General safety and security guidelines:
The following guidelines do not cover every setting and may not apply to all off-site
activities, because the situations vary so much. However, it can provide a starting point
for further discussion by leaders in your place of worship.
Guests who are not well-known to staff should be observed for problems as well as
being given extra attention and assistance to ensure they feel safe and secure.
When members invite guests to off-site events involving travel or overnight situations,
event leaders should be notified in advance, in case extra information must be provided
or obtained.
At indoor events everyone should be made aware of exits and hazards related to the
venue. If possible, get a floor plan ahead of time so the coordinator is familiar with it. If
possible, attendees should gather for a briefing at the site.
Develop plans and requirements based on safety and security as well as on reinforcing
positive messages about conduct during off-site events. This is especially true for youth
groups or when many guests will be participating.
At hotels and other overnight locales, it is particularly important to stay aware of the
location of participants and to ensure they do not leave the area without notification.
(And also that they do not disturb other guests.) Coordinators should identify
themselves to counter staff and security personnel, if any, and provide a cell phone for
emergency contact if needed.
Cell phone numbers of participants should be programmed into the coordinator’s cell
phone to allow for quick contact. In some settings, walkie-talkies will be needed to stay
in contact, and enough should be used to allow groups to stay in contact.
Outdoor or camp events:
At outdoor events or in camps or similar settings, no one should leave the immediate
area or go outside cabins or tents without the knowledge and permission of leaders or
coordinators. This is particularly important with children and youth. Even seemingly
benign walks in the dark can have harmful results in unsupervised settings.
In outdoor nighttime settings, coordinators should have several flashlights as well as
access to first aid items and a way to get emergency assistance.
Rustic buildings, dorms and tents should all be inspected for safety and security. Fire
safety is crucial, but so is safety regarding fumes from generators and heaters, electrical
systems that may be subject to damage during off-seasons, structural damage, fire pits
near buildings, and stairs, railings and balconies that need repair.
Camp kitchens and bathrooms or toilets should be checked for cleanliness, safety
regarding chemicals, fixtures, appliances in need of repair, and other factors that are
often neglected in facilities that are not used often or are used by a variety of groups
throughout a season.
The best way to assess these activities is to visit the site well in advance of use if
possible. If that is not possible, try to find a way to be present during at least one similar