Green%Elementary%School%
%
Library%Media%Center%
%
%
Policy%and%Procedure%Manual%
%
610%Forest%Avenue%
Jackson,%MS%39 20 6%
%
%
%
%
%
Adopted%2016-2017%
2
!
Table!of!Contents!
Statements((
Mission!Statements…………………………………………………………………………………………………..4!
! Vision!Statements……………………………………………………………………………………………………..4!
! Goals!and!Objectives……………………………………………………… ……………… ……………… …………5!
Budgeting(Procedures( (
Budgeting!Procedures…………………………… ………… ………… ……… ………… ………… ……… ………. 7!
! Needs!Assessments…………………………………………………………………………………………….…….7!
Operational(Procedures(
Hours!of!Operation……………………………………………………………………………………………….…..8!
Rules!and!Expectations…………………………………… ………… ………… ……… ………… ………… ……… 8!
! Circulation!Policy……………………………………………………………………………………………………….8!
Patron!Check-Out………………………………………………………………………………………………………8!
Staff!Check-Out…………….……………………………………………………………………………………………8!
Reference!Materials…..………………………………………………………………………………………………8!
Professional!Collection……………………… ……… ……………………………………………………………….9!
! Periodicals…………………………… ……… …… ……… …… ……… ……… …… ……… …… ……… …… ……… ….9!
Overdue!Notices!and!Materials………………………………………………………………………………….9!
! Lost!and!Damaged!Books……………………………………………………………………………………………9!
! Computer!and!Internet!Use……………………………………… ……… ………… ………… ……… ………… ..9!
! Copyright!Policy……………………………… …………………………………………………………………….….10!
! Patron!Request!Policy………………… …… ……… ……………………………………………………………….10 !
Collection(Development(
! Selection!Policy………………………………………………………………………………………………………...11!
! Cataloging!and!Processing…………………………………………………………………………………………11!
3
Collection!Weeding!………………………………………………………………………………….……………11!
Gift!of!Library!Materials…………………………………………………………………………..……………..12!
Challenged!Materials……………………………… ………… ………… ……… ………… ………… ……… ……12!
Facilities!Layout………………… ……… …… ……… …… ……… …… ……… …… ……… …… ……… …… ……13 !
! Library!Bill!of!Rights………………………………………………………………………………………………..14!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
4
Mission(Statements(
Department(of(Education(Mission(Statement(
The!mission!of!the!Mississippi!school!library!media!centers!is!to!assist!in!providing!a!quality!
education!for!every!child!and!to!encourage!lifelong!literacy!and!learning!through!reading.!
Library!media!centers!provide!an!environment!in!which!students!and!staff!learn!to!access,!
evaluate!and!apply!information!using!a!variety!of!print!and!electronic!formats.!The!library!
media!center!supports!the!school’s!curriculum!and!assists!members!of!the!learning!community!
in!becoming!effective!users!of!information.!
!
Jackson(Public(School(District(Library(Mission(Statement((
The!mission!of!the!JPSD!Library!Media!Program!is!to!build!a!literacy!foundation!that!will!enable!
and!empower!its!scholars!to!transition!into!life-!long!learners.!!
The!program!will!provide!scholars!the!opportunity!to!be!part!of!our!vastly!developing!world!
through!books,!authentic!learning!experiences,!resources!from!all!points!of!views!and!
cohesiveness!with!the!district’s!curriculum!goals,!objectives,!and!values.!!
!
Green(Elementary(School(Mission(Statement(
To!ensure!that!all!scholars!have!the!foundation!to!become!successful!learners.!!
!
Green(Elementary(Library(Mission(Statement(
The!mission!of!the!Green!Elementary!School!Library!program!to!assist!in!providing!a!quality!
education!for!every!scholar!by!encouraging!lifelong!information!literacy!and!learning!through!
reading!and!inquiry,!by!providing!quality!resources!(print/non-print!and!digital!formats)!!and!by!
providing!services!that!support!and!enhance!teaching!and!!
!!
Vision(Statement(
Jackson(Public(School(District(Library(Vision(Statement(
All!JPSD!libraries!will!be!the!chief!academic!respondent!to!literacy,!research!and!writing.!
!
!
!
!
!
5
Library(Media(Center(Goals(and(Objectives(
GOAL!NO.!1:!TO!FOSTER!A!LOVE!OF!READING!AND!THE!LIBRARY!PROGRAM!(SHORT-
TERM)!
Objectives:!!
1) Provide!library!orientation!for!student!body.!!
2)!Purchase!high-interest!reading!materials!on!all!reading!levels!(including!books!
requested!by!students)!
3)!Maintain!a!nurturing,!safe,!and!fun!library!environment!where!all!visitors!feel!
welcome!!
GOAL!NO.!2:!TO!ENSURE!STUDENTS!AND!STAFF!CAN!EFFECTIVELY!ACCESS,!EVALUATE,!
AND!USE!INFORMATION!(SHORT-TERM)!
Objectives:!
1) Ensure!all!resources!in!library!are!correctly!categorized!in!Alexandria!to!provide!
easy!access!of!information.!
2) Teach!students!and!staff!how!to!use!the!Alexandria!Online!Card!Catalog!
!2)!Help!students!learn!how!to!find!books!using!the!Dewey!Decimal!System!
!3)!Maintain!a!list!of!student-friendly!search!engines!on!the!library’s!website!!
!4)!Promote!the!use!of!the!MAGNOLIA!online!database!to!students!and!staff!
!5)!Fulfill!faculty!and!staff!instructional!resource!needs!based!on!requests!made!in!the!
Teacher!Resource!Request!Binder!and!based!on!data!from!staff!surveys.!
6.)!Increase!number!of!books!in!media!center!so!that!there!will!be!20!books!per!student.!
(long-term)!
7.)!Develop!collection!so!that!average!age!of!collection!is!within!10!years!of!current!!!!!!!!!!!!!!!!
calendar!date.!(long-term)!
!
!
!
6
GOAL!NO.!3:!TO!PROVIDE!EXPERTISE!IN!THE!USE!OF!AND!ACQUISITION!OF!
INSTRUCTIONAL!TECHNOLOGIES!(LONG-TERM)!
Objectives:!!
1)!Assist!students!and!staff!with!technology!troubleshooting!in!the!library!as!new!
technologies!become!available.!
GOAL!NO.!4:!TO!PARTICIPATE!IN!PARTNERSHIPS!THAT!SUPPORT!READING!AND!
ENHANCE!ACCESS!TO!RESOURCES!THROUGH!THE!SCHOOL!OR!AN!OUTSIDE!ENTITY!
(SHORT-TERM)!
!Objectives:!!
1)!Communicate!the!mission,!goals,!and!objectives!of!the!library!to!all!stakeholders!
!2)!Locate!and!effectively!utilize!library!volunteers!!
!3)!Host!annual!Reading!Fair!as!suggested!by!the!MS!Department!of!Education;!support!
competitors!who!advance!to!higher!divisions!
4)!Host!annual!Scholastic!Book!Fairs!
5)!Organize!and!collaborate!with!Library!Advocacy!Committee!for!planning!and!
discussion!of!organizational!and!procedural!issues!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
7
Budgeting(Procedures(
((
Budgeting(
The!Library!Media!Specialist!is!responsible!for!the!handling!of!funding!for!the!G.E.S.!Library!
Media!Program.!!Each!school!year,!an!allocated!amount!of!money!is!generated!by!the!Jackson!
Public!School!District!for!each!library!based!on!the!enrollment.!This!amount!may!vary!from!year!
to!year!based!on!available!district!funds!and!fluctuation!in!enrollment.!The!LMS!determines!
how!to!allocate!those!funds!into!each!budget!string.!
!
Using!the!current!year’s!budget,!the!librarian!will!meet!with!book!representatives!or!go!online!
to!create!orders.!The!selected!items!will!be!requisitioned!in!Marathon!and!records!will!be!kept!
in!a!budget!binder.!The!Librarian!will!maintain!all!receipts!and!purchase!orders!from!the!
purchases!made!using!the!Library!budget!strings.!An!additional!responsibility!of!the!librarian!is!
to!develop!a!Proposed!Budget!for!the!upcoming!year!based!on!the!needs!of!the!Library!Media!
Center.!Librarian!will!submit!this!proposed!budget!to!the!Administrator!for!approval.!
(
Needs(Assessment(
Each!academic!school!year,!the!LMS!issues!surveys!to!students!and!teachers!to!assess!the!
needs!of!the!library.!!Data!is!collected,!analyzed,!and!then!used,!along!with!professional!tools!
and!curriculum!objectives,!to!help!purchase!resources!for!the!library!with!library’s!allotted!
moneys.!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
8
Operational(Procedures(
!
Hours(of(Operation(
The!Green!Elementary!Library!is!open!Monday-Friday!at!7:30!a.m.!!A!fixed!schedule!is!followed!
from!the!hours!of!8:30!a.m.!until!2:30!p.m.!most!days!with!planning!time!for!the!Library!Media!
Specialist!and!open!library!for!students!built!in.!
!
Library(Rules(and(Expectations(
In!keeping!with!the!Green!Elementary!school-wide!expectations,!students!are!to!be!display!
appropriate!behavior!and!respect!for!themselves,!other!students,!faculty!and!staff!members.!!
Students!are!asked!to!follow!these!rules!to!govern!their!behavior!while!visiting!the!library:!
1. !Use!a!quiet!voice!when!entering!and!visiting!the!library.!
2. Show!respect!for!everyone.!
3. During!class,!raise!your!hand!to!speak!and!stay!in!your!assigned!seat.!
4. No!eating!or!drinking!in!the!library.!
5. Take!care!of!all!library!materials.!
6. Follow!directions!
!
Circulation(Policy(
Students!in!grades!1
st
-5
th
!are!allowed!to!check!out!one!book!per!week!during!their!scheduled!
library!time.!!Students!must!return!borrowed!books!on!the!following!week.!Any!student!who!
withdraws!from!Green!Elementary!must!return!his!or!her!library!book!before!the!last!day!of!
attendance.!Pre-K!and!kindergarten!students!are!not!allowed!to!check!out!books!unless!it!is!at!
the!parent’s!request.!!
(
Renewals(
Books!may!be!renewed!once!unless!another!student!has!placed!a!hold!on!that!particular!book.!
The!book!must!be!brought!back!to!the!Media!Center!to!be!renewed.!
!
Staff(Checkout(Policy((
Faculty!may!check!out!an!unlimited!number!of!materials!as!long!as!needed.!Books,!professional!
development!resources,!periodicals,!audio-visual!materials,!and!equipment!must!be!checked!
out!at!the!circulation!desk.!!
!
Reference(Materials(
Reference!materials!are!to!be!used!by!students!in!the!library!media!center.!Teachers!may!check!
out!reference!materials!for!use!in!the!classroom!when!necessary.!
(
9
Professional(Collection(
Professional!collection!item!may!be!checked!out!by!staff!with!unlimited!usage,!but!should!be!
returned!after!use!so!that!others!may!use!them.!
(
Periodicals(
Magazines!are!not!to!be!taken!out!of!the!library!media!center!by!students,!but!may!be!checked!
out!by!faculty!members.!!
!
Overdue(Materials((
Overdue!notices!will!be!sent!home!periodically!to!make!students!and!parents!aware!of!books!
that!need!to!be!turned!in.!Students!may!not!check!out!a!new!book!until!the!overdue!book!has!
been!returned.!Green!Elementary!Library!does!not!collect!fines!for!overdue!books.!
!
Lost(and(Damaged(Books((
Students!learn!about!book!care!during!library!lessons!throughout!the!school!year.!!However,!
accidents!happen.!In!these!cases,!we!urge!students!to!return!the!book!to!the!library!as!soon!as!
possible!to!be!repaired!by!the!librarian.!!We!ask!that!repairs!to!books!are!not!attempted!by!the!
student!or!parent!at!home.!
!
If!a!book!is!lost!or!damaged!beyond!repair,!the!student!will!be!required!to!pay!to!replace!the!
book.!it!must!be!paid!for!by!the!student.!!The!payment!must!be!made!before!additional!books!
can!be!checked!out.!Payment!for!a!lost!book!will!be!reimbursed!if!the!book!is!found!and!
returned!in!good!condition!within!the!current!semester!only.!Debts!remaining!at!the!end!of!the!
school!year!may!be!turned!in!to!the!office!and!may!delay!the!receipt!of!the!student’s!report!
card.!!
Any!items!checked!out!at!the!time!a!student!withdraws!from!Green!Elementary!must!be!!
returned!or!paid!for!upon!withdrawal.!
!
Computer(and(Internet(Policy(
There!are!currently!five!internet!and!printer!accessible!computers!in!the!library.!!Faculty!and!
staff!members!may!use!computers!before,!during,!and!after!school.!!Each!patron!must!login!
using!their!JPS!usernames!and!passwords!to!access!personal!desktops!and!for!access!to!
printers.!!It!is!important!that!all!teachers!staff!log!out!of!the!computer!that!they!have!used!and!
return!it!to!its!generic!Student!log-in!screen!as!to!protect!personal!information.!
!
Students!may!access!computers!using!the!student!login:!!green/Student036.!!Students!are!
welcome!to!use!the!computers!to!search!the!Alexandria!catalog!for!books!found!in!the!Green!
10
Elementary!Library.!This!online!catalog!may!be!found!on!the!library’s!webpage.!!Student!may!
also!use!computers!for!AR!tests,!research,!library!lesson!related!activities,!etc.!All!students!must!
have!signed!Acceptable!Use!Policy!on!file!to!use!the!internet!in!the!library.!!Students!are!not!
allowed!to!play!games!that!are!not!educational!or!print!any!materials!without!permission!
Inappropriate!use!will!result!in!loss!of!computer!privileges.!
(
Copyright(Policy(
Copyright!is!a!form!of!legal!protection!for!authors!of!original!works,!including!literary,!dramatic,!
musical!artistic!and!other!intellectual!products.!Publication!is!not!essential!for!copyright!
protection.!Federal!law!prohibits!any!use!of!copyrighted!works!without!consent!of!the!author!
or!owner!of!the!copyright!except!when!the!use!falls!under!“Fair!Use”.!
!
!
Patron(Request(Policy(
The!media!center!welcomes!suggestions!from!the!school!community!regarding!purchases!which!
will!support!the!curriculum!and!the!needs!of!the!students.!Requests!for!consideration!and!
purchases!should!be!submitted!on!request!forms!found!in!the!library.!
!
Collection(Development(
(
Material(Selection(
The!materials!selected!for!the!Green!Elementary!library!media!center!are!defined!as!print!and!
non-print!resources!including!audiovisual!and!electronic.!These!materials!are!reliable,!
authoritative,!and!selected!in!terms!of!their!overall!content!and!value.!Resources!selected!for!
the!collection!support!the!district-adopted!program,!Accelerated!Reader,!which!monitors!the!
reading!abilities!and!growth!of!our!scholars,!and!these!resources!also!include!a!past!and!
present!notable!literary!works.!Finally,!materials!are!selected!for!the!G.E.S.!library!media!center!
to!stimulate!reader!interest!and!to!support!the!common!core!standards!set!forth!by!the!state!
and!district.!
!
In!order!to!continue!to!meet!the!needs!of!our!school,!a!collection!development!plan!must!be!
based!upon!an!analysis!of!what!is!current!and!what!is!needed.!Conclusively,!efforts!to!build!a!
balanced!collection!for!the!G.E.S.!library!media!center!must!be!based!on!data!from!the!most!
recent!Titlewave!Collection!Analysis!report,!referrals!and!suggestions!from!teacher!and!student!
surveys,!and!reviews!from!reliable!selection!tools.!
!
!
!
!
11
Selection(Responsibility(
The!media!specialist!will!oversee!the!selection!and!purchase!of!library!materials,!with!approval!
of!the!principal.!Communication!with!teachers!to!understand!curriculum!needs!and!
recommendations!for!purchase!is!an!important!part!of!the!selection!process.!Teachers!are!
welcome!to!make!suggestions!and!leave!them!in!the!designated!location!in!the!library,!as!well!
as,!give!suggestions!on!their!annual!staff!library!survey.!
(
Cataloging(and(Processing(
The!LMS!at!Green!Elementary!will!follow!these!steps!to!process!new!books!as!soon!as!possible!
to!ensure!that!materials!are!made!available!to!students!and!teachers.!
1. Packages!will!be!opened,!checked,!and!prepared!for!processing.!
2. Packing!slips!will!be!checked!against!the!purchase!order!and!office!manager!will!be!
alerted!of!receipt!of!materials.!
3. If!materials!are!pre-labeled!by!the!vendor,!LMS!will!add!the!record!into!the!circulation!
system.!Items!will!be!double!checked!to!ensure!the!book!and!the!record!match.!
4. If!materials!do!not!have!barcodes!and!spine!labels,!these!items!will!be!created!and!shall!
correctly!indicate!where!the!book!will!be!located.!
5. Additional!information!such!as!a!reading!program!levels!or!fiction!series!may!be!added!
at!this!time.!
6. Materials!will!be!stamped!with!the!school!library’s!stamp.!
7. Items!will!be!shelved!the!in!the!correct!location!or!on!a!special!display!that!showcases!
new!arrivals.!
!
Collection(Weeding((
In!order!to!maintain!a!collection!that!meets!the!needs!of!the!learning!community,!deselection!
(weeding)!of!materials!is!essential.!!!!
Decisions!concerning!the!replacement!of!individual!items!are!based!on!the!following!
considerations:!!
1) demand!for!the!specific!item;!!
2) !the!number!of!copies!held;!!
3) the!existing!coverage!of!the!subject!within!the!collection;!!
4) the!validity!of!its!contents;!
5) the!availability!of!the!title!for!reorder;!and!!
6) the!cost!of!mending!verses!the!cost!of!replacement.!!Any!duplication!of!materials!is!
governed!by!popular!demand,!importance!of!the!material,!and!budgetary!limitations.!
12
The!Green!Elementary!School!Library!will!use!the!acronym!M-U-S-T-I-E!to!determine!whether!a!
library!item!should!be!weeded.!
The!following!standards!are!used!to!discard!an!item:!
(Source:!Texas!State!Library!and!Archives!Commission)!
M!=!Misleading!(and/or!factually!inaccurate)!
U!!=!Ugly!(worn!and!beyond!mending!or!rebinding)!
S!!=!Superseded!(by!a!truly!new!edition!or!by!a!much!better!book!on!the!subject)!
T!=!Trivial!(of!no!discernible!literary!or!scientific!merit)!
I!!=!Irrelevant!to!the!needs!and!interests!of!your!community!
E!!=!The!material!or!information!may!be!obtained!expeditiously!elsewhere!through!interlibrary!
!
Gifts(and(Donations(
Occasionally!gifts!of!library!materials!are!offered!to!schools.!For!acceptance,!these!materials!
should!meet!the!same!standards!for!use!as!do!materials!purchased!by!school!district.!Gift!
materials!shall!be!judged!by!the!criteria!outlined!and!shall!be!accepted!or!rejected!by!those!
criteria.!
(
Challenged(Materials(Policy(
Any!resident!or!employee!of!the!school!district!may!formally!challenge!library!materials!
used!in!the!district’s!school!library!program!on!the!basis!of!appropriateness.!This!procedure!
is!for!the!purpose!of!considering!the!opinions!of!those!persons!in!the!schools!and!the!
community!who!are!not!directly!involved!in!the!selection!process.!Challenged!materials!
should!be!brought!to!the!attention!of!school!personnel!and!tried!to!be!resolved!informally.!
If!the!complainant!wishes!to!file!a!formal!challenge,!a!copy!of!the!district!Selection!of!
Library!Material!Policy!and!request!for!Reconsideration!of!Library!Materials!form!should!be!
handed!and!mailed!to!the!party!concerned!by!the!library!media!specialist!or!building!
administrator.!Upon!receipt!of!a!request!for!formal!reconsideration!of!library!material,!the!
building!administrator!will!appoint!a!reconsideration!committee.!The!committee!shall!
review!the!challenged!material!and!judge!whether!it!conforms!to!the!principles!of!selection!
outlined!in!the!district’s!Selection!of!Materials!policy.!
!
13
Facilities(Layout( (
s
fff
Enntn
Circulation Desk
Table
Easy Book Section
Sink Area
Computers
Media Shelf
Non-Fiction
Table
Table
Table
Table
Entrance
Table
Table
Reference Section Prof. Resources Biographies
Table
Entrance
Table
Storage
Area
Leisure Reading Area
Computers
Whole Group
and
Story Time Area
14
Library(Bill(of(Rights(
The!American!Library!Association!affirms!that!all!libraries!are!forums!for!information!and!ideas,!
and!that!the!following!basic!policies!should!guide!their!services.!
I.!Books!and!other!library!resources!should!be!provided!for!the!interest,!information,!and!
enlightenment!of!all!people!of!the!community!the!library!serves.!Materials!should!not!be!
excluded!because!of!the!origin,!background,!or!views!of!those!contributing!to!their!creation.!
II.!Libraries!should!provide!materials!and!information!presenting!all!points!of!view!on!current!
and!historical!issues.!Materials!should!not!be!proscribed!or!removed!because!of!partisan!or!
doctrinal!disapproval.!
III.!Libraries!should!challenge!censorship!in!the!fulfillment!of!their!responsibility!to!provide!
information!and!enlightenment.!
IV.!Libraries!should!cooperate!with!all!persons!and!groups!concerned!with!resisting!abridgment!
of!free!expression!and!free!access!to!ideas.!
V.!A!person’s!right!to!use!a!library!should!not!be!denied!or!abridged!because!of!origin,!age,!
background,!or!views.!
VI.!Libraries!which!make!exhibit!spaces!and!meeting!rooms!available!to!the!public!they!serve!
should!make!such!facilities!available!on!an!equitable!basis,!regardless!of!the!beliefs!or!
affiliations!of!individuals!or!groups!requesting!their!use.!
!
!
!
!
!
!
!
!
Adopted!June!19,!1939,!by!the!ALA!Council;!amended!October!14,!1944;!June!18,!1948;!
February!2,!1961;!June!27,!1967;!January!23,!1980;!inclusion!of!“age”!reaffirmed!January!23,!
1996.!
!