Weddings | Hagerty Center

Weddin

Siri Salonen Photography

AT THE HAGERTY CENTER

EDDINGS AT THE HAGERTY CENTER

Welcome to the Hagerty Center at Northwestern Michigan College.

Our specialized staff of wedding professionals want to begin by expressing our

congratulations and best wishes on your engagement!

The upcoming months will be filled with lots of love and excitement on what is sure

to be one of the most memorable days of your life!

“This venue was great! They make

you feel your wedding is just as

important to them as it is to you.

The food service is fantastic and the

venue is right on the water... what

more could you ask for!”

ABOUT US

The Hagerty Center is located on NMC’s

Great Lakes Campus, near downtown Traverse City.

Its breath-taking bayside location features a

state-of-the-art, 200 seat reception facility with a

professional staff able to orchestrate all of your event

needs through on-site catering and facility services.

This modern and comfortable space features the latest in

audio-visual technology. From your wedding ceremony

through your exceptional reception, the Hagerty Center

will provide an unforgettable and seamless experience.

OUR STAFF

We have executives who have extensive experience

and education in creating unique weddings

and unforgettable experiences. We recommend

locations that will make your wedding an

unforgettable event, as well as a high

profile suppliers.

OUR CHEF

One of the most important elements of your wedding

celebration is the cuisine. We believe the meal should

reflect your personal style and tastes and our chefs have

meticulously planned a variety of fresh seasonal choices

to meet your wishes.

★★★★★

Siri Salonen Photography

Wedding Ceremony

Exchange your vows on our waterfront

courtyard. The Grand Traverse Bay provides

the ideal backdrop for your perfect wedding

day, as well as a chance to take stunning

sunset photos.

INCLUDED

Courtyard for outside ceremony

Rotary Hall for backup location

150 Chairs for Courtyard Ceremony

Outdoor Speakers

(1) Wireless Microphone

CEREMONY FEE

Courtyard or Rotary Hall

May - August

$1500

Due to the many receptions we host, we cannot offer

stand-alone wedding ceremonies.

Siri Salonen Photography

Wedding Reception

Host a magical reception with your wedding

guests making memories for a life−time in

our waterfront ballroom. Our ballroom

can accommodate up to 200 guests with a

spectacular view of the Grand Traverse Bay

and excellent dining.

INCLUDED

The rental period begins the day

prior to the reception at 8AM until

4PM, then again starting at 1PM

on the day of the reception.

6’ Round Tables

Standard chairs

China, flatware & glassware

linen napkins

Standard white linens (long)

Courtyard patio and chairs (seating for 20)

1 bar with bartenders

Microphone

BALLROOM RECEPTION FEE

May - August

$6000

Due to the many receptions we host, we cannot

offer stand-alone wedding ceremonies.

Siri Salonen Photography

Food and Beverage

One of the most important elements of your

wedding celebration is the cuisine. We believe

the meal should reflect your personal style and

tastes and our chefs have meticulously planned

a variety of fresh seasonal choices to meet your

wishes.

FOOD

Policy requires exclusive use of Hagerty Centers

catering service.

A service charge and Michigan sales tax, is added

to all food and beverage. See menu for fee.

Dinner buffet selections are available to start between

5 PM and 6:30 PM.

Children’s Meals are available for ages 10 and under.

Place card identifiers are required at each place setting for

dietary meals and children’s meals.

Final payment, headcount and meal counts are required

10 business days before your reception.

BEVERAGE

The Michigan Liquor Control Commission requires a

licensee to only serve alcohol purchased from a state

approved distributor or vendor; therefore all alcohol must

be ordered directly through the Hagerty Center. Guest

favors are included in this policy. Outside alcohol brought

onto NMC and Hagerty Center property will be

confiscated. The Hagerty Center reserves the right to have

guests removed from the property.

Bar services are available starting at 4pm, close for 1

hour during dinner, and reopen until 10PM.

There is a food and beverage minimum of $5000 on a

Friday and $7000 on a Saturday.

Siri Salonen Photography

9 MONTHS

• Book Hagerty Center for reception and ceremony

• Contract and deposit due 10 Business days after initial HOLD on date

• Determine approximate guest count

• Start researching vendors such as DJ’s, Florist, Cake etc

3 MONTHS

• Begin working on Event Detailing sheet you receive electronically

• Determine the number of people to be served at the event

• Determine menu and beverage choices

1 MONTH

• Finalized all details with Events Coordinator at detailing meeting - food, beverage,

estimated count, event timeline, room layout, vendor timing.

• A cost estimate based on your event information will be completed and sent to you

for review after your detailing meeting

• Update any billing address changes that may occur

2 WEEKS

• Notify events coordinator of any timing changes or layout changes

• Your 100% pre-event deposit and headcount are due no later than 10 days in

advance of your event.

o Your deposit is based on the cost estimate you received.

We unfortuantely cannot make any changes within 7 days of your event

Wedding timeline

MONTHS

• Schedule detailing meeting with Events Coordinator to take place no

later than 1 month from your wedding date

ADVANCE RENTAL AND DEPOSIT

A signed contract and deposit equal to the room

rental fee are due within (10) days of the date listed

on your reservation contract. The deposit is applied

to the final invoice.

PAYMENT

100 % pre-event payment is due 10 days prior to

your event. We accept VISA, MasterCard, Discover,

American Express, personal checks, money orders

and cashiers check.

POST–EVENT PAYMENT

The final payment and headcount are due 10 days

in advance of your event. If any additional expenses

are incurred during your event, you will be billed

after your event. Final payment is due within 30

days of receiving your post event invoice. A service

charge and Michigan sales tax, is added to all food

and beverage.

BEACH USAGE

Hagerty Center ceremonies are not allowed on the

back lawn or the neighboring beach front.

SMOKING & TOBACCO USE

Please note that Northwestern Michigan College is

a non-smoking and tobacco free campus.

DANCE FLOOR

We require a dance floor for all receptions. The cost

is not included in the rental fee for the facility. The

dance floor is $500.00

SPECIALTY CAKES AND DESSERTS

We allow outside desserts or wedding cakes for your

event, but require they are prepared in a commercial

kitchen and approved by the Hagerty Center

Director. A cake cutting fee of $200 applies to all

cakes and includes plates and silverware.

SPECIALTY RENTALS

Specialty rentals for your reception, such as linens,

tables, chairs, etc., will not result in a reduced room

rental fee. All items must be approved by Hagerty

Center.

PARKING

Parking is available free of charge for event guests.

Handicapped spaces are also available. Overnight

parking may be permitted in certain instances.

See event contract for additional facilities policies.

Need To Know facts

WILL I HAVE TIME TO SET UP?

Yes, You may access the venue space from 8 AM -

4PM the day before your event. You and your vendors

will have access on the day of the reception starting at

1PM. The ballroom will be set and ready for you or

your vendors to add your decorations.

DO YOU HAVE A BRIDAL SUITE?

No, we do not have a bridal suite for bridal parties to

get ready.

CAN YOU ARRANGE FLORALS, ENTERTAINMENT,

DECOR OR PHOTOGRAPHY? No, we are happy to

provide referrals through our preferred vendor list.

The facility fee does not include the use of Hagerty

Center staff to decorate the room.

CAN WE HANG DECORATIONS

FROM THE CEILING?

We allow paper lanterns, drapery, and items not

exceeding a weight of 5lb to be hung from our ceilings.

Client responsibility

CAN WE HAVE SPARKLERS?

The use of rice, confetti, glitter, sparklers, fireworks or

floating sky lanterns are PROHIBITED.

DO YOU ALLOW CANDLES?

We allow candles that are contained in decorations.

WHEN DO I NEED TO HAVE

MY DECORATIONS OUT OF THE VENUE?

All decorations must be removed following your

reception; exceptions may be made based on the

Hagerty Center event schedule.

DOES YOUR STAFF DIRECT THE CEREMONY?

Hagerty staff does not direct the ceremony. You are

responsible for the direction of your ceremony and

rehearsal.

CAN I HAVE AN ON-SITE REHEARSAL?

Yes, your on-site rehearsal will be scheduled through

your event coordinator 1 month before your event.

Timing is based on the Hagerty Center event

schedule. You will be allowed one hour for rehearsal.

IS THE HAGERTY VENUE COORDINATOR

MY WEDDING PLANNER OR DAY OF

COORDINATOR?

No. The responsibility of your Hagerty event

coordinator is to handle everything that specifically

deals with the venue. Tables, chairs, linens, food,

timing. Our focus is to make sure that the kitchen

and wait staff are scheduled according to the event

needs. We provide a list of preferred wedding vendors

who will be happy to help coordinate your special

day.

A site supervisor will be on-site the day of your

wedding to help assist you with any venue needs.

This person is not responsible for directing your

rehearsal or wedding, décor set-up, or facilitating

vendors.

Frequently Asked Questions

W W W

Coat Room

A/V

Room

Rotary Hall

Wedding Set- 200 guests with a Head Table for 10

Dance Floor

Cake

Table

Bar Area

Gift Table

Head Table

Tables of 10

Event Floor Plan

Standard Floor Plan

Cost Estimate Worksheet

DESCRIPTION COST

FOOD PACKAGE __________________

BEVERAGE PACKAGE + _________________

____________

ROOM RENTAL + _________________

____________

MISCELLANEOUS + _________________

Sub Total = _________________

SERVICE CHARGE + __________________

SALES TAX

+ _________________

USE TAX

+ _________________

Grand Total = _________________

100% PRE-EVENT PAYMENT ___________________

THANK YOU TO THE FOLLOWING PHOTOGRAPHERS:

SIRI SLOAN, CATHY FITZ, DAN AND MELISSA, ODEN AND JANELLE

Visit HagertyCenter.com or call

231.995.3100

Calculations

(Food + Beverage) x Service Charge

(Food + Beverage + Service

Charge) x MI Sales Tax

Miscellaneous x MI Use Tax

Grand Total

*** See menu for current service charge and MI sales and use tax rates

ITEMS TO INCLUDE

Appetizers, Buffet Package,

Children’s Meals (10 and under)

Bar Package, any additional

hours

Courtyard Ceremony, Reception,

NMC Security Services

(per officer, 4 hours each)

Dance Floor and cake cutting fee

715 E Front St, Traverse City, MI 49686

231.995.3

100 | Hagertycenter.com

Siri Salonen Photography