BY ORDER OF THE SECRETARY OF THE AIR FORCE AIR FORCE

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

AIR FORCE INSTRUCTION 65-106

15 JANUARY 2019

Financial Management

APPROPRIATED FUND SUPPORT OF

MORALE, WELFARE, AND

RECREATION (MWR) AND OTHER

NONAPPROPRIATED FUND

INSTRUMENTALITIES (NAFIS)

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available on the Air Force e-Publishing website

for downloading or ordering

RELEASABILITY: There are no restrictions for release on this publication

OPR: SAF/FMCEB

Supersedes: AFI 65-106, 6 May 2009

Certified by: SAF/FMC

(Pamela C. Schwenke)

Pages: 76

This instruction implements Air Force Policy Directive (AFPD) 65-1, Management of Financial

Services, AFPD 65-5, Cost and Economics, Department of Defense Instruction (DoDI) 1015.10,

Morale, Welfare and Recreation (MWR) Programs, and DoDI 1015.15, Establishment,

Management, and Control of Nonappropriated Fund Instrumentalities and Financial Management

of Supporting Resources. It provides financial guidance on using appropriated funds (APFs) for

MWR programs and other nonappropriated fund instrumentalities (NAFIs) throughout the Air

Force. This publication applies to all organizations and individuals at all levels of the Air Force

who review, approve, or use APFs to support MWR and other NAFIs, including the Regular Air

Force, the Air Force Reserve, the Air National Guard, and the Civil Air Patrol. This publication

may be supplemented at any level, but all supplements are routed to the Office of Primary

Responsibility (OPR) listed above for coordination prior to certification and approval, and should

be limited in nature. Refer recommended changes and questions about this publication to the OPR

using the Air Force (AF) Form 847, Recommendation for Change of Publication; route AF Forms

847 from the field through the appropriate functional chain of command. The authorities to waive

wing/unit level requirements in this publication are identified with a Tier (T-0, T-1, T-2, and T-3)

number following the compliance statement. See Air Force Instruction (AFI) 33-360, Publications

and Forms Management, for a description of the authorities associated with the Tier numbers.

Submit requests for waivers through the chain of command to the appropriate Tier waiver approval

authority, or alternately, to the requestor’s commander for non-tiered compliance items. In this

instruction, see Chapter 10, “Waivers to Fund Source and Other Waivers”, for additional

2  AFI65-106  15 JANUARY 2019 
information on waivers. Ensure that all records created as a result of processes prescribed in this 
publication are maintained in accordance with Air Force Manual (AFMAN) 33-363, Management 
of Records, and disposed of in accordance with the Records Disposition Schedule in the Air Force 
Records Information Management System. 
SUMMARY OF CHANGES 
This  publication  contains  substantial  revisions,  which  incorporate  or  adopt  changes  due  to 
revisions of DoDI 1015.10, DoDI 1015.15, and DoDI 6060.02, Child Development Programs 
(CDPs),  and  other  guidance  from  the  Department  of  Defense  (DoD)  and  Air  Force.  In  this 
instruction,  Chapter  4,  “General  Funding  Authorizations  for  Appropriated  Funds”  provides 
interpretations  to  the  table  in  DoDI  1015.15,  Enclosure  4,  “APF  and  NAF  Funding 
Authorizations”. 
 
Chapter 1— ROLES AND RESPONSIBILITIES    7 
1.1.   Overview.  ...............................................................................................................   7 
1.2.   The Principal Deputy Under Secretary of Defense for Personnel and Readiness 
(PDUSD (P&R)) Responsibilities.  ..........................................................................   7 
1.3.   Assistant Secretary of the Air Force (Financial Management and Comptroller) 
(SAF/FM) Responsibilities.  ....................................................................................   7 
1.4.   Air Force Reserve Command or Air Force Installation and Mission Support 
Center Responsibilities.  ..........................................................................................   7 
1.5.   Installation Comptroller Responsibilities. ..............................................................   7 
Chapter 2— CLASSIFICATION AND COST ELEMENT GUIDANCE FOR MORALE, 
WELFARE AND RECREATION AND OTHER NONAPPROPRIATED 
FUND INSTRUMENTALITY ACTIVITIES    9 
2.1.   Objective.  ...............................................................................................................   9 
2.2.   Categories of Air Force MWR Activities.  .............................................................   10 
2.3.   Supplemental Mission Support Nonappropriated Fund Activities.  .......................   12 
2.4.   Lodging Fund and Fisher House Fund.  ..................................................................   12 
2.5.   Civilian MWR Fund.  .............................................................................................   12 
2.6.   Army and Air Force Exchange Service Activities.  ................................................   12 
2.7.   Collocated Activities.  .............................................................................................   12 
2.8.   Common Support Services.  ...................................................................................   12 
2.9.   Private Organizations.  ............................................................................................   12 

AFI65-106  15 JANUARY 2019  3 
10.   Air Force Museum Program.  .................................................................................   12 
11.   Private Animal Care.  ..............................................................................................   12 
12.   Auditorium/Theater Multipurpose Community Facilities. .....................................   13 
13.   Qualified Recycling Program.  ...............................................................................   13 
14.   Warfighter and Family Services (WFS).  ...............................................................   13 
Table  2.1.   Categorization of Air Force MWR Programs. ........................................................   13 
15.   Direct Support.  .......................................................................................................   16 
Table  2.2.   Direct Cost Elements. .............................................................................................   17 
16.   Indirect Support.  ....................................................................................................   17 
Table  2.3.   Indirect Cost Elements. ...........................................................................................   17 
17.   Reimbursing APF Expenses.  .................................................................................   18 
18.   Inter-agency and Intra-agency Contracts and Support Agreements for Goods and 
Services.  ..................................................................................................................   19 
19.   Classifying Purchases from the Defense Working Capital Fund.  ..........................   20 
Chapter 3— REMOTE AND/OR ISOLATED LOCATIONS    21 
1.   Level of Appropriated Fund Support.  ....................................................................   21 
2.   Preparing a Request for Remote and Isolated Status.  ............................................   21 
3.   Coordination approvals for a Request for Remote and Isolated Status.  ................   21 
Table  3.1.   Approved Remote and Isolated Locations. .............................................................   22 
Chapter 4— GENERAL FUNDING AUTHORIZATIONS FOR APPROPRIATED FUNDS   24 
1.   General Guidance.  .................................................................................................   24 
2.   Permanent Assignments for Military and Civilian Personnel.  ...............................   24 
3.   Temporary Assignments for Military and Civilian Personnel.  ..............................   24 
4.   Military Volunteers.  ...............................................................................................   24 
5.   Dual Compensation for Military and Civilian Personnel.  ......................................   24 
6.   Sports Officials.  .....................................................................................................   25 
7.   Accounting for Personnel Costs. ............................................................................   25 
8.   Appropriated Fund personnel participation in athletic, recreation, and 
entertainment events.  ..............................................................................................   25 

AFI65-106  15 JANUARY 2019 
9.   Reimbursing Personnel Costs. ................................................................................   26 
10.   Personnel Security Clearance Investigations.  ........................................................   26 
11.   Education and Training.  .........................................................................................   26 
12.   Transportation Costs for Appropriated Fund Personnel.  .......................................   26 
13.   Transportation Costs for Nonappropriated Fund Personnel.  .................................   27 
14.   Use of Government Motor Vehicles.  .....................................................................   27 
15.   Trophies and Awards.  ............................................................................................   27 
16.   Communications and Cable TV Support for Force Support.  .................................   28 
17.   Official Functions Held in Category C Facilities. ..................................................   29 
18.   Construction.  ..........................................................................................................   30 
19.   Environmental Compliance.  ..................................................................................   30 
Table  4.1.   Environmental Compliance Funding Authorizations. ............................................   30 
20.   Specialized Pest Control of Golf Courses.  .............................................................   35 
21.   Facility Maintenance and Repair.  ..........................................................................   36 
Table  4.2.   Facility Maintenance and Repair. ...........................................................................   36 
22.   Equipment Maintenance.  .......................................................................................   38 
Table  4.3.   Equipment Maintenance. ........................................................................................   38 
23.   Distinctive Functional Uniforms and Clothing.  .....................................................   38 
24.   Utilities. ..................................................................................................................   38 
Chapter 5— CHILD DEVELOPMENT AND YOUTH PROGRAMS    40 
1.   General Guidance.  .................................................................................................   40 
2.   Funding for Child Development Centers.  ..............................................................   40 
3.   Funding for Youth Programs.  ................................................................................   41 
4.   School Age Care (Before and After School, Full-Day, Holiday, and Summer 
Camps).  ...................................................................................................................   41 
5.   Family Child Care and Other Child-Related Services.  ..........................................   42 
Table  5.1.   Child Development and Youth Program Funding Guidance. .................................   42 
Chapter 6— AIR FORCE LODGING FUND SOURCE    47 
1.   Scope.  .....................................................................................................................   47 

AFI65-106  15 JANUARY 2019  5 
2.   Managing Lodging Funds.  .....................................................................................   47 
3.   Using a Single Fund Source.  ..................................................................................   47 
4.   Managing Lodging Room Rates.  ...........................................................................   47 
5.   Approval of Air Force Lodging Rates.  ..................................................................   48 
6.   Developing Nonappropriated Fund and Appropriated Fund Budgets for Lodging. 
 .................................................................................................................................   48 
Table  6.1.   Lodging Funding Guidance. ...................................................................................   49 
Chapter 7— FISHER HOUSE FUNDING GUIDANCE    55 
1.   Scope.  .....................................................................................................................   55 
2.   Supplemental Mission Support Funds.  ..................................................................   55 
3.   Single Fund Source.  ...............................................................................................   55 
Table  7.1.   Fisher/Nightingale House Funding Guidance. ........................................................   55 
Chapter 8— OUTDOOR RECREATION PROGRAMS    58 
1.   Scope.  .....................................................................................................................   58 
2.   Using Appropriated Funds for Personnel, Supplies, Utilities, and Other Support.    58 
3.   Appropriated Funds for Recreation Equipment Loan Operations.  ........................   58 
4.   Nonappropriated Funds for Recreation Equipment Rental Operations.  ................   58 
5.   Private Property.  ....................................................................................................   58 
6.   Recreational Swimming Pools.  ..............................................................................   58 
7.   Off-Base Outdoor Recreation Programs.  ...............................................................   58 
Chapter 9— CONTRACTING FOR PHYSICAL FITNESS SERVICES    60 
1.   Objective and Scope.  .............................................................................................   60 
2.   Commercial Fitness Services.  ................................................................................   60 
3.   Approval Procedures.  .............................................................................................   60 
4.   Annual Review.  .....................................................................................................   61 
Chapter 10— WAIVERS TO FUND SOURCE AND OTHER WAIVERS    62 
1.   General Guidance.  .................................................................................................   62 
2.   Types of Waivers to be Considered. .......................................................................   62 
3.   Waiver Routing.  .....................................................................................................   62 

6  AFI65-106  15 JANUARY 2019 
10.4.   Using Nonappropriated Funds in Lieu of Authorized Appropriated Funds.  .........   62 
10.5.   Waiver Approvals.  .................................................................................................   62 
10.6.   Waivers to Tiering.  ................................................................................................   63 
Attachment 1— GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION    64 
Attachment 2— Air Force Policy on the use of 10 U.S.C. § 2491    73 
Attachment 3— Air Force Policy on the use of 10 U.S.C. § 2492    74 
 
   

AFI65-106 15 JANUARY 2019 7

Chapter 1

ROLES AND RESPONSIBILITIES

1.1. Overview. This instruction provides detailed Air Force financial guidance on APF support

to MWR programs and activities, and other Nonappropriated Fund Instrumentalities (NAFIs). In

cases of conflict with other AFIs on using APFs to support MWR programs, activities, and other

NAFIs, this instruction takes precedence. In the event of conflict with other instructions, submit

an AF Form 847 through established command channels to Deputy Assistant Secretary of the Air

Force (Cost and Economics) (SAF/FMC) for appropriate review and coordination including the

Deputy Assistant Secretary of the Air Force (Budget) (SAF/FMB).

1.2. The Principal Deputy Under Secretary of Defense for Personnel and Readiness (PDUSD

(P&R)) Responsibilities. The PDUSD (P&R) serves as the principal staff assistant and advisor

to the Under Secretary of Defense for Personnel and Readiness, the Secretary and Deputy

Secretary of Defense for NAF policy, DoD military and civilian MWR programs, armed service

exchanges, lodging programs, and other authorized NAFIs. See DoDI 1015.10 and DoDI 1015.15

for details on the discharge of this responsibility.

1.3. Assistant Secretary of the Air Force (Financial Management and Comptroller)

(SAF/FM) Responsibilities. SAF/FM provides AF policy on appropriated fund support of MWR

activities and other NAFIs in conjunction with the Directorate of Air Force Services (AF/A1S)

policy on nonappropriated fund (NAF) uses.

1.3.1. All questions or requests for expanded direction should be made to SAF/FMC with

appropriate coordination through the Air Force Reserve Command (AFRC) or Air Force

Installation and Mission Support Center (AFIMSC) and Headquarters Air Force (HAF).

1.3.2. SAF/FM develops, coordinates, and provides procedures for financial oversight in

accordance with AFI 65-107, Nonappropriated Funds Financial Management Oversight

Responsibilities, which includes installation comptroller requirements for review and

computation of APF support.

1.4. Air Force Reserve Command or Air Force Installation and Mission Support Center

Responsibilities. The AFRC/AFIMSC comptroller and NAF oversight functions provide

funding, and/or intermediate fund source guidance and interpretations. If further interpretation is

needed, forwards fund source issues along with references used and recommended solution to

SAF/FMCEB for resolution.

1.5. Installation Comptroller Responsibilities.

1.5.1. The Installation Comptroller provides financial oversight in accordance with AFI 65-

107, Nonappropriated Funds Financial Management Oversight Responsibilities. Additionally,

installations comptrollers provide guidance to commanders and Force Support (FS) functional

managers on using APFs to support these activities within the limitations established by the

Congress, the Secretary of Defense, and the Secretary of the Air Force. If further interpretation

is needed, forwards fund source issues along with references used and recommended solution

to the AFIMSC/AFRC NAF oversight function for resolution.

1.5.2. The installation comptroller's office must ensure obligations are accurately reported in

accordance with funding limitations and all applicable Air Force and DoD guidance. (T-0).

8 AFI65-106 15 JANUARY 2019

AFI65-106 15 JANUARY 2019 9

Chapter 2

CLASSIFICATION AND COST ELEMENT GUIDANCE FOR MORALE, WELFARE

AND RECREATION AND OTHER NONAPPROPRIATED FUND

INSTRUMENTALITY ACTIVITIES

2.1. Objective. The Air Force promotes and provides a well-rounded MWR and other NAFI

programs. This network of leisure and support capabilities builds resiliency and readiness while

strengthening the Air Force community. Adequate facilities are acquired, operated, and maintained

through financial support provided from APFs and NAFs as authorized by law.

2.1.1. Personnel Authorization. Additional personnel authorizations or requirements shall

not be programmed or allocated based on this instruction.

2.1.2. Use of Appropriated Funds. To most efficiently utilize NAF resources, expenses are

paid from APFs where authorized by DoDI 1015.15 and other guidance. Additional

interpretations to the general funding authorizations for APF support for MWR and other

NAFIs are provided in this instruction.

2.1.2.1. APFs may not be used beyond what is authorized in this instruction and the table

in DoDI 1015.15, Enclosure 4, “APF and NAF Funding Authorizations”, without a waiver.

(T-0).

2.1.2.2. When APFs are not available, see Chapter 10 of this instruction to determine if a

waiver to fund source may be available.

2.1.3. Use of Nonappropriated Funds. AFMAN 34-201, Use of Nonappropriated Funds,

provides the guidance for the use of NAFs, and additional information regarding support,

classification and operations of MWR and other NAFI programs. AFMAN 34-201 implements

the funding guidance in DoDI 1015.15 for NAFs. Using NAFs in lieu of authorized APFs

requires a waiver to fund source in accordance with AFMAN 34-201.

2.1.4. Use of Transferred Appropriated Funds. Title 10 United States Code Section 2491

(10 U.S.C. § 2491), Uniform Funding and Management of Morale, Welfare, and Recreation

Programs, authorizes a transfer of APFs to NAFs to fund activities that fall within Program

Group I – Military MWR Programs, Program Group II – Armed Service Exchange Programs,

and Program Group V – Supplemental Mission Funds (but only Service Academy mixed fund

athletic or recreational extracurricular programs.)

2.1.4.1. APFs are authorized only if the MWR program is authorized to receive APF

support in accordance with this instruction and only in the amounts the program is

authorized to receive. See Attachment 2, “Air Force Policy on the use of 10 U.S.C. §

2491”, of this instruction for additional information.

2.1.4.2. When transferring APFs, a memorandum of agreement must be established. (T-

1). The 10 U.S.C. § 2491 memorandum of agreement must include the amount, identify

the specific MWR program requirements to be met, the obligation schedule for the APFs

to be provided, and signed by the senior AFSVA or HAF APF resource manager (as

appropriate), the NAFI fund manager, and the organizational commander or executive

director. (T-1). When APFs are transferred to a NAFI for the accomplishment of a specific

10 AFI65-106 15 JANUARY 2019

purpose, the requirement to achieve that purpose shall not exceed the amount transferred.

(T-1).

2.1.4.3. APFs transferred to a NAFI via 10 U.S.C. § 2491 are treated as NAFs and

expended in accordance with laws applicable to the expenditures of NAFs. When

transferred under this authority, APFs are considered to be NAFs for all purposes and

remain available until expended. However, APFs cannot be transferred with the intent to

extend the fiscal life of the APFs or used for purposes not authorized APF support. (T-0).

2.2. Categories of Air Force MWR Activities. MWR activities are classified into three

categories for determining the source of funding support authorized for each: Category A,

"Mission Sustaining Activities"; Category B, "Basic Community Support Activities"; and

Category C, "Revenue Generating Activities". See Table 2.1. for a list of Air Force MWR

activities and the category type for each activity. DoDI 1015.10 provides additional details on

these activities. Support categories are based on the activity and not the facility. A facility may

contain more than one activity with each activity classified in a different support category.

Similarly, a program can be comprised of multiple activities in different support categories. For

general funding authorizations for MWR and other NAFI activities, see Chapter 4, “General

Funding Authorizations for Appropriated Funds”, of this instruction and the table in DoDI

1015.15, Enclosure 4, “APF and NAF Funding Authorizations”.

2.2.1. Category A, Mission Sustaining Activities. These activities are essential to the

military mission and must be provided in all but the most extenuating conditions (for example,

contingency operations). Consequently, these programs are authorized to receive maximum

APF support. They also have the least capability to generate revenue. Category A activities

shall be supported almost entirely with APFs, with the use of NAFs limited to specific

instances where APF support is prohibited by law or when NAF support is essential for the

operation. (T-0).

2.2.1.1. In accordance with DoDI 1015.10, Enclosure 6, “MWR Funding Metrics” and

OSD guidance, APF support for an installation’s Category A activities will be executed at

a minimum of 85 percent. (T-0).

2.2.1.1.1. In accordance with DoDI 1015.10, Enclosure 6, “MWR Funding Metrics”,

the DoD funding standard includes both the Category A and small Category C

operations within the Category A activity. For example, a juice bar in the Fitness

Center.

2.2.1.1.2. If the small Category C operations within Category A activities are reported

separately, the APF support for an installation’s Category A activities will be executed

at 100 percent where APFs are authorized. (T-1).

2.2.1.2. Use of NAFs are authorized in accordance with AFMAN 34-201.

2.2.2. Category B, Basic Community Support Activities. These activities have the

capability to generate some NAF revenue. They may be provided substantial support from

APFs. This category includes essential MWR activities that provide a fundamental core of the

FS programs at Air Force installations.

AFI65-106 15 JANUARY 2019 11

2.2.2.1. In accordance with DoDI 1015.10, Enclosure 6, “MWR Funding Metrics” and

OSD guidance, APF support of an installation’s Category B activities will be executed at

a minimum of 65 percent of direct costs. (T-0).

2.2.2.2. In accordance with DoDI 1015.10, Enclosure 6, “MWR Funding Metrics”, APF

support for an installation’s Child Development and Youth programs shall be reported

separately from other Category B activities. (T-0).

2.2.3. Category C, Revenue-Generating Activities. These activities have the highest

capability to generate revenue and are considered self-sustaining, which are capable of funding

most expenses. Category C activities are considered desirable to the military community, and

make major contributions to mission accomplishment, and personnel recruitment and

retention. Category C activities are authorized indirect APF support and limited direct APF

support.

2.2.3.1. Category C activities at designated remote and isolated locations may receive APF

support authorized for Category B activities in accordance with DoDI 1015.15. See

Chapter 3 within this publication for additional remote and isolated location guidance.

2.2.3.2. Category C activities at installations that have been approved for Global Defense

Posture Realignment in accordance with DoDI 4165.69, Realignment of DoD Sites

Overseas, or identified for Base Redevelopment and Closure in accordance with DoDI

4165.69, Realignment of DoD Sites Overseas and Department of Defense Manual (DoDM)

4165.66-M, Base Development and Realignment Manual may receive APF support

authorized for Category B activities.

2.2.3.3. For locations designated as Force Protection Charlie or Delta in accordance with

DoDI O-2000.16V1_AFI 10-245-O, Antiterrorism (AT) Program Implementation,

Category C activities are authorized APF support for utilities and rents, custodial and

janitorial services, and civilian personnel with installation management and supervisory

functions; excluding golf courses, golf course structures, cart storage buildings,

maintenance sheds, pro shops and personnel directly and primarily involved in resale.

2.2.3.3.1. Prior to implementation, the FS Resource Management Flight Chief

(FS/FSR) will ensure accounting mechanisms are in place to account for appropriated

fund support to the Category C MWR program and report it by element of expense. (T-

0).

2.2.3.3.2. This authority for APF support is discontinued at the end of the same fiscal

year quarter during which the designated force protection conditions are disestablished

or downgraded. APF support to Category A and B programs may not be diverted to

provide support to Category C programs. (T-0).

2.2.4. Resale Activities. Resale activities are Category C activities. MWR programs may

engage in resale activities and services that are directly related to their program. Such activities

shall be NAF operated. Otherwise, the Army and Air Force Exchange Service (AAFES) shall

be the primary source of non-food resale merchandise and services on Air Force installations

in accordance with DoDI 1015.15 and DoDI 1330.09, Armed Services Exchange Policy. MWR

programs shall obtain, in advance, written right of first refusal from AAFES to operate any

other resale not directly related to their activity in accordance with DoDI 1015.10. (T-0).

12 AFI65-106 15 JANUARY 2019

However, income received for the sale of services is not considered income from the resale of

goods; it is considered fees and charges or dues and assessments for participation.

2.3. Supplemental Mission Support Nonappropriated Fund Activities. These activities

include all NAFIs that supplement the installation operation of mission programs such as, training,

food service, transportation, security, or other APF programs. Examples include the United States

Air Force Academy (USAFA) Cadet Dining Fund, the USAFA Athletic Association, and the

Mission Essential Feeding Fund. The only APF support costs reportable for these activities are

direct costs related to NAFI operating functions. APF support is authorized at the same level as a

Category C MWR activity.

2.4. Lodging Fund and Fisher House Fund. These NAFIs have specifically identified APF

support as described in Chapter 6, “Air Force Lodging Funding Guidance” and Chapter 7,

“Fisher House Funding Guidance”. The only APF support costs reportable for these activities are

direct costs related to NAFI operating functions.

2.5. Civilian MWR Fund. APF support is authorized for activities in the Civilian MWR Fund at

the same level as provided to Military MWR Category C activities.

2.6. Army and Air Force Exchange Service Activities. With the exceptions noted below, APF

support may be provided to AAFES activities at the same level as provided to MWR Category C

activities. APF support is not authorized for refuse collection and disposal services provided at

continental U.S. AAFES locations except at designated remote and isolated locations.

2.7. Collocated Activities. Classify snack bars, soda fountains, health bars, recreation equipment

rental, arts and craft resale, and other MWR resale or revenue generating activities, whether

standing alone or collocated within the same facility as Category A or B activities or other NAFIs,

as Category C activities for determining APF support. When utilities are funded with NAFs and

meters are not used, follow guidance in AFI 32-1061, Providing Utilities to U.S. Air Force

Installations, to estimate utility consumption.

2.8. Common Support Services. Common support services for MWR activities and other

NAFIs are considered MWR Category A for reporting purposes only. Common support services

are identified as Procurement, Human Resource Office, Marketing, Resource Management,

Logistics, and Executive Control and Command Supervision.

2.8.1. For purposes of executive control and command supervision, APF support is authorized

for equipment (including data automation equipment).

2.8.2. APF and NAF support are authorized for common support services IAW DoDI 1015.10

and DoDI 1015.15.

2.9. Private Organizations. Private organizations are Non-Federal Entities governed by AFI 34-

223, Private Organizations (PO) Program. They are not NAFIs or MWR activities.

2.10. Air Force Museum Program. Do not classify Air Force museums as FS activities. For

funding guidance, use AFMAN 65-605V1, Budget Guidance and Technical Procedures, when

using APFs to support museum programs.

2.11. Private Animal Care. Private animal care, with goods and services such as grooming,

doggy day care, self-bath, boarding, and food and exercise add-ons are Category C activities.

AFI65-106 15 JANUARY 2019 13

2.11.1. Retail items such as specialty food, toys, accessories, beds, and travel items are

authorized for sale in private animal care activities.

2.11.2. Veterinary treatment facilities on Air Force installations are provided and operated

separately by the Veterinary Services Central Fund under the United States Army Public

Health Command.

2.12. Auditorium/Theater Multipurpose Community Facilities.

2.12.1. Classify MWR auditorium and theater multipurpose facilities with cinema-style

concession operations as a Category C activity. When AAFES uses these facilities to generate

revenues either part time or full-time, NAFs should be used to pay for utilities unless the

installation commander determines APFs are available. If NAFs are used, the bill must be

prorated so AAFES pays the MWR utility rate and only for the time used solely to generate

revenue.

2.12.2. FS may provide motion pictures at no cost to the user in designated remote and isolated

locations (See Table 3.1) or deployed locations regardless of format.

2.12.3. MWR may also provide motion pictures at no cost to the user as a Category A

activity/program. These motion pictures must be on non-commercial-style media in

accordance with DoDI 1015.10. (T-0). Commercial-style media is 35 millimeter or other

industry standard format.

2.13. Qualified Recycling Program. MWR is authorized to administer the recycling program

and receive revenues. However, this program is an APF responsibility and NAFs may not be used

to subsidize it. (T-0).

2.13.1. A support agreement is signed between the installation commander and the FS

commander identifying the Qualified Recycling Program responsibilities.

2.13.2. See paragraph 2.18. for additional information for support agreements.

2.14. Warfighter and Family Services (WFS). While this program is identified in DoDI

1015.10 and provides a possible alternative to be included as an MWR program, the Air Force

does not operate this DoD program as part of the Air Force MWR Programs. While APFs are

authorized and used to fund this program, the Air Force has chosen to continue to fund it as part

of Warrior and Survivor Care Program under the Airman and Family Readiness Center Program.

Table 2.1. Categorization of Air Force MWR Programs.

T2.1.A.

Category A - Mission Sustaining Activities:

T2.1.A.1.

Armed Forces Professional Entertainment Program, overseas

T2.1.A.2.

Basic Social Recreation Programs:

T2.1.A.2.a.

Single Service Member Programs

T2.1.A.2.b.

Community Center/Room Programs, military personnel

T2.1.A.3.

Fitness and Sports: self-directed, unit-level, and intramural

T2.1.A.4.

Gymnasium, Physical Fitness, Aquatic Training, and Aerobic Studios

Programs

T2.1.A.5.

Motion pictures provided at no cost to the user, isolated areas and

deployed military personnel

T2.1.A.6.

Library and Information Service Programs

14 AFI65-106 15 JANUARY 2019

T2.1.A.7.

Parks, playgrounds, picnic facilities for self-directed use with areas for

family use and unit activities; and outdoor game facilities such as:

T2.1.A.7.a.

Basketball courts

T2.1.A.7.b.

Children's playgrounds

T2.1.A.7.c.

Fitness, hiking, and non-motorized recreational trails

T2.1.A.7.d.

Game fields

T2.1.A.7.e.

Horseshoe pits

T2.1.A.7.f.

Nature centers, nature trails and interpretive display

T2.1.A.7.g.

Outdoor skate park, self-directed use

T2.1.A.7.h.

Pavilions

T2.1.A.7.i.

Seasonal outdoor ice rinks, self-directed use

T2.1.A.7.j.

Shuffleboard

T2.1.A.7.k.

Softball fields

T2.1.A.7.l

Tennis courts

T2.1.A.7.m.

Volleyball courts

T2.1.A.8.

Unit-Level Programs and activities

T2.1.B.

Category B - Basic Community Support Activities:

T2.1.B.1.

Bowling Centers: 16 lanes or less

T2.1.B.2.

Cable and/or community television (TV)

T2.1.B.3.

Child Development and Youth Programs:

T2.1.B.3.a.

Child Development Programs

T2.1.B.3.b.

Family Child Care

T2.1.B.3.c.

School Age Care

T2.1.B.3.d.

Youth Programs

T2.1.B.4.

Community Programs, installation

T2.1.B.5.

Community Center: military personnel and family members

T2.1.B.6.

Outdoor Recreation:

T2.1.B.6.a.

Archery ranges: indoor and outdoor

T2.1.B.6.b.

Artificial climbing walls and facilities

T2.1.B.6.c.

Beach facilities on ocean, river and lake fronts including bathhouses and

lifeguard facilities

T2.1.B.6.d.

Camping: primitive and/or tents

T2.1.B.6.e.

Equipment Loan operations

T2.1.B.6.f.

Garden plots

T2.1.B.6.g.

Hunting and fishing areas, hunt control stations and game farms

T2.1.B.6.h.

Marinas and Boating Programs, checkout and lessons, without snack bars,

restaurants, resale outlets or private boat berthing

T2.1.B.6.i.

Miniature golf

T2.1.B.6.j.

Offroad vehicle areas and trails

T2.1.B.6.k.

Outdoor Recreation operations centers with classrooms, demonstration

areas, offices and administrative space

AFI65-106 15 JANUARY 2019 15

T2.1.B.6.l.

Outdoor Recreation programming: includes instructional and group

directed classes, introductory activities, and organized events (such as,

archery, bicycling, mountain biking, camping, canoeing, paddle sports,

rock climbing, scuba diving, skiing, trails, and other outdoor and nature-

dependent activities)

T2.1.B.6.m.

Paintball fields

T2.1.B.6.n.

Recreational Swimming Programs

T2.1.B.6.o.

Riding stables: government owned or leased horses used for recreational

riding

T2.1.B.6.p.

Skateboard parks, bike parks, or bicycle motocross facilities, Staffed

T2.1.B.6.q.

Spray grounds

T2.1.B.6.r.

Water-based recreation areas (includes swimming and fishing)

T2.1.B.6.s.

Youth day-camps and resident camp facilities (for lodging, dining, and

indoor recreation) such as dormitories and tents

T2.1.B.7.

Recreational Information, Tickets and Tours Services (to include Unofficial

Commercial Travel Services)

T2.1.B.8.

Recreational Skill Programs:

T2.1.B.8.a.

Arts and Crafts

T2.1.B.8.b.

Auto Hobby

T2.1.B.8.c.

Performing Arts: music, drama and theater

T2.1.B.8.d.

Amateur Radio

T2.1.B.9.

Service Member Techno Activities Center

T2.1.B.10.

Sports Programs, above the intramural level

T2.1.C.

Category C - Revenue Generating Activities:

T2.1.C.1.

Hospitality Programs:

T2.1.C.1.a

Armed Forces Recreation Centers: accommodations, dining, and resale

facilities

T2.1.C.1.b

Cafés

T2.1.C.1.c

Catering

T2.1.C.1.d

Category A & B Recreation Center Food and Beverage component

T2.1.C.1.e

Club Programs: Officer, Noncommissioned Officer, Enlisted, Airmen or

Consolidated Clubs

T2.1.C.1.f

Concessions

T2.1.C.1.g

Health bars

T2.1.C.1.h

Recreational Lodging Programs with cabins, cottages, cabanas,

recreational guest houses, trailers and FamCamps (trailer and/or

recreational vehicle (RV) park with hook-ups)

T2.1.C.1.i

Snack bars

T2.1.C.1.j

Soda fountains

T2.1.C.2

Other Revenue Generating Programs:

T2.1.C.2.a

Amusement and recreational machines and/or Gaming Program

T2.1.C.2.b.

Animal Kennels, includes other amenities associated with boarding pets

T2.1.C.2.c.

Aquatic Centers (commercial grade water theme park)

T2.1.C.2.d.

Base Theater Film Program (paid admission with cinema style

concessions)

16 AFI65-106 15 JANUARY 2019

T2.1.C.2.e.

Bingo

T2.1.C.2.f.

Bowling Centers (over 16 lanes)

T2.1.C.2.g.

Equipment rental

T2.1.C.2.h.

Go-cart tracks, drag strips, motorcycle tracks, and other motor sports

facilities

T2.1.C.2.i.

Golf Programs

T2.1.C.2.j.

Marinas and boating activities: with resale, private boat berthing and/or

storage:

T2.1.C.2.j.i.

Watercraft rental

T2.1.C.2.j.ii.

Charter boats, fishing and/or sightseeing

T2.1.C.2.k.

Miniature golf, commercial style

T2.1.C.2.l.

Pro shops

T2.1.C.2.m.

Resale Programs: Includes audio and/or photo operations overseas and

similar operations

T2.1.C.2.n.

Roller skating or ice skating rinks

T2.1.C.2.o.

Skeet and trap ranges and shooting sports centers (indoor and outdoor

rifle and pistol ranges)

T2.1.C.2.p.

Ski slopes, lifts and resale activities

T2.1.C.2.q.

Splash parks

T2.1.C.2.r.

Vehicle storage: Cars, motorcycles, boats, RVs, and associated trailers

T2.1.C.2.s.

Other recreational and entertainment revenue-generating programs

T2.1.C.3.

Other special interest programs:

T2.1.C.3.a.

Aero Clubs

T2.1.C.3.b.

Car wash/Recreation vehicle wash

T2.1.C.3.c.

Motorcycle Clubs

T2.1.C.3.d.

Parachute and Sky Diving Clubs (Does not include official parachuting

teams and activities)

T2.1.C.3.e.

Rod and Gun Clubs: Includes skeet, trap, instruction and other shooting

programs

T2.1.C.3.f.

Scuba and Diving Clubs

T2.1.C.3.g.

Horseback Riding Program and Stables (such as, boarding private

mounts, community recreation riding programs, competitions, and

organized events)

T2.1.C.3.h.

Other Special Interest Programs, supported through user fees

2.15. Direct Support. Field organizations must control and report direct costs in support of FS

activities in accordance with annual funding guidance. (T-1). See Table 2.2. for a general list of

direct cost elements. Direct APF support is reported through the installation financial management

accounting system.

2.15.1. Do not report APF support reimbursed from NAFs.

2.15.2. Direct Common Support Services. Report authorized APF support for management,

executive control and command supervision, procurement and FS logistics as direct costs.

2.15.3. For questions about direct costs, contact the installation comptroller.

AFI65-106 15 JANUARY 2019 17

Table 2.2. Direct Cost Elements.

T2.2.1.

Aircraft Petroleum

T2.2.2.

Capital Expenditures

T2.2.3.

Equipment

T2.2.4.

Equipment Maintenance (contracted and in-house)

T2.2.5.

Facility Rents and Leases

T2.2.6.

Minor Construction and related contract or in-house incremental architectural

and engineering costs

T2.2.7.

Military and Civilian Personnel

T2.2.8.

Other Supplies

T2.2.9.

Permanent Change of Station Travel:

T2.2.9.a.

Military

T2.2.9.b.

Civilian

T2.2.10.

Purchases from Defense Working Capital Fund

T2.2.10.a.

Communications - Computer Systems

T2.2.10.b.

Equipment Acquisition

T2.2.10.c.

Linen Service

T2.2.10.d.

Maintenance for FS Requirements

T2.2.10.e.

Other Purchased Services

T2.2.10.f.

Printing and Reproduction

T2.2.10.g.

Purchased Services

T2.2.10.h.

Software Acquisition

T2.2.11.

Ship Petroleum, Oil, and Lubricant

T2.2.12.

Temporary Duty Travel

T2.2.13.

Transportation of Goods

NOTES:

See paragraphs 4.9 and 4.18. for additional information.

See paragraph 4.7. for additional information.

Included in military pay standard composite rates.

May be indirect based on the type of service provided.

2.16. Indirect Support. Indirect support is support that does not require hiring additional APF

personnel or securing additional services. Indirect support is not reported by field units. (T-1). See

Table 2.3. for a general listing of indirect cost elements.

2.16.1. Indirect costs are reported through the civil engineering and other organizations’ direct

operating budget.

2.16.2. The costs listed in Table 2.3. are not re-reported in a NAF activity’s operating budget

to ensure the costs are not double counted when the Air Force submits its APF budget and

execution to the DoD.

Table 2.3. Indirect Cost Elements.

T2.3.1

Reported at HAF:

T2.3.1.1.

Communications – Electronic

T2.3.1.2.

Data Automation (Information Processing Center)

18 AFI65-106 15 JANUARY 2019

T2.3.1.3.

Refuse Collection and Disposal Services

T2.3.2.

Classified as Common Support and Not Reported or Reimbursed from

NAFs:

T2.3.2.1.

Air Force Office of Special Investigations (AFOSI)

T2.3.2.2.

Architectural and Engineering (In-House)

T2.3.2.3.

Audit Support

T2.3.2.4.

Civil Engineering - Maintenance and Repair

T2.3.2.5.

Contracting

T2.3.2.6.

Custodial and Janitorial Service

T2.3.2.7.

Education and Training

T2.3.2.8.

Financial Management (Comptroller staff)

T2.3.2.9.

Fire Protection

T2.3.2.10.

Information Processing

T2.3.2.11.

Inspection and Safety

T2.3.2.12.

Legal Services

T2.3.2.13.

Medical and Veterinary

T2.3.2.14.

Motor Pool Provided Transportation (Vehicle Operations Flight Transportation)

T2.3.2.15.

Pest Control

4, 5

T2.3.2.16.

Postal

T2.3.2.17.

Security Police

T2.3.2.18.

Sewage Disposal

T2.3.2.19.

Snow Removal (per base snow removal plan)

T2.3.2.20.

Traffic Management Office

T2.3.2.21.

Utilities

NOTES:

When no additional manpower is needed, use of APF personnel to provide architectural and

engineering services. Does not include new construction. See paragraphs 4.9 for additional

information.

Excludes Category C activities except at DoD approved remote and isolated locations

identified in Table 3.1.

APF funded positions

Excludes specialized pest control for golf course maintenance.

For DoDI 1015.15 ”Program Group I – Military MWR Programs”, waivers to use NAFs are

not authorized in accordance with the table in DoDI 1015.15, Enclosure 4, “APF and NAF

Funding Authorizations”.

2.17. Reimbursing APF Expenses. Field activities may be reimbursed for providing services to

MWR activities and other NAFIs when legally authorized. See DoD 7000.14-R, Financial

Management Regulation (FMR), Volume 4, “Accounting Policy”, Chapter 3, “Receivables”,

paragraph 030506.C. “NAFI Billing, Collection and Dispute Processes”.

2.17.1. A reimbursable order from NAFs may not be recorded into the Air Force accounting

system unless an advance has been provided. (T-0). A reimbursable order can be a

memorandum of agreement, memorandum of understanding, or inter-agency and intra-agency

AFI65-106 15 JANUARY 2019 19

contracts and support agreements for goods and services provided to MWR activities and other

NAFIs. See paragraph 2.18.

2.17.2. Advance payment for goods or services provided to MWR activities and other NAFIs

is governed by a reimbursable order.

2.17.2.1. The reimbursable order, at a minimum, will be fixed price for goods and services

or have a methodology for determining price, be for a specific sale or for specified period

of time, and have a payment due date 30 days from the date of the bill. (T-0).

2.17.2.2. Installations should follow the procedures in the reimbursable order to obtain

advance payment. See AFMAN 65-605V1 for additional reimbursement procedures.

2.18. Inter-agency and Intra-agency Contracts and Support Agreements for Goods and

Services. In accordance with DoD 7000.14-R, Volume 11A, “Reimbursable Operations Policy”,

DoDI 1015.10, DoDI 1015.15, DoDI 4105.67, Nonappropriated Fund (NAF) Procurement Policy

and Procedure, AFMAN 64-302, Nonappropriated Fund (NAF) Contracting Procedures, AFI 25-

201, Intra-service, Intra-agency, and Inter-agency Support Agreement Procedures, and

Attachment 3, “Air Force Policy on the Use of 10 U.S.C. § 2492, Nonappropriated Fund

Instrumentalities: Contracts with Other Agencies and Instrumentalities to Provide and Obtain

Goods and Services.” MWR, Lodging, or exchanges, may contract with each other or with other

DoD, federal agencies or instrumentalities to provide or obtain goods or services.

2.18.1. To obtain reimbursement for APF authorized expenses paid for with NAFs, an inter-

agency or intra-agency contract or agreement for goods or services with NAFIs must be in

place at the start of the reimbursable period. (T-0).

2.18.2. Goods or services provided must be limited to those goods and services which the

NAFI involved is authorized to provide to its authorized patrons. (T-0).

2.18.2.1. MWR and other NAFI peculiar items, such as organizational-issued clothing,

supplies, and equipment, can be purchased by individual organizations. See AFI 36-2903,

Dress and Personal Appearance of Air Force Personnel and AFI 36-801, Uniforms for

Civilian Employees for details on organizational mandatory distinctive uniforms and

functional clothing that may be purchased.

2.18.2.2. Organizational intramural sports uniforms are not personalized with individual

names and should be returned to the unit at the end of the season or when the member

departs.

2.18.2.3. Organizational purchasers should obtain prior approval from the FS and Mission

Support Group commanders.

2.18.3. Temporary memoranda of agreement for vacant APF positions to be filled with NAF

personnel on a temporary basis must have a request for personnel action in place, or other

evidence showing action is being taken to fill the vacancy to be reimbursed by APFs. (T-1).

2.18.3.1. Prior approval from the Personnel and Training Division (SAF/FMBOP) must

be given prior to migrating funds from the civilian pay account to fund an agreement. (T-

1).

2.18.3.2. Use of civilian pay dollars should be pursued before using non-civilian

operations and maintenance dollars.

20 AFI65-106 15 JANUARY 2019

2.19. Classifying Purchases from the Defense Working Capital Fund. Classify services

purchased from the Defense Working Capital Fund as direct or indirect support based on the type

of service provided. Classify common support services as indirect support. Do not report these

services.

AFI65-106 15 JANUARY 2019 21

Chapter 3

REMOTE AND/OR ISOLATED LOCATIONS

3.1. Level of Appropriated Fund Support. With the exceptions noted below, Category C

activities at approved remote and isolated locations are authorized Category B level APF support.

Table 3.1. identifies designated remote and isolated Air Force locations approved by the Office of

the Secretary of Defense (OSD).

3.1.1. Additional APFs are not provided when a location is designated remote and isolated.

3.1.2. Newly designated remote and isolated locations should either allocate additional APFs

from existing APF distributions or request additional APFs during the annual budget and

execution process.

3.1.3. Appropriated Fund support is not authorized for:

3.1.3.1. Equipment and supplies for AAFES.

3.1.3.2. Equipment and supplies utilized for resale, generating revenue or for providing a

paid service (examples include reach-in coolers, walk-in refrigerators, stoves, golf carts,

amusement machines, slot machines, airplanes, and weapons). See Chapter 4 of this

publication and DoDI 1015.15 for general funding authorizations and exceptions.

3.1.3.3. Additional telephone service exceeding the service authorized for Category C

activities at other locations.

3.2. Preparing a Request for Remote and Isolated Status. The installation level FS

commander prepares a remote and isolated package. The package includes:

3.2.1. A background paper with a narrative justification for the request and specific

information showing how the installation qualifies based on the criteria contained in DoDI

1015.10.

3.2.2. The MWR remote and isolated matrix referenced in DoDI 1015.10.

3.2.3. See DoDI 1015.10, Enclosure 7, “DoD Remote and Isolated Installations: APF Support

for Category C Programs”, for major factors to be addressed when requesting remote and

isolated status. Specifically review the paragraph “Obtaining and Maintaining Remote and

Isolated Location Status” and subparagraphs.

3.3. Coordination approvals for a Request for Remote and Isolated Status. The package is

submitted for approval to the offices below and may be disapproved at any level. If the package

shows merit, any level of the review process may require additional information and rework of the

package by the installation in order to make a stronger case for DoD approval.

3.3.1. Packages are coordinated with the installation comptroller and approved by the

installation commander prior to forwarding to Air Force Services Activity, Installation Support

Division (AFSVA/SVI).

3.3.2. AFSVA/SVI obtains major command services liaison coordination on the package prior

to forwarding it to the Air Force Services Activity Comptroller (AFSVA/FM) for review.

3.3.3. The AFSVA/FM obtains AFIMSC Resources Directorate (AFIMSC/RM) and

Installation Support Directorate (AFIMSC/IZ) coordination on the package prior to evaluating

22 AFI65-106 15 JANUARY 2019

the request and forwarding the package to the Air Force Services Activity Commander

(AFSVA/CC) for review.

3.3.4. AFSVA/CC evaluates the request and forwards the package to AF/A1S for review.

3.3.5. AF/A1S evaluates the request and forwards the package with its recommendation to

SAF/FMC for review.

3.3.6. SAF/FMC evaluates the request and forwards the package with its recommendation to

Office of the Deputy Assistant Secretary (Reserve Affairs and Airman Readiness)

(SAF/MRR).

3.3.7. SAF/MRR evaluates the request and makes a final recommendation to SAF/FM.

3.3.8. SAF/FM reviews the package, and if the package is approved, forwards the package

with the recommendation to PDUSD (P&R) for final action.

Table 3.1. Approved Remote and Isolated Locations.

Installation

City, State or Province

Country

T3.1.1.

Continental United States Remote and Isolated Locations:

T3.1.1.1.

Altus Air Force Base

Altus, Oklahoma

United States

T3.1.1.2.

Cannon Air Force Base

Clovis, New Mexico

United States

T3.1.1.3.

Cavalier Air Force Station

Cavalier, North Dakota

United States

T3.1.1.4.

Edwards Air Force Base

Rosamond, California

United States

T3.1.1.5.

Gila Bend Auxiliary Air Field

Gila Bend, Arizona

United States

T3.1.1.6.

Grand Forks Air Force Base

Emerado, North Dakota

United States

T3.1.1.7.

Holloman Air Force Base

Alamogordo, New

Mexico

United States

T3.1.1.8.

Laughlin Air Force Base

Del Rio, Texas

United States

T3.1.1.9.

Minot Air Force Base

Minot, North Dakota

United States

T3.1.1.10.

Mountain Home Air Force

Base

Mountain Home, Idaho

United States

T3.1.1.11.

Socorro

Socorro, New Mexico

United States

T3.1.1.12.

Vance Air Force Base

Enid, Oklahoma

United States

T3.1.2.

Outside the Continental United States Remote and Isolated Locations:

T3.1.2.1.

Joint Region Marianas

(Anderson Air Force Base)

Yigo

Guam

T3.1.2.2.

Aviano Air Base

Pordenone

Italy

T3.1.2.3.

Buechel Air Base

Büchel, Rhineland Pfalz

Germany

T3.1.2.4.

Clear Air Force Station

Clear, Alaska

United States

T3.1.2.5.

Eareckson Air Force Station

Sheyma, Alaska

United States

T3.1.2.6.

Eielson Air Force Base

Fairbanks, Alaska

United States

T3.1.2.7.

Ghedi Air Base

Ghedi, Brescia

Italy

T3.1.2.8.

Incirlik Air Base

Adana, Adana

Turkey

T3.1.2.9.

Izmir Air Station

Izmir, Izmir

Turkey

T3.1.2.10.

Kadena Air Base

Kadena, Okinawa

Japan

AFI65-106 15 JANUARY 2019 23

Installation

City, State or Province

Country

T3.1.2.11.

Kalkar

Kalkar, Nordrhein

Westfalen

Germany

T3.1.2.12.

King Salmon Airport

Naknek, Alaska

United States

T3.1.2.13.

Kleine Brogel Air Base

Kleine-Brogel, Limburg

Belgium

T3.1.2.14.

Kunsan Air Base

Gunsan, North Jeolla

Korea

T3.1.2.15.

Lajes Field

Lajes, Azores

Portugal

T3.1.2.16.

Royal Air Force Menwith Hill

Harrogate, North

Yorkshire

Great Britain

T3.1.2.17.

Misawa Air Base

Misawa, Aomori

Japan

T3.1.2.18.

Morón Air Base

Morón de la Frontera

Spain

T3.1.2.19.

Osan Air Base

Songtan Station,

Pyeongtaek

Korea

T3.1.2.20.

Oslo

Norway

T3.1.2.21.

Stavenger

Norway

T3.1.2.22.

Taegu (Daegu) Air Base

Dageu

Korea

T3.1.2.23.

Thule Air Base

Thule

Greenland

T3.1.2.24.

Volkel Air Base

Volkel

Netherlands

T3.1.2.25.

Yokota Air Base

Fussa, Tokyo

Japan

24 AFI65-106 15 JANUARY 2019

Chapter 4

GENERAL FUNDING AUTHORIZATIONS FOR APPROPRIATED FUNDS

4.1. General Guidance. DoDI 1015.15 provides general funding authorizations for NAFI

activities in enclosure 4. This chapter provides Air Force-specific interpretations to DoDI 1015.15.

When expenses are not identified in this instruction, see DoDI 1015.15 for the proper fund source.

4.2. Permanent Assignments for Military and Civilian Personnel. When authorized on the

Unit Personnel Management Roster, civilian and military personnel may be assigned to Category

A, Category B and Category C (Remote and Isolated) positions as a permanent assignment.

Additionally, they may be permanently assigned to any Category C executive control and

command supervision positions.

4.2.1. APFs are authorized for managerial functions or positions requiring technical and

professional qualifications.

4.2.2. APFs are authorized for personnel accountable for APF resources, and protecting the

interest of the government. These personnel are authorized in accordance with the current Unit

Personnel Management Roster.

4.2.3. APFs are not authorized for personnel directly and primarily involved in resale.

4.3. Temporary Assignments for Military and Civilian Personnel. Military and APF civilian

personnel cannot be employed in Category C activities while on duty except when:

4.3.1. Performing executive control and command supervision duties.

4.3.2. Military and APF civilian personnel are at deployed and contingency locations, for

example, field exchanges.

4.3.3. Military and APF civilian personnel are scheduled to deploy. They may work once per

deployment up to 45 days in a Category C activity no earlier than 90 days before deploying in

order to gain experience in areas, such as, cash handling, merchandising, and advertising. (T-

3).

4.3.4. Military personnel work on details or temporary assignments for Category C executive

control and command supervision positions, and Category A and Category B positions for up

to 90 days concurrently. Secretary of the Air Force approval is required for periods longer than

90 days in accordance with DoDI 1015.10. (T-0). Temporary assignments to Category C

activities should be made only when mobility or deployment requirements occur, or when

training to upgrade or maintain essential military skills cannot be provided through other

means.

4.4. Military Volunteers. In accordance with DoDI 1015.10, officer and enlisted military

personnel may serve as volunteers when off-duty. See Paragraph 4.5. its and sub paragraphs for

off-duty employment at NAF activities.

4.5. Dual Compensation for Military and Civilian Personnel. Enlisted military and APF

civilian personnel may work in MWR activities during off-duty hours as NAF civilian employees

on an other than full-time basis. See AFMAN 34-310, Nonappropriated Fund Personnel Program

Management and Administration Procedures for additional details.

AFI65-106 15 JANUARY 2019 25

4.5.1. In the case of APF civilian personnel, the aggregate hours worked (APF and NAF)

cannot exceed 40 hours per week. (T-0). For example, full-time APF employees may not work

off-duty as a NAF civilian employee.

4.5.2. Military Officers may not work in MWR activities during off-duty hours as a NAF

civilian employee. (T-0).

4.5.3. The local Staff Judge Advocate reviews each case to assure that dual compensation laws

are not violated.

4.5.4. In all cases, the employee’s aggregate compensation, basic pay and other cash

compensation cannot exceed the annual rate payable for Executive Schedule Level 1

employees in accordance with DoDI 1400.25, Volume 1405, DoD Civilian Personnel

Management System: Nonappropriated Fund (NAF) Pay, Awards, and Allowances. (T-0).

4.6. Sports Officials. MWR managers may use APFs to contract with a sports official

association for Category A and B sports and youth programs, if the association has an existence

and purpose other than for the avoidance of dual compensation restrictions. See AFI 34-266,

Fitness, Sports, and World Class Athlete Program, for additional guidance on sports officials.

However, MWR managers may not use APFs to contract with an association, or other entity

composed of military members or civilian APF employees, except as permitted by paragraph 4.5

and its subparagraphs. (T-0).

4.7. Accounting for Personnel Costs. To properly account for APF support of MWR, all

activities must prorate the costs of military and APF civilian personnel whose assigned duties in

support of MWR are 25 percent or more of their total duty time. (T-3).

4.7.1. Report the prorated costs using composite rates in proportion to the amount of time

spent supporting MWR, utilizing the appropriate responsibility center/cost centers for the

supported activity for the work provided as direct APF support.

4.7.1.1. Use the official OSD, “Comptroller Military Personnel Composite Standard Pay

and Reimbursement Rates” on the OSD Comptroller website found under the “DoD

Reimbursable Rates” quick link to compute the costs that must be reported as APF support

to MWR.

4.7.1.2. APF civilian personnel costs are computed using the standard rate in AFI 65-503,

United States Air Force Cost and Planning Factors, Table A26-1, “Civilian Standard

Composite Pay Rates”. The civilian standard rate includes factors for annual leave,

holidays, sick leave, contributions for group life insurance, retirement, and health benefits.

4.7.1.3. For direct support of MWR requirements, use program element code XX530F.

Unless MWR activities are assigned to the appropriate FS flight, it will not be used for FS

overhead requirements, such as the FS Readiness Office, commander travel, or the flight

chief.

4.7.2. When part of a Joint Chiefs of Staff exercise, military personnel and temporary duty

costs are identified by a separate Joint Chiefs of Staff emergency and special program code.

These costs are not charged as MWR APF support. See AFMAN 65-605V1 for additional

information on emergency and special program codes.

4.8. Appropriated Fund personnel participation in athletic, recreation, and entertainment

events. APFs may be authorized based on availability of funds for travel expenses for participants

26 AFI65-106 15 JANUARY 2019

on temporary duty as part of athletic, recreation, and entertainment events conducted by certain

Category A and B MWR programs. Athletic events may include international and national sports

and shooting competitions as governed by AFI 34-266. If APFs are not available, participants may

be authorized to attend such events in a permissive temporary duty status.

4.8.1. APFs are not authorized for fees and charges for equipment rental or equipment,

bowling center use, or golf course use by participants.

4.8.2. See paragraph 4.12., paragraph 4.13., and paragraph 4.14. for travel costs associated

with intramural sports.

4.9. Reimbursing Personnel Costs.

4.9.1. For work that is not reported, use the civilian standard rates in AFI 65-503, Table A26-

1, applicable to work performed for another DoD agency to compute the amount to reimburse

APFs from NAFs.

4.9.2. Total actual cost to the government is reimbursed for local wage rate employees and

foreign nationals.

4.9.3. Use approved shop rates when reimbursing civil engineering work.

4.9.4. See AFI 32-1022, Planning and Programming of Nonappropriated Fund Facility

Construction Projects, and AFI 32-1032, Planning and Programming Appropriated Funded

Maintenance, Repair, and Construction Projects, for guidance on the use of military labor for

maintenance, repair, and construction to support FS facility projects.

4.10. Personnel Security Clearance Investigations. APFs are authorized for the charges

assessed for performing investigative services for all DoD personnel to include all NAF personnel.

4.11. Education and Training. Tuition or instructor costs.

4.11.1. APFs are authorized for APF personnel regardless of position or job occupied.

4.11.2. NAF personnel are authorized APFs for:

4.11.2.1. Command or base required ancillary training. Examples include training for

equal employment opportunity, fire safety, occupational safety and health, information

assurance, suicide awareness, and bystander intervention.

4.11.2.2. Training required to perform APF duties.

4.11.2.3. Training required by the Military Child Care Act in accordance with AFI 34-144,

Child and Youth Programs, and DoDI 6060.02, Child Development Programs, for Child

Development and Youth Program employees.

4.11.2.4. Training for NAF personnel performing work under a memorandum of

agreement pursuant to 10 U.S.C. § 2492.

4.12. Transportation Costs for Appropriated Fund Personnel. Transportation costs for APF

personnel are funded with APFs.

4.12.1. See AFMAN 34-201 for guidance for the use of NAFs for temporary duty travel.

4.12.2. Participants in Category A and B athletic, recreation and entertainment events

conducted as part of the MWR programs are authorized APF support. See DoDI 1015.15 for

additional information for international and national sports competitions.

AFI65-106 15 JANUARY 2019 27

4.13. Transportation Costs for Nonappropriated Fund Personnel. Transportation costs for

NAF employees are funded from the same source as their salaries. However, APFs may be used

for NAF employee travel and transportation costs in the following situations:

4.13.1. For mass transportation benefits to offset commuting costs in accordance with AFPD

36-39, Mass Transportation Benefit Program (MTBP).

4.13.2. For movements of personnel and household goods resulting from base realignment

and closure actions in accordance with DoDI 4165.69, DoDM 4165.66-M, and DoDI 1015.15.

4.13.3. For evacuations resulting from acts of God, fire, or terrorism in accordance with AFI

10-216, Evacuation of U.S. Citizens and Designated Aliens from Threatened Areas Abroad,

AFI 10-2501, Air Force Emergency Management Program, AFMAN 34-310,

Nonappropriated Fund Personnel Program Management and Administration Procedures,

DoDI 1015.15, and the Joint Travel Regulations. When the installation commander orders

evacuation, APFs are authorized for evacuation costs of NAF employees of MWR and other

NAFI activities to include AAFES at the same level of funding for APF employees.

4.13.4. Traffic Management Office support is authorized for counseling, preparation of

transportation documents, and selection and scheduling of carriers for permanent change of

station of NAF career program employees when there is no additional manpower required.

4.13.4.1. APFs are authorized for Traffic Management Office support at the same level of

funding for APF employees for situations identified in paragraph 4.13.2. and paragraph

4.13.3.

4.13.4.2. Support may be provided on a reimbursable basis if APFs are not authorized.

4.13.5. For temporary duty travel, APFs are authorized when the travel relates to performance

of APF duties and is directed by an authorized DoD official.

4.14. Use of Government Motor Vehicles. Use of government motor vehicles for program

support of Category A and Category B MWR activities is authorized. Category C (Remote and

Isolated) activities are authorized to use government motor vehicles for program support, when

not related to revenue generating activities. All MWR activities and other NAFIs are authorized to

use these vehicles for executive control and command supervision of the activity on a non-

reimbursable basis. Otherwise, vehicles may be provided to Category C MWR activities, and other

NAFIs treated as a Category C activity, on a reimbursable basis as a DoD Agency, per AFI 24-

301, Vehicle Operations, chapter 2, “Ground Transportation Organization, General Information

and Administration”. If excess vehicles are obtained through the Defense Reutilization and

Marketing Office, APFs may be used for petroleum, oil, lubricants, maintenance, and repair for:

4.14.1. Vehicles for program support of Category A, Category B and Category C (Remote and

Isolated) activities. This includes travel for varsity sports teams.

4.14.2. Vehicles for executive control and command supervision duties, includes FS

commander, deputy commander, and flight chiefs. Limitations on the use of APF vehicles IAW

AFI 24-301 apply.

4.15. Trophies and Awards. This applies to the purchase of trophies and similar devices to be

awarded to military members and units of the armed forces for excellence in accomplishment or

competition related to MWR sports programs in Categories A and B only. Cash awards are

specifically excluded. APFs are authorized for trophies and similar items associated with

28 AFI65-106 15 JANUARY 2019

accomplishments and competitions involving intramural sports and fitness programs and activities.

See AFMAN 65-605V1 for additional details on trophies and awards for sports competitions and

other situations. In accordance with DoDI 1348.19, Award of Medals, Trophies, Badges, and

Similar Honors in Recognition of Accomplishments, athletic competitions will be established,

announced, and should recur regularly. (T-0).

4.16. Communications and Cable TV Support for Force Support. Communications support,

including equipment, installation, commercial internet provider, maintenance and repair, and

service charges will be provided as follows:

4.16.1. MWR Activities (Except Lodging and Category C activities). Authorized full

communication support (for example, class of phone, number of lines, Defense Switched

Network (DSN) access, and internet) as validated and approved by the local communications

board.

4.16.2. MWR Category C Activities. Authorized APFs to pay for one line per facility with

DSN access for executive control and command supervision as validated and approved by the

installation commander. Additional lines or connections to the base network backbone or

squadron local area networks for executive control and command supervision purposes are

authorized. These Category C activities include AAFES and remote and isolated locations.

4.16.2.1. For multiple unique activities located in one facility, one line is authorized per

general manager.

4.16.2.2. Authorize use of multiple extension lines as necessary. APFs are not authorized

for the cost of equipment, installation, and maintenance and repair of multiple extension

lines.

4.16.3. Official Functions. The installation commander may authorize additional phone lines

when commanders use these activities to conduct official meetings or to serve as mission

readiness facilities, for example, disaster control operations or for security and safety. Restrict

the use of these phones to official functions.

4.16.4. Resource Management. Authorize full communications for executive control and

command supervision, management of APF resources and logistics functions relating to APF

equipment and supplies.

4.16.4.1. Use NAFs to pay for NAF accounting, NAF contracting and procurement, and

logistics functions relating to NAF equipment and supplies.

4.16.4.2. APFs are not authorized for any electronic communications, which support the

operational function of the activity to include point of sale systems (except those in the

child development and youth programs), credit card, and accounts receivable transactions

resulting from the sale and/or collection of merchandise or services sold in the continental

United States.

4.16.5. Human Resource Office, Training, and Marketing Activities. Authorize full

communications support for executive control and command supervision, direct MWR

readiness and training, and marketing and publicity support for Category A and B activities

and Air Force-wide MWR programs/events. Use NAFs to pay for day-to-day personnel

administration of NAF employees and marketing support for Category C activities.

AFI65-106 15 JANUARY 2019 29

4.16.6. Variances Caused by Physical Layout of Facilities. The actual number of lines may

vary depending on the physical layout of the facilities at each base for the Resource

Management, Sustainment, and Child and Youth Services Flights. However, non-reimbursable

communication lines (appropriated fund) must be proportionate to the functions authorized

APF support.

4.16.7. Reimbursable Communication Support. When telephone services are not authorized

APF support and commercial telephone services are not able to be obtained for an activities'

unofficial telephone needs, unofficial telephone service (Class B) may be provided on a

reimbursable basis IAW 10 U.S.C. § 2686, Utilities and Services: Sale; Expansion and

Extension of Systems and Facilities.

4.16.8. Lodging Activities. See Table 6.1 for Air Force Lodging and Table 7.1 for Fisher

Houses.

4.17. Official Functions Held in Category C Facilities. Organizations use APF contracts or

NAFI memoranda of agreement to obtain services from Category C activities for official functions

using organizational unit funds. Use of blanket purchase agreements, NAFI memoranda of

agreement, or government purchase cards is recommended.

4.17.1. In accordance with the Federal Acquisition Regulation (FAR), Subpart 6.3, “Other

Than Full and Open Competition,” base contracting officers must justify sole source contracts

for services provided by Category C activities. (T-0).

4.17.2. If designated remote and isolated locations are receiving the authorized level of

appropriated support for Category C activities, they may not be reimbursed with APFs for

official functions.

4.17.3. Overseas Category C activities other than at designated remote and isolated locations

may charge for official functions for NAF expenses.

4.17.4. MWR managers develop standard fees for each room under various circumstances so

that personnel can quote fees when booking an official function. APF support will not be used

in the calculation.

4.17.5. For official functions authorized to use APFs, MWR managers limit service charges

to NAF costs for setup/cleanup (hourly salary, including benefits, multiplied by time used);

utilities (prorated based on square footage used); and cleaning of linens if NAFs are used.

4.17.5.1. If NAFs are normally used to pay utilities, the amount charged APFs for utilities

when Category C facilities are used for official functions must not exceed what the facility

pays for the utilities used. (T-1).

4.17.5.2. Example: The utility component of the standard fee for an official function held

in a 1,000 square foot meeting room in a club with 10,000 square feet total, where the

monthly utility charge is $10,000, would be computed as follows: Divide $10,000 by the

total hours of operation in a month (in this example the club is open 320 hours monthly),

then multiply by the percentage of club space occupied by the official function (1,000

square feet / 10,000 square feet). In this case, the hourly rate would be $3.13 ($10,000 /

320 X 10%). Multiply the hourly rate by the number of hours the function was held plus

actual time for set up, tear down and clean up.

30 AFI65-106 15 JANUARY 2019

4.17.6. Fixed costs (such as, facility depreciation, equipment, NAF accounting costs, and

overhead) are not reimbursed with APFs since these costs are fixed and do not vary because of

hosting an official function.

4.17.7. APFs are not authorized to pay the costs of hosting vendor demonstrations of products

such as computers and software since the vendor should incur these costs.

4.18. Construction. Applies to architectural and engineering services, major and minor

construction, and sustainment, restoration, and modernization as defined in DoDI 1015.15, AFI

32-1021, Planning and Programming of Military Construction Projects, AFI 32-1022, and AFI

32-1032. Additionally,:

4.18.1. APFs are authorized for child development centers and youth centers outside the

continental United States.

4.18.2. APFs may be used for MWR and NAFI facility construction related to the:

4.18.2.1. Establishment, activation, or expansion of a DoD installation or relocation of

facilities for convenience of the government.

4.18.2.2. Replacement of facilities denied by country-to-country agreements.

4.18.2.3. Restoration of facilities destroyed by acts of God, fire, or terrorism.

4.18.2.4. Antiterrorism and force protection measures required by DoDI O-

2000.16V1_AFI 10-245-O.

4.18.2.5. Correction of life, health, or safety threatening deficiencies (including

Architectural Barriers Act deficiencies), environmental compliance, or removal of

asbestos.

4.19. Environmental Compliance. Interpretations for specific environmental compliance items

are identified in Table 4.1. See AFI 32-7001, Environmental Management, AFI 32-7042, and

DoDI 4715.23 for additional guidance.

Table 4.1. Environmental Compliance Funding Authorizations.

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.1.1.

Activity

Operations:

AFI65-106 15 JANUARY 2019 31

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.1.1.a.

Air Force

Inspector

General

inspection

programs (such

as,

Environmental

Impact Analysis

Process (EIAP)

impact

statements and

assessments,

and other

inspections

identified in

AFI 90-201,

The Air Force

Inspection

System).

Authorized

T4.1.1.b.

Comprehensive

base-wide

permits (not

facility

specific).

Authorized

T4.1.1.c.

Environmental

impact analysis

process

document:

T4.1.1.c.1.

Prepared by

in-house work

force.

Authorized

T4.1.1.c.2.

Prepared by

contract.

Authorized

32 AFI65-106 15 JANUARY 2019

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.1.1.d.

Permits that

apply only to

the specific

activity or

facility, as

opposed to

base-wide

permits,

includes all

costs associated

with permit

compliance,

including

testing,

monitoring,

record keeping,

and regulatory

reporting.

Authorized

T4.1.1.e.

Additional

treatment of

wastewater

solely for golf

course irrigation

if needed.

Not

Applicable

Not

Applicable

Not

Authorized

T4.1.1.f.

Runoff from

golf course.

Not

Applicable

Not

Applicable

Not

Authorized

T4.1.1.g.

Disposal of

hazardous

materials and

hazardous

waste. For

example,

chemicals, and

paints.

Authorized

T4.1.1.h.

Pump waste

holding tanks.

Authorized

AFI65-106 15 JANUARY 2019 33

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.1.1.i.

Leak detection

monitoring

system;

including

ground water

monitoring

wells.

Authorized

T4.1.1.j.

Spills and

related cleanup

and/or disposal

during transfer

or delivery.

Authorized

T4.1.1.k.

Trash and

Garbage

Removal

Authorized

1,2

Authorized

T4.1.1.l.

Sewage

Disposal

Authorized

T4.1.1.m.

Other

environmental

deficiencies

(including

analysis,

cleanup,

disposal, and

soil repair or

restoration):

T4.1.1.m.1.

Caused by act

of God or fire.

Authorized

T4.1.1.m.2.

Incident to and

resulting from

operations.

Authorized

, unless it is

due to

negligence,

which is

NAF.

Authorized

T4.1.2.

Maintenance

and Repair:

T4.1.2.a.

Removal of

asbestos.

Authorized

T4.1.2.b.

Removal of

hazardous lead

based paint.

Authorized

34 AFI65-106 15 JANUARY 2019

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.1.2.c.

Underground

and above

ground storage

tanks:

T4.1.2.c.1.

Tank

maintenance,

repair, and

repair by

replacement.

Authorized

T4.1.2.c.2.

Distribution

lines to pumps.

Authorized

T4.1.2.c.3.

Pumps and

dispensing

lines.

Authorized

Not

Authorized

T4.1.2.c.4.

Waste

analysis.

Authorized

T4.1.2.c.5.

Cleanup.

Authorized

T4.1.2.c.6.

Removal

and/or disposal

underground

storage tanks

and/or above

ground storage

tanks.

Authorized

T4.1.2.c.7.

Repair or

restoration of

soil.

Authorized

T4.1.2.c.8.

Septic system.

Authorized

T4.1.2.c.9.

Catchment

basin.

Authorized

T4.1.2.d.

Environmental

cleanup in

preparation for

NAF

construction.

Authorized

T4.1.3.

Construction:

AFI65-106 15 JANUARY 2019 35

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.1.3.a.

Replacement of

tanks to

increase or

decrease

capacity or

enhance other

tank features.

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

T4.1.3.b.

Construction of

containment

areas, not

incidental to

tank

replacement,

when required

by state and

federal

regulatory

authority.

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

T4.1.3.c.

Hazardous

material storage

area.

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

T4.1.3.d.

Install waste

holding tanks.

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

T4.1.3.e.

Utility lines

from waste

water ponds and

plants for

irrigation.

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

T4.1.3.f.

Sewage

treatment

systems.

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

T4.1.3.g.

Other

construction.

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

For DoDI 1015.15 “Program Group I – Military MWR Programs”, waivers to use NAFs are

not authorized in accordance with the table in DoDI 1015.15, Enclosure 4, “APF and NAF

Funding Authorizations.

APFs are not authorized for AAFES within the continental U.S.

4.20. Specialized Pest Control of Golf Courses. Specialized services including pesticide

treatment of greens, tees, fairways, roughs, water hazards, sand traps, driving ranges, and other

golf course landscaping are authorized APF support for remote and isolated installations and

36 AFI65-106 15 JANUARY 2019

installations outside the United States (waivers to use NAFs for Program Group I –Military MWR

Programs are not authorized). Civil engineering may provide these services on a reimbursable

basis for installations that are not a remote and isolated location inside the United States IAW

paragraph 2.16, “Reimbursing APF Expenses”.

4.21. Facility Maintenance and Repair.

4.21.1. Facility Maintenance. Facility maintenance refers to the day-to-day work required to

preserve real property facilities and prevent premature failure or wearing out of facility

components, such as electrical, mechanical, heating, air conditioning, plumbing, roofing,

foundations, doors, windows, exterior paint, and key-lock systems.

4.21.2. Facility Repair. Facility repair applies to repairs to restore a real property facility,

system, or component to such a condition that it may effectively be used for its designated

functional purpose, or a project to convert a real property facility, system, or component to a

new functional purpose without increasing its external dimensions.

4.21.3. Maintenance and Repair to Support Activity Operations. Maintenance and repair to

support activity operations applies to work accomplished within a facility in support of the

MWR program or NAFI (for example, repair and maintenance of bowling lanes, pin setting

equipment, wall and/or floor coverings, decorative light fixtures to include chandeliers, club

bars, lounges, snack bars, kitchens (including range hoods and ducts, and so on), golf

clubhouse locker rooms, riding stables and fencing, marina docks, and dredging and repair of

bulkheads unless it is part of the base infrastructure.)

4.21.4. APFs are not authorized for maintenance or repair of facilities leased or constructed

with NAFs until accountability of the real property is assumed by the Air Force. See AFIs 32-

1022 and 32-9005, Real Property Accountability and Reporting for more detailed information.

4.21.5. See Table 4.2 for specific fund source interpretations to DoDI 1015.15 for facility

maintenance and repair defined above.

4.21.6. See AFIs 32-1021, 32-1022, and 32-1032 for more detailed information.

Table 4.2. Facility Maintenance and Repair.

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.2.1.

Facility

Maintenance:

T4.2.1.a.

Base civil

engineering owned

or leased facilities.

Authorized

T4.2.1.b.

NAF owned or

leased facilities.

Not

Applicable

Not

Authorized

Not

Authorized

Not

Authorized

AFI65-106 15 JANUARY 2019 37

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.2.1.c.

Grease traps –

cleaning. Grease

traps located inside

the facility and

outside the facility

in the underground

sewage system.

Authorized

T4.2.2.

Facility Repair:

T4.2.2.a.

Restoration or

replacement of

components and

systems. Includes

restoration or

replacement of

components that

have worn out,

failed or exceeded

their economic life.

Authorized

T4.2.2.b.

Correction of fire

or other

occupational safety

and health

deficiencies.

Authorized

T4.2.2.c.

Modifications to

utility systems.

Applies to building

generation or

distribution

systems.

Authorized

T4.2.2.d.

Addition,

rearrangement, or

removal of non-

load-bearing walls.

Authorized

Not

Authorized

T4.2.2.e.

NAF owned or

leased facilities.

Not

Applicable

Not

Authorized

Not

Authorized

Not

Authorized

T4.2.3.

Maintenance and

Repair to Support

Activity

Operations.

Authorized

Not

Authorized

NOTES:

38 AFI65-106 15 JANUARY 2019

Element of

Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

Wall/floor coverings that are not significantly beyond the quality or cost of similar wall/floor

coverings used in other buildings on base that are authorized APF support can be purchased

with APFs.

4.22. Equipment Maintenance. See Table 4.3 below. For additional information on allowance

standards see, Air Force Handbook (AFH) 23-123, Volume 3, Air Force Equipment Management.

Table 4.3. Equipment Maintenance.

Element of Resource

Appropriated Fund Support by Category

C (Remote

and

Isolated)

T4.3.1.

Appropriated Fund

Purchased Equipment.

Applies to maintenance,

repair, and overhaul of

equipment either

authorized on component

equipment with allowance

standards of 410 or 501, or

on loan to NAF or MWR

for a period not to exceed

90 days.

Authorized

Not

Applicable

Authorized

T4.3.2.

Allowance Standard 048

Equipment.

Authorized

Not

Applicable

Authorized

T4.3.3.

Allowance Standard 083

Equipment.

Not

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

T4.3.4.

NAF Owned or Leased

Equipment.

Not

Authorized

Not

Authorized

Not

Authorized

Not

Authorized

IAW DoDI 1015.15, Enclosure 4, “APF and NAF Funding Authorizations”, APF is

authorized for maintenance of equipment acquired with NAFs but authorized for purchase with

APFs where the title for the equipment transfers to the Government.

4.23. Distinctive Functional Uniforms and Clothing. APFs are authorized for Category A and

B activities. See AFIs 36-2903 and 36-801 for details on organizational clothing.

4.24. Utilities. Utilities are authorized for MWR and other NAFI activities in accordance with

DoDI 1015.15, Enclosure 4. When APFs are not available, APFs may be waived for Category C

activity utility costs within the continental U.S. See Chapter 10, “Waivers to Fund Source”, of

this instruction for waiver procedures. Within the U.S., golf courses or golf course structures other

AFI65-106 15 JANUARY 2019 39

than the golf course club house are authorized APF at remote and isolated locations only. When

utilities are provided on a reimbursable basis, rates charged shall not include incremental or

prorated shares of overhead, maintenance, and repair to utility systems or capital investments in

the installation’s utility infrastructure systems unless otherwise specified by an MOA or Inter-

Service Support Agreement. (T-0).

40 AFI65-106 15 JANUARY 2019

Chapter 5

CHILD DEVELOPMENT AND YOUTH PROGRAMS

5.1. General Guidance. Child Development Programs encompass the Child Development

Center, School Age Care, and Family Child Care Programs for children from birth through 12

years of age. Youth Programs are for children from kindergarten through 12

grade. Child

Development and Youth Programs APF support shall be reported separately from the support of

other Category B activities in accordance with DoDI 1015.10. (T-0).

5.1.1. In accordance with DoDI 6060.02, the installation commander shall ensure 75 percent

of the child development program’s direct program staff total labor hours are paid to direct

program staff who are in a benefit status. (T-0).

5.1.2. Use of Child and Youth program APFs (Program Element Code XX519F) for other than

child and youth program requirements is not authorized.

5.1.2.1. Funding for child care operating expenses has been allocated as a separate

program element (XXX19F) in the budget subactivity group for base support.

5.1.2.2. Funding for items such as utilities, minor construction, custodial service, and

equipment will remain in base operation program elements and other appropriations.

5.2. Funding for Child Development Centers. Funding for Child Development Centers

consists of NAFs from parent fees and APFs in accordance with DoDI 6060.02.

5.2.1. Parent Fees. Additional costs may be added but NAF costs not covered by parent fees

shall be minimized. (T-0). Parent fees may only be used:

5.2.1.1. To pay caregiver wages, to include training and education for NAF personnel and

recruitment and retention initiatives approved by AF/A1S.

5.2.1.2. For food program expenses not covered by the United States Department of

Agriculture (USDA) or DoD APFs.

5.2.1.3. For consumable supplies. Consumable supplies are supplies that are consumed as

used such as paper, crayons, and office supplies.

5.2.2. When calculating APF direct support in relation to parent fees, do not include:

5.2.2.1. Costs related to Headquarters, regional offices or support activities.

5.2.2.2. APF utilities.

5.2.2.3. APF general and administrative expenses identified in Table 2.3.

5.2.3. APFs. APF direct support for the child development center must be at least equal to

parent fees collected. (T-0).

5.2.3.1. For reporting purposes, accumulate all APF costs for child care services in

Responsibility Center/Cost Centers XX45F2 (Child Development Center), XX45F3 (Child

Development Center - Food/Beverage). Additionally, use emergency and special program

codes to control and report the APF obligations. The emergency and special program code

is “VC” for the child development centers.

AFI65-106  15 JANUARY 2019  41 
5.2.3.2.  Table 5.1  identifies the fund source for child care costs, which may differ from 
Chapter 4 In addition to expenses authorized in Table 5.1, APFs may be used for the 
following child care requirements: 
5.2.3.2.1.  Operation  of  the  center  during  alerts,  national  emergencies,  inspections, 
mobilizations, deployments, acts of God, and other special conditions as determined by 
the installation commander. 
5.2.3.2.2.  National accreditation of child development and school age centers. 
5.2.3.2.3.  Training requirements of the Military Child Care Act, including training 
equipment and supplies, tuition, and instructors or consultants for in-house training. 
See paragraph 4.11 for additional information. 
5.2.3.2.4.  Marketing,  to  include  recruitment,  retention  and  parent  participation 
incentives. 
5.2.3.2.5.  Purchase and maintenance of fixed installation surveillance closed circuit 
TV to enhance the level of supervision at base child development centers and school 
age child care programs. 
5.2.3.2.6.  Cable  TV  (installation,  maintenance,  and  monthly  service  charges  for 
developmentally appropriate programming). 
5.2.3.2.7.  Civilian  uniforms,  approved  in  accordance  with  AFI  36-801,  or  other 
identifying apparel used in child development centers, school age child care programs, 
family child care programs and youth programs, designed to identify to the general 
public the staff authorized to provide care and supervision of children and youth. 
5.3.  Funding for Youth Programs.   Funding for youth programs may be resourced from APF 
or NAF depending on the nature of the expenditure. As a Category B activity, fund sources are 
provided as indicated in Table 5.1 for youth program costs, which may differ from Chapter 4. 
For reporting purposes, accumulate all APF costs in responsibility center/cost center XX45F1 
(Youth Activities). Additionally, use emergency and special program codes to control and report 
the APF obligations. The emergency and special program code is “UC” for the Youth Program. 
5.4.  School  Age  Care  (Before  and  After  School,  Full-Day,  Holiday,  and  Summer 
Camps).   This program is part of the overall child development program but is operated by the 
Youth Program, not as a sub-activity of the child development center. APF support costs are 
reported separately from child development centers and there is no requirement to match parent 
fees with APF support. The School Age Care Program is a Category B activity operated in the 
Youth Center or other suitable sites with a combination of APFs and NAFs. 
5.4.1.  APF support is provided as indicated in Table 5.1 for those school age care costs, which 
may differ from Chapter 4. 
5.4.2.  For reporting purposes, accumulate all APF costs in responsibility center/cost centers 
XX45F5 (School Age Care), and XX45F6 (School Age Care, Food & Beverage). Additionally, 
use emergency and special program codes to control and report the APF obligations. The 
emergency and special program code is “SA” for the School Age Care Program. 
5.4.3.  Contract full-day summer camps are operated with a combination of APFs and NAFs. 
See Table 5.1. 

42 AFI65-106 15 JANUARY 2019

5.4.4. Ground transportation for field trips for educational programs is authorized to be

provided with APF resources. Transportation for field trips for entertainment such as theme

parks, are not authorized APFs.

5.4.5. Transportation to and from school.

5.4.5.1. School age care locations are designated as bus stops for the local school district,

Department of Defense Dependent Schools, and other provided school transportation. Air

Force APFs are not authorized for transportation to and from school.

5.4.5.2. If there is a demonstrated need for additional transportation services, NAFs may

be used as long as the parents pay for the additional costs associated with providing the

service. These fees/costs are not included in the parent fee calculation.

5.4.6. Costs for food service programs for school age care provided by contract will be

allocated between APFs and NAFs consistent with the funding authorizations for food service

in Table 5.1, Chapter 4, and DoDI 1015.15. When the installation is not eligible to participate

in the USDA Food and Nutrition Service programs, APFs may be used for the total costs of

the in-house or contract food service program.

5.5. Family Child Care and Other Child-Related Services. APF support is authorized for

family child care coordinators/program monitors, establishment of lending programs, training of

family child care providers, for travel expenses of family child care program monitors using their

private vehicles to perform government functions, and direct monetary subsidies to family child

care providers. For reporting purposes, accumulate all APF costs in responsibility center/cost

center XX45F4 (Family Day Care). Additionally, use emergency and special program codes to

control and report the APF obligations. The emergency and special program code is “WC” for

family child care and other child related services.

Table 5.1. Child Development and Youth Program Funding Guidance.

Description

APF

NAF

T5.1.1.

Civilian Personnel:

T5.1.1.a.

Training and Curriculum Specialist.

T5.1.1.b.

Child Development Center Director.

T5.1.1.c.

Assistant Child Development Center Director(s).

T5.1.1.d.

Family Child Care Coordinator/Monitor.

T5.1.1.e.

School Age Care Coordinator(s).

T5.1.1.f

School Liaison Officer.

T5.1.1.g.

25% of Child Development Center Program Assistants full-

time equivalents.

AFI65-106 15 JANUARY 2019 43

Description

APF

NAF

T5.1.1.h.

75% of Child Development Center Program Assistants full-

time equivalents.

T5.1.1.i.

Youth Director.

T5.1.1.j.

Assistant Youth Director.

T5.1.1.k.

Teen Coordinator/Youth Programmer.

T5.1.1.l.

Youth Sports and Fitness Director.

T5.1.1.m.

Youth Program Assistant.

T5.1.1.n.

Clerical.

2, 3

T5.1.1.o.

Food Service staff.

4, 5

T5.1.2.

Education and Training (Tuition and instructor costs):

T5.1.2.a.

APF employees.

T5.1.2.b.

NAF personnel.

T5.1.3.

Transportation of Child Development and Youth

Program Participants:

T5.1.3.a.

Educational field trips.

T5.1.3.b.

Entertainment field trips.

T5.1.3.c.

To and from school.

T5.1.4.

Facility Rents and Leases.

T5.1.5.

Administrative Supplies.

T5.1.6.

Purchased Services:

T5.1.6.a.

Custodial and janitorial service.

T5.1.6.b.

Linen service.

T5.1.6.c.

Youth Center memberships in youth-serving organizations

(Some examples include: Boys & Girls Clubs of America

(B&GCA), 4-H, Cooperative Extension, Armed Services

Young Men's Christian Association (ASYMCA), local law

44 AFI65-106 15 JANUARY 2019

Description

APF

NAF

enforcement and healthcare clinics (excludes sports-only

organizations)).

T5.1.6.d.

Other purchased services.

T5.1.7.

Cable TV. Installation, maintenance, and monthly service

charges for developmentally appropriate educational

programming.

T5.1.8.

Communications/Computer Systems. Overall Child and

Youth Program (for example, equipment, software and

maintenance, telephones, and internet service providers).

T5.1.9.

Closed Circuit Television Surveillance Systems.

Equipment, maintenance and repair.

T5.1.10.

Postal Service and Postage:

T5.1.10.a.

Official correspondence.

T5.1.10.b.

Resale.

T5.1.10.c.

Collection of fees.

T5.1.11.

Food Service Program:

T5.1.11.a.

Non-resale, food and supplies.

4, 5

T5.1.11.b.

Resale, food and supplies.

T5.1.12.

Instructors:

T5.1.12.a.

General education and prevention programs.

T5.1.12.b.

Fee-based educational classes, lessons, or similar.

T5.1.13.

Sports Officials (Youth Program only).

T5.1.14.

Trophies and Awards (Youth Program Only).

T5.1.15.

Part-day Camp Program.

T5.1.16.

Contract Summer Camps (Full Day Specialty Camps):

T5.1.16.a.

Summer Camp Coordinator.

T5.1.16.b.

Child and Youth Program Assistant(s).

AFI65-106 15 JANUARY 2019 45

Description

APF

NAF

T5.1.16.c.

Equipment and supplies.

T5.1.16.d.

Administrative supplies.

T5.1.16.e.

Ground transportation for camp participants for educational

field trips.

T5.1.16.f.

Ground transportation for camp participants for

entertainment field trips.

T5.1.16.g.

Transportation for contract personnel to installation.

T5.1.16.h.

Admission fees associated with field trips and other

expenses to include consumable supplies.

T5.1.16.i.

Contracting with non-governmental organizations to provide

youth specialty day camps/week camps on the installation

(such as, sports camps, science-related camps, and

performing arts camps).

T5.1.16.j.

Other expenses.

NOTES:

For expenses in the Child Development and Youth Programs not listed in this chart, refer to

Chapter 4 and DoDI 1015.15 for Category B activities.

APFs are authorized for Child Development Centers.

APFs are authorized for School Age Care.

APFs are authorized for cook salaries for bases not eligible to participate in programs offered

by the USDA Food and Nutrition Service.

The USDA Food and Nutrition Service should be used as a primary funding source where

available for bases eligible to participate in the USDA Food and Nutrition Service programs.

APFs are authorized for training course costs for NAF personnel providing child care

services under a memorandum of agreement pursuant to 10 U.S.C. § 2492. NAF employees

may attend APF training where no additional or incremental APF costs are incurred. APFs are

authorized for training course costs required for the Military Child Care Act in accordance

with AFI 34-144 and DoDI 6060.02. NAF employees may attend Air Force approved training

that is not job unique, for example, management and/or leader development courses, quality

training, health and safety, sexual harassment, or similar where no additional/incremental APF

costs are incurred. See paragraph 4.11. for additional interpretation.

APFs are authorized for contracted services.

APFs are authorized as specified in AFMAN 65-605V1.

APFs are only authorized for the full-day summer camp coordinator. When contract is for

more than one camp, a full-day summer camp coordinator is authorized for each separate camp

on the contract.

10.

APFs are authorized for contracting with educational entities (such as museums) for entry

into the facility, or onto the grounds, provided the entry fees cover the cost of admission for

46 AFI65-106 15 JANUARY 2019

Description

APF

NAF

the group and any accompanying supplemental services such as museum educators/guides.

APFs are not authorized for entry into amusement parks or water parks.

AFI65-106 15 JANUARY 2019 47

Chapter 6

AIR FORCE LODGING FUND SOURCE

6.1. Scope. The guidance in this chapter applies to lodging facilities for permanent change of

station and temporary duty travel. The Air Force classifies these activities as FS and reports APF

support separately from MWR. The Air Force classifies recreational lodging facilities such as

cabins at off-base recreation sites as MWR Category C revenue-generating activities.

6.2. Managing Lodging Funds. Lodging funds are supplemental mission support NAFIs that

generate NAF revenues from room rates paid by authorized personnel residing in lodging facilities,

and from sundry sales, interest income, concessions, and other income.

6.2.1. Lodging NAFs are managed and accounted for separately from the installation's single

MWR Fund.

6.2.2. Asset transfers between lodging funds and other NAFIs are not authorized. However,

fair market value purchases are permitted in accordance with AFMAN 34-201.

6.3. Using a Single Fund Source. To prevent budgeting the same expense from APFs and NAFs,

use the single fund source identified in Table 6.1 for operation, maintenance, repair, construction,

furniture, fixture and equipment expenditures.

6.3.1. For reporting purposes, accumulate all APF costs for lodging in responsibility

center/cost centers XX45D5 (Lodging), XX45D6 (Linen Exchange), XX45D7 (Laundry and

Dry Cleaning), and XX45DA (Temporary Lodging Facility).

6.3.2. Use emergency and special program code “5E” to control and report the APF

obligations for lodging.

6.3.3. When the fund source in Table 6.1 is APF, NAFs are not authorized and vice-versa

without an approved waiver to fund source. See Chapter 10 for waivers to fund source. Send

requests to waive the fund source requirement to the Deputy Assistant Secretary of the Air

Force (Cost and Economics), Business Management Division (SAF/FMCEB) through

AFSVA’s Air Force Lodging Division (AFSVA/SVOL); AFSVA/FM; applicable AFRC/FM

or AFIMSC/RM, AFIMSC/IZ, and AF/A1S.

6.4. Managing Lodging Room Rates. Room rates are established at a level sufficient to pay the

costs of operations where NAFs are the proper fund source in Table 6.1. The Lodging Fund NAFI

at the Air Force level shall achieve, at a minimum a break-even or positive net income excluding

depreciation sufficient to provide for NAF capital requirements in accordance with DoDI 1015.11,

Lodging Resource Policy. (T-0).

6.4.1. If cash accumulations of NAFs exceed 10 percent at the end of a fiscal year, the lodging

room rates for the succeeding fiscal year must be reduced to a level sufficient to lower the

accumulation below 10 percent in accordance with DoDI 1015.12, Lodging Program Resource

Management. (T-0).

6.4.1.1. The 10 percent available cash limit applies to the Air Force Lodging Fund as a

whole.

6.4.1.2. Facility construction assessment funds are excluded from cash accumulation.

48 AFI65-106 15 JANUARY 2019

6.4.1.3. The annual average of capital requirements include all NAF planned room

refurbishment and amenity upgrades, facility and equipment repair and maintenance, and

renovation of lodging facilities.

6.4.1.4. Cash accumulation is calculated, at a minimum, annually by AFSVA and

reviewed by SAF/FMC.

6.4.2. Temporary lodging facility and visitor quarters room assessments are included in the

room rates to fund minor or major construction to replace lodging facilities.

6.4.2.1. The assessment is based on the 50-year recapitalization plan and projected

occupancy.

6.4.2.2. The average of the visitor quarters or temporary lodging facilities assessments in

the rate package should not exceed the calculated net present value of the 50-year

recapitalization plan.

6.4.3. Room rates shall not be established based on a percentage of per diem in accordance

with DoDI 1015.11. (T-0).

6.5. Approval of Air Force Lodging Rates. The AFSVA/CC submits an Air Force Lodging

Fund room rate computation package biennially to SAF/FMC through AF/A1S.

6.5.1. SAF/FMC, in coordination with SAF/FMB, reviews the rate computation packages, and

approves or revises them as appropriate.

6.5.2. SAF/FMC may revise the rates to ensure compliance with cash accumulation limits.

6.6. Developing Nonappropriated Fund and Appropriated Fund Budgets for Lodging.

6.6.1. NAF Budgets. AFSVA/FM develops the NAF budgets for the budget execution year.

6.6.1.1. Once the budget is developed, AFSVA/FM loads the budgets to the AFSVA

SharePoint site for review and edit by the FS base lodging manager and FS/FSR, and

review by the installation nonappropriated fund financial analyst.

6.6.1.2. Once the edits have been submitted by the FS/FSR, AFSVA/FM consolidates the

installation budget and evaluates the total to determine if the current lodging room rates

are sufficient for the requested budgets.

6.6.1.3. AFSVA/FM approves and publishes the NAF budgets.

6.6.1.4. The installation may submit a request to adjust the budgets quarterly through

AFSVA/SVOL. The budget may be adjusted except for the current quarter.

6.6.1.4.1. The installation FS/FSR and Commander must approve any requests to

change the budget.

6.6.1.4.2. Significant changes to the budgets and Air Force lodging cash accumulation

may require changes to the Air Force lodging room rates.

6.6.2. APF Budgets. The installation commander submits the APF budget to the applicable

AFIMSC/RM or AFRC/FM for coordination. AFIMSC/RM or AFRC/FM will approve and

consolidate the annual APF base lodging budgets.

AFI65-106 15 JANUARY 2019 49

Table 6.1. Lodging Funding Guidance.

Description

APF

NAF

T6.1.1.

CONSTRUCTION (Visiting Quarters, Visiting Airmen

Quarters, Visiting Officers Quarters, and Distinguished

Visitors Quarters). Erection or installation of new buildings

or systems, additions, and conversions, including major repair

work in accordance with DoDI 1015.12. For a complete and

usable facility for a turnkey lodging operation, this may

include purchase of furnishings, carpeting, wall coverings,

drapes, blinds, light fixtures, appliances, bed coverings and

other required items listed in the Air Force Lodging Standards.

Those items considered real property are funded with APFs as

a part of the construction project. Those required items

considered personal property are funded with APFs as a

companion project to the construction project. For those

instances where an item, or the quantity or quality of an item,

is not legally allowed to be purchased with APFs, NAFs are

the appropriate fund source. See AFI 34-135, Air Force

Lodging Program, for more information on the Air Force

Lodging Standards. See AFIs 32-1021 and 32-1032 for details

on classification of work and use of MILCON.

T6.1.2.

CONSTRUCTION (Temporary Lodging Facilities).

Erection or installation of new buildings or systems, additions,

and conversions, including major repair work in accordance

with DoDI 1015.12. For a complete and usable facility for a

turnkey lodging operation, this may include purchase of

furnishings, carpeting, wall coverings, drapes, blinds, light

fixtures, appliances, bed coverings and other required items

listed in the Air Force Lodging Standards. Those items

considered real property are funded as a part of the

construction project. Those required items considered personal

property are funded as a companion project to the construction

project. See AFI 34-135 for more information on the Air Force

Lodging Standards. See AFIs 34-135, 32-1021, and 32-1022

for more detailed information.

T6.1.3.

MAINTENANCE AND REPAIR (Visiting Quarters,

Visiting Airmen Quarters, Visiting Officers Quarters,

Distinguished Visitors Quarters, and Temporary Lodging

Facilities):

50 AFI65-106 15 JANUARY 2019

Description

APF

NAF

T6.1.3.a.

Interior Furnishings. Maintenance, repair, refurbishment, and

repair by replacement of furnishings, carpeting, flooring, wall

treatments, to include wall covering, wall texture, or paint,

light fixtures, drapes, bed coverings, blinds and other design

elements which are not related to construction or repair work

for all lodging areas to include guest and administrative

spaces. Design elements are defined as interior finishes,

fixtures, equipment, and furnishings to include bathroom and

kitchen upgrades requiring design assistance.

T6.1.3.b.

Facility Maintenance. Refers to the day-to-day work required

to preserve real property facilities and prevent premature

failure or wearing out of system components (such as,

electrical, mechanical, heating, ventilation, air conditioning,

plumbing, roofing, foundations, doors, windows, and exterior

paint). Excludes replacement of furnishings, carpeting &

flooring, wall coverings/interior paint, drapes/bedspreads,

light fixtures, and other design elements not involving

construction. Design elements are defined as interior finishes,

fixtures, equipment, and furnishings to include bathroom and

kitchen upgrades requiring design assistance. APFs are the

proper fund source for indoor environmental quality systems

(such as, electrical, plumbing, heating, ventilating, and air

conditioning), maintenance, repairs, sustainment, and

upgrades. See AFIs 32-1021, 32-1022, and 32-1032 for more

detailed information.

T6.1.3.c.

Facility Repair and Upgrade. In accordance with DoDI

1015.12, this refers to major repair projects or turnkey

projects where the majority of costs are for facility repair

work. For a complete and usable facility for a turnkey

lodging operation, this may include purchase of furnishings,

carpeting, wall coverings, drapes, blinds, light fixtures,

appliances, bed coverings and other required items listed in

the Air Force Lodging Standards. Those items considered

real property are funded with APFs as a part of the

construction project. Those required items considered

personal property are funded with APFs as a companion

project to the construction project. For those instances where

an item, or the quantity or quality of an item, is not legally

allowed to be purchased with APFs, NAFs are the

appropriate fund source. See AFI 34-135 for more

information on the Air Force Lodging Standards. See AFIs

32-1021, 32-1022, and 32-1032 for more detailed

information.

AFI65-106 15 JANUARY 2019 51

Description

APF

NAF

T6.1.4.

OPERATIONS (Visiting Quarters, Visiting Airmen

Quarters, Visiting Officers Quarters, Distinguished

Visitors Quarters, and Temporary Lodging Facilities):

T6.1.4.a

Support Functions:

T6.1.4.a.1.

Facility rental authorization and payments under leases,

permits, licenses, or similar.

T6.1.4.a.2.

Contract housekeeping and/or maintenance of facilities

(existing contractor-operated facilities).

T6.1.4.a.3.

Utilities.

T6.1.4.a.4.

Refuse collection and disposal service.

T6.1.4.a.5.

Grounds maintenance.

T6.1.4.a.6.

Common support (see Table 2.3.).

T6.1.4.a.7.

Accounting services provided to lodging.

T6.1.4.a.8.

Human Resource Office services.

T6.1.4.a.9.

Linen cleaning (such as, blankets, sheets, mattress pads,

pillows, pillowcases, towels, washcloths, bed coverings,

draperies, bed scarves, and duvets).

T6.1.4.a.10.

Linen cleaning equipment purchased for in-house lodging

laundry facilities.

T6.1.4.a.11.

Contracted carpet and furnishing upholstery

cleaning/shampoo.

T6.1.4.b.

Facility:

T6.1.4.b.1.

Lodging marquee.

T6.1.4.b.2.

External or spotlight lighting for the lodging marquee.

T6.1.4.b.3.

Exterior Signage. Directional signs to facilities (from front

gate to lodging registration office) and facility identification

signage such as building and room numbers, and

community information binders and stands located in

lobby/common areas.

T6.1.4.b.4.

Interior Signage. Directional hallway signs, room numbers,

informational labels and service signs (for example,

“Conference Room”).

T6.1.4.b.5.

Facility modifications needed to install appliances,

electronic door locks, or similar devices.

T6.1.4.c.

In Room Items:

T6.1.4.c.1.

Guest and guest room amenities. Hotel-specific items

contributing to the guest’s stay for convenience, such as,

cookware, glasses, notepads and pens, self-cleaning items,

information binders in rooms, FS’s directories, TV channel

guides, complimentary toiletries, and resale snacks.

T6.1.4.c.2.

Toilet paper, paper towels, light bulbs and facial tissue for

common areas and guest rooms.

52 AFI65-106 15 JANUARY 2019

Description

APF

NAF

T6.1.4.c.3.

Linens, such as, blankets, sheets, mattress pads, pillows,

pillowcases, towels, and washcloths.

T6.1.4.c.4.

Small electronic devices and appliances, such as, TVs,

media players, microfridges, mini-refrigerators,

microwaves, alarm clocks, and coffee machines.

T6.1.4.c.5.

Full sized appliances, such as, refrigerators, washers, dryers,

cooktops, and ranges.

T6.1.4.d.

General:

T6.1.4.d.1.

Equipment or supplies for resale and sundry operations to

include vending machines.

T6.1.4.d.2.

Housekeeping supplies and equipment.

T6.1.4.d.3.

Security and surveillance equipment for front desk, lobby,

and other customer support areas.

T6.1.4.d.4.

Security and surveillance equipment used only for resale

activities oversight.

T6.1.4.d.5.

Lobby coffee machines.

T6.1.4.d.6.

Staff communication equipment and supplies, such as,

pagers and cell phones.

T6.1.4.d.7.

Time management system, such as, equipment, computer,

software, and maintenance.

T6.1.4.d.8.

Non-guest use Computer Automatic Data Processor

Systems. Includes all network hardware and connection

equipment, peripherals (such as, PCs, printers, scanners, and

copiers), and maintenance and support.

T6.1.4.d.9.

Lodging property management system, infrastructure and

support.

T6.1.4.d.10.

Lodging property management system, maintenance.

T6.1.4.d.11.

Credit card verification equipment, software, maintenance,

and service charges.

T6.1.4.d.12.

Purchase, installation, maintenance and repair of appliances,

such as, ice machines, washer/dryers in common use areas,

and full size appliances in TLFs and Business Suites.

T6.1.4.d.13.

Electronic key lock systems, software and maintenance.

T6.1.4.d.14.

Furnishings and equipment for common areas, such as,

hallways and lobbies.

T6.1.4.d.15.

Furnishings in administrative and front desk areas.

T6.1.4.d.16.

Furnishings in guest rooms.

T6.1.4.e.

Cable and Satellite TV:

T6.1.4.e.1.

Cable TV (service and installation) to include one premium

channel.

AFI65-106 15 JANUARY 2019 53

Description

APF

NAF

T6.1.4.e.2.

Hospitality entertainment services, such as, movies On-

Demand, in-room check out, .com/.net high-speed internet

access, on-screen guest directory, digital or premium TV

services, and basic TV services if bundled as part of a total

package.

T6.1.4.e.3.

Satellite TV (service and installation) basic package only.

T6.1.4.f.

Communications:

T6.1.4.f.1.

Interior cabling, new APF-funded facilities.

T6.1.4.f.2.

Interior cabling, new NAF-funded facilities.

T6.1.4.f.3.

DSN access, including cabling from DSN base central

office.

T6.1.4.f.4.

Administrative.

T6.1.4.f.5.

Guest telephones.

T6.1.4.f.6.

Hospitality phone system and switches.

T6.1.4.g.

Guest Services:

T6.1.4.g.1.

Business Center equipment, furnishings, and supplies.

T6.1.4.g.2.

Fitness Room equipment and maintenance (unless

recirculated from APF fitness).

T6.1.4.g.3.

High-speed internet service for business suites when high-

speed internet services are not offered to other lodging

guests and .com/net high-speed access does not exist.

3, 5

T6.1.4.g.4.

High-speed internet service to provide .com/.net access.

T6.1.4.h.

Vehicles (purchase, maintenance, repair and other

related expenses):

T6.1.4.h.1.

Vehicles and fuel used for housekeeping/maintenance

requirements, transportation of amenities, limited guest

service support and vehicles shared amongst lodging areas

to include trucks, vans, utility trucks, utility task vehicles,

light weight cargo carriers, trailers and modified golf carts.

T6.1.4.h.2.

Vehicles and fuel used for administration, linen exchange,

and overhead.

T6.1.4.i.

Personnel:

T6.1.4.i.1.

All civilian positions.

T6.1.4.i.2.

Purchase of NAF civilian uniforms.

T6.1.4.i.3.

All military positions.

T6.1.4.i.4.

All APF and NAF personnel travel when performing APF

related business or when directed by higher headquarters.

T6.1.4.i.5.

All other NAF personnel travel.

T6.1.4.i.6.

NAF property and casualty insurance.

NOTES:

NAFs are the appropriate fund source either directly or by civil engineering contract for

those areas not maintained by civil engineering.

54 AFI65-106 15 JANUARY 2019

Description

APF

NAF

The primary fund source for maintenance and repair of small electronic devices and

appliances is NAFs. However, APFs may continue to be used at those locations where civil

engineering performs this service.

These costs are incorporated in the Air Force lodging rates. While these items are authorized

APFs in DoDI 1015.12, they are indirectly funded with APFs through an increased APF travel

line cost associated with increased lodging rates.

Lodging will reimburse accounting and finance for toll calls and be responsible for collecting

amounts owed from guests.

APFs will be used for installation and sustainment of equipment.

AFI65-106 15 JANUARY 2019 55

Chapter 7

FISHER HOUSE FUNDING GUIDANCE

7.1. Scope. The guidance in this section applies to Fisher Houses, also known as

Fisher/Nightingale Houses and Fisher Suites. These houses support the patients and their families

who use Military Treatment Facilities (MTFs). Additionally, the Dover AFB Fisher House is used

by family members and other personnel awaiting transfer of the remains of our fallen (deceased)

service members.

7.1.1. The local MTF commander controls the operation of these houses.

7.1.2. The FS commander/director/division chief provides accounting, contracting, and

financial management support.

7.1.3. The installation commander supports Fisher Houses with a combination of APFs and

NAFs. See Table 7.1 for funding guidance on the construction, maintenance, repair, and

operation of these facilities.

7.2. Supplemental Mission Support Funds. The Air Force Fisher House Fund is an Air Force

Supplemental Mission Support NAFI. Its operations at installation level are carried out through

subaccounts of the Air Force Fisher House Fund. Installation subaccount NAF revenues come

from service charges collected from authorized personnel residing in the houses, sundry sales,

interest income, donations, contributions, and other income.

7.2.1. The MTF commander establishes service charges and fees to pay NAF operating

expenses in Table 7.1. NAFs may be accumulated to maintain stable rates and to provide for

capital expenditures.

7.2.2. See Table 7.1, for authorized APF support. Additionally, they are authorized to receive

base operations support.

7.3. Single Fund Source. To prevent budgeting the same expenditure using APFs and NAFs, a

single fund source for each element of operation, maintenance, repair, and construction costs

should be used. When the fund source in Table 7.1 is APF, NAFs are not authorized and vice-

versa. See Chapter 10 for waivers to fund source.

Table 7.1. Fisher/Nightingale House Funding Guidance.

Description

APF

NAF

T7.1.1.

Construction and Replacement.

T7.1.2.

Improvements, Additions or Conversions.

T7.1.3.

Facility Maintenance. Refers to the day-to-day work required to

preserve real property facilities and prevent premature failure or

wearing out of system components (electrical, mechanical,

heating and air conditioning, plumbing, roofing, foundations,

doors (includes keylock system), windows, and so on). See AFIs

32-1021 and 32-1022 for more detailed information. Includes

major renovation projects to refurbish kitchens and bathrooms,

replacement of flooring from carpeting to tile; also includes

projects designed to achieve handicap accessibility.

56 AFI65-106 15 JANUARY 2019

Description

APF

NAF

T7.1.4.

Facility Repair. Excludes replacement of furnishings, carpeting,

wall treatments, drapes/bedspreads, light fixtures, blinds, and so

on. See AFIs 32-1021 and 32-1022 for more detailed information.

T7.1.5.

New Facility Furnishings.

T7.1.6.

Interior Furnishings. Maintenance, repair, refurbishment and

repair by replacement of furnishings, carpeting, wall coverings,

light fixtures, window coverings, and bed coverings (not related

to construction or repair work).

T7.1.7.

Cleaning Supplies and Cleaning Equipment.

T7.1.8.

Grounds Maintenance.

T7.1.9.

Utilities.

T7.1.10.

Telephone Systems and Service.

T7.1.11.

Cable TV Service (basic service only).

T7.1.12.

Communications/Computer Systems Equipment and

Supplies.

T7.1.13.

Internet Service.

T7.1.14.

Refuse Collection and Disposal Services.

T7.1.15.

Personnel:

T7.1.15.a.

Executive control and command supervision.

T7.1.15.b.

House Manager and other administrative staff.

T7.1.15.c.

Housekeepers and janitors.

T7.1.16.

Toilet Paper, Paper Towels, and Light bulbs.

T7.1.17.

Other Guest-Related Supplies, Small Appliances, Amenities,

and Household Items.

T7.1.18.

Linens.

T7.1.19.

Purchase of Major Appliances (such as, washers, dryers, ice

machines, refrigerators, microwaves, stoves, and ranges).

T7.1.20.

Maintenance and Repair of Appliances.

T7.1.21.

Purchase of TVs.

T7.1.22.

Maintenance and Repair of TVs.

T7.1.23.

Purchase, Maintenance, and Repair of Media Players, Clock

Radios, and Other Similar Devices.

T7.1.24.

Accounting Services.

T7.1.25.

Transportation (motor pool support).

T7.1.26.

Purchase, Maintenance, Repair and All Other Costs

Associated with Vehicles Owned by Air Force Fisher House

Fund.

T7.1.27.

Common Support (such as, fire, police, snow removal, and pest

control, see Table 1.2).

T7.1.28.

Security and Surveillance Equipment and Service (common

areas).

T7.1.29.

Electronic Key Lock Systems (includes the purchase,

installation, software and maintenance).

NOTES:

AFI65-106 15 JANUARY 2019 57

Description

APF

NAF

The initial building, including furnishings appliances, and other approved items, for a

complete and usable facility are initially provided with funds donated by a foundation, such as

the Zachary and Elizabeth M. Fisher Armed Services Foundation.

In accordance with 10 U.S.C. § 2493, Fisher Houses: Administration as Nonappropriated

Fund Instrumentality, the Air Force or the Zachary and Elizabeth M. Fisher Armed Services

Foundation may donate funds for construction, alteration or repair of the facility. The donated

funds are administered by the Air Force Fisher House Fund.

In accordance with 10 U.S.C. § 2493, the Air Force may provide base operating support of

the Fisher House facilities.

58  AFI65-106  15 JANUARY 2019 
Chapter 8 
OUTDOOR RECREATION PROGRAMS 
8.1.  Scope.  Outdoor  recreation  programs  provide  a  variety  of  Category  A,  Category  B,  and 
Category  C  activities  utilizing  on-base  and  off-base  facilities  and  natural  infrastructure. 
Appropriated fund support (personnel, equipment, facilities, and so on) is based on the activity and 
not the facility. Programs are classified as Category A, Category B or Category C, and use APFs 
accordingly. See Table 2.1 for examples of outdoor recreation activities by category. 
8.2.  Using  Appropriated  Funds  for  Personnel,  Supplies,  Utilities,  and  Other 
Support.  Authorize  APF  support  in  accordance  with  Chapter  4  and  DoDI  1015.15. 
EXCEPTION: See paragraph 8.3 and paragraph 8.4 for equipment loan and equipment rental, 
respectively. 
8.3.  Appropriated Funds for Recreation Equipment Loan Operations.   APFs are authorized 
for recreation equipment loan items identified in the Air Force Equipment Management System 
(AFEMS) for the outdoor recreation program allowance standards, such as tents, coolers, sleeping 
bags, camp stoves, skis, canoes, small fishing boats (16 ft. and below) and other equipment. See 
AFH 23-123, Volume 3, for additional information on AFEMS. 
8.3.1.  Do not use APF equipment loan items to generate profit. 
8.3.2.  Charge  fees  to  recover  only  verifiable  NAF  costs,  such  as  cleaning,  servicing,  or 
administering APF equipment items. 
8.4.  Nonappropriated  Funds  for  Recreation  Equipment  Rental  Operations.    Rental 
equipment must be purchased with NAFs. (T-0). Rental equipment may include such items as lawn 
mowers,  rototillers,  chain  saws,  watercraft  (not  authorized  in  8.3.),  and  trailers  for  overnight 
lodging. 
8.5.  Private Property.  APFs may not be used for storage or to provide other support for private 
property. Private property may also be referred to as privately owned equipment. Examples of 
private property include but are not limited to boats, ski mobiles, travel trailers, recreation vehicles, 
aircraft, golf carts, and horses. 
8.6.  Recreational  Swimming  Pools.    MWR  swimming  pools  are  classified  as  Category  B, 
recreational swimming pools. APFs are authorized for utilities, maintenance and repair, supplies, 
equipment, and lifeguards. 
8.6.1.  Lifeguards are hired as APF seasonal over-hires or temporary employees. When APF 
seasonal  over-hires  or  temporary  employees  are  not  available,  lifeguard  services  may  be 
obtained via a memorandum of agreement pursuant to 10 U.S.C. § 2492. 
8.6.2.  APFs are authorized for pools collocated with a revenue generating activity such as a 
club provided it is open to nonmembers. When a pool is collocated with a revenuegenerating 
activity, and its use is strictly limited to the members of the activity, APFs are not authorized. 
8.6.3.  If APFs are not available and circumstances warrant, a waiver to use NAFs may be 
requested. See Chapter 10 for waivers to fund source. 
8.7.  Off-Base Outdoor Recreation Programs.  Classify recreation sites that primarily provide 
overnight lodging or other revenue-generating activities in their entirety as Category C. When 

AFI65-106 15 JANUARY 2019 59

recreation sites contain a mix of Category A, B, and C programs, each program area is classified

by the MWR category.

60 AFI65-106 15 JANUARY 2019

Chapter 9

CONTRACTING FOR PHYSICAL FITNESS SERVICES

9.1. Objective and Scope. Service members must possess the stamina and strength to complete

missions successfully. The DoD uses APFs to provide the necessary physical fitness training areas

and facilities. When these military training areas and facilities are not available to individual

Service members due to their particular assignment, APFs may be used to procure alternate means

of physical fitness training.

9.2. Commercial Fitness Services. Where DoD fitness facilities are not available, APFs are

authorized for contracting with community recreation centers or organizations, such as the Young

Men's Christian Associations (YMCAs), Young Women’s Christian Associations (YWCAs),

municipal, county, state, or private fitness facilities for organizational memberships for fitness by

military personnel and authorized civilian personnel.

9.2.1. APFs may be used to contract for gymnasiums, running tracks, athletic fields, shower

and locker facilities, recreation centers, and community centers. APFs are not authorized for

the use of swimming facilities that are not an integral part of a fitness facility.

9.2.2. Civilian employees may use these facilities for physical fitness, if their use does not

increase the contract costs or compromise access by active duty military.

9.2.3. Reserve component personnel not on active duty and family members of active duty

personnel may use these facilities for physical fitness if their use does not increase contract

costs or compromise access by active duty military or DoD civilian employees.

9.2.4. For active duty personnel only, individual (by name) memberships paid for with APFs

are authorized only with a waiver from SAF/FMCEB. (T-0).

9.3. Approval Procedures. Because of the sensitive nature of contracting for memberships to

physical fitness centers, each contract is approved on a case-by-case basis.

9.3.1. The Installation Commander, Forward Operating Agency, Direct Reporting Unit, or any

other organization submits a request to AFSVA/SVI through the FS MyPers account, AFSVA,

AFIMSC/RM, AFIMSC/IZ, AF/A1SO, and approved by SAF/FMCEB. The request should

address the following questions:

9.3.1.1. Why are local DoD fitness facilities considered inadequate or unavailable?

9.3.1.2. What are the local circumstances and commuting distances to the nearest DoD

fitness facilities? Is the distance over 10 miles or does it take an average of 30 minutes or

more to get to the facility?

9.3.1.3. Are there other adequate fitness facilities available without cost to military

personnel in the civilian community where they are assigned?

9.3.1.4. Are the personnel able to utilize the Armed Services YMCA or YMCA Military

Outreach program?

9.3.1.4.1. This program has a minimum distance of over 30 miles to get to the nearest

DoD facility to participate in the program.

AFI65-106 15 JANUARY 2019 61

9.3.1.4.2. Participants submit documentation showing the facility is used at least 8

days per month.

9.3.1.4.3. See Military Onesource for additional information on the program.

9.3.1.5. Approximately how many military service members would participate in a

contracted physical fitness facility that would result in a cost effective contract? Will each

of the participants use the contracted physical fitness facility at least 8 days per month?

9.3.1.6. Is it more cost-effective to build or lease facilities?

9.3.1.7. Are APFs available to support the requirement?

9.3.1.8. Does the commander certify that contracting for commercial fitness service is in

the best interest of the government? (T-0).

9.3.1.9. Are the contracting procedures in accordance with applicable laws and

regulations? (T-0).

9.4. Annual Review. AFSVA/SVI conducts an annual review of physical fitness contracts. (T-

0).

9.4.1. The Installation Commander, Forward Operating Agency, Direct Reporting Unit, or

other representative prepares an annual report to and submits the report to AFSVA/SVI. The

report for the annual review includes:

9.4.1.1. A description of the past usage of the facilities. Usage information by service

member by month.

9.4.1.2. A description of future usage of the facilities. Future usage should be reduced if

usage by a member(s) is less than 8 days per month for reasons other than mission

requirements.

9.4.1.3. A justification for continuing with the arrangement.

9.4.2. The Installation Commander, Forward Operating Agency, Direct Reporting Unit, or any

other organization representative submits the annual report to AFSVA/SVI through the FS

MyPers account annually.

62 AFI65-106 15 JANUARY 2019

Chapter 10

WAIVERS TO FUND SOURCE AND OTHER WAIVERS

10.1. General Guidance. There may be some expenses paid from APF or NAF where the fund

source specified is not practical or possible due to insufficient funds or other conditions.

10.2. Types of Waivers to be Considered.

10.2.1. Insufficient Appropriated Funds. If AFRC or AFIMSC cannot fund installation

shortfalls, the installation comptroller may request a waiver through AFRC or AFIMSC. For a

waiver based on insufficient APFs, AFRC or AFIMSC should:

10.2.1.1. Identify item(s) to be funded from NAFs.

10.2.1.2. State whether the waiver request applies to a single or multiple bases or the entire

Air Force. Include a certification that APFs are unavailable.

10.2.1.3. State the impacts to the activity(ies) at the affected bases addressing rates, hours,

and financials.

10.2.2. Contractor Operated Activities, or Other Contracts. Applies to NAF or APF contracts

that cannot be converted to the appropriate fund source. The waiver will be valid for the life of

the contract. The waiver requests must include the purpose of the contract and the contract

expiration date.

10.2.3. Other Reasons. For example, the Air Force Lodging Program incorporates some APF

authorized costs into the room rates so the fund source for those costs have been waived and

NAFs are authorized.

10.3. Waiver Routing. The waiver request with justification goes to AFSVA/SVI; AFSVA/FM;

AFRC/FM or AFIMSC/RM; AFIMSC/IZ and AF/A1S in turn for staffing and can be disapproved

at any of these levels. If not disapproved, the request is forwarded to SAF/FMC for

approval/disapproval.

10.3.1. Disapprovals should not be forwarded to the next higher organization level.

10.3.2. AFRC/AFIMSC should allow 10 business days for review and staffing of requests at

each level.

10.3.3. The approval authority for waiver of fund source for construction is the office of the

PDUSD (P&R), except for visitor quarters and outside the continental United States youth

facilities.

10.3.4. For visitor quarter construction projects, SAF/FMC will approve the use of NAFs

when APFs are insufficient. These waiver requests will be submitted through AFSVA/SVOL,

AFSVA/FM, AFIMSC/RM, AF/A1S, SAF/FMC for funding consideration before submitting

the request to SAF/FMB.

10.4. Using Nonappropriated Funds in Lieu of Authorized Appropriated Funds. Using

NAFs in lieu of authorized APFs must be in accordance with AFMAN 34-201. (T-1).

10.5. Waiver Approvals. SAF/FMC granted waivers normally cover the remainder of the fiscal

year.

AFI65-106 15 JANUARY 2019 63

10.5.1. Waivers may cover other time periods as SAF/FMC deems appropriate when the

waiver period is stated in the approval memorandum.

10.5.2. After SAF/FMC approves or disapproves the waiver request, the APF and NAF

budgets are adjusted accordingly.

10.5.3. The approved waiver is part of the approver’s and requestor’s official records and must

be appropriately filed in accordance with AFMAN 33-363. (T-1).

10.6. Waivers to Tiering. In accordance with AFI 33-360, commanders may waive non-tiered

requirements. A copy of approved waivers must be sent to SAF/FMCEB within 30 days of

approval for situational awareness and process improvement considerations. (T-1). Sending an

email through the chain of command to the SAF/FMCEB at usaf.pentagon.saf-fm.list.rss-saf-

[email protected] that includes a completed AF Form 679, Air Force Publication Compliance Item

Waiver Request/Approval or equivalent will suffice.

John P. Roth

Assistant Secretary of the Air Force

Financial Management and Comptroller

64 AFI65-106 15 JANUARY 2019

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

AFPD 65-1, Management of Financial Services, 25 June 2018

AFPD 65-5, Cost and Economics, 5 August 2008

DoDI 1015.10, Programs for Military Morale, Welfare and Recreation, 6 July 2009

DoDI 1015.15, Procedures for Establishment, Management, and Control of Nonappropriated

Fund Instrumentalities and Financial Management of Supporting Resources, 31 October 2007

AFI 33-360, Publications and Forms Management, 1 December 2015

AFMAN 33-363, Management of Records, 1 March 2008

DoDI 6060.02, Child Development Programs (CDPs), 5 August 2014

AFI 65-107, Nonappropriated Funds Financial Management Oversight Responsibilities, 13 June

2018

AFMAN 34201, Use of Nonappropriated Funds, 28 September 2018

10 U.S.C. § 2491, Uniform Funding and Management of Morale, Welfare, and Recreation

Programs, Web, 20 November 2018

AFMAN 65-605V1, Budget Guidance and Technical Procedures, 24 October 2018

DoD 7000.14-R, DoD Financial Management Regulations (FMRs), Volumes 1-15, (Date varies

by volume)

DoDI 4105.67, Nonappropriated Fund (NAF) Procurement Policy and Procedure, 26 February

2014

AFMAN 64-302, Nonappropriated Fund (NAF) Contracting Procedures, 8 November 2016

AFI 25-201, Intra-service, Intra-agency, and Inter-agency Support Agreement Procedures, 18

October 2013

10 U.S.C. § 2492, Nonappropriated Fund Instrumentalities: Contracts with Other Agencies and

Instrumentalities to Provide and Obtain Goods and Services, Web, 20 November 2018.

AFI 36-2903, Dress and Personal Appearance of Air Force Personnel, 18 July 2011

AFI 36-801, Uniforms for Civilian Employees, 22 December 2015

DoDI 4165.69, Realignment of DoD Sites Overseas, 6 April 2005

DoDM 4165.66-M, Base Development and Realignment Manual, 1 March 2006

DoDIO-2000.16V1_AFI 10-245-O, Antiterrorism (AT) Program Implementation, 18 July 2017

DoDI 1330.09, Armed Services Exchange Policy, 7 December 2005

AFI 32-1061, Providing Utilities to U.S. Air Force Installations, 27 January 2016

AFI 34-223, Private Organizations (PO) Program, 8 March 2007

AFI65-106 15 JANUARY 2019 65

AFMAN 34-310, Nonappropriated Fund Personnel Program Management and Administration

Procedures, 28 September 2011

DoDI 1400.25, Volume 1405, DoD Civilian Personnel Management System: Nonappropriated

Fund (NAF) Pay, Awards, and Allowances, 26 June 2014

AFI 34-266, Fitness, Sports, and World Class Athlete Program, 25 September 2018

AFI 65-503, United States Air Force Cost and Planning Factors, 13 July 2018

AFI 32-1022, Planning and Programming of Nonappropriated Fund Facility Construction

Projects, 30 December 2015

AFI 32-1032, Planning and Programming Appropriated Funded Maintenance, Repair, and

Construction Projects, 24 September 2015

AFI 34-144, Child and Youth Programs, 2 March 2016

AFPD 36-39, Mass Transportation Benefit Program (MTBP), 27 July 2010

AFI 10-216, Evacuation of U.S. Citizens and Designated Aliens from Threatened Areas Abroad,

27 July 2016

AFI 10-2501, Air Force Emergency Management Program, 19 April 2016

AFMAN 34-310, Nonappropriated Fund Personnel Program Management and Administration

Procedures, 28 September 2011

Joint Travel Regulations (JTR), (Date varies by chapter)

AFI 24-301, Vehicle Operations, 1 November 2018

AFH 23-123V3, Air Force Equipment Management, 8 August 2013

DoDI 1348.19, Award of Medals, Trophies, Badges, and Similar Honors in Recognition of

Accomplishments, 3 February 2014

10 U.S.C. § 2686, Utilities and Services: Sale; Expansion and Extension of Systems and

Facilities, Web, 20 November 2018

Federal Acquisition Regulation (FAR), (Date varies by part)

AFI 32-1021, Planning and Programming of Military Construction Projects, 25 February 2016

AFI 32-7001, Environmental Management, 16 April 2015

AFI 90-201, The Air Force Inspection System, 20 November 2018

AFI 32-9005, Real Property Accountability and Reporting, 4 March 2015

DoDI 1015.11, Lodging Policy, Incorporating Change 1, 15 November 2011

DoDI 1015.12, Lodging Program Resource Management, 30 October 1996

AFI 34-135, Air Force Lodging Program, 24 September 2014

10 U.S.C. § 2493, Fisher Houses: Administration as Nonappropriated Fund Instrumentality,

Web, 20 November 2018.

66 AFI65-106 15 JANUARY 2019

10 U.S.C. § 2410a, Contracts for Periods Crossing Fiscal Years: Severable Service Contracts;

Leases of Real or Personal Property, Web, 20 November 2018

31 U.S.C. § 3324, Advances, Web, 20 November 2018

Prescribed Forms

None

Adopted Forms

Air Force Form 847, Recommendation for Change of Publication

Air Force Form 679, Air Force Publication Compliance Item Waiver Request/Approval

Abbreviations and Acronyms

AAFES—Army and Air Force Exchange Service

AF—Air Force

AF/A1S—Directorate of Air Force Services

AFEMS—Air Force Equipment Management System

AFH—Air Force Handbook

AFI—Air Force Instruction

AFIMSC—Air Force Installation and Mission Support Center

AFIMSC/RM—AFIMSC Resources Directorate

AFIMSC/IZ—Installation Support Directorate

AFMAN—Air Force Manual

AFOSI—Air Force Office of Special Investigation

AFPD—Air Force Policy Directive

AFRC—Air Force Reserve Command

AFSVA—Air Force Services Activity

AFSVA/CC—Commander for AFSVA

AFSVA/FM—Comptroller for AFSVA

AFSVA/SVI—Installation Support Division of AFSVA

AFSVA/SVOL—Air Force Lodging Division of AFSVA

APF—Appropriated Funds

DoD—Department of Defense

DoDI—Department of Defense Instruction

DoDM—Department of Defense Manual

DSN—Defense Switched Network

AFI65-106 15 JANUARY 2019 67

FS—Force Support (Squadron or Directorate)

FS/FSR—Force Support, Resource Management Flight Chief (Squadron or Directorate)

HAF—Headquarters Air Force

MTF—Military Treatment Facility

MWR—Morale, Welfare, and Recreation

NAF—Nonappropriated Funds

NAFI—Nonappropriated Fund Instrumentality

OSD—Office of the Secretary of Defense

RV—Recreational Vehicle

SAF/FM—Assistant Secretary of the Air Force (Financial Management and Comptroller)

SAF/FMB—Deputy Assistant Secretary of the Air Force (Budget)

SAF/FMBOP—Personnel and Training Division of SAF/FMB

SAF/FMC—Deputy Assistant Secretary of the Air Force (Cost and Economics)

SAF/FMCEB—Business Management Division of SAF/FMC

SAF/MRR—Deputy Assistant Secretary (Reserve Affairs and Airman Readiness)

TV—Television

USDA—United States Department of Agriculture

USAFA—United States Air Force Academy

YMCA—Young Men’s Christian Associations

Terms

Activity—An activity is an authorized operational organization within MWR and other NAFIs

funded with appropriated and/or NAFs to satisfy physiological and psychological needs to improve

readiness and provide recreational opportunities to service members, their families, and other

authorized patrons for the general welfare of the military community. MWR activities are

classified as either mission sustaining, basic community support, or revenue generating activities.

An activity is made up of several sub-activities. Do not confuse the operational functions of the

activity with the accounting term cost center, which determines the level of accountability for

financial transactions.

Allowance Standard—An equipment allowance document that prescribes basic allowances for

organizational equipment, and provides the control to develop, revise, or change equipment

authorization inventory data.

Amusement Machines—Coin-operated mechanical or electronic recreation gaming systems

without a cash or other payout feature (such as, video games and pinball machines).

Ancillary—providing necessary support to the primary activities or operation of an organization.

68 AFI65-106 15 JANUARY 2019

Approval Authority—The senior leader responsible for contributing to and implementing

policies and guidance/procedures pertaining to his or her functional area(s) (such as, heads of

functional two-letter offices).

Blanket Purchase Agreement—A simplified method of filling anticipated repetitive needs for

supplies or services by establishing charge accounts with qualified sources of supply.

Civilian Employee—A non-military employee of the DoD directly hired and paid from

appropriated or NAFs, under permanent or temporary appointment.

Civilian Personnel (Benefits)—Benefits include: employer contribution for group life insurance,

health insurance, social security tax; retirement fund contribution, state retirement for Air National

Guard, health benefits for Air National Guard; all allowances such as, quarters allowance, non-

foreign allowance, supplemental post allowance, separate maintenance allowance and temporary

lodging allowance; and relocation and other expenses related to permanent change of station.

Exceptions include the following items: transportation, per diem, and storage of household goods.

Excludes severance payments to former employees.

Civilian Personnel (Salaries and Wages)—Salaries and wages include the following items: base,

holiday, Sunday, hazardous duty, premium, and merit pay; bonuses; night work and overseas

differentials; cash performance, meritorious executive, and distinguished executive awards; jury

refunds; and benefits for former personnel (for example, severance pay and unemployment

compensation). Billings to NAFs are determined using actual hours worked multiplied by the

standard rate or shop rate.

Common Area—Any area that is open to the base populace (not private or restricted).

Common Support—APF and NAF support used to perform the general management of more than

one program or funding category within a program at installation, major command, or HAF level,

and that is not easily or readily identifiable to a specific program.

Defense Switched Network—The component of the Defense Communications System that

handles Department of Defense voice, data, and video communications.

Defense Working Capital Fund—A DoD revolving fund that finances the buying and selling of

goods and services. It also provides cost visibility and accountability to facilitate business

operations.

Direct Cost—Those costs clearly identified to a product or output and are totally related to the

output, such as hands on labor or material used in a product. First-line supervision over a function

in sole support of a specific output is considered a direct cost. Similarly, second-line supervision

may also be considered a direct cost if solely in support of a specific output. Second-line

supervision and activities above second line that do not provide direct benefits to a specific output

are considered indirect costs. Costs related to headquarters, regional offices, or support activities

are not considered direct costs.

Equipment Expensed—Personal property of a durable nature with a service life less than two

years and costing less than $250,000, such as, furniture, equipment, and computer software. These

items include the initial installation costs of equipment by contractors; furniture and fixtures;

publications for permanent collections; tools and machinery; communications and computer

systems and telecommunications equipment, instruments and apparatus; and transportation of

equipment. It excludes real property installed equipment.

AFI65-106 15 JANUARY 2019 69

Executive Control and Command Supervision—Those managerial functions located above the

direct program operational level of individual Air Force NAFI programs at a base, major

command, AFIMSC and its primary subordinate units, or headquarters Air Force. It supports

planning, organizing, directing, coordinating and controlling the overall operations of Air Force

NAFI programs but is not necessarily identified or included on manning or staffing guides or

personnel documents for support of Air Force NAFI. It consists of program, fiscal, logistics and

other management functions, which are separate from the daily working level activities and tasks

of Air Force NAFI programs.

Facility—A building or location consisting of one or more of the following: a structure, a utility

system, pavement, and underlying land. The building or location can contain an activity, program,

or multiple activities and/or programs of NAFIs.

Fund Source—There are several sources of funding available for a MWR or other NAFI program

to use, some examples include NAF, APF, donations and grants. It is important to understand the

various types of funding, their intended use, and the specific restrictions or controls pertaining to

each funding stream. If uncertain of the appropriate funding source, submit a determination request

through the installation comptroller to AFIMSC/RM or AFRC/FM.

General and Administrative Expenses—Overhead costs that cannot be reasonably associated

with any particular outputs and are located over all of the outputs. They generally include functions

such as local comptroller, installation security, facilities engineering, legal services, fire protection,

utilities, custodial services, refuse collection, snow removal, and similar types of base support

functions.

Indirect Costs—Mission costs that benefit two or more outputs but not all outputs. Costs that

benefit all outputs are general and administrative expenses.

Intra-agency Agreement—An agreement between DoD components.

Inter-agency Agreement—An agreement between a DoD component and a federal agency.

Investment Equipment—Applies to personal property (such as, furniture, equipment, computers,

and software) of a durable nature with a service life of more than two years and costing more than

$250,000. It includes the initial installation costs of equipment by contractors; furniture and

fixtures; publications for permanent collections; tools and machinery; communications and

computer systems and telecommunications equipment, instruments and apparatus; and

transportation of equipment. It excludes real property installed equipment.

Maintenance and Repair of Equipment—The cost to maintain, repair, overhaul, or rework

equipment.

Memorandum of Agreement—A type of intra-agency, inter-agency, or support agreement

between two or more parties, which includes specific terms that are agreed to, and a commitment

by at least one party to engage in action. It either includes a commitment of resources or binds a

party to a specific action. There are three types of memoranda of agreement used by NAFIs,

temporary, strategic, and non-strategic.

Military Personnel Costs—Costs are computed using annual composite rates which include pay

and allowances of officers, enlisted personnel, cadets, subsistence of enlisted personnel, permanent

change of station (including shipment and storage of household goods), other costs for

apprehension of members who are absent without leave, interest on uniformed services savings

70 AFI65-106 15 JANUARY 2019

deposits, death gratuities, Servicemen’s Group Life Insurance, and unemployment compensation

and survivor benefits.

Nonappropriated Funds—NAFs are government monies that are not appropriated by Congress

and are not held within the United States Treasury. Military departments and defense agencies

generate NAFs primarily through the sale of goods and services to the DoD military, civilian

personnel and their family members in conjunction with authorized MWR programs. These funds

are used to support MWR programs and activities, lodging, civilian welfare, base restaurant,

certain religious and educational programs.; NAFs are used for the collective benefit of military

personnel, their family members, and authorized civilians. These funds are separate funds that are

not recorded in the books of the Department of the Treasury.

Nonappropriated Fund Instrumentality—A NAFI is a fiscal entity of the United States

Government that is supported in whole or in part by NAFs. NAFIs are not incorporated under the

laws of any state or the District of Columbia, but have the legal status of an instrumentality of the

United States and have the same immunities and privileges as the United States Government in

the absence of specific federal statute. Although a NAFI can be an integral DoD organizational

entity that performs essential government functions within DoD, it operates independently to

provide or assist DoD organizations supporting military personnel and authorized civilians. As a

fiscal entity, a NAFI maintains custody and control over its funds and is responsible for exercising

care relative to administering, safeguarding, preserving, and maintaining those resources made

available to carry out functions. NAFIs function under the umbrella of DoD, but are not considered

“federal reporting entities” for the purpose of financial statement reporting. NAFI financial

statements are not in any manner associated with DoD financial statements. NAFIs use proceeds

obtained from business operations and activities in providing a support function to DoD.

NAFI Memorandum of Agreement (Pursuant to 10 U.S.C. § 2491)—A NAFI memorandum of

agreement pursuant to 10 U.S.C. § 2491 is an agreement between the HAF (or AFSVA) and the

NAFI to transfer APF to the NAFI for use as NAFs to accomplish a specific authorized purpose in

order to meet defined requirements.

NAFI Memorandum of Agreement (Pursuant to 10 U.S.C. § 2492)—A NAFI memorandum of

agreement pursuant to 10 U.S.C. § 2492 is an agreement between the installation and the NAFI to

use APFs to purchase goods and/or services from the NAFI, similar to the way an installation

would purchase them from a commercial contractor, and is beneficial to both parties which is

separate and apart from the APFs authorized to support the MWR and Lodging Programs. These

agreements are considered “must pay” requirements which require renegotiation of the level of

service or termination of the agreement to change the reimbursement amount. Additionally, the

use of a memorandum of agreement does not change the category of the activity. The activities

will continue to receive APF support at the percentages outlined in this instruction.

Non-Strategic Sourcing Memorandum of Agreement—A type of NAFI memorandum of

agreement established to provide services authorized APF support. These types of memoranda of

agreement may be used to provide goods or services to installations so long as the goods or services

are among those NAFIs are authorized to provide.

Official Function—An official function is any ceremony or event where senior members are

operating in an official capacity with members under their command or as a host to outside

members. This includes, but is not limited to, official meetings and conferences, promotions,

reenlistment and retirement ceremonies, changes of command and reorganization events, and

AFI65-106 15 JANUARY 2019 71

funerals. Consult the appropriate funding AFIs to determine the extent of funding authorized for a

specific event.

Personal Property—Personal property is investment equipment or expensed equipment that is

moveable. It excludes real property installed equipment.

Program—Programs to promote resiliency and readiness for DoD personnel may be made up of

more than one activity, which may also be in different funding categories, such as, Outdoor

Recreation. See DoDI 1015.15 for additional information.

Program Group—NAFIs are established for DoD program groups. Each program group operated

has to maintain at least one NAFI. NAFIs do not operate in more than one program group without

SecAF approval and notification to PDUSD (P&R). There are six program groups within DoD

with each program group broken down into activities falling within one of three funding categories

based on the capability to generate NAF revenues.

Real Property—Real property is lands, buildings, structures, utilities systems, improvements, and

appurtenances thereto. It includes equipment attached to and made part of buildings and structures

(such as heating systems) but not movable equipment (such as plant equipment).

Reimbursable Order—An order for services, supplies, material, or equipment placed by a

requiring (or ordering) DoD component (or federal agency) and furnished by another DoD

component (or federal agency) without separate identification of the items, or separate citation of

the funds of the requiring DoD component; and with subsequent delivery to and reimbursement

by the requiring DoD component. The requiring DoD component records the reimbursable order

as an obligation when the servicing (or performing) DoD component accepts the reimbursable

order in writing.

Reimbursements—Amounts earned and collected for property sold or services furnished either

to the public or to another federal accounting entity. To be an appropriation reimbursement, the

collection is authorized by law for credit to the specific appropriation or fund account.

Strategic Sourcing Memorandum of Agreement—A type of NAFI memorandum of agreement

established pursuant to 10 U.S.C. § 2492 to provide services in lieu of filling vacant APF positions

listed on the Unit Manpower Document. Use of these types of memoranda of agreement does not

relieve the installation of its requirement to contribute required levels of APF support to activities

based on their category.

Supplies—Includes the cost of supplies and materials for direct consumption such as repair parts,

technical supplies consumed in the operation and maintenance of equipment, subscriptions,

pamphlets and other documents, chemicals, surgical, medical, cleaning, and office supplies,

communications and computer systems supplies and materials, and fuels except aircraft and ship

petroleum, oil, and lubricant.

Support Agreement—A written agreement that establishes the roles and responsibilities for

recurring support between the requiring activity and the performing agency. Support agreements

may be intra-agency (between DoD federal agencies) or inter-agency (between DoD and non-DoD

federal agencies). Also may be referred to as a memorandum of understanding or memorandum of

agreement.

Temporary Memorandum of Agreement—A type of NAFI memorandum of agreement, usually

executed pursuant to 10 U.S.C. § 2492, whose primary purpose is sustainment of NAFI programs

72 AFI65-106 15 JANUARY 2019

and activities that ensure resiliency and readiness. The temporary memorandum of agreement can

be used for a number of purposes. For example, the temporary memorandum of agreement can be

used (1) to backfill deployed troops with NAF employees during contingency operations, (2) to

provide contingency subsistence-in-kind feeding at Air Force clubs, or (3) to provide interim

services during an APF to NAF transition period or (4) to provide continuity of care at child and

youth programs.

Transportation of Things—Charges for the transportation and related care of things, including

animals and household goods for civilian employees in permanent change of station status. It

includes the following items: freight and express charges by military, common and contract

carriers, demurrage, switching, crating, refrigeration, and other incidental expenses, drayage and

other local transportation cartage and handling, charges incidental to local mail transportation,

unaccompanied baggage, parcel post, truck rental and moving of household effects or house

trailers or privately owned vehicle movement including reimbursement to employees for

transportation of household effects or house trailer, materiel that Air Force depots ship and receive

from other agencies, shipment of reparable and excess Air Force property, and shipment of remains

of deceased personnel. It excludes transportation costs that vendors pay even when itemized on

invoices.

Utilities—Includes the cost of electricity, gas (including natural, manufactured, liquefied

petroleum, heating oil mixed or propane), steam, heat, hot water, compressed air, air conditioning,

chilled water and mechanical refrigeration, and water.

Underground Storage Tank—Any tank or combination of tanks (including underground pipes

connected to the tank) that contains an accumulation of regulated substances, where ten percent or

more of the volume (including underground pipes connected to the tank) lies beneath the ground

surface.

AFI65-106 15 JANUARY 2019 73

Attachment 2

AIR FORCE POLICY ON THE USE OF 10 U.S.C. § 2491

Policy Regarding Use of NAFI Memoranda of Agreement for 10 U.S.C. § 2491 Transactions

10 U.S.C. § 2491 authorizes a transfer of appropriated funds (APFs) to nonappropriated

funds (NAFs) to fund activities that fall within Program Group I – Military MWR Programs,

Program Group II – Armed Services Exchange Programs, and Program Group V – Supplemental

Mission Funds (but only Service Academy mixed-funded athletic or recreational extracurricular

programs). APFs may be made available only if the MWR program is authorized to receive APF

support in accordance with this instruction and only in the amounts the program is authorized to

receive.

When transferring appropriated funds pursuant to 10 U.S.C. § 2491, a Memorandum of

Agreement must be established. It is Air Force policy that 10 U.S.C. § 2491 Memoranda of

Agreement are restricted for use at HAF and AFSVA. A 10 U.S.C. § 2491 Memorandum of

Agreement must outline the purpose(s) for which the APF will be used – specifically the MWR

services (by units and/or functions) to be provided by the NAFI to meet NAFI requirements for

base operations APF support. The 10 U.S.C. § 2491 Memorandum of Agreement shall include

the amount and obligation schedule for the APFs to be provided and shall be signed by the senior

AFSVA or HAF APF resource manager (as appropriate), the NAFI fund manager, and the

organizational commander or executive director. When APFs are transferred to a NAFI for the

accomplishment of a specific purpose, the requirements to achieve that purpose shall not exceed

the amount transferred.

APFs transferred to a NAFI via a 10 U.S.C. § 2491 Memorandum of Agreement are treated

as NAFs and expended in accordance with laws applicable to the expenditures of NAFs. When

transferred under this authority, APFs are considered to be NAFs for all purposes and remain

available until expended; however, APFs cannot be transferred with the intent to extend the

fiscal life of the APFs or used for purposes not authorized APF support.

Examples of 10 U.S.C. § 2491 Memoranda of Agreement (restricted per AF policy for use at

HAF and AFSVA/FMN level) include:

- Non-Strategic Sourcing 10 U.S.C. § 2491 Memorandum of Agreement transferring

Emergency Intervention Funds to increase Child Development Center (CDC) capabilities

through facility projects;

- Non-Strategic Sourcing 10 U.S.C. § 2491 Memorandum of Agreement transferring OSD

funds to carry out initiatives such as Fitness Center projects and Single Airmen, Respite

Care and Healthy Base Initiative programs; and

- A 10 U.S.C. § 2491 Memorandum of Agreement transferring APF for the purchase of

equipment. (Note: Equipment purchased with funds transferred under 10 U.S.C. § 2491

become NAFI assets. For maintenance of equipment see DoDI 1015.15, enclosure 4,

paragraph E4.Tl.7.2.)

74 AFI65-106 15 JANUARY 2019

Attachment 3

AIR FORCE POLICY ON THE USE OF 10 U.S.C. § 2492

Policy Regarding Use of NAFI Memoranda of Agreement for 10 U.S.C. § 2492 Transactions

10 U.S.C. § 2492 authorizes NAFls to enter into contracts or other agreements with the Air

Force, with other elements of the Department of Defense, or with another federal department,

agency, or instrumentality, to provide or obtain goods and services beneficial to the efficient

management and operation of the exchange system or the MWR systems or to provide or obtain

food services beneficial to the efficient management and operation of the dining facilities on

military installations offering food services to members of the armed forces (i.e., exchange

programs, military MWR activities, civilian MWR activities, installation dining facilities and

lodging activities). The contract or agreement must be documented in a written Memorandum of

Agreement (10 U.S.C. § 2492 Memorandum of Agreement) which sets forth the terms and

conditions of agreement between the parties.

To use the authority of 10 U.S.C. § 2492, the 10 U.S.C. § 2492 Memorandum of Agreement

must identify and articulate the benefit the NAFI gets from the agreement. Generally, the benefit

must include both a primary non-financial benefit to the efficient management and operation of

exchange or MWR programs for Airmen and their families (for example, a contract allowing a

base to provide continuing service in the fitness center when military members are deployed) and

an agreed-upon financial benefit to the NAFI (such as, a payment to the NAFI of a percentage

above the cost of the contract). In addition, Air Force policy also requires that the 10 U.S.C. §

2492 Memorandum of Agreement identify and articulate a benefit to the appropriated fund

(APF) Air Force (such as, cost savings). In the case of Temporary Memoranda of Agreement,

discussed below, the 10 U.S.C. § 2492 Memorandum of Agreement must articulate the benefit to

the NAFI program (for example, sustainment of NAFI programs and activities that ensure

resiliency and readiness) but are not required to show a financial benefit.

APF activities must comply with all appropriation law requirements when they use APFs to

pay for goods or services obtained or provided by a NAFI under a 10 U.S.C. § 2492

Memorandum of Agreement. For example, APF activities must obligate APFs to the NAFI

Memorandum of Agreement during the period of availability of the appropriation. As another

example, the period of performance under a 10 U.S.C. § 2492 Memorandum of Agreement for

severable services (such as, those meeting regular, recurring requirements such as the ongoing

management of MWR facilities or programs) is permitted to begin in one fiscal year and end in

the next fiscal year as long as the period of performance covered by annual appropriations does

not exceed twelve months. See 10 U.S.C. § 2410a. APF activities are prohibited from making

advance payments on 10 U.S.C. § 2492 Memoranda of Agreement. Pursuant to 31 U.S.C. §

3324, “a payment under a contract to provide a service or deliver an article for the United States

Government may not be more than the value of the service already provided or the article already

delivered.” APF activities may, however, make progress payments to a NAFI at the time the

NAFI incurs expenses toward performance or delivery (for example, when the NAFI must

acquire, use, invest in or pay for equipment, supplies or services prior to actual performance or

delivery of the goods or services that are the final outcome of the NAFI Memorandum of

Agreement). APFs do not become NAFs until payment is disbursed to the NAFI predicated upon

AFI65-106 15 JANUARY 2019 75

performance, delivery, or progress payments.

A 10 U.S.C. § 2492 Memorandum of Agreement is a legal agreement binding the signing

parties to the terms and conditions contained in the Memorandum of Agreement. The agreement

becomes effective upon signature of all signatories, and retroactive payment is not authorized.

As such, the legal agreement constitutes a valid obligation of APF which must be recorded at the

time the agreement is made. Funds obligated for a 10 U.S.C. § 2492 Memorandum of Agreement

are not available for any other purpose. Installation commanders and comptrollers are required to

fully fund all 10 U.S.C. § 2492 Memoranda of Agreement; the failure to fully fund a 10 U.S.C. §

2492 Memorandum of Agreement may have legal ramifications. If the APF funding for a 10

U.S.C. § 2492 Memorandum of Agreement is reduced (through a proper deobligation of funds),

that reduction must be accompanied by a downward adjustment of the level of service or amount

of goods being obtained or provided by the NAFI. Similarly, if the level of services or amount of

goods is increased, then additional funds must be obligated to pay for such additional services or

goods. Such changes must be documented in a written amendment to the 10 U.S.C. § 2492

Memorandum of Agreement.

10 U.S.C. § 2492 Memoranda of Agreement can be used to obtain various types of goods and

services. For example, 10 U.S.C. § 2492 Memoranda of Agreement have been used to:

- Provide NAFI services to the Air Force via Strategic Sourcing 10 U.S.C. § 2492

Memoranda of Agreement to support the management or operation of MWR activities

that are authorized APF support, including fitness, library, outdoor recreation, marketing,

human resources, information technology and NAF resource management activities.

- Provide NAFI services to the Air Force via Non-Strategic Sourcing 10 U.S.C. § 2492

Memoranda of Agreement to support the management or operation of Services activities

that are authorized APF support and are impacted by Air Force Corporate Structure

decisions.

- Provide NAFI services to another NAFI via Non-Strategic Sourcing 10 U.S.C. § 2492

Memoranda of Agreement.

- Obtain goods or services for the Air Force via 10 U.S.C. § 2492 Memoranda of

Agreement for those goods or services the NAFI is authorized to provide or that the

NAFI uses to conduct its own operations. Examples include:

- Laundry services for MWR, lodging operations, and APF organizational clothing

(considered inherent to NAFI operations and structure established under MWR);

- Air Force use of Category C facilities for official functions, and

- Purchase of equipment. If the 10 U.S.C. § 2492 Memorandum of Agreement is

for the purchase of equipment, the equipment is an APF asset. (NOTE: If the

NAFI needs to purchase equipment in order to perform services under a 10 U.S.C.

§ 2492 Memorandum of Agreement, the equipment purchased with NAF is a

NAF asset.)

76 AFI65-106 15 JANUARY 2019

- Provide NAFI services to the Air Force via 10 U.S.C. § 2492 Temporary Memoranda of

Agreement (T-MOAs) to maintain home station MWR operations during deployments or

activity APF vacancies.

- Temporary Memoranda of Agreement are primarily funded with civilian pay APFs

(Element of Expense Identification Code lXXXX). An administrative fee of 1.5%

may be applied and paid for with appropriate non-civilian pay APFs.

- Funding for Temporary Memorandum of Agreement services to maintain home

station MWR operations due to deployment should be funded from appropriate

non-civilian pay installation APFs.

- Funding for Temporary Memorandum of Agreement services to maintain home

station MWR operations due to civilian APF vacancies must be arranged by the

installation comptroller sending an e-mail request, including cost estimate,

analysis, and justification to the MAJCOM comptroller with a copy to

AFIMSC/RM and AFIMSC/IZ. The MAJCOM then forwards the request to

SAF/FMBOP for approval to migrate APFs from Element of Expense

Identification Code lXXXX to 75612. Direct payments from Element of Expense

Identification Code lXXXX for Temporary Memoranda of Agreement are not

authorized.