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Undergraduate Housing License Agreement AY 2022-2023

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THE GEORGE WASHINGTON UNIVERSITY

UNDERGRADUATE HOUSING

LICENSE AND DINING PLAN

AGREEMENT

FALL 2022 – SPRING 2023

This Housing License and Dining Plan Agreement (“Agreement”) is made between the George Washington University as Licensor,

hereinafter referred to as the “University” or “GW", and the individual named below as Licensee, hereinafter referred to as the “Student"

or the “Resident.” The University and the Student hereby agree that the University will license a housing assignment to the Student subject

to the following, including, without limitation, the requirement that the Student participate in the GW Dining Plan.

TERM OF LICENSE AGREEMENT: Academic Year, FALL 2022 - SPRING 2023

This Agreement includes the Terms and Conditions of the Undergraduate Housing License and Dining Plan Agreement (“Terms and

Conditions”) set forth below, and the Code of Student Conduct (“Code”) for the GW academic year FALL 2022 - SPRING 2023. The Terms

and Conditions may be revised periodically; the most current version will be available on the GW Campus Living and Residential Education

website. Student acknowledges that they have read, understand, and agree to abide by the Terms and Conditions and the Code. If a

revision is made to these materials, Student will be notified via email.

GW Dining Plan. In accordance with Section 50 of the Terms and Conditions, Student agrees that they will participate in the University’s

dining program. GW Dining Plan charges will appear on Student’s statement of account.

Parking. In accordance with Section 51 of the Terms and Conditions, Student agrees that they have read, understand and agree to abide

by the University’s On-Campus Parking Restrictions Policy that First- and Second-Year students are prohibited from bringing cars to the

Foggy Bottom Campus, except in exceptional circumstances. More information on this policy can be found on the GW University Policies

website.

TERMS AND CONDITIONS of the HOUSING LICENSE AND DINING

PLAN AGREEMENT

Academic Year – FALL 2022 – SPRING 2023

Pursuant to these Terms and Conditions, the University will license a housing assignment (“licensed space”) to an undergraduate Student,

who: (1) is a degree seeking, matriculating student; (2) is registered for a minimum of 12 credit hours; (3) does not owe the University for

any prior balance in excess of $1000; and (4) is not otherwise prohibited from campus housing within the GW Campus Living and

Residential Education (CLRE) residential system. Notwithstanding the foregoing, Student may enter into this license agreement despite

not meeting the requirements specified in the foregoing sentence if otherwise permitted by the Student Accounts Office or the University

Registrar. Upon consideration of the above-mentioned, Student agrees:

Electronic Signature

1. Upon electronic submission of a housing application through GW CLRE e-Services, Student agrees to these Terms and Conditions

of the Housing License Agreement. The electronic submission of the application and the authentication procedures used by GW

CLRE e-Services (identical to that of the GWeb Information Systems) serve as Student’s electronic signature. The assignment of

housing by the University in response to Student’s application enters the Student and University into a legally binding agreement

governed by these Terms and Conditions, and Student will be fully responsible for all fees and charges due, pursuant to this

Agreement. Electronic submission of the housing application by Student does not guarantee Student will receive a housing

assignment.

License Agreement Dates

2. The term of this Agreement are pursuant to the type of application Student has completed (e.g. Fall Only, Spring Only, Academic

Year) (the “Term”). The Move-In/Move-Out Schedule for the 2022-2023 Academic Year is published on the CLRE website. Student

agrees to vacate the licensed space twenty-four (24) hours after Student’s last examination of the final semester of the Term for their

GW housing during the 2022-2023 Academic Year. Both parties agree that no month-to-month occupancy will occur after the

termination date of this Agreement.

3. Student understands that they should not enter into any binding contract or lease with a third party for alternative housing

accommodations for any period concurrent with the term of this Agreement. If Student does so, any alternative accommodation will

not be a basis for terminating or seeking a release from this Agreement. Student will be responsible for all payments due, whether

or not they occupy their assigned licensed space at any time during the Academic Year. Given the unique nature of the residential

system, the University has no legal obligation to attempt to re-assign the licensed space in the event Student fails to take occupancy.

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4. Student is responsible for ensuring that they are properly checked in to and out of the licensed space. Until Student is properly

checked out of the licensed space, Student will, in accordance with Section 44 of these Terms and Conditions, continue to be

responsible for any damage to the licensed space, or any part thereof. This responsibility can include damage, tampering, or

disappearance of any equipment, fixtures, or furnishings or any part thereof, even if the Student has moved out early or before

roommates have vacated the licensed space.

5. Student will vacate the licensed space within 24 hours after Student’s last examination during the final semester of the Term or on the

end date of the Term as provided on the CLRE website, whichever occurs first, unless otherwise terminated as may be permitted in

accordance with the terms of this Agreement. Except in unusual circumstances and pursuant to arrangements approved in advance

by GW CLRE staff, Student and Student’s personal property must be removed from the licensed space when Student is required to

vacate the licensed space. Notwithstanding the foregoing, graduating students attending GW Commencement activities in person

may remain in their licensed space until noon of the day following Commencement exercises. This Agreement will terminate once

Student has successfully checked out of the licensed space in accordance with check out procedures.

Early Termination of License Agreement

6. Unless otherwise permitted by the Student Accounts Office or the University Registrar (as appropriate), at any time during the Term

of this Agreement should Student: (a) owe the University an amount in excess of one thousand dollars ($1000.00), (b) fail to

register for or maintain a minimum of 12 credits (or a minimum of 3 credits when enrolled in their last semester prior to graduation),

or (c) carry any other encumbrances or overdue balance, Student may become ineligible to maintain their assignment to a licensed

space, and may be directed to vacate said licensed space without refund of housing fees or charges on Student’s account.

7. If Student, after entering into this Agreement, chooses to register for fewer than 12 credits, they will not be released from the financial

obligations of this Agreement without prior written approval from GW CLRE. Failure to register as a full-time student will not affect

Student’s financial obligation for housing costs for the period of Student’s Agreement. If Student fails to register for classes by the

deadline for Fall 2021 semester or for Spring 2022 semester (as appropriate), Student may be subject to reassignment and/or an

administrative termination of this Agreement at the sole discretion of the University. Student may petition GW CLRE to request to

remain in residence as a degree-seeking student enrolled in fewer than the requisite 12 credits of academic work during each of the

Fall and Spring semesters.

8. The University may terminate this Agreement and take immediate possession of the licensed space occupied by Student at any time

during the Term in its sole discretion due to the violation of the Terms and Conditions of this Agreement, including, without

limitation, default on housing payments when they become due; violation of any law, violation of any health ordinance or regulation of

the District of Columbia; University regulation, directive or policy; or should Student cease to be registered at the University. The

University may also terminate this Agreement where the University determines it to be in the best interest of the health and safety of

the University community. Housing charges will be subject to change based on Section 11 of these Terms and Conditions. If

Student fails to vacate the licensed space upon termination of this Agreement, they may be subject to student conduct or legal

action. In such cases, Student will be deemed a trespasser, escorted from the licensed space, and all personal items will be

removed by the University and discarded at the student’s expense. If this Agreement is terminated as provided by this Section 8,

Student will be prohibited from requesting a future housing assignment with GW CLRE, from staying overnight in any University

residential facility, and required to forfeit any previously made housing and GW Dining Plan payments.

First, Second and Third-Year Residency Requirement

9. Pursuant to an order of the DC Zoning Commission, the University is required to house all first- and second-year students in on-

campus housing, subject to the exceptions set forth on the CLRE website. Per GW policy, all third-year students are also required to

reside in on-campus housing, subject to the exceptions set forth on the CLRE website. Exemptions to this residency requirement

may be requested by electronically completing the Residency Exemption Request form and submitting proper documentation to GW

CLRE via GW CLRE e-Services. Student must request an exemption to live off-campus prior to entering in to a Housing and Dining

Plan License Agreement. In the event Student experiences a change of circumstances during the Term of License Agreement,

Student may pursue an exemption request by appeal.

Cancellation of License Agreement

10. This Agreement is a legally binding contract and may not be terminated or suspended by Student for any reason including, but not

limited to: financial aid need, desire to commute from home, medical reasons (other than as required by law), delay in receiving a

housing assignment, lack of understanding that this Agreement is binding, changing circumstances or opinions about housing, the

GW Dining Plan, or a special licensed space or room type request. Notwithstanding the foregoing, in the event Student experiences

a change in circumstances and Student seeks to request termination of this Agreement pursuant to a housing exception set forth on

the CLRE website, the Student may request cancellation of this Agreement in accordance with requirements set forth on the CLRE

website. To be considered for cancellation, Student must notify GW CLRE in writing by completing the Housing Cancellation Request

form via GW CLRE e-Services. Be advised that Student may be charged a cancellation fee. If Student cancels their License

Agreement prior to or during the Fall semester, Student’s housing assignment shall also be terminated for the Spring semester.

Payment

11. Without exception or demand by the University, Student shall be responsible the full payment of housing charges as required by this

Agreement through the Student Accounts Office at the times stated by the University. Should Student voluntarily vacate housing

without approved cancellation, but remain enrolled at the University, payment will continue be due for the full Term of License

Agreement. Notwithstanding the foregoing, should the University no longer be able to provide housing to Student, Student may be

eligible for a partial refund of their housing payment pursuant to the published prorated daily refund rate for housing.

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Occupancy and Use of Licensed Space

12. Student agrees that they will not allow other person(s) to occupy the licensed space, sublet the licensed space, or assign this

Agreement to other person(s). This Agreement cannot be extended beyond the stated term of this license agreement.

13. This Agreement provides a license for licensed space only, and does not guarantee assignment to a particular campus, residential

facility, suite or room for any particular time nor does it guarantee assignment with a specific roommate(s). The University cannot

guarantee Student an assignment to a particular residential facility, room type, or with a specific roommate(s). Assignments are made

in accordance with established priorities and based on available housing inventory. Because many residential facilities were

apartment buildings and hotels before their conversion, the University acknowledges that there may be variations in overall size and

shape between like units occupying the same number of residents. No additional charge or credit will be assessed to Student’s account

to accommodate for this variation. Housing rates are determined by the overall amenities each residential facility offers, the specific

amenities within a unit, and the overall number of residents assigned to a unit.

14. As a rule, room/residential licensed space swaps and changes requested by Student will be considered based on a timeline published

by GW CLRE. Outside of the designated timeframe, changes can be made only under special circumstances, if the alternative space

desired is determined to be vacant, and if approved by GW CLRE. GW CLRE shall oversee the room swap and change processes

for all residential facilities. Unauthorized moves, unauthorized use, possession, duplication or transfer of access cards, and/or GWorld

cards may result in conduct action, a return to the original room, and/or possible loss of future participation in housing assignment

processes. In as much as possible, Student will be given forty-eight (48) hours’ notice prior to receiving a new roommate, except in

cases where immediate relocation is necessary. The University may suspend consideration of requests for licensed space swaps or

changes at any time, in its sole discretion, including but not limited to for reasons related to the health and safety and the university

community.

15. Room/residential facility changes made by GW CLRE after the beginning of the semester shall be based on the date of the request

and/or priority of request as determined by GW CLRE staff. All students are eligible to participate, but changes are made only as

spaces become available and are allocated by GW CLRE. Approved room changes made between the Fall and Spring semesters

must be completed before departure for winter vacation unless otherwise specified by CLRE staff. The licensed space being vacated

must be completely vacated in order to permit assignment of a new student entering the space for the second semester. When

applicable, if Student fails to move before vacation, or fails to move out of their licensed space to allow space for incoming student(s),

Student will be charged for occupying the licensed space as well as the labor and time expended by staff and housekeeping personnel

to clear licensed space, as well as possible packing, storage and/or transportation costs. The University will assume no responsibility

for loss or damage of Student’s personal property in the accomplishment of this action.

16. Student acknowledges and understands that the University shall have the right at any time to transfer or administratively move

Student to another room or residential facility on a temporary or permanent basis, and that the occupancy of the new housing

assignment shall be subject to all Terms and Conditions herein, with the exception that the financial room charge assessed will be

adjusted where appropriate.

17. Student acknowledges and understands that to maximize efficient use of residential facilities, if Student’s licensed space is in a

partially filled room, the University may reassign Student to another room, to consolidate space. The University has the exclusive

right to consolidate rooms in order to maintain occupancy and accommodate additional students in the residential facilities. Where

vacancies exist, Student may be asked to relocate to a similar room within the residential facilities. Consolidation may occur within

the same residential facility or between residential facilities.

18. If Student leaves the residential facility due to a medical emergency and the University becomes aware of the emergency, the Student

may be connected with the appropriate university personnel prior to returning to the residential facility for a discussion regarding

safety measures and resources.

19. If Student’s behavior or actions disturb the peace of the residential facility, or require excessive or continuing intervention from the

CLRE and/or other University staff, this license may be terminated or Student may be moved or relocated to another licensed space

and residential facility, and may be charged and sanctioned in accordance with university policies.

20. The use of residential facilities and the licensed space are limited to residential student housing use, and are not to be used for any

business or commercial use. This includes conducting business using an online service provided by the University over the Internet

from a licensed space in accordance with university policy. Fundraising activities by any individual, student groups, or organizations

may be authorized within specific guidelines approved by the Dean of Students or designee, and enforced by CLRE.

21. The University shall not be liable or financially responsible for any delay or failure to perform any terms or conditions of this Agreement

due to a force majeure. For purposes of this Agreement, the term “force majeure” means Acts of God or Nature, extreme weather,

earthquake, fire, flood, natural disaster, strikes, work stoppages or other labor disturbances, utility malfunctions, loss of electricity or

power, riots or civil commotions, litigation, war or other act of a foreign nation, plague, epidemic, pandemic, power of government or

governmental agency, or any other causes like or unlike any cause mentioned above, which is beyond the control of authority of the

University.

Service Interruptions and Break Periods

22. The University has the right to close any residential facility, licensed space or food service venue for any stated period due to health

and safety concerns or other emergency. If a residential facility is closed during the semester, the University may provide alternative

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housing, as appropriate.

23. The University may in its discretion designate specific residential facilities to remain open during the Winter Break period between

the Fall 2022 and Spring 2023 semesters, under such additional or different terms and conditions as may be adopted. If available,

a student permanently assigned to these facilities who formally requests Winter Break Housing and is approved, may take advantage

of the Winter Break Housing option; and a Student not permanently assigned to these facilities may request Winter Break Housing

within one of these facilities, which may be granted at the sole discretion of the University. An additional charge may be billed to

Student’s account for such Winter Break Housing. Student who completes a Fall Only or Spring Only License Agreement is not

eligible for Winter Break Housing.

24. During planned and unplanned break periods, there will be a reduction in university services that may affect mail distribution and

other administrative services. The George Washington University Police Department (GWPD) will be available 24 hours a day in

case of emergencies. The student Dining Plan program may also be reduced or unavailable during planned and unplanned break

periods.

25. The Terms and Conditions of this Agreement continue in force during service interruption break periods within and between the Fall

2022 and Spring 2023 semesters for students with an Academic Year Term.

Community Rights and Responsibilities

26. Student agrees to observe and be bound by all the rules and regulations of the University and of GW CLRE including those stipulated

in the Code of Student Conduct, as well as any other documents or notices issued by and made available through the University,

CLRE, the Office of Student Rights & Responsibilities, Fraternity and Sorority Life, and the Division for Student Affairs, and all rules

or modifications of rules that shall be subsequently made. This includes following directives of university personnel including those

made in the interest of the health and safety of the community. Student acknowledges that they have access to, and understands the

existing rules and regulations referred to in this Section 26. In the event the University adopts a new policy or guidance that conflicts

with any term or conditions herein, the new policy or guidance will supersede and control. A list of resources, including some policies

and other guidance, is included at the end of these terms and conditions.

27. The University expects Student will welcome other student(s) assigned (or considering re-assignment) to their shared licensed space

with the utmost courtesy and consideration. Student may view current roommate information for their shared licensed space at any

time, by visiting the GW CLRE e-Services website. If Student has a vacancy in their licensed space, Student should anticipate having

a roommate(s) assigned to the vacant space(s) at some point during the academic year. If Student inhibits or dissuades other

students from moving into the shared licensed space, and/or physically occupies the vacant space within the shared licensed space,

Student is in violation of the terms of this Agreement and may be subject to administrative, financial, and/or conduct action.

28. George Washington University is a smoke free campus. Smoking is prohibited in and around all University owned and operated

facilities, including residential facilities. Student is prohibited from smoking or inhaling any tobacco or other smoking product, by any

method, including but not limited to, cigarettes, cigars, pipes, e-cigarettes, and hookahs inside or around a licensed space or a

residential facility.

29. Student is a part of a community that includes fellow students, staff and visitors (when permitted), and is expected to act in a manner

that demonstrates respect and consideration for those around them, including respect and consideration for the health and safety of

all community members. Student is expected to demonstrate respect and consideration for the facilities and premises that they

reside. Should the actions of Student create a health or safety hazard for the community, the University may request or require

Student to vacate their licensed space.

30. At any time, the University may direct Student to isolate or quarantine, should it be in the best interest of the health and safety of the

University and members of the University community. Not all residence halls are appropriate for self-isolation or self-quarantine. In

the event that the University determines that Student should be isolated or quarantined for public health reasons, Student shall follow

University directions to isolate or quarantine in their Licensed Space or shall be administratively moved to another Licensed Space

and building for isolation or quarantine purposes. If Student elects to isolate or quarantine in housing not provided by the University,

such housing and the transportation to such alternative housing shall be at Student’s expense. In the instance of any public health

emergency on campus or within the District of Columbia and metropolitan area, the University will follow University and local

emergency protocols. A request or requirement to isolate or quarantine does not constitute termination of this Agreement.

31. Licensee agrees to review and abide by University policies related to Covid-19 safety precautions, generally described in

https://coronavirus.gwu.edu/campus-commitment-policy. Specifically, Licensee agrees to follow all University safety directives,

including but not limited to those related to testing, wearing of masks, social distancing and vaccinations. Any failure to follow such

directives will be considered a breach of this License Agreement and the Code of Student Conduct and will subject the Licensee to

the penalties set forth in Section 8, above, including but not limited to termination of this agreement.

Visitation Policy

32. Student will be held responsible for the behavior of their visitors and for their visitors’ adherence to University and residential facility

regulations/policies and federal and/or local law. Visitors include non-residents of a room or suite, including, but not limited to, other

GW students as well as individuals not enrolled in the University, including family members. At any time, the University may limit or

prohibit individuals not residing in Student’s residence hall, including family members and other GW students, from entering

residential facilities due to the health and safety interests of the community. Visitors found to be in violation of the University’s policies

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or the law may be subject to arrest, administrative and/or student conduct action by the University or may be escorted from the

licensed space and barred from further entry into any and all residential and/or University facilities, dependent upon the persons

affiliations with the University. If an individual is barred or Persona Non Grata from further entry into residential or University facilities,

their re-entry into these facilities may subject them to conduct action by the University and/or criminal prosecution for unauthorized

entry.

33. Student must escort their non-resident visitors, including, but not limited to, other GW students, at all times. The University reserves

the right for authorized representatives of the University to require proof of identity from any individual and may remove or bar any

unescorted non-resident from residential or University facilities absent any other criminal acts or violations of University policies.

34. A primary obligation of GW CLRE is to ensure adequate study and sleep conditions for all residents. Visitation must not interfere with

the reasonable safety, study, or sleep of roommates, suitemates, and neighbors. These priorities take precedence over residents’

social activities. Student must be considerate of the rights and feelings of others and must respect the privacy of roommates and

suitemates. Under typical circumstances, there are no restrictions governing hours when authorized visitors may be admitted to

residential facilities. However, visitation policies for overnight visitors may be set out in a community meetings, by the professional

staff member of the residence hall, or in other University directions, rules or regulations, in which case these policies must be followed.

35. Visitors and non-resident guests may not be issued access cards by staff, or given access cards or GWorld cards by any resident.

Student may not have overnight visitors for more than eight (8) nights per month. Visitation is limited to no more than two

(2) overnight visitors per student in each licensed space and the visitor’s stay must be approved by all roommates or suitemates prior

to the visitor’s arrival. Overnight visitors may stay for no more than four (4) consecutive nights in any two (2) week period. No overnight

visitors will be permitted during reading and examination periods, or during vacation periods. Additional limitations may be placed on

the number of visitors Student may have at any one time and hours of visitation. A residential facility may be closed to non-residents

at any time in order to ensure the safety and welfare of the resident population.

36. Cohabitation is not allowed in the residence halls. Cohabitation is defined as a person using a residence hall room/suite as if that

person were living in the room/suite but not actually being assigned as a resident of that room/suite.

37. Private and/or intimate behavior that creates a hostile environment is not acceptable.

Room Care and Condition

38. Student is responsible for the care and condition of their licensed space and any common areas. This includes regular cleaning and

disinfection of surfaces and fixtures within the licensed space and shared common areas as directed by University officials. A room

or suite that creates health hazards will be ordered to be cleaned by Student or by specific assignment of housekeeping personnel,

if necessary. In the event Student fails to adequately complete the cleaning as ordered or fails to complete it within the time

established by the University, the University reserves the right to complete the cleaning and to charge Student for all associated

costs. Student may also be subject to administrative and/or conduct action.

39. Student is responsible for damage beyond normal wear and tear to University property. At move-in, Student will receive an electronic

Room Condition Report (RCR). This RCR is to be completed, listing the furnishings and describing the condition of the licensed

space. At move-out, the RCR will be used by a staff member, sometimes in the company of Student, to assess the condition of the

licensed space. Any discrepancies not attributable to normal use will be charged to Student. If Student fails to check-out and fails

to leave the room surfaces, furnishings, fixtures, and appliances clean and clear of debris, Student will be assessed a fee, in addition

to the cost of damages or losses attributed to them. The RCR and damage assessment process is managed by GW Facilities

Services and CLRE. If damage should occur in the licensed space or common-use areas, Student may not make repairs or hire

outside contractors or vendors to perform repairs.

40. Student, individually and collectively, is responsible for maintaining the condition of their licensed space and common areas within

the residential facility and furnishings therein and submitting Fix-It requests if there are maintenance concerns. If Student litters,

defaces, or damages common areas and areas surrounding the residential facility, Student will be charged for the cost of increased

cleaning services required, or repairs and replacements as necessary. Student may also be subject to administrative and/or conduct

action for damages caused. Charges for damage to common areas may be assessed and billed equally to all students of the

residential facility where the damage occurred.

41. Student shall neither make nor permit any alterations, modifications, or obstructions of, or upon, any part of the licensed space without

the prior written approval of the University including, but not limited to painting, disassembling, or altering any item or fixture.

Additionally, Student shall neither commit nor permit any action that could create or constitute a fire hazard or other hazard. Student

will be financially responsible for any costs required to restore the licensed space. This provision is intended to address fire/life safety

and structural alterations, not decorative, faith/religious, or symbolic ones. Decorative, symbolic, and/or religious symbols will be

permitted so long as they do not cause damage or violate other policies at the University No object or material may be placed in, on,

or hung from, in front of, or behind windows, which block transparency or alters the appearance of the windows or the exterior of the

building. In addition, no object (e.g., signs, banners, aluminum foil, towels, sheets, ropes, wires, posters, lights, lit signs or the like,

etc.) may be placed on the exterior of the building or on the inside of a window.

42. Student will take reasonable action to protect the licensed space at all times, including prompt notification of defects by submission

of Fix-It requests and assisting the University in identifying individuals responsible for damage, theft, or loss. Doors, windows, window

screens, window restrictors, and life safety devices including smoke detectors and sprinkler heads may not be removed, altered or

tampered with in any way. All individuals are prohibited from accessing the roofs of the University’s residential facilities, unless

otherwise posted or approved in writing by authorized representatives of the University.

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University Property

43. Room furniture shall not be stored on balconies, roofs, or patios. Public area furniture shall not to be moved into student rooms or

other non-designated areas. Any waterbeds, hot tubs, spas, (and the like) are prohibited. No loft, platform, or partitions of any kind,

door installation or removal, or any other construction of any kind are permitted. In addition, furniture arranged by the University in

order to facilitate social distancing within residence halls shall be maintained by the Student. If prohibited furniture is found or

alteration to furniture or to its arrangement is made without permission, the University reserves the right to require removal of such

furniture or restoration of the previous condition, as appropriate, at the cost of the Student, including for any damage sustained by

the University. The placement of food, plants, or other items on outside windowsills is prohibited. Violations of these terms may result

in administrative and/or conduct action.

44. Student shall be liable and promptly pay for the cost of correcting any violation of the terms of Sections 38 through 43 above and any

damage to the licensed space, or any part thereof, or the damage, tampering, or disappearance of any equipment, fixtures, or

furnishings in any part thereof, whether caused by Student and/or a non-resident visitor(s) in whole or in part, including costs

associated with the removal of any refuse or personal property left by Student in the licensed space after vacating or termination of

this Agreement. Damage assessments are made by GW Facilities Planning, Construction, and Management (FPCM), are charged

to Student’s account by GW CLRE, and are due at the times stated by the University, without any deduction whatsoever and without

demand by the University. Sections 38 through 44 shall survive termination of this Agreement with respect to any damage that

occurred prior to such termination.

45. Student agrees that, whether or not due to the negligence of the University, the University shall not be responsible for any of Student’s

property or the property of their visitor(s), which may be lost, damaged, or stolen due to theft, fire, the elements, including water

damage, or any other cause. A Student or their visitor(s) property shall be within the licensed space at Student’s or their visitor(s)

own risk. Student acknowledges responsibility to obtain whatever insurance may be required to cover any loss or damage arising

out of occupancy of the licensed space. If Student does not already have coverage, the University encourages Student to visit the

GW CLRE website to learn more about GW’s Personal Property Insurance vendor, available coverage options and to obtain coverage.

46. Upon termination of the Agreement, the Student must remove all personal property from the licensed space immediately. If it is not

possible to do so or if the Student is otherwise directed by the University due to concerns with the health and safety of the community,

the Student shall work with the University to arrange for subsequent removal of personal property within a time frame designated by

the University (the “Removal Period”). All expenses related to removal, packing, storing, shipping, and/or disposal of items are the

responsibility of the Student. There is no obligation on the University to pack, store, or ship any items left in the licensed space

following termination of this Agreement, nor to reimburse the Student for any loss or damage. The University reserves the right,

however, to dispose of perishable items left in the licensed space. The Student acknowledges that all items left in the licensed space

after termination of this Agreement and the close of any applicable Removal Period will be considered abandoned and may be

disposed of by the University and the University shall not be responsible for any Student loss from such disposal. Upon vacating the

licensed space or termination of the Agreement, Student must leave the room and any furnishings, fixtures, and appliances clean,

with reasonable wear and tear accepted. Notwithstanding anything to the contrary in this Section 46, the University reserves the

right, in its sole discretion to pack, store and/or ship items left in the licensed space. Student may be charged for such additional

services.

Authorized Room and/or Building Access

47. The University reserves the right for authorized University representatives to enter the licensed space at any time for any

administrative purpose, including but not limited to the repair and maintenance or inspection of the space in accordance with

University rules and regulations. The University further reserves the right for authorized University representatives to enter and

inspect/search the licensed space and its contents at any time for violations of law and/or violations of University or residence hall

policies, including, but not limited to: possessing illegal substances or items believed by staff to be illegal or prohibited, or conducting

activities that could endanger the life, safety, order or welfare of self or other members of the University community. Any items found

during the inspections that have the purpose of facilitating or enabling illegal or prohibited activity will be immediately disabled,

confiscated and/or disposed of without compensation.

48. The University shall have the right, but not the obligation, to conduct random health and safety inspections in all rooms within a

licensed space. Prohibited items are determined by the Division of Safety & Facilities. Any Prohibited Item found during the

inspections will be immediately disabled, confiscated, and/or disposed of without compensation. By entering into this Agreement,

Student acknowledges and agrees to confiscation and disposal of such prohibited items without compensation. Administrative or

conduct action may result from health and safety violations. It is the responsibility of Student and Student’s visitor(s) to comply with

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the University’s health and safety regulations. The health and safety inspections are not intended to be a substitute for such

responsibility.

49. The Vice President and Dean of Students or designee may authorize a thorough inspection or administrative search of a licensed

space, and its contents for health and safety reasons and/or when there is reason to believe a violation of law or University policy, rule

or regulation may have occurred. An inspection or search of the licensed space and its contents may also include a search of all

personal effects of all residents of the licensed space and their visitors, including an inspection and review of the contents of any

safe, found therein when the University has a reasonable basis to believe it may contain evidence of a violation of law or University

or residence hall policies. The Vice President and Dean of Students or a designee will conduct an inspection or administrative search.

Any “prohibited items” found during the search may be immediately disabled, confiscated, and/or disposed of without compensation.

The George Washington University Police Department (GWPD) may be contacted for items found that pose a substantial threat to

person, property, or are prohibited by the University, which include, but are not limited to, illegal drugs, weapons, explosives, etc.

Campus Dining

50. Any student who resides on campus is required to participate in the published base GW Dining Plan based on rules and factors

associated with their class year and or room type. Students will have the option to select a larger dining plan amount. Student agrees

to be bound by and abide by all policies with respect to the use of Student’s GWorld card, and Dining Cash. Student also

acknowledges and agrees that Student waives all rights to a refund of any unused Dining Cash while Student is enrolled at the

University. Student acknowledges and waives any and all rights to a refund of any unused Dining Cash because of special dietary

needs, medical reasons, religious requirements, conflicting academic and/or work schedules, or University activities. The GW Dining

Plan is managed by GW Dining.

Campus Parking Policy

51. The University On-Campus Parking Restrictions Policy can be found at the GW University Policies website. Under the On-Campus

Parking Restrictions Policy, all students are discouraged from bringing a vehicle to the Foggy Bottom or Mount Vernon Campuses.

By entering into this Agreement, Student confirms that they have read and understand the On-Campus Parking Restriction Policy,

regardless of whether Student drives to the University or is eligible to have a car on campus.

A. Foggy Bottom Campus: In accordance with this policy and pursuant to DC Zoning Commission Order 06-11/06-

12, all First-Year and Second-Year students are specifically prohibited from bringing vehicles and parking them in

the Foggy Bottom/West End Area, except in exceptional circumstances. The Foggy Bottom/West End Area is

bounded by 19th Street NW to the east, Constitution Avenue NW to the south, Rock Creek Park to the west, and N

Street NW to the north. Exceptional circumstances may include, for example, transportation needs related to a

disability or health condition of Student or member of his/her family. A First-Year or Second-Year Student seeking

an exception due to exceptional circumstances must submit the request to GW Transportation and Parking Services

by completing the Parking Requirement Exemption Request form. Any exemptions granted by GW Transportation

and Parking Services will be done in consultation with the Division of Operations. If an exception is granted, the

vehicle must be parked in a University parking facility.

B. Mount Vernon Campus: In accordance with this policy and pursuant to DC Zoning Commission Summary Order

No. 09-19 regarding the Mount Vernon Campus, dated April 26, 2010, students, faculty and staff are prohibited from

parking on the streets adjacent to and surrounding the Mount Vernon campus. Student who brings a vehicle to the

Mount Vernon Campus is required to park on the campus itself.

Updates and Modifications to the Agreement

The University reserves the right to update and modify any of the Terms and Conditions of this Agreement, at any time and in its sole

discretion, by posting a change notice or a new Agreement on the GW Campus Living and Residential Education website.

Appeals to Campus Living and Residential Education

If Student wishes to appeal any on-campus housing policy decision or charge, they must do so in writing. Letters of appeal are to be

addressed to the Assistant Dean of Students for Campus Living and Residential Education. Appeal letters must be submitted by Student,

written and include Student’s name and GWID. Students are required to also submit any official documentation necessary to support their

request of an appeal. The merits of any appeal will be based on the written letter, the supporting documentation provided, and the records

maintained by GW CLRE and the University. Appeal decisions will be communicated to Student in writing.

Links to Important Documents and GW Websites

CLRE website: https://living.gwu.edu/

CLRE e-Services: https://my.gwu.edu/login/?tourl=/mod/rms/index.cfm

CLRE Housing License Agreement: http://living.gwu.edu/housing-license-agreement

Code of Student Conduct: https://studentconduct.gwu.edu/code-student-conduct

Undergraduate Housing License Agreement AY 2022-2023

Page 8 of 8

University Policies: http://compliance.gwu.edu/find-policy

Parking Policy: http://my.gwu.edu/files/policies/ParkingRestrictionsFINAL.pdf

Parking Requirement Exemption Request form: https://transportation.gwu.edu/sites/g/files/zaxdzs2146/f/downloads/OPER-

1718-15_TransportationServicesParkingRequirementExemptionRequestForm_FINAL.pdf

Prohibited Items List: https://safety.gwu.edu/prohibited-items-list

GW Dining: http://dining.gwu.edu

Acceptable Use for Computing Systems and Services: http://my.gwu.edu/files/policies/Acceptable_Use%20FINAL.pdf

Fix-It Website: https://my.gwu.edu/mod/fixit/login.cfm

Personal Property Insurance: https://living.gwu.edu/insurance

Covid-19 Safety Precautions: https://coronavirus.gwu.edu/campus-commitment-policy.