DIS
TRICT BOARD OF TRUSTEES
BOARD MEETING
DECEMBER 6, 2023
4:00 PM
L
OCATION:
HILLSBOROUGH COMMUNITY COLLEGE
BRANDON CAMPUS, BADM 116/117, CONFERENCE CENTER
10451 NANCY WATKINS DRIVE
TAMPA, FL 33619
1
HILLSBOROUGH COMMUNITY COLLEGE
DISTRICT BOARD OF TRUSTEES
BOARD MEETING
DECEMBER 6, 2023 – 4:00 P.M.
BRANDON CAMPUS, BADM 116/117, CONFERENCE CENTER
10451 NANCY WATKINS DRIVE
BRANDON, FL 33511
Page No.
1.0
GENERAL FUNCTIONS
1.01
Call to Order
1.02
Invocation
1.03
Pledge of Allegiance
1.04
Roll Call
1.05
Welcome to Guests and Staff Members
Dr. Deborah Kish-Stephan, Campus President
1.06
Foundation Report
1.07
Faculty and Staff Recognitions
1.08
The Chair recommends adoption of the agenda, all revisions to the
agenda and approval of all agenda items marked “Consent”.
1.09
The President recommends approval of the October 25, 2023,
Board Meeting minutes (submitted herein for your review).
3
2.0
HEARING OF STUDENTS
3.0
HEARING OF CITIZENS
4.0
HEARING OF FACULTY AND STAFF
5.0
HUMAN RESOURCES
5.01
The President recommends approval of individuals for full-time
employment. Each full-
time employee will be compensated in
accordance with the Board-approved Salary Schedule (submitted
herein for your review).
5.02
The President recommends approval of individuals for part-time
employment during Term 23/FA and 24/SP. Each part-time
employee will be compensated in accordance with the Board-
approved Salary Schedule (submitted herein for your review).
5.03
The President recommends acknowledgment of employment
separations (submitted herein for your review).
9
11
13
2
5.04
The President recommends approval that the attached post-
tenured faculty remain on continuing contracts (submitted
herein for your review).
15
6.0
EDUCATIONAL PROGRAMS AND STUDENT SERVICES
6.01
The President recommends approval of the course modifications
and the requests to make courses inactive to be effective
SP/24, unless otherwise noted (submitted herein for your review).
16
7.0
INSTITUTIONAL SERVICES
7.01
The President recommends acknowledgement of receipt of the
Foundation’s annual IRS Form 990 for Fiscal Year 2022-2023
and that the Board certify that the Foundation is operating in a
manner consistent with the goals of the College and the State of
Florida (submitted herein for your review).
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8.0
FINANCIAL SERVICES
8.01
19
The President recommends approval of Budget Amendment
Number Two (submitted herein for your review).
21
8.02
The President recommends acceptance of the Operational
Audit Report No. 2024-035 (submitted herein for your review).
8.03
The President recommends approval of Amendment No. 8 to
the contract with Reno Building, LLC dba Reno Boyd Co.,
establishing a Guaranteed Maximum Price in the amount
of $2,934,398.00 for exterior improvements to the
Gymnasium Building (DGYM) at the Dale Mabry Campus
(submitted herein for your review).
41
35
8.04
The President recommends approval to adjust the College's
records for any items that are not relocated for reuse at another
College location (submitted herein for your review).
8.05
The President recommends awarding of a contract to Cigna
Health & Life Insurance Co.
of Bloomfield, CT, to provide
administration for self-insured medical benefits and an integrated
prescription drug plan for a three-year term beginning July 1, 2024,
through June 30, 2027, with the option to renew for two (2)
additional one-year periods (submitted herein for your review).
42
8.06
Informational Item Only – September 2023 Financials
43
9.0
ADMINISTRATIVE REPORT
10.0
LEGAL REPORT
11.0
HEARING OF BOARD MEMBERS
12.0
ADJOURNMENT
Section 1
3
HILLSBOROUGH COMMUNITY COLLEGE
DISTRICT BOARD OF TRUSTEES
BOARD MEETING
WEDNESDAY, OCTOBER 25, 2023 – 1:00 P.M.
DR. GWENDOLYN W. STEPHENSON DISTRICT ADMINISTRATION CENTER-BOARD ROOM
4115 N. LOIS AVENUE
TAMPA, FLORIDA 33614
MINUTES
1.0 GENERAL FUNCTIONS
1.01 Call to Order
This meeting was also held by Zoom video conferencing. The public was reminded that
questions or comments can be submitted to the Trustees’ email address at any time.
1.02 Invocation
Trustee Watkins asked to keep the families of: Mr. Florentino Alarcón, beloved father of Judy
Gaspar, Special Services Coordinator at District Office
, and All who recently passed
1.03 Pledge of Allegiance
1.04 Roll Call
The following Trustees were in attendance:
• Nancy Watkins
• Aakash Patel
• Greg Celestan
• Chip Diehl
• Brian Lametto
• Matthew Valentin
1.05 W
elcome to Guests, Staff and Faculty.
1.06 Foundation Report
Garrett Weddle, Executive
update of the HCCF activities and support.
1.06.01 The Foundation Report was sent to the Board under separate cover. A summary
of the last three months, July, August and September, included:
$2.35M in new gifts and commitments, up 106% compared to last
year.
1.06.02 Events
• HCC Inshore Fishing Tournament, October 27, 2023, at Hula Bay Club.
• HCC Golf Tournament, December 4, 2023, at Tampa Palms Golf & Country
4
1.07 Faculty, Staff and Student Recognitions
Angela Eveillard, Interim Executive Director of Marketing, provided the following faculty, staff
and student recognitions:
1.07.01 Professor Larry Linder, EMS Faculty at the SouthShore Campus, was recognized
by the National Registry of
Technicians serves as the National EMS Certification organization by providing a
valid, uniform process to assess the knowledge and skills required for competent
registry of certification status.
1.07.02 The HCC Respiratory Care Program
event with NOVA Southeastern first- and second-
Wednesday, October 11th. HCC faculty shared their expertise in patient respiratory
assessment and oxygen devices with the medical students
students shared their experience with the Acadicus VR simulation software.
1.07.03 HCC Opticianry Program
Opticianry Accreditation (COA) for full accreditation for another six years. Congrats
to the entire team including Mary Seguiti, Laurie Pierce, Thomas Neff and Lee
Stokes.
1.07.04 The National Accrediting Agency for Clinical Laboratory Science (NAACLS)
grants the Medical Laboratory Science (MLS) Program a 10-
cycle. Congratulations to Dr. Tripat Kaur and Rosa Montana.
1.07.05 The HCC Student Government Association hosted the Florida College System
SGA Region 2 Retreat at the Dale Mabry Campus on Friday, October 6.Dr. Richard
F. Gaspar, Ybor City Campus Professor of Communication, has been named as
the first recipient of the College Media Association's Kelley Lash Scholarship.
The President congratulated the Allied Health team of F
worked on the accreditation process.
1.08 The Chair recommended adoption of the agenda, all revisions to the agenda and approval of
all agenda items marked “Consent.”
Trustee Patel made a motion to approve, seconded by Trustee Celestan. After due discussion
and consideration, approval was given by aye vote of all members present.
1.09 The President, recommended approval of the September 27, 2023, Board Meeting
Minutes
.
Trustee Watkins asked if there were any additions or corrections to the minutes, hearing
none, the minutes were approved as drafted.
2.0 HEARING OF STUDENTS
3.0 HEARING OF CITIZENS
5
4.0 HEARING OF FACULTY AND STAFF
4.01 The President commented that at the recent Faculty In-Service, the first wage opener was
held and accomplished within one meeting. He commended both parties for their
collegiality.
5.0 HUMA
N RESOURCES
5.01 The President, recommended approval of individuals for full-time employment. These
individuals will be compensated in accordance with the Board-approved Salary Schedule.
5.02 The President, recommended approval of part-time faculty and staff employment
recommendations for Term 23/FA. Each part-
accordance with the Board-approved Salary Schedule.
5.03 The President, recommended acknowledgment of employment separations.
6.0 EDUCATIONAL PROGRAMS & STUDENT SERVICES
6.01 The President, recommended approval of the course modifications,
course inactivation,
program modifications and the new programs to be effective FA/24
, unless otherwise
noted.
7.0 INSTITUTIONAL SERVICES
8.0 FINANCIAL SERVICES
8.01 The President recommended approval of Amendment No. 8 to the contract with Williams
Company Tampa, establishing a Guaranteed Maximum Price in the amount of $1,972,667
for the new Shell Point Road entry to the SouthShore Campus.
Discussion took place regarding the need to change the address of the campus as well as
additional directional signage. Timeline of completion was also discussed. A tentative date
of Summer 2024 was put forth.
Trustee Celestan made a motion of approval, seconded by Trustee Lametto
8.02 The President recommended that the Board accept the Fiscal year 2022-2023 Fire Safety,
Casualty and Sanitation Inspection Report for filing and action.
Trustee Lametto made a motion of approval, seconded by Trustee Pate
discussion and consideration, approval was given by aye vote of all members present.
8.03 The President recommended approval of the carryforward spending plan proposed by the
administration.
Trustee Diehl made a motion of approval, seconded by Trustee Celestan
discussion and consideration, approval was given by aye vote of all members present.
8.04 Informational Item Only – Financials July and August 2023.
6
9.0 ADMINISTRATIVE REPORT
9.01 The President reviewed the Board Priorities that were sent
supplemental materials. He asked for Board approval of the Board Priorities as follows:
Priority 1— Engagement with Workforce Community:
• Initiative 1: Support development and implementation of
certificates in Financial Technologies (i.e., FinTech).
Str
ategic Plan Alignment: College Goal #2 Talent Development, Initiative C to expand public-
private funding partnerships to support programmatic delivery.
In 2022-23, a grant award of $350,000 from J.P. Morgan Chase was accepted to support
development of credentials in Financial Technology including an associate in science degree
and stackable certificates. To this end, seven course proposals from Data Analytics to Global
Financial Technologies have been completed to build the curriculum. Curricula proposals
are on target to move through the Academic Affairs approval process and those of the state
in 2023-24.
• Initiative 2: Support the LEAP College Access Network goal, which is 60% of the county’s
working-age population will hold a post-secondary credential by 2025.
postsecondary educational attainment rate in Hillsborough County of 60% by 2025
Pri
ority 2 — Adapting to a post-pandemic education model:
• Initiative 1:
Planning system.
Str
ategic Plan Alignment: College Goal #3 Continuous Improvement, Initiative D to reassess
the adequacy of the Ellucian Colleague ERP to meet college need.
Initiative 2: Support practices for HCC’s return to a post-pandemic education environment.
Strategic Plan Alignment: College Goal #3 Continuous Improvement, Initiative A to design
and execute an Academic Master Plan that anticipates and responds to community needs.
For 2022-23, the proportion of credit classes offered online was 56% of total class offerings,
down from 59% in the prior year of 2021-22 and from 75% during the height of the pandemic
in 2020-21. Pre-pandemic online offerings were 31% of the class schedule in 2019-20.
Likewise, for 2022-23, credit FTE enrollment in online classes represented 62% of total FTE,
down from 66% in 2021-22. Pre-pandemic online FTE was 36% in 2019-20
Priority 3 —
students:
• Initiative 1: Support initiatives for improved retention and completion.
Strategic Plan Alignment: College Goal #1 Student Success, Initiatives B-
retention and completion.
The 2023 Key Performance Indicators of HCC reveal that retention rates have declined to
unprecedented levels beginning in the 2020-21 year. Shown below are traditional fall-to-
spring and fall-to-fall measures of retention tracking an entering cohort of students. More
typically fall-to-spring rates exceed 70% and fall-to-fall exceed 50%. The declining trends
causality, but the trends coincide with onset of the Covid pandemic.
Trustee Diehl made a motion of approval, seconded by Trustee Celestan
discussion and consideration, approval was given by aye vote of all members present.
7
give the Board an update regarding the preparation of the 2024 session. Director Johnson
informed the Board of the upcoming Fly In to be held on January 22, 2024, in the afternoon
as well as the COP Business Meeting to be held on January 23, 2023. The tentative agenda
should be available soon.
Tallahassee in the coming months so we can coordinate advocacy efforts.
9.03 The President reminded the Board about the HCC Open House/Ribbon Cutting to be held
on November 3, 2023, 1:00 pm to 4:00 pm. We are expecting over 175
around the Tampa Bay Community, including Mayor Jane Castor, as well as two County
Commissioners
.
9.04 The President informed the Board that he is planning a Board Retreat for Spring 2024. They
will be contacted regarding a date and time that is convenient for all to attend
. Agenda items
will include: Brightline Proposal and New York Yankees Proposal.
9.05 Trustee Patel asked when the next Student Trustee will start. The President stated that the
new Student Trustee starts at the beginning of the Fall semester. Trustee Watkins inquired
where we were with the review of the Student Trustee selection process. The President and
Trustee Watkins
process. The President will provide a report with a timeline. Trustee Watkins suggested a
possible special meeting if needed. Student Trustee Valentin noted that he would like to be
a part of the process of reviewing the current Student Trustee selection process.
10.0 LEGAL REPORT
11.0 HEARING OF BOARD MEMBERS
11.01 Trustee Patel is attending the Brightline trip on November 6, 2023, with Tampa Partnership
and the Mayor.
11.02 Trustee Diehl Thanked the Board Secretary for the planning of the ACCT trip.
12.0 ADJOURNMENT
Section 2-4
– THIS PAGE INTENTIONALLY LEFT BLANK –
8
Section 5
9
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 5.01
CONSENT
BACKGROUND AND PERTINENT FACTS:
These are personnel appointments for budgeted full-time positions.
ECONOMIC IMPACT:
All the positions are budgeted within the current fiscal year (2023-2024). Except for temporary
positions, these positions will be fully budgeted in subsequent fiscal years unless program or service
changes or financial exigency requires that funds be discontinued.
OBJECTIVE:
To provide necessary staff support for the appropriate divisional unit.
LEGAL AUTHORITY:
F.S. 1001.64; 1001.65
RECOMMENDATION:
The President recommends approval of individuals for full-time employment (submitted herein for your
review). Each full-time employee will be compensated in accordance with the Board-approved Salary
Schedule.
Initiator
Date
Vice President/Campus President/Exec Dir of Human Resources
Date
District President
Date
1-0-024(2/04)
Type text here
11/28/23
*Full-Time Temporary
**Full-Time Temporary/Grant-Funded
10
FULL-TIME APPOINTMENTS
DECEMBER 6, 2023, BOARD MEETING
FACULTY
ADMINISTRATOR
NAME
TITLE
POSITION #
CAMPUS
START DATE
Barshay, Terri*
Associate Dean, Accelerated Learning
AFC0100021
Dale Mabry
11/16/23
Thomas, Sarah
Director, Institutional Research
AFC0100002
District
11/02/23
NAME
TITLE
POSITION #
CAMPUS
START DATE
Dubal, Ashish
Dental Assisting Instructor
FFC40019
Dale Mabry
11/02/23
Mendoza, Rebecca*
Nursing Instructor
FFC30054
Dale Mabry
10/26/23
Molina, Cathy*
Nursing Instructor
FFC30273
Dale Mabry
10/26/23
STAFF EXEMPT
NAME
TITLE
POSITION #
CAMPUS
START DATE
Hastings, Troy
Academic Advisor
EFC0600131
Ybor City
11/01/23
Novak-Lamvichit, Annette**
Job Placement Assistant
EFC06V0020
Dale Mabry
11/16/23
Scanlon, Kati
Communication Center Supervisor
EFC0600134
Ybor City
11/02/23
Viswanathan, Wanda
Accountant II
EFC0800027
District
11/01/23
STAFF NON-EXEMPT
NAME
TITLE
POSITION #
CAMPUS
START DATE
Lostal-Bolden, Lygia
Lab Assistant
NFC0400057
Brandon
10/19/23
Swain, Delories*
Staff Assistant
NFC0200043
District
11/14/23
PROMOTION
NAME
FROM
CAMPUS
TO
CAMPUS
START DATE
McBride, Zhannay
Staff Assistant II
Dale Mabry
Lab Assistant
Dale Mabry
11/02/23
11
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 5.02
CONSENT
BACKGROUND AND PERTINENT FACTS:
The College has determined that part-time faculty and staff are needed to support the academic programs
for the Academic Term 23/FA and 24/SP. Part-time faculty will be employed on a term-by-term basis. If
additional part-time staff is needed, a supplementary list will be submitted for appointment.
ECONOMIC IMPACT:
All the positions are budgeted within the current fiscal year (2023-2024). All part-time faculty and staff
budgets are reviewed during budget development and established based on enrollment projections and
departmental need.
OBJECTIVE:
To augment full-time faculty and staff with temporary assistance to meet the academic goals of the
College
.
LEGAL AUTHORITY:
F.S. 1001.64; 1001.65
RECOMMENDATION:
The President recommends approval of individuals for part-time employment during Term 23/FA and
24/SP (submitted herein for your review). Each part-time employee will be compensated in accordance
with the Board-approved Salary Schedule.
Initiator
Date
Vice President/Campus President/Exec Dir of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
* Part-Time Temporary/Grant Funded
12
PART-TIME APPOINTMENTS
DECEMBER 6, 2023, BOARD MEETING
FACULTY
NAME
TITLE
POSITION #
CAMPUS
BEGIN DATE
Clement-Joseph, Simone
Adj
Nursing Instructor
FPNC0062
Dale Mabry
01/08/24
Clinton, Tyrone
Adj
Physics Instructor
FPNC0451
Plant City
01/08/24
Horton, Marilyn
Adj
Nursing Instructor
FPNC0472
Dale Mabry
01/08/24
Jay, Tamara
Adj
Nursing Instructor
FPNC0062
Dale Mabry
01/08/24
Kargakos, Anastasia
Adj
Nursing Instructor
FPNC0062
Dale Mabry
01/08/24
Knuth, Kristen
Adj
Veterinary Tech Instructor
FPNC0468
Plant City
01/08/24
Mendez, Zachary
Adj
Nursing Instructor
FPNC0069
Dale Mabry
01/08/24
Smith, Alyssa
Adj
Biological Sciences Instructor
FPNC0055
Dale Mabry
01/08/24
NON-FACULTY
NAME
TITLE
POSITION #
CAMPUS
BEGIN DATE
Hidalgo, Nicholas
PT
Advanced Technician
ZPP30229
Dale Mabry
10/31/23
Redmond, Haley
PT
Advanced Technician
ZPP30102
Brandon
11/01/23
Russell, Melissa
PT
Associate
ZPP50027
Dale Mabry
10/31/23
Stato, Joanne
PT
Associate
ZPP50022
Ybor City
10/27/23
13
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 5.03
CONSENT
BACKGROUND AND PERTINENT FACTS:
Upon review of documentation, it was determined that the employees listed herein will separate from
employment at the College as indicated.
ECONOMIC IMPACT:
None.
OBJECTIVE:
To acknowledge separations.
LEGAL AUTHORITY:
F.S. 1001.64; 1001.65
RECOMMENDATION:
The President recommends acknowledgement of employment separations (submitted herein for your
review).
Initiator
Date
Vice President/ President/Exec Dir of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
* Full-Time Temporary
** Full-Time Temporary/Grant Funded
14
FULL-TIME SEPARATIONS
DECEMBER 6, 2023, BOARD MEETING
RESIGNATION
NAME
TITLE
CAMPUS
BEGIN DATE
END DATE
Allan, John
Curriculum Designer
Collaboration
04/08/21
11/03/23
Brady, Jeffrey
Instructional Designer
Collaboration
09/11/10
10/26/23
Hill, Ellen
Staff Assistant
District
05/07/15
11/01/23
Potts, Ronnie
Student Services Advising Generalist
SouthShore
11/07/19
10/26/23
Singleton, Todd
PSAV Trainer II
Ybor City
01/13/16
01/03/24
Tayeb, Ana
Enrollment Development Coordinator
SouthShore
01/03/13
11/09/23
Thillet, Julia
Honors Enrollment Development Coor.
Dale Mabry
10/26/17
10/27/23
15
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 5.04
BACKGROUND AND PERTINENT FACTS:
SBE Rule 6A-14.0411 provides the legal basis for continuing contracts to community college personnel
upon recommendation of the President. In accordance with the HCC/FUSA Agreement Article 9.4, Post-
Tenure/Continuing Contracts Reward Review the Campus Tenure Committees, the Deans, and the
Campus Presidents reviewed documentation to support that these faculty remain on continuing contracts.
Based on further review of coursework and activities, the President recommends that the faculty listed
below remain on continuing contracts.
ECONOMIC IMPACT:
None
OBJECTIVE:
To allow the following post-tenured faculty to remain on continuing contracts effective the 2024-2025
academic year.
LEGAL AUTHORITY:
SBE Rule 6A-14.0411, SBE Rule 6A-14.002(1), FS 1012.83
RECOMMENDATION:
The President recommends that the Board approve that the following post-tenured faculty remain on
continuing contracts:
Katen Amin, Business, YB
Frederick Jaeger, Hospitality Mgmt., DM
Paul Rabaut, Biology, YB
Adonis Amparo, Librarian, YB
Todd Joseph, Psychology, DM
John Reffue, Speech, DM
John Bacheller, Biology, DM
Sami Kadamani, Math, BR
Gina Ricard, Respiratory Therapy, DM
Tracy Barnes, Electronics, DM
Joann Kakascik, Math, DM
Joscelyn Richey, Nursing, DM
Deborah Barr, Sociology, DM
Craig Kasper, Aquaculture, BR
Randall Rockefeller, Computer Science, BR
Jennifer Bess, Biology, DM
Jana Bielecki, English, YB
Natalie Bisciglia, Humanities, SS
Karen Boosinger, Reading, SS
Jeremy Bullian, Librarian, YB
Anthony Buonaquisti, Physics, DM
Evelio Carballo-Lopez, Physics, PC
Cecilia Carr, Nursing, DM
Marilyn Carrasquillo, Computer Sci, DM
Myrah Caya, Counselor, YB
Vincent Centonze, Veterinary Tech., PC
Phillip Chamberlin, English, SS
Sarrah Conn, Sociology, YB
Edward Coursey, English, DM
Karl Debate, Physical Education, DM
Walt Ellis, Sociology, DM
James Fatherree, Earth Sciences, BR
June Fishbourne, Psychology, SS
David Flanigan, Chemistry, BR
Charity Freeman, English, PC
Richard Gaspar, Communications, YB
Debarati Ghosh, Biology, BR
Melissa Gonzalez-Lam, Math, YB
Shirley Hamilton, Dietetic Tech., DM
Craig Hardesty, Math, SS
Kristin Heathcock, Librarian, BR
Margaret Hopson-Fernandes, Biology, BR
Todd Huffman, Speech, SS
Moheb Isaac, Chemistry, SS
Diane Kelly, Math, PC
Elizabeth Key-Raimer, Counselor, DM
Lee Koratich, Math, YB
Mustapha Lahrach, Biology, SS
Theresa Lewis, Counselor, BR
Lawrence Linder, EMT, SS
Suzanne Lynch, English, DM
Brian Marlowe, Earth Sciences, DM
Michele Martinez, Accounting, BR
Becky McAfee, Computer Science, BR
Elizabeth McCullough, Chemistry, BR
Kenneth McCullough, Political Science, DM
Shawn McKinney, Philosophy, SS
Lauren McNamara, Math, DM
Johana Melendez, Biology, PC
Angela Mick, Counselor, DM
James Miller, Math, DM
Sharon Moran, Computer Science, DM
April Muchmore-Vokoun, English 2
nd
Lang., DM
Bridget Mullen, Reading, PC
Darryl Miles, Psychology, DM
Kristina Nappi, Nursing, DM
Melynda Neal, Criminal Justice, YB
Thea Nicolaides, English, SS
Valerie Palazzolo, Art History, YB
Kathryn Pantelis, Math, DM
Jeffrey Pelzer, Computer Science, DM
Laurie Pierce, Opticianry, DM
Paula Porter-Smith, Dental Hygiene, DM
Roberto Rubini, Chemistry, YB
Valerie Saad, English, DM
Mark Sandag, Legal Assistant, YB
Michelle Sanders, Reading, DM
Theresa Scott, English, SS
Christine Seiler, History, BR
Sheryl Sippel, Math, DM
Kathryn Smith, Nursing, DM
Lisa Smith, Biology, DM
Cameron Spears, Computer Science, DM
Shelly Stein, Speech, DM
Janet Stevenson, Math, DM
Gwendolyn Suarez, Radiation Therapy, DM
Mark Switzer, Music, DM
Thomas Tankersley, Paralegal, YB
Kristine Thomas, Biology, SS
Michelle Thompson, Computer Science, BR
Joseph Tisdale, Architectural Const., DM
Rebecca Todd, Anthropology, DM
Kelley Torregiante, Psychology, DM
Vien Truong, Math, PC
Christina Turner, Chemistry, DM
John Van Dyke, English, BR
Andrea Vicente, History, YB
Misty Vorder-Bruegge, Math, DM
Mary Wasinger, Nursing, DM
Janet Willman, English, BR
Mark Zarycki, Business, BR
Initiator
Date
Vice President/Campus President/Director of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
Section 6
16
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 6.01
CONSENT
BACKGROUND AND PERTINENT FACTS:
The English discipline group presented course modifications and requests to make courses inactive to
the Academic Affairs Committee.
The Ac
ademic Affairs Committee approved the course modifications and the requests to make courses
inactive and forwarded all to the Vice President for Academic Affairs who reviewed them with the
appropriate staff for forwarding to the President.
ECONOMIC IMPACT:
None.
OBJECTIVE:
To strengthen the college curriculum.
LEGAL AUTHORITY:
HCC 6HX-10-4.06
RECOMMENDATION:
The President recommends approval of the course modifications and the requests to make courses
inactive to be effective SP/24, unless otherwise noted.
Initiator
Dionna Doss and Brian Mann
Date:
Vice President/Campus President/Director of Human Resources
Richard Senker
Date:
District President
Date
1-0-024(2/04)
11/28/23
1
17
Hillsborough Community College
December 2023 BOT
Course Modifications
Effective SP/24
CR
W 1001. Creative Writing I
• Delete college-level writing skills and ENC 1101 from prerequisites.
• Change course description to read: “Creating original work such as poetry, fiction, creative non-fiction,
and other genres of creative writing. Students will have the opportunity to receive feedback from their
peers and engage contemporary works to understand elements of style and craft.”
CR
W 1001H. Honors Creative Writing I
• Delete college-level writing skills and ENC 1101 from prerequisites.
• Change course description to read: “Same course description as CRW 1001 with honors content. Honors
Program permission required.”
Cour
ses Becoming Inactive
Effective SP/24
AML 2010H, Honors American Literature to 1885
ENL 2012H, Honors British Literature to 1800
LIT 2120H, Honors World Literature: 1650-Present
Section 7
18
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 7.01
BACKGROUND AND PERTINENT FACTS:
Pursuant to the state law, the Hillsborough Community College Foundation’s annual IRS Form 990 for
the Fiscal Year 2022-2023 is submitted for the Board’s acknowledgement and the Board of Trustees is
requested to certify, after review, that the Foundation is operating in a manner consistent with the goals
of the community college and in the best interests of the State of Florida.
ECONOMIC IMPACT:
None
OBJECTIVE:
To submit the Fiscal Year 2022-2023 annual IRS Form 990 of The Hillsborough Community College
Foundation, Inc. to the HCC Board of Trustees as required by state law and to certify that The
Hillsborough Community College Foundation, Inc. is operating pursuant to the requirements outlined by
state law.
LEGAL AUTHORITY:
F.S. 1001.64; 1004.70
RECOMMENDATION:
The President recommends the Board of Trustees acknowledge the receipt of the annual IRS Form 990
of the Hillsborough Community College Foundation, Inc. for the Fiscal Year 2022-2023 and recommends
that the Board of Trustees certify that The Hillsborough Community College Foundation, Inc. is operating
in a manner consistent with the goals of Hillsborough Community College and the State of Florida
.
Initiator:
L. Garrett Weddle
Date
11/13/2023
Vice President/Campus President/Director of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
Section 8
19
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 8.01
BACKGROUND AND PERTINENT FACTS:
Pursuant to Florida Administrative Code and Florida Statutes, a budget amendment is required to
adjust an expenditure class within the budget i.e., personnel costs, current expenses and capital
outlay.
1. The adjustments made in budget amendment number 2 are to increase the revenue and
expenditure budgets by $66,214 for projected revenue and related expenditures in excess of the
original budget for the Institute of Corporate and Continuing Education (ICCE) Trades Programs.
2. The adj
ustments made in budget amendment number 2 are to record cross category budget
transfers in the unrestricted current fund (fund 1) totaling $213,352.
See attachment for detailed explanation of changes to the budget.
ECONOMIC IMPACT:
Increase unrestricted current fund revenue and expenditure budgets by $66,214.
OBJECTIVE:
To obtain Board of Trustees approval for adjustments made in Budget Amendment Number 2.
LEGAL AUTHORITY:
Florida State Board of Education Rule 6A-14.0717 (2) (a)
Sections 1001.02(9), 1011.01, 1011.30, Florida Statutes
RECOMMENDATION:
The President recommends approval of Budget Amendment Number 2.
Initiator
Bethoria Paige, Director of Finance and Budget
Date
11/14/2023
Vice President/Campus President/Director of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
HILLSBOROUGH COMMUNITY COLLEGE
Explanation of Budget Changes
Unrestricted Current Fund
Budget Amendment No. 2 (FY 2023/2024)
December 6, 2023
20
I. AVAILABLE FUNDS
Budget
Amendment
#1
Budget
Amendment
#2
Totals
Unallocated Fund Balance
Estimated Beginning Fund Balance @ July 1, 2023 22,908,257$ 22,908,257$
Fiscal Year 2023-24 Revenue Budget @ July 1, 2023 154,273,560$ 154,273,560$
Funds Carried Forward:
Encumbrances 2,434,485
Facilities Rental 2,270,271
Indirect Cost Recovery 2,538,114
Pipeline Carryforward 74,474
Total Funds Brought Forward @ August 23, 2023 7,317,344
Revenue:
Increase in ICCE Revenue for Trades Programs 66,214 66,214
Adjusted Revenue Budget @ December 6, 2023 161,657,118$
TOTAL AVAILABLE FUNDS @ December 6, 2023 177,181,817$ 7,317,344$ 66,214$ 184,565,375$
II. EXPENDITURES
Personnel Costs @ July 1, 2023 114,130,159$ 114,130,159$
Facilities Rental 100,501
Indirect Cost Recovery 192,578 293,079
Increase for ICCE - Trades Programs 45,855 45,855
Cross Category Budget Transfers 75,421 75,421
Adjusted Personnel Budget @ December 6, 2023 114,544,514$
Current Expenses @ July 1, 2023 37,694,354$ 37,694,354$
Adjustments for Funds Carried Forward:
Encumbrances 1,707,997
Facilities Rental 2,155,121
Indirect Cost Recovery 2,152,288
Pipeline Carryforward 74,474 6,089,880
Increase for ICCE - Trades Programs 20,359 20,359
Cross Category Budget Transfers (213,352) (213,352)
Adjusted Current Expenditures @ December 6, 2023 43,591,241$
Capital Outlay @ July 1, 2023 2,449,047$ 2,449,047$
Adjustments for Funds Carried Forward:
Encumbrances 726,488
Facilities Rental 14,649
Indirect Cost Recovery 193,248 934,385
Cross Category Budget Transfers 137,931 137,931
Adjusted Capital Outlay @ December 6, 2023 3,521,363$
Total Increase in Expenditures Budget @ December 6, 2023 7,383,558
Adjusted Expenditure Budget @ December 6, 2023 154,273,560 7,317,344 66,214 161,657,118$
III. TOTAL ESTIMATED FUND BALANCE @ JUNE 30, 2024 22,908,257$ 22,908,257$
TOTAL ACCOUNTED FOR 177,181,817$ 7,317,344$ 66,214$ 184,565,375$
21
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 8.02
BACKGROUND AND PERTINENT FACTS:
The Office of the Auditor General, State of Florida, conducts an operational audit of governmental
entities on a periodic basis. The College has received the Operational Audit Report for the period
January 2022 through December 2022.
The audit
examined the operations of the College to determine compliance with all applicable laws,
rules, and regulations. The report summarizes that the College generally complied with significant
guidelines and has implemented procedures for internal controls of operations. Audit findings and
management responses are included in the report.
ECONOMIC IMPACT:
The College is revising its operational procedures to correct deficiencies noted in the operational audit
report. There is no economic impact to the College in implementing the corrective actions needed to
meet the audit recommendations.
OBJECTIVE:
To acknowledge acceptance of the operational audit report for the period January 2022 through
December 2022.
LEGAL AUTHORITY:
Section 11.45, Florida Statutes
Florida State Board of Education Rule 6A-14.072
RECOMMENDATION:
The President recommends acceptance of the Operational Audit Report No. 2024-035.
Initiator
Bethoria Paige, Director of Finance and Budget
Date
11/14/2023
Vice President/Campus President/Director of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
22
23
24
25
26
27
28
29
30
31
3
2
33
34
35
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 8.03
BACKGROUND AND PERTINENT FACTS:
In August of 2018, the District Board of Trustees entered into a contract with Reno Building, LLC dba Reno
Boyd Co. to provide construction management services under a continuing contract for miscellaneous
projects for which total construction costs do not exceed $4,000,000.
Amendment No. 8 to the contract is the establishment of a Guaranteed Maximum Price (GMP) in the
amount of $2,934,398.00 for exterior improvements to the Gymnasium Building (DGYM) at the Dale Mabry
Campus.
ECONOMIC IMPACT:
Funding for the project was provided from the College’s Capital Outlay Debt Services (CO&DS) funds
provided to the College for use in completing projects that are on the College’s State Board of Education
approved Project Priority List (PPL), along with funds from the district-wide college projects fund
.
OBJECTIVE:
To receive Board approval of Amendment No. 8 to the contract with Reno Building, LLC dba Reno Boyd
Co., establishing a Guaranteed Maximum Price in the amount of $2,934,398.00 for exterior improvements
to the Gymnasium Building (DGYM) at the Dale Mabry Campus
.
LEGAL AUTHORITY:
COE 6-2.004
FS 287.055
HCC 6HX-10.4.101
RECOMMENDATION:
The President recommends approval of Amendment No. 8 to the contract with Reno Building, LLC dba
Reno Boyd Co., establishing a Guaranteed Maximum Price in the amount of $2,934,398.00 for exterior
improvements to the Gymnasium Building (DGYM) at the Dale Mabry Campus.
Initiator
Ben Marshall
Date
November 14, 2023
Vice President/Campus President/Director of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
Date: Nov. 10, 2023
36
Project: HCC DALE MABRY GYM EXTERIOR IMPROVEMENTS
Client: HCC
Address: 4001 w. Tampa Bay Blvd., Tampa Fl., 33614
Please find the attached Guaranteed Maximum Price Summary for “HCC DALE MABRY GYM EXTERIOR IMPROVEMENTS” in
accordance with the drawings/specifications by Wilder Architecture, Inc. 100% cd Submittal dated 9/29/23 as qualified below and
with attached documents for clarification. All Reno Boyd Building Co. work will be performed under strict accordance with all
Institution (HCC) standards, state and local building codes.
Total for Scope of Work: $2,934,398.00
Excl
usions from this Proposal:
Builders Risk Insurance
Engineered Drawings except FPA assemblies
Permit Fees, Inspection Fees
Access Control Systems
Testing, Surveys
Food Service Equipment
Testing, Inspections, Permits, Bonds
Painting of any Piping or conduit
Elec Panels or ARC Flash Studies
New Audio/Video System Equip./Wiring/Devices
Note:
1. The Attached GMP Summary for
$2,934,398.00 General Conditions and Allowance Schedule detail is provided for information.
Qualification for this Proposal are as follows:
1. Any additional work not shown on the contract drawings and concealed conditions or deviations from the AHJ approved drawings.
2. Construction Schedule is anticipated to be 7-8 months, working normal daytime business hours and after all materials are in hand/onsite.
Preliminary Project Schedule contains anticipated submittal, approval, fabrication lead times estimated and may require adjustment due to
market conditions out of our control.
3. We cannot provide a warranty of any existing conditions not specifically identified in the plans or specifications given to RBBC prior to
Commencement Date or specifically excluded in proposal by RBBC.
4. Due to current market material pricing vulnerability, pricing is valid for 15 days.
5. Due to a nationwide substantial material shortage / delayed accessibility, Reno Boyd Building Co. will not be held responsible for any material
delays or cost increases that are outside of our control.
6. GMP contains an Allowances, please see trade allowance line items in Summary attached.
7. Storefront low per spec bid adjusted to use standard dark anodized
8. Electrical main secondary feeders work (temporary and permanent) is also dependent on TECO/Power Company availability. We will
coordinate in advance to align with HCC Academic calendar and the project schedule should power shutdowns be determined required.
Disclaimer:
The information contained in this proposal (including any attachments) is intended only for the use of the individual(s) or entity named above and is privileged and
confidential. Any dissemination or distribution of this proposal (including any attachments) other than to the person(s) or entity named above is strictly prohibited. If
you fail to comply with the above referenced guidelines, Reno Boyd Building Co. will pursue all legal and equitable remedies against the individual(s) or entity named
above that the law allows.
Note:
RBBC is a fully licensed and insured Certified General Contractor in the state of Florida. RBBC is a Certified EPA LEAD Base Paint Renovator per 40 CFR Part 745.225. All
Material is guaranteed to be as specified, all work to be completed in a workmanlike manner according to standard practices. All materials will be disposed of in a
proper manner. Any alteration or deviation from the above specifications involving extra costs, will be executed only upon written orders and will become an extra
charge of the above estimate. If this property is positive for lead based paint price is subject to change. Any permitting, engineering or other costs associated with this
property will be an additional cost to the owner. All agreements contingent upon strikes, accidents or delays beyond our control. This proposal subject to acceptance
within 15 days, and is void thereafter at the options of the undersigned.
37
GMP SUMMARY 11/10/2023
HCC Gym Exterior
Project Lead: Dave Wade ([email protected])
Project Location: 4001 W. Tampa Bay Blvd
Bid Packages
Number Name Forecast
2a Selective Demolition $164,500
7a 7a: Insulated Metal Panel System $1,090,800
7a 7b: Roofing $222,570
7b 8b: Storefronts $138,000
8a 9a: Interior Finishes & Framing Allowance $35,000
8a 9b: Exterior Stucco & Framing Allowance $50,000
9c 15a: Mecho Shades Allowance $62,865
9g.1 26: Electrical work & Feeder Allowance $313,235
Total $2,076,970
Reno Boyd Building Co.'s Costs
Number Amount
$434,932
$434,932
$77,595
$24,476
P&P Bond $34,575
P&P Bond on IMP Sub $18,544
$207,697
$103,849
$103,849
$137,204
$137,204
$857,428
$2,934,398
Taxes
Total
Forecasted Project Cost
GL Ins
Contingency 10%
Owner Contingency 5%
CM Contingency 5%
Fees
GC Fee 5%
Insurance
Description
General Conditions
General Conditions
38
GMP SUMMARY
HCC Gym Exterior
11/10/2023
Project Lead: Dave Wade (davew@renoboyd.com)
Project Location: 4001 W. Tampa Bay Blvd
ALLOWANCE SCHEDULE
1 9a: Interior Finishes & Framing Allowance 35,000.00$
2 9b: Exterior Stucco & Framing Allowance 50,000.00$
3 15a: Mecho Shades Allowance 62,825.00$
Non-Motorized Shades at the 2nd floor DLRC Storefront areas only.
4 26: Electrical work & Feeder Allowance 313,235.00$
TOTAL ALLOWANCES 461,060.00$
Includes Drywall, Framing, Painting, Window sills at the DLRC Storefront
interior areas.
Includes Stuco repairs, Framing if necessary at Metal Panel cladding as
indicated, Painting athe exterior as indicated.
We have estimated a temporary secondary Electrical service relocation, a
re-routed new Elec Service entry to allow for building exterior cladding
demo and new metal panel installation.
39
Job Name:
HCC DM GYM EXTERIOR
Days
Date: 11/10/2023
Weeks 34.64
GENERAL CONDITIONS Months 8.00
BURDENED
DESC. ITEM
QTY UNITS LABOR MATRL SUB/LS LABOR % of time SUB
TOTAL
Precon Manager
0.00 WK. 2,450.00 - - 0 0.00 0
0
General Supt.
35.00 WK. 4,000.00 - - 140,000 0.25 0 35,000
Sr. PM/PE
35.00 WK. 3,600.00 - - 126,000 0.32 0 40,320
Proj. Mgr.
43.00 WK. 3,080.00 - - 132,440 0.50 0
66,220
Supt.
39.00 WK. 3,200.00 - - 124,800 1.00 0
124,800
Project Engineer
39.00 WK. 2,600.00 - - 101,400 0.50 0
50,700
Proj. Accountant
39.00 WK. 2,000.00 78,000 0.20 0
15,600
Proj. Admin.
39.00
WK. 1,400.00 54,600 0.20 0 10,920
Office trailer
8.00 MO. - 800.00 - 0 6,400 0
6,848
Office Set-Up/Pull
1.00 LS. - 3,500.00 - 0 3,500 0
3,745
Trailer Entry/Misc
1.00 LS. - 1,500.00 - 0 1,500 0 1,605
Copier
8.00
MO. - 250.00 - 0 2,000 0
2,140
Post.& Courier
8.00
MO. - 200.00 - 0 1,600 0
1,712
Office supplies
8.00
MO. - 200.00 - 0 1,600 0 1,712
Cell Phones
8.00 MO. - 300.00 - 0 2,400 0
2,568
Drinking water
8.00 MO. - 100.00 - 0 800 0
856
Temp Protection
8.00 MO. - 1,500.00 - 0 12,000 0
12,840
Temp Toilets
8.00 MO. - 300.00 - 0 2,400 0
2,568
Temp. Fire Protect
8.00 MO. - - 150.00 0 0 1,200 1,200
Daily Cleanup
35.00 WKS 204.00 - - 7,140 0 0
7,140
Dumpster
20.00 PULL - 500.00 - 0 10,000 0
10,700
Personal Protect. Dev
1.00 LS. - - 850.00 0 0 850
850
Sub/Supplier Drawings
10.00 EACH 200.00 0 2,000 0 2,140
IT/Data Proc.
8.00 MO. 1,500.00 - - 12,000 0 0 12,000
Aerial/Project Photos
1.00 LS. - - 500.00 0 0 500 500
Job signs/Directional
1.00 LS. 200.00 1,000.00 - 200 1,000 0
1,270
Temp fencing
1.00 LS. - - 7,850.00 0 0 7,850
7,850
First Aid
8.00 MO. - 50.00 - 0 400 0
428
Small tools
8.00 MO. - 500.00 - 0 4,000 0
4,280
Rental (Temp A/C/Air Movers)
8.00 MO. - 750.00 - 0 6,000 0
6,420
Cranes/Lifts
COW - -
Scaffolding COW - -
IMPACT/PERMITS
INSUR/BONDS (CALC AS % OF GMP)
776,580 57,603 10,400 $434,932
SUPERVISION
TEMP FACILITIES
TEMP UTILITIES
OPERATIONS
EQUIPMENT
TRAVEL
40
ID Task
Mode
Task Name Duration Start Finish
1
Sub Bids to Reno
15 days Wed 10/18/23 Tue 11/7/23
2
GMP to HCC
2 days Wed 11/8/23 Thu 11/9/23
3
HCC Board approval of GMP
19 days Fri 11/10/23 Wed 12/6/2
3
4
Contract (Amendment) to Reno in hand
2 days Thu 12/7/23 Fri 12/8/23
5
Subcontract to Panel System Company
5 days Mon 12/11/23 Fri 12/15/23
6
Submittals & Shops to Reno/AE
30 days Mon 12/18/23 Fri 1/26/24
7
Submittals & Shops Review Period
15 days Mon 1/29/24 Fri 2/16/24
8
Roofing Material Fab & Deliver
40 days Mon 2/19/24 Fri 4/12/24
9
Metal Panel System Fab & Deliver
70 days Mon 2/19/24 Fri 5/24/24
10
Storefront/Glass Fab & Deliver
40 days Mon 2/19/24 Fri 4/12/24
11
Site Mobilization - Setup
5 days Mon 3/4/24 Fri 3/8/24
12
Electrical Equipment Relocation
9 days Sat 3/9/24 Wed 3/20/2
4
13
Electrical New Feeder routing
15 days Thu 3/21/24 Wed 4/10/2
4
14
Roof/Cladding Selective Demo North
25 days Mon 5/20/24 Fri 6/21/24
15
Install Metal Panels North
35 days Mon 5/27/24 Fri 7/12/24
16
Roof/Cladding Selective Demo East
25 days Mon 6/24/24 Fri 7/26/24
17
Install Metal Panels East
35 days Mon 7/15/24 Fri 8/30/24
18
Roof/Cladding Selective Demo South
20 days Mon 8/12/24 Fri 9/6/24
19
Install Metal Panels South
20 days Mon 9/2/24 Fri 9/27/24
20
Roof/Cladding Selective Demo West
20 days Mon 9/9/24 Fri 10/4/24
21
Install Metal Panels West
20 days Mon 9/30/24 Fri 10/25/24
22
Demo Storefront
4 days Mon 9/2/24 Thu 9/5/24
23
Install New Storefront
8 days Fri 9/6/24 Tue 9/17/24
24
Re-install Elec Equip, Signage, Lightning Prote
20 days Wed 9/18/24 Tue 10/15/2
4
25
Final Inspections
2 days Mon 10/28/24 Tue 10/29/2
4
Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct
Qtr 4, 2023 Qtr 1, 2024 Qtr 2, 2024 Qtr 3, 2024 Qtr 4, 2024
Task
Split
Milestone
Summary
Project Summary
Inactive Task
Inactive Milestone
Inactive Summary
Manual Task
Duration-only
Manual Summary Rollup
Manual Summary
Start-only
Finish-only
External Tasks
External Milestone
Deadline
Critical
Critical Split
Progress
Manual Progress
HCC DM GYM EXTERIOR
Page 1
Project:
HCC DM GYM EXTERIOR
Date: Fri 11/10/23
41
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 8.04
BACKGROUND AND PERTINENT FACTS:
Each year HCC performs a thorough inventory of all College assets, including those that are capitalized
and depreciated (over $5000 each) as well as those assets which have been tagged but are not
capitalized (generally $1000-$5000 each). Through the annual inventory, the College has identified and
itemized both types of assets that are no longer useful at HCC but are potentially worthy of donation to
a qualified organization or have been trade in/returned to a vendor. Items that are not donated will be
disposed of according to F.S. 274.06. The College’s property records must be adjusted to reflect this
action. Any previously capitalized items have been fully depreciated and are of negligible value.
The College's property records must be adjusted to reflect this action. Any previously capitalized items
have been fully depreciated and are of negligible value.
ECONOMIC IMPACT:
This agenda item has no budget or operational impact.
OBJECTIVE:
To remove these items from the College’s property records.
LEGAL AUTHORITY:
F.S. 274.05, F.S. 1001.64, S.1001.65, 6HX-10.6.05, SBE 6A-14.0261
RECOMMENDATION:
The President recommends approval to adjust the College's records for any items that are not relocated
for reuse at another College location
Initiator
Date
Vice President/Campus President/Director of Human Resource
Date
District President
Date
11/28/23
42
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 8.05
BACKGROUND AND PERTINENT FACTS:
Humana, the College’s current medical administrator, will no longer provide medical administrator services
effective June 30, 2024. As a result, this summer the College advertised Invitation to Negotiate (ITN) #2897-
23, entitled Administrator for Self-Insured Medical Benefits and Integrated Prescription Drug Plan. The ITN
allows for a three-year initial term with the option to renew for two additional one-year periods, for a total
possible term of five years.
As part of the ITN two-step review process, the College’s insurance evaluation committee reviewed three
written responses, and shortlisted two of the three responses, Cigna Health & Life Insurance Co and Aetna
Life Insurance Company, for further consideration. A Best and Final Offer (BAFO) was requested from the
shortlisted firms. Upon review of the BAFOs, the evaluation committee unanimously voted to recommend
Cigna for award based on their proposal terms and pricing, the premium holiday fund, and the wellness fund
of $150,000 annually. A premium holiday fund is a credit against the administrative fee. The holiday fund
totals $396,500 over the initial three-year term.
The fixed cost for the administrative services will be $38 per employee per month or approximately $444,600
annually for three years, with a three percent rate cap for years 4 and 5 respectively. The cost for Year 1
stop loss will be approximately $1,805,366 and adjusted annually based on claims history. For fiscal years
2024 and 2025, the total fixed cost of both administrative services and stop loss insurance will be
approximately $2,249,966 based on 975 enrolled employees.
ECONOMIC IMPACT:
Funds are being provided in the General Operating Budget for FY 2024-2025.
OBJECTIVE:
To provide an administrator for self-insured medical benefits and an integrated prescription drug plan.
LEGAL AUTHORITY:
SBE 6A-14.0734; HCC 6HX-10-5300, F.S. 1001.02; F.S. 1001.64; F.S. 1001.65
RECOMMENDATION:
The President recommends award of a contract to Cigna Health & Life Insurance Co. of Bloomfield, CT, to
provide administration for self-insured medical benefits and an integrated prescription drug plan for a three-
year term beginning July 1, 2024 through June 30, 2027, with the option to renew for two (2) additional one-
year periods.
Initiator
Date
Vice President/Campus President/Executive Director of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23
43
RECOMMENDATION TO HILLSBOROUGH COMMUNITY COLLEGE BOARD OF TRUSTEES
Agenda Number: 8.06
INFORMATION ITEMS ONLY
MONTHLY FINANCIAL STATEMENTS
The Board has requested the monthly financial statements be submitted as informational only for their
review. The financial statement for the month of September 2023.
LEGAL AUTHORITY:
Sections 1001.64; 1001.65 Florida Statutes
Initiator
Date
Vice President/Campus President/Director of Human Resources
Date
District President
Date
1-0-024(2/04)
11/28/23