that Queen of All Saints School values and seeks

to instill in every student. The school asks parents to make every effort to schedule

appointments during non-school hours and not to arrange vacations beyond those indicated by

the school calendar. Interruptions in attendance have an adverse effect on a student’s ability to

resume studies, and disrupt the classroom. Students can never make up a day they have

missed, even though they may go over assignments that were presented. Make-up

assignments fail to compensate for missed instruction. When absent, students are given one

extra day to complete and turn in missing assignments. Please meet with your child’s

teacher(s) for further information.

To be eligible to participate in interscholastic activities (after school activities including but not

limited to dance classes, music, theater and art classes and programs, CYO and other sports,

class dances, etc.) the student must be present during the school day. Students that are absent

or leave school during the school day/before the end of the school day may not participate in

extracurricular activities occurring on the day of absence. This includes leaving school to dress

or prepare for the event. Exceptions are made for students with verifiable medical appointments.

Students who leave for medical appointments must return with a dated medical slip.

A student who has been absent is required to present a written excuse stating the reason for

his/her absence and signed by the parent(s)/legal guardian(s). Once received by the school, the

student’s absence will be marked as “Excused” in PowerSchool.

Parents must call the school office if a child will be absent for an extended period of time.

All absences, whether “excused” or “unexcused” are recorded and become part of the student’s

permanent record. When a child is marked absent, families may receive an automated phone

call notifying them of their child’s absence. Families should phone the office immediately upon

receiving the automated phone call to provide an excuse for the absence, and should follow up

with a formal email or letter of excuse when the child returns to school. If a child is tardy and

has been marked absent in PowerSchool, families may receive a phone call stating that their

child is absent prior to the system updating attendance.

“Excessive absence” is being absent from school for six (6) absences per trimester or a total

of eighteen (18) days per school year. When the student arrives after recess s/he is a half (1/2)

day absent. Students with excessive absences (18 school days) may receive a grade of

Incomplete on their report card, and may be required to attend summer school to make up for

lost classroom instruction.

TARDINESS

The school day begins each day when the first bell rings at 7:57 AM. Children are considered

tardy after the second bell rings at 8:00 AM. When a child is tardy and the classes are no

longer gathered in the schoolyard, the child should be accompanied to the office by the adult

who brought them to school and signed in at the office. For the safety of your child, please do

not drop your child off unattended outside the school grounds. A late slip will be administered in

the school office before the child proceeds to the classroom. If a child is tardy and has been

marked absent in PowerSchool, families may receive an automated phone call stating that their

child is absent prior to the system updating attendance.

A student is tardy when he/she arrives after the students have gathered in their class line for

prayer, pledge, and morning announcements and the 8:00 AM bell has sounded.

Tardiness causes a disruption to the normal routine of both the teacher and the class. It should

be a behavior that is avoided whenever possible.

Students arriving late on Mass days (typically every Monday) will need to be signed in at the

office and then escorted over to the Church by the parent. The office staff appreciates your

attention in this matter so that they may attend Mass with the school as well.

“Excessive tardiness” is being late four (4) times per trimester or a total of twelve (12) times

per school year. A student is tardy if s/he arrives after the time fixed by school policy for the

beginning of the morning, afternoon or any class session.

Excessive absence or tardiness, even if necessary and excused, may be grounds for decreased

credit, mandatory summer school, or disciplinary action. Students who are excessively tardy will

be required to attend a 30-minute after school detention “Tardy Party”. See additional

information below.

HABITUAL TARDINESS

With parents as partners, it is the parents’ role in education to ensure that students are at school

on time. Excessive tardiness is being late four (4) times per trimester, or a total of twelve (12)

during the school year. It is the responsibility of the parent to make sure that students are at

school on time. This policy applies to all students in Transitional Kindergarten through Eighth

grade.

Habitual tardiness is something that needs to be avoided at all costs. Children must be taught

the value of being punctual through example. Parental expectations should dictate that

promptness is an attainable virtue. It should be taught as a necessary life skill. Patterns of

habitual tardiness dictate the need for a more severe consequence. In some instances, children

are late because of circumstances beyond their control. Tardiness is often a parent issue for

which the student is being punished. When a child is habitually tardy (4 or more tardies in a

trimester) the family will be contacted by the administration to discuss consequences including a

financial consequence, student detention (family will be charged Extended Care fee for

detention time), and/or reduction in student’s Life Skills grade. If a family continues to be

habitually late, the family may not be invited back for the following school year.

In order to avoid the possible consequences for being tardy, some family planning and

discussion might be helpful and/or necessary. Please set your clocks to the proper time.

Children need to be helped in getting organized the night before. They need to get to bed each

evening at an hour that allows them to receive the number of hours of sleep necessary to be

productive in school the next day. Children need to be roused from their slumber in sufficient

time to make their beds, get dressed, eat and get into the car in an orderly fashion. And all of

this assumes adequate time to drive in a safe manner from home to school with several minutes

to spare.

TRUANCY

California has a compulsory education law, which requires that children between the ages of six

and eighteen must attend school. We are required to abide by this law as a private, accredited

educational institution.

“Excessive absence” is being absent from school for six (6) absences per trimester or a total of

eighteen (18) days per school year. Truancy is reserved for students whose absences are not

related to medical issues that have been documented by a note from a doctor. Parent(s)/legal

guardian(s) will be contacted as soon as the school becomes aware of a truant status. A

conference will be scheduled to discuss the situation and develop a plan for the student to

return to school or transfer to another educational institution. If all methods of communication

with the parent(s)/legal guardian(s) have been unsuccessful in resolving the truancy, the

Principal, in consultation with the Executive Director may contact their local County Office of

Education (Alameda/Contra Costa) and ask for assistance from their school attendance review

board (SARB). The student may be referred to a probation officer or district attorney mediation

program.

VACATION POLICY/HOMEWORK DURING VACATION ABSENCE

Absence for other reasons (unexcused absences):

Absences for vacations beyond those indicated on the school calendar are not excused. When

parents wish to take their child out of school for several days for personal reasons, the Principal

and the teachers should be contacted within a reasonable amount of time prior to the planned

trip. At this time, the Principal will advise the parents on the effects of an absence on the

student’s schoolwork. The final decision for absenteeism, however, is the responsibility of the

parent. Specific assignments will not be given to the student prior to the trips, and teachers

should not be asked. Assignments whose due dates have been given to the class prior to the

absence are to be met by the student, either by submitting the assignment prior to the absence,

or by making arrangements to ensure the assignment arrives to the teacher on the due date. If

these assignments are not turned in by the designated date, zero credit will be earned. In

addition, students should be prepared to take ALL missed tests and quizzes (regardless of the

date assigned) on the day he/she returns to school as tests and quizzes will be administered in

a timely manner. Upon return, a student will have 24-hours to turn in all missed daily work and

homework assigned during their absence to receive full credit.

ILLNESS/MEDICAL APPOINTMENTS

Parents are asked to keep medical and dental appointments during school hours to a minimum.

A student is legally credited for attendance when a written certification from the doctor/dentist’s

office is presented on return to school.

If your child is ill, please call the school (685-8700) between 8:00-9:00 a.m. You will be called if

your child is absent and you have not contacted the school as requested. In addition, a written

note stating the reason for absence is required on the day a child returns from a period of

absence. If your child returns to school without a note, you will be called and asked to bring the

note to school. These excuses are kept on file until the end of the school year. The Principal

shall investigate excuses of a doubtful nature and shall report continued cases of absence to

the proper authorities. Frequent and/or unexcused absences can be a reason for dismissal.

Center for Disease Control and Prevention recommends that individuals with influenza- like

illness remain at home until at least 24 hours after they are symptom and/or fever free (100 F or

greater), or signs of a fever without the use of fever-reducing medications. A student should stay

home until the end of the exclusion period, to the extent possible. CDC recommends this

exclusion period whether or not antiviral medications are used. It is important that all students

cover their cough and wash their hands often to lessen the chance of spreading influenza

viruses that are resistant to antiviral medications. Sick students and staff are required to stay

home. CDC recommends that students and staff who appear to have influenza-like illness at

arrival or become ill during the day be promptly separated from other students and staff and

sent home.

Early dismissal

If a student needs to be dismissed before the end of the school day, written notification from the

parent is required. A note should be sent to school with the child, and given to the classroom

teacher. The note should state the time of dismissal as well as the reason for early dismissal.

If a teacher has not been given prior notification that a student is being picked up early, the

parent may have to wait while the student cleans up, collects homework, and packs their

backpack.

The parent who is picking up the child must sign-out the student in the school office and should

not go directly to the classroom. The classroom teacher will then dismiss the student for the

day. If an adult other than the parent is picking up the child, written permission from the parent

and the name of the person picking up the child must be noted. The adult will need to show

proper identification when signing out the student

Please report communicable diseases upon discovery. A student absent from school because

of a reportable communicable disease must have a permit issued by the Public Health

Department, a physician, or nurse before he/she is readmitted to school.

P.E. NON-PARTICIPATION

Parents must send a note to school if their child cannot participate in P.E. activities due to illness

or injury. The note will also cover physical activity at recess/lunch time and extended care. A

doctor’s note is needed for long-term non-participation (3 or more days).

IMMUNIZATION/HEALTH SCREENING REQUIREMENTS

(This policy follows Diocesan guidelines. There will be no exceptions to the policy.)

ALL STUDENTS MUST BE IMMUNIZED PRIOR TO STARTING SCHOOL

The recent measles outbreak across the nation has caused a reevaluation of the current

Personal Beliefs Exemption, AB 2109, that allowed parents to opt out of their children receiving

required vaccinations. That law allowed that only after a doctor’s consultation, providing

parents/guardians with information and health risks of communicable diseases, could

parents/guardians be allowed to decline vaccinations for their child. In keeping with the change

currently being proposed within the California legislature, the Diocese of Oakland has changed

its policy.

As of August 2015, all students entering our schools in grades K-12 are required to comply with

the California Department of Public Health Grades K-12 Immunization Requirements (Form

IMM-231). The only permissible exemption will be a physician’s order based on a medical

condition that prohibits a child from receiving required immunizations. All students currently in

our schools will be expected to comply with this policy as well effective August 2015.

The Diocese is taking this action to safeguard all children and in particular those children who

have serious health conditions, such as being immune compromised due to transplants or

malignancies, that make it impossible for them to be vaccinated, and where exposure to a

communicable disease could be life threatening.

There will only be One Exception to this ruling: If a Doctor signs a statement that the child has

had a Titer Blood Test which shows that the child has adequate levels of antigens (immunities to

a disease) in their system then we can accept this doctor signed statement in place of a 2nd

shot.

Center for Disease Control and Prevention recommends that individuals with influenza-like