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Symplicity Student User Guide
Career Services maintains an online listing of full-time, part-time and summer employment opportunities
for students and alumni. Symplicity is continually updated and is an excellent resource for job postings.
ACCESSINGSYMPLICITY
SYMPLICITYLOGINPAGE
To access Symplicity, click here. Then enter your username and password. You can also find information on our
Symplicity system, the Symplicity Student User Guide and a login link on the Symplicity page of the Career Services
Office website.
FORGOTPASSWORD
If you forget your password, click on the Forgot Password link on the login page. Once you click the link it will
take you to the Forgot My Password page. Enter your username (your UC Davis email address) and click Go. You
will receive an email with a link to create a new password. NOTE: The link to create a new password will expire
at 24 hours. If you do not get a chance to create a new password before the link expires, just go through the Forgot
Password process again to receive a new link. Please do not register for a new Symplicity account if you forgot
your password.
NAVAGATINGSYMPLICITY
While navigating Symplicity, use the “back” links/buttons within the system that are located near the top or
bottom of the pages. You can also use the navigation bars to move around the system. NOTE: Using the Internet
browser’s back button/arrow may bump you out of Symplicity.
QUESTIONS
If you have any Symplicity questions, please contact Kim Thomas in Career Services.
HOMEPAGE
Under the Shortcuts section on your Home page you will have access the Document Library, My Activity
Summary and Judicial Yellow Book Online.
Resources (also called Document Library): The Resources section contains various career/job related reference
documents.
My Activity Summary: This is where update your personal and academic profiles, access your privacy settings,
change your password and other features
Judicial Yellow Book Online: Clicking this link opens the Judicial Yellow Book through Symplicity.
My Account: Build/update your profile through the Profile section of My Account.
DOCUMENTS
MANAGEDOCUMENTS
Manage your application documents through the Documents section. Symplicity allows you to store a maximum of
20 documents at any given time and this includes all document types such as resumes, cover letters, writing
samples, transcripts and reference lists.
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PREPARING DOCUMENTS:
If there is a contact listed in the job posting, this is who you should address your cover letter to.
Before uploading a document check that you have completed working on the document. Make sure Track
Changes have been completed and turned off; make sure there are no typos and no blank page at the end of
the document.
Employers can see the file names you give your documents. Use proper capitalization.
UPLOADING DOCUMENTS:
Go to your Documents section and click on the Add New button. Enter the document title in the Label
field. Use a title that will allow you to identify the document easily. Employers can see the file/label names
you give your documents.
Select a Document Type (Resume, Cover Letter, Unofficial Transcript, Writing Sample or Other).
o The most common “Other” documents include reference lists or non-law school transcripts.
Do not upload .png or .cfm files.
Click on the Browse button, navigate to the file you want to upload and then click the Open button.
Click Submit and Symplicity will automatically convert the document to a pdf file.
Symplicity will automatically convert Word documents into PDF format.
Once converted review the document to check that the converted file matches the format of your
original document.
During the conversion process some documents will expand in size and some text will go onto the
next page or there may be a blank page at the end of the document. If this happens you will need to fix
your document.
TRANSCRIPTS:
Many employers will request transcripts as part of their application process. Below are steps to obtain a copy of your
transcripts. Additional transcript information can be found at the Registrar’s Transcript and Enrollment Verification
webpage.
Unofficial Law School Transcripts:
Students can download advising or unofficial transcripts in a .pdf format using MyUCDavis.
Login to MyUCDavis
Choose Academics drop-down menu and select Student Record. Then choose the option for Academic
On the on the Academics page select Unofficial transcripts.
The document will load into a browser tab/window.
Download the files as a .pdf. Do not save as a .cfm or .png file.
Do not upload .cfm or .png files to Symplicity. These file types are not compatible and the document will
convert to pages of symbols.
Official UC Davis Transcripts
The instructions above can also be used to order Official Transcripts. Simply follow the same navigation but select
Official transcript instead of Unofficial transcripts.
Transcript Template Forms
There are transcript template forms in Symplicity if you would rather put your transcript into a template form rather
than uploading a copy of your transcript from MyUCDavis. Go to your Resources/Document Library section, then
click on More Filters, then Transcript Templates in the Type drop-down menu.
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Non-Law School Transcripts
Some employers request non-law school transcript as part of their application process (from undergraduate or
other graduate degrees). You will need to upload the unofficial transcript onto Symplicity. In your Documents
section select the Other Document button in for uploading all non-law school transcripts. NOTE: The reason you
need to use Other Document for your non-law school transcripts as Symplicity only allows one transcript at a time
to be labeled as Unofficial Transcript and that will be your law school transcript.
MAXIMUMNUMBEROFDOCUMENTS:
Symplicity allows you to store a maximum of 20 documents at any given time and this includes all document
types including resumes, cover letters, writing samples, law transcripts, references and any other type of document
an employer may request such as non-law school transcripts or application forms.
When you have uploaded 20 documents, you will receive a message in your Documents tab stating “You have
already uploaded the maximum 20 documents. If you would like to upload another, please replace or delete an
existing one.”
DOCUMENTSIZELIMIT:
Symplicity has a maximum file size per document of 500KB. Documents larger than this will not upload.
Official transcripts can run over the 500KB size limit so it is recommended to upload an unofficial
transcript.
DELETINGDOCUMENTS:
Go to your Documents section and press the Delete button for the document you want to delete.
JOBS&EXTERNSHIPS
The Jobs & Externships section displays summer and school year/externship job postings. Career Services receives
jobs daily and posts them into Symplicity.
HOWTOAPPLYTOJOBS:
Click on the job title to open the job posting. Once the job posting is open you will see an Apply button in the upper
right corner of the posting. This will open and give instructions on how to apply and what application documents
the employer is requesting. If there are any notes on how to apply from the employer they will be in this section.
Some employers want you to submit your application documents through the Symplicity system rather than
applying to them directly. The employer will login to Symplicity to retrieve the application materials. When you
open a job posting click on the Apply button in the upper right corner of the job posting, there will be drop-down
menus to select your documents (that you have uploaded in your Document section). To view the applications
you have submitted through Symplicity click on the My Job Applications tab.
FAVORITES:
You can mark any posting as a favorite to review again at a later time by clicking on the “star” icon. The positions
will now be in your My Favorites section. NOTE: Once the job posting deadline has passed the job will no longer
appear in your My Favorites list.
ADVANCEDSEARCH:
Because the list of job postings can be long, using the Advanced Search section allows you to refine your search
using filters.
1.
Click Advanced Search link (upper right corner of job postings page) to see a set of more specific
criteria. Click Search. The page will refresh and the results will display on the page.
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2.
To save, click Save this Search link. To delete the search click on Saved Search and click delete.
RECRUITINGPOLICIES:
Note for 1L students: Due to law school recruiting policies, first year law students should not submit
application materials to employers before November 1. For full details on our policies please visit the Career
Services Policies page. Contact the Career Services Office if you have any questions.
RESOURCES/DOCUMENTLIBRARY
The Resources section (also called Document Library) contains various reference documents, handouts from
programs, OCI information and event flyers for student use. To search by category click on More Filters then select
a category on the Type drop-down menu.
SURVEYS
The Surveys section enables students to fill out surveys created by Career Services. If there is a current survey
requiring completion you will automatically be directed to the survey once you have logged into Symplicity. Once
you have completed the survey you will regain access to the full system.
To access a survey click on the Survey section on the top navigation bar. If this is a required survey, it will say
Reply Required in red font next to the Respond button. Click on the Respond button to view and answer the survey
questions. Once the survey has been completed, click Submit
OCI&RESUMECOLLECTIONS
Instructions on how to use the OCI & Resume Collection section will be provided in a separate Symplicity OCI
Student User Guide during the Fall and Spring OCI recruiting seasons.
EVENTS
The Events tab allows students to view and RSVP to upcoming events presented or co-sponsored by the Career
Services Office. Once on the Events tab click into either the Information Session or Workshops to view a specific
event and RSVP. If an event has an RSVP limit, a waitlist will be created for those who still want to RSVP after
the limit has been reached. If a student cancels their RSVP, a waitlisted student will be moved up in the waitlist or
to a regular RSVP.
CALENDAR
Symplicity provides a calendar for you to keep track of academic, interviews and events.