HARVARD SCHOOL OF
DENTAL MEDICINE
STUDENT HANDBOOK
2023-2024
© December 2023
Harvard School of Dental Medicine
Harvard School of Dental Medicine Student Handbook 2023-24
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Mission
To foster a community of diverse global leaders in education, research and clinical
innovation dedicated to improving human health by integrating dentistry and
medicine.
Vision
To transform access to healthcare and advance science to prevent and find cures for
oral diseases and conditions.
Community Values
Dedicated to being a community within which self-respect and mutual respect are
understood and practiced, HSDM believes that compassion, fairness, and trust are
fundamental values that enable our individual and collective well-being. We recognize
the diversity of individuals within the community to be an essential ingredient to an
inspiring, vigorous, and exciting culture. And we recognize that ethics and integrity
provide the framework for all of our efforts.
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Table of Contents
ACADEMIC INFORMATION .................................................................................................................................... 6
DMD DEGREE PROGRAM ..................................................................................................................................... 6
ADVANCED GRADUATE EDUCATION PROGRAMS ........................................................................................... 16
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) .......................................................................... 27
POLICIES OF THE SCHOOL AND HARVARD UNIVERSITY ................................................................................ 29
HSDM STUDENT RIGHTS AND RESPONSIBILITIES ........................................................................................... 29
POLICIES RELATED TO REGISTRATION AT HSDM ........................................................................................... 33
POLICIES RELATED TO ATTENDANCE AT HSDM .............................................................................................. 36
POLICIES RELATED TO ACADEMIC, PROFESSIONAL, AND SCIENTIFIC CONDUCT ........................................ 46
POLICIES RELATED TO ACADEMIC PERFORMANCE ....................................................................................... 54
POLICIES ON PROMOTION AND PROBATION ................................................................................................... 56
POLICIES REGARDING TUITION PAYMENT AND FINANCIAL RESPONSIBILITIES .......................................... 62
PROCEDURES FOR CONSIDERATION OF PERFORMANCE AND CONDUCT .................................................. 64
PROCEDURES FOR CONSIDERATION OF ACADEMIC AND CLINICAL PERFORMANCE ................................ 64
PROCEDURES FOR CONSIDERATION OF ALLEGATIONS OF PROFESSIONAL AND
ETHICAL MISCONDUCT .......................................................................................................................................
65
PROCEDURES FOR HANDLING COMPLAINTS INVOLVING STUDENTS PURSUANT TO THE SEXUAL AND
GENDER-BASED HARASSMENT POLICY………………………………………………………………………….…… 65
STUDENT HEALTH AND SAFETY ........................................................................................................................ 69
STUDENT LIFE ..................................................................................................................................................... 74
STUDENT GOVERNMENT .................................................................................................................................... 75
STUDENT ORGANIZATIONS ................................................................................................................................ 75
PROFESSIONAL ORGANIZATIONS AND STUDENT MEMBERSHIPS ................................................................ 89
PATENTS, TRADEMARKS AND "USE OF NAME” REGULATION ....................................................................... 77
ACADEMIC RESOURCES ..................................................................................................................................... 79
SERVICES FOR STUDENTS WITH DISABILITIES ............................................................................................... 81
GENERAL ............................................................................................................................................................. 85
MEDICAL AREA FACILITIES AND RESOURCES ................................................................................................ . 89
COMPUTER RESOURCES .................................................................................................................................. 91
POLICY ON ELECTRONIC COMMUNICATION AND SOCIAL MEDIA ................................................................. 93
RESIDENTIAL LIFE .............................................................................................................................................. 96
DISCLOSURES .................................................................................................................................................... 99
APPENDICES
I. Administrative Resources
II. HSDM Cross-Registration
III. Competencies for the General Dentist
IV. HSDM Technical Standards (for clinical programs)
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V. ADEA Statement on Professionalism in Dental Education
VI. Annual Copyright Disclosure
VII. Conflict of Interest Policy
VIII. Authorship Guidelines
IX. Guidelines for Ordering SWAG with the HSDM Logo
SUPPLEMENTS
Summary of Massachusetts Laws Related to Alcohol
Summary of Massachusetts Laws Related to Substance Abuse
When Drinking is a Problem
Massachusetts Anti-Hazing Statute
Harvard University Policy on working with Minors
HSDM Policy on Children in the Workplace
PLEASE NOTE:
At times, a mid-year review of academic, financial, or other considerations may lead to changes in policies,
rules, and regulations. Harvard School of Dental Medicine therefore reserves the right at any time to make
changes to the Student Handbook that may affect such matters as tuition and other fees, degrees and
programs offered (including the modification or possible elimination of degrees and programs), degree and
other academic requirements, academic policies, rules pertaining to student conduct and discipline, fields or
areas of concentration, and other rules and regulations applicable to students.
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ACADEMIC INFORMATION
EDUCATIONAL PROGRAMS
Doctor of Dental Medicine Program
•
Doctor of Dental Medicine Degree (DMD)
Advanced Graduate Education
• Doctor of Medical Science Degree with specialty training (DMSc)
• Doctor of Medical Science Degree without specialty training (DMSc)
• Master of Medical Science Degree with specialty training (MMSc)
• Certificate - specialty training with ODP (Other Degree Program)
• Certificate Programs (Non -Degree)
DMD DEGREE PROGRAM
Preclinical Education
The philosophy of dental education at the Harvard School of Dental Medicine (HSDM) is that dentistry is a
specialty of Medicine. Therefore, during the first twelve months of the DMD program, students in the Pathways
curriculum will study the preclinical basic sciences and pathophysiology at Harvard Medical School. In addition
to their biomedical training, DMD students also begin their study of oral health at HSDM in Year 2. The courses
at both the Medical School and Dental School are taught in innovative flipped classroom and case-based
collaborative formats. By the end of the second year, DMD students have a solid foundation in preclinical
medicine and dentistry.
Clinical Education
The third year of training at HSDM is an intensive one devoted exclusively to the development and refinement
of diagnostic and clinical skills. Didactic training takes place in a series of interdisciplinary blocks where dental
and oral health problems are integrated with clinical instruction. Clinical training, based on comprehensive
patient care, is woven longitudinally through each of the sequential course blocks. In addition, students prepare
a formal presentation of a case of his or her choice.
The fourth year of training focuses on enhancing clinical skills and competencies both inside and outside of the
dental school environment. With a focus on providing patient-centered comprehensive care, students are
required to complete a number of cases of differing levels of complexity in the Case Completion Curriculum.
Students participate in a number of required externships at Harvard affiliated institutions including a 12-week
General Dentistry rotation at a Community Health Center, a 4 week oral surgery rotation at Boston Children’s
Hospital or MGH, and a 12 week Comprehensive Care rotation at HSDM. In addition, students may participate
in elective rotations such as Pediatric Dentistry, Orthodontics, Implant Dentistry, Dental Public Health, General
Dentistry, Oral Medicine or medical clerkships. When not participating in a required or elective rotation,
students will treat patients in the HSDM Comprehensive Care Clinic. All students are also required to present
a completed case of his or her choice during the fourth year. The result of this comprehensive, interdisciplinary
clinical training is that students reach a solid level of competency in all areas of clinical general dentistry
including Oral Diagnosis, Oral Radiology, Treatment Planning, Pain Control, Endodontics, Operative Dentistry,
Periodontics, Prosthodontics (Complete, Fixed, and Removable), Oral Surgery, Orthodontics, and Pediatric
Dentistry.
Elective time in Year 4 can be a valuable component of the educational experience. Elective rotations are not
required and must be approved in advance by the student’s Society Director and the Associate Dean for
Dental Education. To schedule an elective rotation, students must complete a Rotation Request Application
which provides information on the type of rotation, dates of attendance, site location and director. This form
will be reviewed by the Office of Dental Education (ODE) and permission to pursue the rotation will be granted
or denied based upon the academic justification of the rotation, the student's general level of progress or
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readiness, and the compatibility of the rotation with the student's schedule of required rotations for the year.
An evaluation of performance will be expected from the person coordinating the elective rotation so that
students can receive credit for each rotation.
Research Training
In addition to didactic and clinical training, research is a required component of the HSDM curriculum. Students
will learn to critically read scientific literature, design studies, and analyze data. The research program
culminates in a "hands on" research experience for each student, resulting in a written paper and formal
presentation at Student Research Day. Detailed information about the predoctoral research program is
provided by the Office for Research.
RESEARCH REQUIREMENTS AND HONORS
All DMD students at HSDM must complete a scholarly project as part of their graduation requirement. Students
who wish to gain additional research experience may elect to complete additional requirements and apply for
honors in a special field research, a degree designation that is granted upon the evaluation of the project and
recommendation by the Research Committee and approval by the Committee on Promotions.
To be considered for Honors in a Special Field Research, a student must complete the following
additional requirements:
1. Completion of a comprehensive research project
2. Written research thesis or manuscript
3. Thesis defense presentation
Students should refer to the DMD Research Guidebook for detailed information regarding their requirements.
STANDARDIZED EXAMINATIONS
National Board Dental Examinations
DMD degree candidates must pass the INBDE in order to graduate. Please refer to the ADA website for the
policies, timelines and fees for information about the Integrated National Board Dental Examination (INBDE).
The INBDE is a computer-based exam and requires submissions of an on-line application and an
appointment at a testing center to take the actual exam. Student eligibility and application approval for the
INBDE is granted by the Office of Dental Education. Please contact the Office of Dental Education for more
information.
INBDE
•
Must be taken between the end of Year 3 through mid-December of Year 4 (additional information and
exact timing will be shared at a later date).
•
Students will be eligible to take the exam upon submitting the Integrated Comprehensive Exam (ICE)
Acknowledgement form.
•
Failure to take the INBDE by the end of December of Year 4 or to pass the examination may impede a
student’s progress in the fourth year curriculum and may result in a delay of graduation and a delay in
the dental licensure process.
•
Students MUST inform Dr. Park in writing if there is a reason they will be unable to take this
examination during the specified time. [email protected]vard.edu.
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HSDM-specific INBDE Eligibility and Application Approval Process
For information about the School’s eligibility and application approval process, please visit: INBDE
(https://intranet.hsdm.harvard.edu/inbde)
Please click here (http://www.ada.org/en/jcnde/examinations/nbde-general-information) for information about
the exam and registration process.
Failure of INBDE
•
As of January 1, 2022, candidates must wait a minimum of 60 days between unsuccessful test
attempts. A maximum of four (4) candidate administrations are permitted in a 12 month period withing
any given National Board Examination Program. This policy cannot be appealed.
•
In providing INBDE results, all attempts on the National Board Dental Examinations (i.e., NBDE Part I,
NBDE Part II, and the INBDE) will be reported.
•
Students at HSDM who do not pass the INBDE before the last promotions meeting in May will not be
permitted to graduate from the DMD program.
Other Comprehensive Exams
HSDM does not require students to take the Commission on Dental Competency Assessments Exam or any
other licensure examination in order to graduate. However, all students must take and pass School-
administered Comprehensive Examinations, regardless of whether or not they intend to take the actual CDCA
exam. Students may not take other regional board exams (e.g. the Western Regional Board Exam) prior to
passing the HSDM Comprehensive Exams. Approval to take other (non-CDCA) regional board exams will be
given only after all sections of the Comprehensive Exams have been passed.
The Commission on Dental Competency Assessments (CDCA)
Although not required for graduation, HSDM does permit the Commission on Dental Competency
Assessments (CDCA) to be administered at the School. The Curriculum Integrated Format (CIF) CDCA is
offered, with manikin sections of the exam administered in the fall of Year 4, and the patient- based portions of
the exam offered in the spring. Students must apply to take the CDCA in the summer prior to Year 4.
Comprehensive Exams (see above) are administered approximately 6 weeks prior to the fall and spring CDCA
test dates. In the event that a student must retake a portion of the Comprehensive Exam, the deadline for
retaking and passing the makeup exam is 14 days prior to the actual CDCA test date. The School will withdraw
from the CDCA any student who fails to pass all sections of the Comprehensive Exam by this deadline.
Students withdrawn from the CDCA for academic reasons forfeit the examination fees paid to the Commission
on Dental Competency Assessments. Additional details and HSDM-specific eligibility and application approval
information: CDCA
Western Regional Board Exam (WREB) – *Not a Graduation Requirement for DMD Program*
The WREB examinations were developed to provide reliable clinical assessments for state licensing agencies
to use in making valid licensing decisions. Even though the WREB is not a graduation requirement, student
eligibility to take the exam still must be approved by ODE. Students who choose to apply for the WREB
must ensure that all application requirements and deadlines are met. Additional details and HSDM-specific
eligibility and patient follow-up care agreement form information: WREB
Advanced Dental Admission Test (ADAT) - *Not a Graduation Requirement for DMD Program*
The ADAT is an advanced dental education admission test designed to provide dental education programs
with a means to assess program applicants’ potential for success. Even though the ADAT is not a graduation
requirement, student eligibility to take the exam still must be approved by ODE. Students who choose to
apply for the ADAT must ensure that all application requirements and deadlines are met. Additional details
and HSDM-specific eligibility and application approval information: ADAT
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DMD CURRICULAR OPTIONS
Harvard School of Dental Medicine offers students in the DMD program the ability to pursue approved alternative
curricular tracks, fellowships and joint degree programs. Prior to applying for an alternative curricular track or
program, a student must first petition the Committee on Promotions for eligibility and approval. There are certain
points within the DMD curriculum that lend themselves to stepping out of the program to pursue an alternative
curricular track or special program. In order to avoid a significant disruption in the continuity of patient care,
students are not permitted to step out of the DMD program between the third and fourth year of the
program. The Associate Dean for Dental Education in conjunction with the Committee on Promotions will provide
guidance on appropriate times within the DMD curriculum to step out to pursue alternative programming.
FIVE YEAR PROGRAM
In September 1999, the Curriculum Committee of the Harvard School of Dental Medicine approved a proposal
to provide individual students the opportunity to fulfill their DMD degree requirements over a period of five,
rather than four academic years. The optional additional year is intended to enable such students to include a
significant enrichment experience as part of their educational program. The Office of Dental Education has
developed the following guidelines for the optional Five Year DMD.
Acceptable Activities for Enrichment Year
Typical activities in which students might participate include research, community service, global health initiatives,
and public health or public policy programs.
Program Time and Duration
It is expected that the enrichment program will last a minimum of 10 months and a maximum of 12 months,
depending on the curriculum year in which the student is enrolled. Specific dates for departure and return will
be established at the time the student’s request is reviewed and approved.
HSDM Oversight
The Promotions Committee is responsible for reviewing and approving student requests for enrollment in the
Five-Year Curriculum. The Society Director is responsible for overseeing students’ progress through the
duration of the Enrichment Year.
Application and Review Process
Students must be in good standing to be eligible to apply for the Five-Year DMD. An application and
written request to change to the Five-Year Curriculum must be submitted to the Committee on
Promotions for review prior to June 15th for students in year 1 and March 1st for students in year 2. The
written request must include information about the intended activity, sponsorship, location, duration, and
supervision. Letters of support from the student’s sponsor and/or mentor should accompany the written
request. Students will be notified of the Committee on Promotions’ decision within two weeks of the
review.
Academic Requirements
The student must schedule a mid-year review with their Society Director and produce a summary of their
activities along with a cover sheet signed by the mentor or sponsor by February 1st for students who
enrolled in the enrichment year following year 1 and by November 1st for students who enrolled in the
enrichment year during year 2. This report will be shared by the Society Director with the Committee on
Promotions. Two months prior to re-entry into the DMD program, the student must schedule a final
review with their Society Director and share a formal report documenting their activities and outcomes.
This report must also include a cover sheet signed by the mentor and/or sponsor, which will be presented
at a meeting of the Committee on Promotions.
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Enrichment Year Timeline and Checklist:
Year 1 Year 1: Prior to: Prior to
HSDM Transcript
Transcripts for Five Year Curriculum students will include a heading of Enrichment Year.
Enrollment Status
While pursuing the Enrichment Year, students will be considered registered at HSDM so as to have access to
School and University resources. However, students may not enroll in classes during this time.
Financial Considerations
• Payment of Tuition: During the enrichment year, Students pursuing the Optional Five-Year
Curriculum will be charged a Facilities Fee (significantly reduced tuition). Health fees will be charged
for each year in which a student maintains a status of “Registered”.
• Support for Enrichment Year:
Financial support for enrichment activities may be provided by the student’s mentor or sponsoring
agency. Students are encouraged to apply for financial support to help offset tuition and living costs
for the year. Financial aid may be available for students whose resources are insufficient to meet their
anticipated expenses. The HSDM Financial Aid Director is available to assist students with the
application process.
Prepare formal report
documenting activities
and outcomes and
include cover sheet with
mentor/sponsor’s
signature.
Request a 1-page
evaluation with feedback
from your mentor/sponsor
to be sent to your Society
Director.
Meet with Society
Director for final review
and submit final report
presented to Committee on
Promotions.
Prepare a summary
of activities.
Solicit signature
from mentor/sponsor
for the cover sheet.
Meet with Society
Director for mid-year
review and submit mid-
year progress materials
to be shared with
Committee on
Promotions.
Year 2: Two months
prior to re-entry.
Year 2: Prior to
November 1st
Year 2: Prior to
March 1st
Year 1: Two months
prior to re-entry.
Year 1: Prior to
February 1st
Year 1: Prior to
June 15th
Prepare application.
Solicit letter of
support from
mentor/sponsor.
Submit application
materials to Society
Director for presentation
to Committee on
Promotions.
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GLOBAL AND COMMUNITY HEALTH TRACK
The Global and Community Health Track provides students with the opportunity for curricular and
extracurricular activities in global and community health throughout the four-year DMD program. The goal of
this track is to provide DMD students with the tools necessary to become leaders in global and community
health.
Admittance to the Global and Community Health Track is by application through the Office of Global and
Community Health. Students may apply to the track between their first and third years in the DMD program.
Students must be in good academic, clinical, and professional standing, as verified by the Promotions
Committee, in order to be eligible to apply for this track. Students interested in pursuing this track must
declare their intent to the Office of Global and Community Health by November 1
st
of the 2
nd
or 3
rd
year in
the DMD program.
This track requires that students: complete coursework; develop a scholarly project on a subject related to
a core issue of global and/or community health under the supervision of a faculty sponsor; and write an
original thesis based on the scholarly project that makes a unique contribution to the field. Students must
enroll in two elective global and community health courses, which may include DH501 Career
Development in Global and Community Health, SDM, the Global Health Extension Course- Perspectives in
Costa Rica, or equivalent as approved by the Office of Global and Community Health. Students may take
additional Harvard graduate level courses to enhance their experience as their schedule allows. Students
also will develop a scholarly project. Once the course requirements are met and the scholarly project is
completed, students must begin developing their thesis, which is an original and in- depth piece of writing
that describes the scholarly project and incorporates principles learned from the required track courses to
produce a unique contribution to the field. Input from the faculty sponsor and other faculty members
should be actively sought during the development of the scholarly project and thesis. The Office of Global
and Community Health will provide students with the deadline for submission of the thesis.
Participants in the track will be designated as Global and Community Health Fellows. They will help plan the
Global and Community Health Seminar series, assist faculty with research, serve on relevant university
committees and help raise awareness around HSDM and the university of global and community oral health
issues.
Research Honors in Global and Community Health
Exceptional theses may be selected for thesis defense and considered for Research Honors in Global and
Community Health. Students must submit the thesis to the Global and Community Health Honors
Committee. If approved for defense, the thesis will be reviewed by two expert readers in the field as
approved by the Office of Global and Community Health and the Office of Research.
Thesis defense will be scheduled during March and April and may be scheduled with short notice at any time
during that period, including vacation weeks. Students should be prepared for their thesis defense from the
date of the thesis submission. The completion of a defense does not guarantee honors will be granted, even
if all requirements have been met. The Global and Community Health Honors Committee will evaluate
projects and make recommendations for honors to the Committee on Promotions, which will grant or deny
honors.
Participants who meet all requirements will be notified by the Office of Global and Community Health and will
receive a designation on their official transcript indicating that they have completed the track.
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HEALTH SCIENCES AND TECHNOLOGY (HST) PROGRAM
The HST curriculum is oriented toward students with a declared interest in a biomedical research career or a
strong interest and background in quantitative or molecular science. It is particularly appropriate for students
who are planning interdisciplinary research careers in academic medicine or dentistry. The approach is
quantitative and rigorous and emphasizes modern biology, biotechnology, engineering, and physical
sciences.
Application
Prospective students with strong backgrounds in math, physics, the engineering sciences and/or the
biological sciences may be potential candidates for the HST/DMD program. Applicants who have received
an offer of admission to HSDM may be considered for admission to the HST program. These individuals
should inform the HSDM Admissions Office of their interest in the HST curriculum. HSDM will forward a copy
of the applicant’s admissions folder to the HST Office for preliminary screening. Candidates who are
considered potentially suitable for HST will be invited to return to Harvard to meet with HST faculty and
students. Acceptance to the HST track rests with the HST Division.
The HST Curriculum
The curriculum is designed to emphasize basic and quantitative understanding of modern biomedical
sciences and pathophysiologic processes and a fundamental approach to important concepts in modern
biology and biotechnology. Preclinical courses are conducted at both Harvard Medical School and MIT,
separate from those of the other academic Societies, and are organized in semester format to interface easily
with the academic schedules of Harvard University and MIT. A variety of pedagogical approaches are
employed including lectures, clinical-pathological conferences, small group discussions and other forms of
interactive instruction. The curriculum is dynamic and innovative, and student input is vital to its evolution.
The small class size of approximately forty students facilitates productive interaction among students and
faculty. Following completion of the core basic science phase of the curriculum, DMD/HST students join
students in the other Societies for their clinical dentistry training.
It should be noted that scheduling of the HST basic science courses and the HSDM preclinical basic science
course blocks, may require more than two years. It is not uncommon for HST students to spend 3 years
completing this phase of the curriculum. The extra time also allows the student to devote significant time to
research, a curricular requirement for both the DMD and HST programs.
Research
HST students complement their classroom and laboratory exposure to the cutting edge of modern
biomedical, physical and engineering sciences with ample opportunities to participate in research in leading
laboratories at MIT, and at Harvard and its affiliated hospitals.
As a requirement for graduation, every HST student must present evidence of scholarly work in the form of a
thesis based on laboratory research, clinical investigation or, under special circumstances, critical analysis of
a significant medical problem. A written thesis proposal must be submitted by October of the second year,
and the thesis in final form by the first Monday in February of the year of graduation.
Curricular Options
As noted previously, students who desire to allocate a larger fraction of their time to research than is possible
in the nominal four-year program may extend the DMD/HST program to five or more years. Faculty advisors
provide guidance in the choice of courses and in the pursuit of independent study.
In pursuit of advanced study, HST MD or DMD students may become candidates for the Master of Science
degree from MIT or a Master of Medical Sciences degree from Harvard Medical School or HSDM. The HST
Division encourages and facilitates such combined degree programs, but the pursuit of a combined degree is
not a Division requirement.
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DMD/MBA PROGRAM
In recognition of the critical need for leaders educated in the intellectual disciplines and practices of dental
medicine and management, Harvard School of Dental Medicine (HSDM) and Harvard Business School (HBS)
established the DMD/MBA program and enrolled its first students in the fall of 2005.
The program’s mission is to develop outstanding leaders in Oral Health, skilled in both the practice of dental
medicine and management, to take positions of influence through which they will contribute substantially to
the health and well-being of individuals and society.
The DMD/MBA program educates prospective leaders of a wide range of health care organizations, such as
those that finance and deliver health services as well as those that develop and market pharmaceuticals,
dental technology, and other health-related products. DMD/MBA graduates are expected to provide the
informed leadership necessary for innovation and progress at the intersection of oral health and business.
Candidates interested in pursuing this program should contact Dr. Sang Park, Associate Dean of Dental
Education at Park, [email protected].
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SATISFACTORY ACADEMIC PROGRESS WITHIN THE DMD PROGRAM
Federal law and regulations require that all students receiving financial assistance maintain satisfactory
academic progress (SAP), defined as the successful completion of degree requirements according to
established increments that lead to awarding the degree within published time limits. The following policy
delineates the standards for SAP at HSDM, which apply to all matriculated students, regardless of whether
they are recipients of financial aid.
The academic and clinical requirements for the DMD degree include the satisfactory completion of the
preclinical education at HMS and HSDM and the clinical education at HSDM and off-site externships. The
progress of each student working towards the DMD degree is monitored carefully, and the determination of
satisfactory academic progress is reviewed annually. At the end of each academic year, students must have
academic standing consistent with HSDM’s curricular and graduation requirements.
QUALITATIVE MEASURES OF SAP
Each student at HSDM is required to complete successfully all of HSDM’s required courses, examinations,
clinical experiences, and scholarly projects in order to graduate with the DMD degree. Please refer to the
policies on Academic Performance for more information on grading and examinations.
MAXIMUM TIME FRAME
The normal timeframe for completing the DMD coursework is four academic years. Due to academic or
personal difficulties or scholarly enrichment activities, a student may require additional time. In such
situations, an academic plan may be established for the students that departs from the norm and that may
require the repetition of all or a part of a year of study. The maximum time permitted for completion of the
DMD degree is six years of enrollment in the DMD program. Inclusive of any leaves of absence, a student
must complete the requirements of the DMD program within 10 years of the time of matriculation.
SAP AND LEAVES OF ABSENCE
A student may be granted a voluntary or placed on involuntary leave of absence during their course of study at
HSDM. The period of approved or mandated leave may be excluded from the maximum enrolled time frame
in which and individual student will be expected to complete the program. Under no circumstances will a
student be permitted more than 10 years, from the time of matriculation, to complete the requirements of the
DMD program, including leaves of absence. See the Leave of Absence policy for additional information
concerning leaves of absence.
REVIEW AND NOTIFICATION OF LACK OF SAP
During the annual review of a student’s SAP by the HSDM Committee on Promotions, progression to the next
academic year is based upon a review of all grades, including withdrawals, incompletes, and unsatisfactory
grades. Any student who has not achieved a minimum of a passing or satisfactory grade in all required
courses cannot progress to the next year.
The HSDM Committee on Promotions, in consultation with the Registrar, will notify annually in writing all
students who have not met the standards for SAP outlined above. The notification will indicate the nature of
the deficiency, any methods that may be available for correcting the deficiency, and any consequences that
have resulted or may result, such as monitored academic status (MAS), academic probation, or withdrawal. A
student who fails to meet one or more of the standards for SAP (qualitative and/or time frame) is ineligible for
financial aid beginning with the term immediately following the term in which the SAP requirements were not
met, pending the results of the appeal process, outlined below. A designation of MAS can occur for a variety of
reasons, and does not necessarily affect SAP if the student is still progressing towards the degree.
APPEALS
Eligibility for continued financial aid will only be re- established if the student subsequently meets SAP
requirements, or if the student successfully appeals the decision to the Committee on Promotions. Please
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refer to the Procedures for Consideration of Academic and Clinical Performance for more information
regarding the appeal process.
FINANCIAL AID PROBATION
If an appeal has been approved, a student is placed on academic probation and is eligible for financial aid.
The Committee on Promotions, in conjunction with the student, will develop an academic plan for the student
that, if followed, will ensure that the student is able to meet HSDM’s SAP standards within a defined time
period, typically an academic year. The student is eligible for financial aid during the time frame stated in the
academic plan. At the end of the time period stated in the academic plan, the student must have met the SAP
standards. A student who does not comply with each SAP standard by the end of the probationary period is
suspended from financial aid eligibility. A student shall be reinstated for financial aid eligibility when he or she
has satisfactorily completed sufficient coursework to meet the standards of progress within the maximum time
frames delineated above.
Note: A student who has lost eligibility for financial aid due to deficiencies in SAP cannot automatically regain
eligibility by paying tuition for a semester or by sitting out a term. Eligibility may be regained only by
eliminating all SAP deficiencies at the student’s expense until all requirements of this policy are met.
WITHDRAWAL
Students who have withdrawn from HSDM are not making SAP and are not eligible to receive financial aid.
ENFORCEMENT
The Offices of the Registrar and Financial Aid as well as the Committee on Promotions shall have collaborative
responsibility for monitoring and enforcing SAP. The HSDM Registrar will notify the Committee on Promotions
at regular intervals of any students who are not making SAP. The Committee will determine whether academic
sanctions are warranted and will inform the student of any such sanctions. The Financial Aid Office will inform
any student whose financial aid has been affected.
Harvard School of Dental Medicine Student Handbook 2023-24
15
ADVANCED GRADUATE EDUCATION PROGRAMS
The Harvard School of Dental Medicine (HSDM) has a long-standing commitment to advanced graduate
education and to preparing clinical scholars for leadership careers in general and specialty practice, as well as
research, teaching and administration. A variety of programs of differing lengths and degrees of formality are
offered in order to facilitate this objective and the realization of individual career goals. Specialty and advanced
graduate training programs at HSDM and the hospital-based residency programs consist of four components:
clinical training and patient care; didactic coursework; teaching experience and research training.
Clinical Training
Clinical aspects of specialty training programs are under the direct guidance of the Program Director who is
responsible for facilitating the student’s acquisition of high-level diagnostic and technical skills. All clinical
specialty training programs at HSDM satisfy the educational requirements of the appropriate specialty board.
Didactic Component
Formal coursework and seminars are required for certificate and degree candidates at HSDM. Considerable
variation exists in the selection of courses depending upon a student’s career goals and upon the specific
program in which the student is enrolled.
Teaching Responsibilities
HSDM Advanced Graduate programs require a limited amount of teaching in the Student Teaching Practice or
in problem-based tutorials. Please refer to the respective program directors for more information.
Research Training
HSDM considers the generation of new knowledge to be an integral part of the training of future leaders in the
field of dental medicine. In recognition of this goal, research is a required component of advanced graduate
education programs at HSDM. Research is not restricted specifically to dental topics, but more broadly
includes work in any field of biomedical science or health care delivery research including biostatistics,
epidemiology, public health and public policy. The research programs for Doctor of Medical Sciences and
Master of Medical Sciences candidates are described on the following pages.
Other Degree Programs
Students may not be concurrently enrolled in more than one advanced graduate degree or certificate program,
either at HSDM or elsewhere.
On occasion, students initially accepted into a DMSc or MMSc degree program with clinical training may decide
that a different Harvard degree (e.g. MPH from Harvard School of Public Health) would better suit their
educational goals. Students seeking to make this programmatic change must first apply and be accepted by
the other Harvard school. Once this has happened, the student must petition the Committee on Advanced
Graduate Education to pursue the other degree program in lieu of the HSDM degree.
Non-Degree Certificate Training Programs
Requirements for these programs vary from one to another. Students should consult with their Program
Directors for specific guidance.
Harvard School of Dental Medicine Student Handbook 2023-24
16
AY 2023-24 Advanced Graduate Education
Oral Biology Degree Requirements
DMSc Degree Combined
With Certificate
Expected Program Length:
4 Years,(5 years ORM)
DMSc Degree Only:
Research Academy
(Expected Program Length:
3 Years)
MMSc Degree Combined
With Certificate
Expected Program Length:
3 Years (4 years ORM)
Minimum # Credits
Required to Graduate
36 credits
including the following:
26 credits
including the following:
28 credits
including the following:
ORBXXX: HSDM Oral
Biology courses
12 credits minimum 4 credits minimum 12 credits minimum
XREG: Graduate level
elective courses taken at
other Harvard Schools or MIT
12 Basic Science credits
minimum
12 Basic Science credits
minimum
4 Basic Science credits
minimum
ORB608: Graduate Head
and Neck Anatomy
Yr. I Summer Course,
(Geriatrics in Yr. 2) 3 credits
(Except Dental Public Health)
Not Required
Yr. I Summer Course,
(Geriatrics in Yr. 2) 3 credits
(Except Dental Public Health)
IDP751: Biostatistics
1 course
3 credits minimum
1 course
3 credits minimum
1 course
3 credits minimum
IDP604: Foundations for the
Advanced Dental Practitioner
Must be taken in Yr. I
3 credits
Not Required
Must be taken in Yr. I
3 credits
IDP602: Fundamentals of
Research
Must be taken in Yr. I
3 Credits
Must be taken in Yr. I
3 Credits
Must be taken in Yr. I
3 Credits
IDP600, IDP700, IDP800 &
IDP900: AGE Research
Seminar Series
Must be taken each year of
enrollment
Must be taken each year of
enrollment
Must be taken each year of
enrollment
IDP500, IDP501 & IDP502:
Interdept. Multidisciplinary
Case Presentation Seminars
Required in all 3 clinical years
(Except Geriatrics, Dental
Public Health, Oral Path., &
Oral Med.)
Not Required
Must be taken each year of
enrollment (Except Geriatrics,
Dental Public Health, Oral
Path., & Oral Med.)
Oral Qualifying Exam
Must be completed by
Spring of Yr. II
Must be completed by
Fall of Yr. II
Not Required
Thesis Proposal
Must be completed by
Spring of Yr. II
Must be completed by
Spring of Yr. II
Must be completed by
Spring of Yr. I
Thesis Defense Required last year Required last year Required last year
Research Day
Attendance & Presentation
Required
Attendance &
Presentation Required
Attendance & Presentation
Required
Additional Program
Specific Requirements
Program Specific Courses and
Research Requirements as
determined by Program
Director
Select additional elective
courses with Research Mentor
and Program Director
4 credits minimum
Program Specific Courses and
Research Requirements as
determined by Program
Director
Harvard School of Dental Medicine Student Handbook 2023-24
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AY 2023-24 Advanced Graduate Education
Dental Education Degree Requirements
MMSc Degree Combined
With Clinical Certificate
(Expected Program Length:
4 Years)
MMSc Degree Combined
With DPH Certificate
(Expected Program Length:
3 Years)
MMSc Degree only
(Expected Program Length:
2 Years)
Minimum # Credits
Required to Graduate
26 credits
including the following:
26 credits
including the following:
26 credits
including the following:
XREG: Graduate level
elective courses taken at
other Harvard Schools or MIT
4 Electives in Education credits
minimum
4 Electives in Education credits
minimum
4 Electives in Education credits
minimum
IDP751: Biostatistics
1 course
3 credits minimum
1 course
3 credits minimum
1 course
3 credits minimum
IDP604: Foundations for the
Advanced Dental Practitioner
Must be taken in Yr. I
3 credits
Must be taken in Yr. I
3 credits
Must be taken in Yr. I
3 credits
IDP602: Fundamentals of
Research
Must be taken in Yr. I
3 Credits
Must be taken in Yr. I
3 Credits
Must be taken in Yr. I
3 Credits
IDP600, IDP700, IDP800 &
IDP900: AGE Research
Seminar Series
Must be taken each year of
enrollment
Must be taken each year of
enrollment
Must be taken each year of
enrollment
DEN601: Longitudinal
Seminar Series in Dental
Education
Required in Yr. 3 Required in Yr. 2 Required in Yr. 1
DEN703: Effective
Leadership Communication
Seminar Series
Required in Yr. 4 Required in Yr. 3 Required in Yr. 2
DEN700: Mentored Project Required, 5 credits Required, 5 credits Required, 5 credits
DEN71X: Macy courses Required, 8 credits Required, 8 credits Required, 8 credits
DEN602, DEN702: Dental
Education Portfolio
Required in Yr. 3 & 4 Required in Yr. 2 & 3 Required in Yr. 1 & 2
Research Day
Attendance & Presentation
Required
Attendance &
Presentation Required
Attendance & Presentation
Required
Additional Program
Specific Requirements
Program Specific Courses and
Research Requirements as
determined by Program
Director
Program Specific Courses and
Research Requirements as
determined by Program
Director
Program Specific Courses and
Research Requirements as
determined by Program
Director
IDP500, IDP501 & IDP502:
Interdept. Multidisciplinary
Case Presentation Seminars
Required in all 3 clinical years
(Except Geriatrics, Oral Path.,
& Oral Med.)
Not Required Not Required
ORBXXX: HSDM Oral
Biology courses
Refer to Program Specific
Requirements
Not Required Not Required
ORB608: Graduate Head
and Neck Anatomy
Refer to Program Specific
Requirements
Not Required Not Required
XREG: Basic Science
graduate level elective
courses taken at other
Harvard Schools or MIT
Refer to Program Specific
Requirements
Refer to Program Specific
Requirements
Not Required
Harvard School of Dental Medicine Student Handbook 2023-24
18
DMSc and MMSc RESEARCH REQUIREMENTS
DMSc Research requirements
COMPONENTS TO BE COMPLETED BY THE END OF YEAR 4 (YEAR 5 for Oral Medicine)
• Coursework
• Oral Qualifying Exam
• Identify a Research Mentor/Design Project
• Select Thesis Advisory Committee
• Three Thesis Advisory meetings (Fall Y1, Fall Y2, Fall Y3)
• Submit Thesis Proposal
• Write Thesis
• Select a Thesis Defense Committee (with assistance from the Office of Research)
• Attend Faculty Poster Day (Y1)
• Attend Office of Research Seminar Series
• Attend Student Research Day (all years) and Present at Student Research Day (Y4)
• Defend Thesis
• Submit Thesis Electronically
YEAR 1
YEAR 2
YEAR 3
YEAR 4
Pass Fundamentals of
Research
Fall
Select Thesis Advisory
Committee and Submit
for Approval
Fall
Meet with Thesis
Advisory Committee
(meeting #2)*
Fall
Meet with Thesis
Advisory Committee
(meeting #3)*
Fall
Attend Faculty Poster
Day
September 6
th
,
2023
6:00-8:00pm
Submit Thesis
Proposal for Approval*
Spring
Select Research
Mentor
Fall
Meet with Thesis
Advisory Committee
(meeting #1)*
May 31 deadline
Conduct Research
Fall/Spring
Finalize Thesis
Spring
Design Project
Fall
Pass Oral Qualifying
Exam
May 31 deadline
Conduct Research
Fall/Spring
Thesis Defense**
April 15 deadline
Attend AGE Seminar
Series
Spring
Attend AGE Seminar
Series Spring
Attend AGE Seminar
Series Spring
Present at AGE Seminar
Series
Spring
Attend Student
Research Day
Spring
Attend Student
Research Day
Spring
Attend Student Research
Day
Spring
Present at Student
Research Day***
April 9, 2024
*research mentor must approve the proposal and attend all meetings of Thesis Advisory Committee
** research mentor must approve the thesis and attend the Thesis Defense
*** research mentor must approve the poster
Yellow Highlight = Academic sanctions applied for failure to meet deadline
Harvard School of Dental Medicine Student Handbook 2023-24
19
Oral Medicine DMSc Research requirements:
YEAR 1
YEAR 2
YEAR 3
YEAR 4
YEAR 5
Pass
Fundamentals of
Research
Fall
Select Thesis
Advisory
Committee and
Submit for Approval
Fall
Meet with Thesis
Advisory Committee
(meeting #2)*
Fall
Meet with Thesis
Advisory
Committee
(meeting #3)*
Fall
Meet with Thesis
Advisory
Committee
(meeting #4)*
Fall
Attend Faculty
Poster Day
September 6
th
,
2023
6:00-8:00pm
Submit* Thesis
Proposal for
approval
Spring
Conduct Research
Fall/Spring
Conduct
Research
Fall/Spring
Conduct
Research
Fall/Spring
Select Research
Mentor
Fall
Meet with Thesis
Advisory
Committee
(meeting #1)*
May 31 deadline
Conduct Research
Fall/Spring
Conduct
Research
Fall/Spring
Finalize Thesis
Spring
Design Project
Fall
Pass Oral
Qualifying Exam
May 31 deadline
Conduct Research
Fall/Spring
Conduct
Research
Fall/Spring
Thesis Defense**
April 15
deadline
Attend AGE
Seminar Series
Spring
Attend AGE
Seminar Series
Spring
Attend AGE
Seminar Series
Spring
Attend AGE
Seminar Series
Spring
Present at AGE
Seminar Series
Spring
Attend Student
Research Day
Spring
Attend Student
Research Day
Spring
Attend Student
Research Day
Spring
Attend Student
Research Day
Spring
Present at
Student Research
Day***
April 9,2024
*research mentor must approve the proposal and attend all meetings of Thesis Advisory Committee
** research mentor must approve the thesis and attend the Thesis Defense
*** research mentor must approve the poster
Yellow Highlight = Academic sanctions applied for failure to meet deadline.
Harvard School of Dental Medicine Student Handbook 2023-24
20
Oral Biology DMSc Research requirements:
YEAR 1
YEAR 2
YEAR 3
Pass Fundamentals of
Research
Fall
Select Thesis Advisory Committee
and Submit for Approval
Fall
Meet with Thesis Advisory
Committee (meeting #2)*
Fall
Attend Faculty Poster Day
September 6
th
,
2023
6:00-8:00pm Lab Rotations
(Fall)
Submit Thesis Proposal for
Approval*
Spring
Conduct Research
Fall/Spring
Select Research Mentor
February 1
st
deadline)
Pass Oral Qualifying Exam
May 31 deadline
Finalize Thesis
Spring
Design Project
Spring
Meet with Thesis Advisory
Committee (meeting #1)*
Spring (May 31 deadline)
Thesis Defense**
April 15
deadline
Attend AGE Seminar Series
Spring
Attend AGE Seminar Series
Spring
Present at AGE Seminar
Series
Spring
Attend Student Research Day
Spring
Attend Student Research Day
Spring
Present at Student Research
Day***April 9, 2024
*research mentor must approve the proposal and attend all meetings of Thesis Advisory Committee
** research mentor must approve the thesis and attend the Thesis Defense
*** research mentor must approve the poster
Yellow Highlight = Academic sanctions applied for failure to meet deadline.
Please refer to the HSDM Research Guidebooks for a comprehensive overview of the requirements for the
advanced graduate DMSc degree.
2023-2024 DMSc RESEARCH GUIDEBOOK
Harvard School of Dental Medicine Student Handbook 2023-24
21
MMSc Research Requirements
COMPONENTS TO BE COMPLETED BY THE END OF YEAR 3:
• Coursework
• Identify a Research Mentor/Design Project
• Select Thesis Advisory Committee
• Conduct Research
• Three Thesis Advisory meetings (Spring Y1, Fall Y2, Fall Y3)
• Submit Thesis Proposal
• Write Thesis
• Select a Thesis Defense Committee (with assistance from the Office of Research)
• Attend Faculty Poster Day (Y1)
• Attend Office of Research Seminar Series
• Attend Student Research Day (all years)
• Present at Student Research Day (Y3)
• Defend Thesis
• Submit Thesis Electronically
YEAR 1
YEAR 2
YEAR 3
Attend Faculty Poster Day
September 6
th
,
2023
6:00-8:00pm
Meeting #2 with Thesis Advisory
Committee
Fall
Meeting #3 Thesis Advisory
Committee
Fall
Pass Fundamentals of Research
Fall
Conduct Research
Fall/Spring
Conduct Research
Fall/Spring
Select Thesis Advisory Committee
and Submit for Approval
Spring
Conduct Research
Fall/Spring
Finalize Thesis
Spring
Meet with Thesis Advisory
Committee (meeting #1) *
Spring
Attend AGE Seminar Series
Spring
Thesis Defense**
April 15
deadline
Submit Thesis Proposal for
Approval
May 31 deadline
Attend Student Research Day
Spring
AGE Seminar Series Present
Spring
Attend AGE Seminar Series
Spring
Present at Student Research
Day***
April 15 deadline
Attend Student Research Day
Spring
*research mentor must approve the proposal and attend all meetings of Thesis Advisory Committee
** research mentor must approve the thesis and attend the Thesis Defense
*** research mentor must approve the poster
Yellow Highlight = Academic sanctions applied for failure to meet deadline
Please refer to the HSDM Research Guidebooks for a comprehensive overview of the requirements for the advanced
graduate MMSc degree.
2023-2024 MMSc RESEARCH GUIDEBOOK
Harvard School of Dental Medicine Student Handbook 2023-24
22
Harvard School of Dental Medicine
Timetable for Program Completion
Expected Length of
Program
Maximum Time
without Review
by CAGE or
DMD Promotions
Committee
Maximum Time
with Approval
by CAGE or
DMD Promotions
Committee
DMD Degree
4 year program
4 years
4 years
6 years
DMD Degree
5 year program
5 years
5 years
6-7 years
MMSc Degree only
2 years
3 years
4 years
DMSc Degree only
(including Research
Academy)
3 years
4 years
5 years
MMSc
+ Specialty Certificate
3 years
4 years
5 years
DMSc
+ Specialty Certificate
4 years
6 years
7 years
Other Degree Program
(e.g. MPH/MS)
+ Specialty Certificate
3 years
4 years
5 years
Other Degree Program
(e.g. DrPH/DSc)
+ Specialty Certificate
4 years
6 years
7 years
Other Degree Program
(PhD)
+ Specialty Certificate
7 years
8 years
9 years
Harvard School of Dental Medicine Student Handbook 2023-24
23
SATISFACTORY ACADEMIC PROGRESS WITHIN THE DMSc and MMSc
PROGRAMS
Federal law and regulations require that all students receiving financial assistance maintain satisfactory
academic progress (SAP), defined as the successful completion of degree requirements according to
established increments that lead to awarding the degree within published time limits. The following policy
delineates the standards for SAP for DMSc and MMSc students at HSDM, which apply to all matriculated
students, regardless of whether they are recipients of financial aid.
The academic, research, and clinical requirements for the DMSc and MMSc degrees include the satisfactory
completion of the HSDM Core Courses and additional graduate level courses, the clinical education at HSDM,
and the completion of a research project. The progress of each student working towards the DMSc or MMSc
degree is monitored carefully, and the determination of satisfactory academic progress is reviewed annually
by the Committee on Advanced Graduate Education (CAGE). At the end of each academic year, students
must have academic standing consistent with HSDM’s curricular and graduation requirements.
QUALITATIVE MEASURES OF SAP
Each DMSc and MMsc student at HSDM is required to complete successfully all of HSDM’s required courses,
examinations, clinical experiences, and scholarly and research projects in order to graduate with the DMSc or
MMSc degree. HSDM does not measure academic progress by means of a cumulative grade point average,
but rather with grades of Honors/Marginal Pass/Pass/Fail for courses taken at HSDM.
Qualitative Measures of SAP for DMSc in Oral Biology and Certificate Students
All courses in Years I must be completed with a grade of Honors/Pass/Marginal Pass and the student must
identify a research mentor and project in order to progress to Year II. In Year II, DMSc students must
complete all required courses with a grade of Honors/Pass/Marginal Pass, and must complete the Oral
Qualifying Exam in order to progress to Year III. In Year III, DMSc students must complete all courses with
grades of Honors/Pass/Marginal Pass, present research in the Advanced Graduate Education Research
Seminar Series, and convene an approved Thesis Advisory Committee by the designated deadline in order
to progress to Year IV. In Year IV, all DMSc students must complete all coursework with a grade of
Honors/Pass/Marginal Pass, convene an approved Thesis Defense Committee and defend thesis by the
graduation deadline, present research at HSDM Student Research Day, and submit final thesis by the
deadline in order to graduate with the DMSc degree.
See Rules Governing Promotion – Advanced Graduate Students for further details on the progression
through the DMSc curriculum.
Qualitative Measures of SAP for DMSc Research Academy Students
All required courses and laboratory rotations in Years I must be completed with a grade of
Honors/Pass/Marginal Pass, and the student must pass the Oral Qualifying examination and identify a
research mentor and project in order to progress to Year II. In Year II, Research Academy students must
convene an approved Thesis Advisory Committee by the designated deadline in order to progress to Year III.
In Year III, Research Academy students convene an approved Thesis Defense Committee and defend thesis
by the graduation deadline, present research at HSDM Student Research Day, and submit final thesis by the
deadline in order to graduate with the DMSc degree. See Rules Governing Promotion – Advanced Graduate
Students for further details on the progression through the DMSc curriculum.
Qualitative Measures of SAP for MMSc in Oral Biology and Certificate Students
All courses in Years I must be completed with a grade of Honors/Pass/Marginal Pass, and the student must
identify a research mentor and project in order to progress to Year II. In Year II, MMSc students must
complete all required courses with a grade of Honors or Pass in order to progress to Year III. In Year III,
MMSc students must complete all courses with grades of Honors/Pass/Marginal Pass and present research
in the Advanced Graduate Education Research Seminar Series and at Student Research Day in order to
progress to graduate with the MMSc degree. See Rules Governing Promotion – Advanced Graduate
Students for further details on the progression through the MMSc curriculum.
Harvard School of Dental Medicine Student Handbook 2023-24
24
Qualitative Measures of SAP for MMSc in Dental Education Students
All courses in Years I must be completed with a grade of Honors/Pass/Marginal Pass, and the student must
identify a research mentor and project in order to progress to Year II. In Year II, MMSc students must
complete all required courses with a grade of Honors or Pass in order and present research in the Advanced
Graduate Education Research Seminar Series and at Student Research Day in order to graduate with the
MMSc degree.
Qualitative Measures of SAP for MMSc in Dental Education and Certificate Students
For the MMSc in Dental Education with Certificate in Dental Public Health, students will complete all
requirements with a grade of Honors/Pass/Marginal Pass for the MMSc in Dental Education and the
certificate in Dental Public Health over the course of 3 years (see Degree Table)
For the MMSc in Dental Education with Certificate in a Clinical Specialty, students will complete all
requirements with a grade of Honors/Pass/Marginal Pass for the MMSc in Dental Education and for the
certificate in the chosen specialty over the course of 4 years (see Degree Table)
MAXIMUM TIME FRAME
Maximum Time Frame for DMSc Students
The normal timeframe for completing the DMSc coursework and earning a specialty certificate is four
academic years. Due to academic or personal difficulties or scholarly enrichment activities, a student may
require additional time. In such situations, an academic plan may be established for the students that departs
from the norm and that may require the repetition of all or a part of a year of study. The maximum time
permitted for completion of the DMSc degree is six years of enrollment in the DMSc program only, and seven
years of enrollment in the DMSc program plus Specialty Certificate. Under no circumstances will a student be
permitted more than 10 years, from the time of matriculation, to complete the requirements of the DMSc
program.
Maximum Time Frame for MMSc Students
The normal timeframe for completing the MMSc coursework and earning a specialty certificate is three
academic years. Due to academic or personal difficulties or scholarly enrichment activities, a student may
require additional time. In such situations, an academic plan may be established for the students that departs
from the norm and that may require the repetition of all or a part of a year of study. The maximum time
permitted for completion of the MMSc degree is four years of enrollment in the MMSc program only, and five
years of enrollment in the MMSc program plus Specialty Certificate. Under no circumstances will a student
be permitted more than nine years, from the time of matriculation, to complete the requirements of the MMSc
program.
SAP AND LEAVES OF ABSENCE WITHIN THE DMSc AND MMSc PROGRAMS
A student may be granted a personal or medical leave of absence or may be placed on an involuntary leave
of absence. The period of approved or mandated leave may be excluded from the maximum time frame in
which and individual student will be expected to complete the program. Under no circumstances will a
student be permitted more than 10 years, from the time of matriculation, to complete the requirements of the
DMSc or MMSc program, including leaves of absence. See the Leave of Absence policy for additional
information concerning leaves of absence.
REVIEW AND NOTIFICATION OF LACK OF SAP
During the annual review of a student’s SAP by the HSDM Registrar, progression to the next academic year
is based upon a review of all grades, including withdrawals, incompletes, and unsatisfactory grades. Any
student who has not achieved a minimum of a passing or satisfactory grade in all courses cannot progress to
the next year.
Harvard School of Dental Medicine Student Handbook 2023-24
25
The HSDM Committee on Advanced Graduate Education, in consultation with the Registrar, will notify
annually in writing all students who have not met the standards for SAP outlined above. The notification will
indicate the nature of the deficiency, any methods that may be available for correcting the deficiency, and any
consequences that have resulted or may result, such as Monitored Academic Status (MAS), Academic
Probation, or withdrawal. A student who fails to meet one or more of the standards for SAP (qualitative
and/or time frame) is ineligible for financial aid beginning with the term immediately following the term in
which the SAP requirements were not met, pending the results of the appeal process, outlined below. A
designation of MAS can occur for a variety of reasons, and does not necessarily affect SAP if the student is
still progressing towards the degree.
APPEALS
Eligibility for continued financial aid will only be re-established if the student subsequently meets SAP
requirements, or if the student successfully appeals the decision to the Committee on Advanced Graduate
Education. Please refer to the Procedures for Consideration of Academic and Clinical Performance for
more information regarding the appeal process.
PROBATION
Once an appeal has been approved, a student is placed on financial aid probation and is eligible for financial
aid. The Program Director and Research Mentor, if applicable, in conjunction with the student, will develop an
academic plan for the student that, if followed, will ensure that the student is able to meet HSDM’s SAP
standards within a defined time period, typically an academic year. The student is eligible for financial aid
during the time frame stated in the academic plan. At the end of the time period stated in the academic plan,
the student must have met the SAP standards. A student who does not comply with each SAP standard by
the end of the financial aid probationary period is suspended from financial aid eligibility. A student shall be
reinstated for financial aid eligibility when he or she has satisfactorily completed sufficient coursework to meet
the standards of progress within the maximum time frames delineated above.
Note: A student who has lost eligibility for financial aid due to deficiencies in SAP cannot automatically regain
eligibility by paying tuition for a semester or by sitting out a term. Eligibility may be regained only by
eliminating all SAP deficiencies at the student’s expense until all requirements of this policy are met.
WITHDRAWAL
Students who have withdrawn from HSDM are not making SAP and are not eligible to receive financial aid.
ENFORCEMENT
The Offices of the Registrar and Financial Aid as well as the Committee on Advanced Graduate Education
shall have collaborative responsibility for monitoring and enforcing SAP. The HSDM Registrar will notify the
Committee on Advanced Graduate Education annually of any students who are not making SAP. The
Committee will determine whether academic sanctions are warranted and will inform the student of any such
sanctions. The Financial Aid Office will inform any student whose financial aid has been affected.
Harvard School of Dental Medicine Student Handbook 2023-24
26
FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) -
ACCESS TO EDUCATIONAL RECORDS
The Family Educational Rights and Privacy Act of 1974, as amended (“FERPA”) is a federal law that gives
students certain rights with respect to their education records.
Education Records
Harvard School of Dental Medicine routinely maintains records for its students that describe and document
their work and progress. These education records generally include records such as permanent and local
addresses, admissions records, enrollment status, course grades, reports and evaluations, completion of
requirements and progress toward the degree, records of disciplinary actions, letters of recommendation, and
other correspondence with or concerning the student.
Access
To be useful, students’ records must be accurate and complete. The officials who maintain them are those in
charge of the functions reflected in the records and the offices where the records are kept. These ordinarily
include the Registrar of HSDM, as well as Program Directors, and Society Directors. All students have
access to their own education records and may contribute to them if they feel there is need for clarification.
Students wishing access to their education records should contact the Registrar. Ordinarily, students are
asked to submit a written request that identifies the specific record or records he/she wishes to inspect.
Access will be given within 45 days from the receipt of the request. When a record contains information about
more than one student, the student requesting access may inspect and review only the portion of the record
relating to him or her. Students also are not permitted to view letters and statements of recommendation to
which they waived their right of access, or that were placed in their file before January 1, 1975.
Students should direct any questions they have about the accuracy of records to the person in charge of the
office where the records are kept. If questions still remain, the matter may be referred to the Registrar.
Should it be necessary, a hearing may be held to resolve challenges concerning the accuracy of records in
those cases where informal discussions have not satisfactorily settled the questions raised.
Directory Information
HSDM regards the following information as “directory information,” that is, information that, under FERPA, can
be made available to the general public: student’s full name, digital image, local address, telephone listing,
electronic mail address, field of study, degrees, enrollment status, and dates of enrollment. Please note that
while Harvard considers digital images as directory information, they are rarely released to parties external to
the University without the student’s permission. Please note that Harvard University’s definition of “directory
information,” found at http://provost.harvard.edu/files/provost/files/ferpa_overview_081116.pdf may include
elements in addition to those used by SCHOOL, and that requests for directory information received at the
University level thus may result in disclosure of such additional elements. Students may direct HSDM not to
disclose their directory information, usually known as putting in place a “FERPA Block.” To do so, a student
must inform the HSDM Registrar, in writing, of that decision.
Students should be aware of the possible consequences of putting in place a FERPA Block, such as missed
mailings, messages, and announcements, non-verification of enrollment or degree status, and non-inclusion
in the Harvard Commencement booklet. Students who have previously chosen to put in place a FERPA
Block may decide to reverse this decision, also by informing the HSDM Registrar in writing.
Other Disclosures permitted under FERPA
In addition to permitting the disclosure of directory information, as set forth above, FERPA permits disclosure
of educational records without a student’s knowledge or consent under certain circumstances. For example,
disclosure is permitted to Harvard officials with a legitimate educational interest in the records, meaning that
the person needs the information in order to fulfill his or her professional responsibilities, including
instructional, supervisory, advisory, administrative, academic or research, staff support or other duties.
“Harvard officials” include: faculty; administrators; clerical employees; professional employees; Harvard
University Health Services staff members; Harvard University Police Department officers; agents of the
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University, such as independent contractors performing functions on behalf of HSDM or the University;
members of Harvard’s governing boards; and students serving on an official HSDM or
University committee,
or assisting another Harvard official in performing his or her tasks. A student’s education record also may be
shared with parties outside the University under certain conditions, including, for example, in situations
involving a health and safety emergency. In addition, HSDM will forward a student’s education records to
other agencies or institutions that have requested the records and in which the student seeks or intends to
enroll or is already enrolled so long as the disclosure is for purposes related to the student's enrollment or
transfer.
If the HSDM finds that a student has committed a disciplinary violation involving a crime of violence or a non-
forcible sex offense, then it also may, if legally permitted and in the HSDM’s judgment appropriate, disclose
certain information about the disciplinary case. The disclosure may include the student’s name, the violation
committed, and the sanction imposed.
Student Rights under FERPA
As set forth above, under both Harvard policy and FERPA, students and former students may inspect and
review certain of their education records that are maintained by Harvard. They also have the right to: exercise
limited control over other people’s access to their education records; seek to correct their education records if
they believe them to be inaccurate, misleading or otherwise in violation of their FERPA rights; file a complaint
with the U.S. Department of Education if they believe Harvard has not complied with the requirements of
FERPA; and be fully informed of their rights under FERPA. Complaints regarding alleged violation of rights of
students under FERPA may be submitted in writing within 180 days to the Family Policy Compliance Office,
US Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-5920.
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POLICIES OF THE SCHOOL AND HARVARD UNIVERSITY
UNIVERSITY-WIDE STATEMENT ON RIGHTS AND RESPONSIBILITIES
The central functions of an academic community are learning, teaching, research and scholarship. By
accepting membership in the University, an individual joins a community ideally characterized by free
expression, free inquiry, intellectual honesty, respect for the dignity of others, and openness to constructive
change. The rights and responsibilities exercised within the community must be compatible with these
qualities.
The rights of members of the University are not fundamentally different from those of other members of
society. The University, however, has a special autonomy and reasoned dissent plays a particularly vital part
in
its
existence.
All
members
of
the University have the right to press for action on matters of concern
by any appropriate means. The University must affirm, assure and protect the rights of its members to
organize and join political associations, convene and conduct public meetings, publicly demonstrate and
picket in orderly fashion, advocate and publicize opinion by print, sign, and voice.
The University places special emphasis, as well, upon certain values which are essential to its nature as an
academic community. Among these are freedom of speech and academic freedom, freedom from personal
force and violence, and freedom of movement. Interference with any of these freedoms must be regarded as
a serious violation of the personal rights upon which the community is based. Furthermore, although the
administrative process and activities of the University cannot be ends in themselves, such functions are vital
to the orderly pursuit of the work of all members of the University. Therefore, interference with members of
the University in performance of their normal duties and activities must be regarded as unacceptable
obstruction of the essential processes of the University. Theft or willful destruction of the property of the
University or its members must also be considered as unacceptable violation of the rights of individuals or of
the community as a whole.
Moreover, it is the responsibility of all members of the academic community to maintain an atmosphere in
which violations of rights are unlikely to occur and to develop processes by which these rights are fully
assured. In particular, it is the responsibility of officers of administration and instruction to be alert to the
needs of the University community; to give full and fair hearing to reasoned expressions of grievances; and to
respond promptly and in good faith to such expressions and to widely expressed needs for change. In making
decisions which concern the community as a whole or any part of the community, officers are expected to
consult with those affected by the decisions. Failures to meet these responsibilities may be profoundly
damaging to the life of the University. Therefore, the University community has the right to establish orderly
procedures consistent with imperatives of academic freedom to assess the policies and assure the
responsibility of those whose decisions affect the life of the University.
No violation of the rights of members of the University, nor any failure to meet responsibilities, should be
interpreted as justifying any violation of the rights of members of the University. All members of the
community — students and officers alike – should uphold the rights and responsibilities expressed in this
Statement if the University is to be characterized by mutual respect and trust.
Interpretation
It is implicit in the language of the Statement on Rights and Responsibilities that intense personal harassment
of such a character as to amount to grave disrespect for the dignity of others be regarded as an unacceptable
violation of the personal rights on which the University is based.
It is implicit in the University-wide Statement on Rights and Responsibilities that any unauthorized
occupation of a University building, or any part of it, that interferes with the ability of members of the
University to perform their normal activities constitutes unacceptable conduct in violation of the Statement
and is subject to appropriate discipline.
This University-wide Statement and its first interpretation were adopted on an interim basis by the Governing Boards on
September 20, 1970, and were voted to remain in effect indefinitely in May 1977. The second interpretation was adopted
by the Governing Boards in January-February 2002.
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Statement of Mutual Respect and Public Discourse
Harvard School of Dental Medicine upholds the Statement of Mutual Respect and Public Discourse at HMS set
forth by Harvard Medical School. We underscore our shared commitment to a diversity of views and to principles of
free inquiry and expression across the Longwood campus that are essential to our academic community. We
recognize these values imply certain rights and responsibilities for all who attend and participate in HSDM lectures,
seminars, presentations or demonstrations that are held publicly, privately or virtually. Please see the statement
which outlines principles for events.
General principles
The right to speak and the right to dissent contribute to the value of academic discourse. The speaker is entitled to
communicate their message to the audience during their allotted time, and the audience is entitled to hear the
message and see the speaker during that time. A dissenter must not substantially interfere with a speaker’s ability
to communicate or the ability of any audience member to see and hear the speaker.
Public versus private events
The organizer of an event will determine the venue and whether the event is open to the public, open to members
of the Harvard community, or limited to invited or authorized individuals. The sponsoring organization or HMS
administration may require attendees to produce identification, so long as the following criteria are met:
• Advance notice is given as to what specific types of ID will be required.
• Identification procedures are enforced consistently and uniformly.
When an event is private, dissent by non-attendees is limited to activity outside the event that does not impede
access to the event or substantially interfere with the communication inside. When an event is public, the
acceptable form of dissent will depend on whether the dissenter is inside or outside the event and on whether the
dissenter is acting before, during or after the event.
Picketing and distributing of literature
Picketing or distributing literature outside the event is acceptable unless it impedes access to or egress from the
event. Distributing literature inside an open event is acceptable before the event is called to order and after the
event is adjourned.
Silent or symbolic protest
No protest should interfere with the audience’s view or prevent the audience from paying attention to the speaker.
Any use of signs, prolonged standing, or other activity likely to block the view of anyone in the audience should be
confined to the back of the room.
Noise
Responding vocally to the speaker, spontaneously and temporarily, is generally acceptable. Chanting or making
other sustained or repeated noise in a manner which substantially interferes with the speaker’s communication is
not permitted, whether inside or outside the event.
Force or violence
Threatening or using force or violence is never permitted.
Questions
If you are planning an event and would like guidance or assistance in meeting these guidelines, please contact:
The HSDM Office of Student Affairs at [email protected]
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Available tools
A slide outlining “rules of the road” and setting the tone for a mutually supportive community is available for
download to display on the screen at the beginning of your event.
Rules of the Road
• Remember that we are all human—Nobody is perfect and we are all learning.
• Include everyone in the conversation—Look around and invite others in.
• Words matter—They can hurt and heal, so use them thoughtfully.
• Be respectful when speaking and listening—It’s about the position, not the person.
• Empathy is part of understanding—Put yourself in their place.
• Recognize the difference between evidence and opinion—Each is important, but they are not interchangeable.
• Be open-minded—Consider alternatives.
Universities, including Harvard, stand for freedom, even when it is uncomfortable.
Download widescreen Rules of the Road slide for PowerPoint
Download 4:3 Rules of the Road slide for PowerPoint
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HSDM STUDENT RIGHTS AND RESPONSIBILITIES
Student Rights
• Students have the right to academic freedom to pursue and discuss questions of relevance in a
reasonable manner.
• Students have the right to be informed of the policies, rules and regulations of HSDM and to
participate in the development and implementation of such policies when appropriate.
• Students have the right to be informed about the criteria for academic evaluation, satisfactory
performance, promotion and graduation.
• Students have the right to appeal decisions related to their promotion, performance, professionalism
or their compliance with School policies.
• Students have the right to inspect their own educational records within 45 days of the date the request
is submitted to the Registrar’s Office.
• Students have the right to request an amendment to an educational record that the student believes to
be incorrect or inaccurate.
• Students have the right to restrict access to their directory information to parties outside of Harvard
University.
• Students have the right to an educational environment free from unlawful discrimination.
Student Responsibilities
• Students are responsible for being aware of and abiding by all applicable federal, state and local laws
and regulations.
• Students are responsible for being aware of and abiding by the policies, rules and regulations that
apply to enrollment at HSDM and the educational program(s) in which they are enrolled. Relevant
policies may be found in documents such as the HSDM Student Handbook, the Teaching Practice
Manual and the Financial Aid Bulletin.
• Students are responsible for abiding by the standards of professional and ethical conduct expected of
health care professionals and research scientists and members of the Harvard community.
• Students are responsible for upholding the values defining professionalism in dental education as
stated in the ADEA Statement on Professionalism in Dental Education (appendix v)
• Students are responsible for being aware of critical dates and deadlines and for meeting the deadlines
related to their attendance, promotion and graduation.
Student Standards of Conduct
Harvard School of Dental Medicine has the responsibility to ensure that its students and graduates meet
certain standards of professional conduct and responsibility. These standards include reliability, honesty and
integrity, responsibility in professional relationships, responsibility in relationships with patients and families,
responsibility in relationships with others, including members of the Harvard community, and responsibility
related to substance abuse. Students will be evaluated on the basis of these standards, examples of which
include:
Reliability
• Can be depended upon to do his/her duty as defined by course objectives;
• Can be depended upon to keep scheduled appointments;
• Completes tasks he/she was assigned or agreed to perform;
• Attends and participates in a timely fashion in all scheduled activities, including class, clinic, lab,
rounds, etc.
Honesty and Integrity
• Is honest and ethical with regard to assignments, examinations, research activities, and patient care;
• Acknowledges his/her own mistakes and takes steps to correct them;
• Adheres to ethical and legal standards of conduct.
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Responsibility in Professional Relationships
• Knows and acts in accordance with own cognitive, physical and emotional limitations;
• Handles stress appropriately;
• Is considerate and respectful of faculty, staff and colleagues;
• Listens to and maintains effective communication with colleagues;
• Uses appropriate language and tact in all professional situations;
• Shows appropriate judgment in responding to unethical, unprofessional or dangerous behavior on the
part of others.
Responsibility in Relationships with Patients and Families
• Knows and acts in accordance with own cognitive, physical and emotional limitations;
• Is considerate, conscientious and respectful toward patient's and family's physical interests and
emotional concerns;
• Listens to and maintains effective communication with patient/family;
• Uses appropriate language and tact in all professional situations;
• Keeps accurate medical and dental records;
• Maintains confidentiality when required;
• Maintains appropriate boundaries in the doctor/patient relationship;
• Can be depended upon to meet assigned obligations and keep scheduled appointments in
professional clinical or research training programs;
• Is appropriately groomed in all professional situations
• Adheres to HSDM HIPAA Guidelines
Responsibility in Relationships with Others, including Members of the Harvard Community
• Abides by all expectations for conduct set forth in the HSDM Student Handbook.
Responsibility Related to Substance Abuse
• Is aware that substance abuse is not compatible with professional conduct;
• Is aware that the use of any substance in the settings of patient care and classroom or research
activities is not compatible with professional conduct;
• Shows appropriate judgment in seeking evaluation and assistance if impaired or potentially impaired
by substance abuse.
Responsibility Related to Digital Media
• Is aware that the University prohibits use of the Harvard network for illegal activities
• Is compliant with the Digital Millennium Copyright Act
• Is compliant with the policy on Electronic Communication and Social Media
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PROFESSIONAL EXPECTATIONS FOR THE ONLINE LEARNING ENVIRONMENT:
Today we are spending more time than ever online. Engaging online is how we learn, share information,
socialize, and support one another. While none of us are new to connecting with others online, it is important
to provide norms and expectations for behavior in this online environment.
The School’s expectation for conduct remain the same for remote course work as for in-person course work.
Students should treat classes on Zoom as if they were attending classes in person, and refrain from any
behaviors that are disruptive to the class and to others. This includes, but is not limited to:
• Communicate and behave professionally; treating others with courtesy and respect
•
Do not share inappropriate content
•
Avoid sending personal chats during classes that may be disruptive to others
•
Wear appropriate clothing when on screen
•
Choose a suitable location to attend class and avoid any inappropriate backgrounds or settings
•
Students may not join a class while driving or riding in a car
•
Do not use personal recording devices or screenshot content including chats and attendee photos,
unless approved to do so
PUBLISHING OR DISTRIBUTING COURSE MATERIALS
Students may not post, publish, sell, or otherwise publicly distribute course materials without the written
permission of the course instructor. Such materials include, but are not limited to, the following: lecture notes,
lecture slides, video, or audio recordings, assignments, problem sets, examinations, other students’ work, and
answer keys. Students who sell, post, publish, or distribute course materials without written permission,
whether for the purposes of soliciting answers or otherwise, may be subject to disciplinary action, up to and
including requirement to withdraw from the School of Dental Medicine.
FERPA AND ONLINE COURSES
If you are enrolled in online courses, you are protected by FERPA in the same way that on-campus students
are. Under FERPA, you are permitted to see your classmates’ names and images and hear their comments
and discussion, just as students in courses on campus can know their classmates’ names, see their faces,
and hear their discussion.
Video lectures for an online course are password-protected and available only to students enrolled in the
course.
HARVARD RECORDING AUTHORIZATION
The School of Dental Medicine upholds the following rules provided by Harvard University Information
Technology (HUIT) pertaining to the recording of classroom sessions conducted via Zoom.
MISSED CLASS SESSIONS DUE TO TECHNICAL OR INTERNET CONNECTION DIFFICULTIES
If a student is unable to attend all or part of an online class or activity due to technical or internet connection
issues, students should take the following steps:
1. Notify the Course Director and/or Instructor as soon as possible to make them aware of the
situation and any missed classes or activities
2. Try to dial in via phone, if possible, and participate via audio
3. Follow up with Course Director to determine best way to make up missed content
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POLICIES RELATED TO REGISTRATION AT HSDM
The following mandatory requirements must be completed when a student first matriculates or on an annual
basis. Students who have not completed mandatory requirements will not be allowed to register and if
applicable will be suspended from the HSDM clinic.
MANDATORY REQUIREMENTS AT THE TIME OF MATRICULATION
Criminal Offender Record Information (CORI)
Registered students are subject to criminal history background checks prior to entering affiliated hospitals and
community health centers.
Malpractice Insurance
Advanced graduate students must have current malpractice insurance with Controlled Risk Insurance
Company (CRICO) in order to practice at HSDM and its affiliated institutions and hospitals. This malpractice
insurance does not extend to clinical practice outside of HSDM and its affiliated sites. Therefore, AGE
students who intend to practice outside of HSDM on evenings or weekends must secure their own
professional liability policy. Applications for malpractice insurance are mailed to advanced graduate students
prior to matriculation and must be returned to the Office of Clinical Affairs prior to seeing patients.
Respiratory Mask Fit
University Health Services requires that Year 1 DMD students be fitted for a respiratory mask.
Immunization
As a condition of registration, the Massachusetts College Immunization Law (Chapter 76, Section 15C)
requires that all health sciences students who have contact with patients must present evidence of immunity
against measles, mumps, rubella and hepatitis B. The School of Dental Medicine requires that immunity to
these viruses be proven via positive serological tests (titers.) Additionally, students need to prove they have
been vaccinated against tetanus, diphtheria, pertussis and varicella; however, a positive varicella titer will
suffice for those with prior varicella infection.
Although vaccinations may have been completed earlier in life, serologic immunity is not assured. It is
important to have the required serologic blood tests early, in the event one or more booster immunizations will
be necessary. This will allow time for repeating serologic testing to ensure immunity at the time of
registration. Students who arrive without proof of immunization will be charged a fee-for-service per serologic
titer or inoculation for immunization by the Medical Area University Health Service.
All first-year dental students are required to have two tuberculin skin tests and one tuberculin skin test every
year thereafter. The tests must be read by a physician or a nurse practitioner and documented in writing.
Students known to be skin-test positive should consult a physician at the Medical Area Health Service, as
should those exposed to patients with active tuberculosis.
Immunizations required by the Commonwealth of Massachusetts are subject to change without notice.
MANDATORY REQUIREMENTS TO BE COMPLETED ANNUALLY
Basic Life Support for Health Care Professionals Certification
All students must provide evidence of current Basic Life Support for Health Care Professionals certification in
order to practice in the clinics. DMD students will take a course in their first and third years. Advanced
Graduate students may take a course offered in July at the School or make arrangements with an extramural
program at a local hospital, Red Cross or the American Heart Association. Evidence of current certification
must be on file in the Office of Dental Education and the Office of Clinical Affairs.
Health Insurance Portability and Accountability Act (HIPAA)
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Students are required to complete a HIPAA Training course on an annual basis. Refer to the HSDM Clinic
Manual for the School of Dental Medicine’s HIPAA policies and sanctions for policy violations.
Licensure
All Advanced Graduate Education students must be licensed and currently registered with the Massachusetts
Board of Registration in Dentistry in order to practice in the clinics. Two types of registration are available:
limited (intern's) license and full license. An intern's license restricts practice to the School and its affiliated
institutions. Full licensure is required for Advanced Graduate students who are eligible to receive licensure in
Massachusetts. Advanced Graduate students who are eligible for full Massachusetts licensure must also
obtain a Massachusetts Controlled Substance Certificate and a DEA Certificate. Copies of the limited or full
license must be presented to the Office of Clinical Affairs at the time of registration for pre-matriculants or
annually for continuing students. HSDM will not provide limited licenses to Advanced Graduate students who
are enrolled in a program that does not have a required clinical component.
Students who have allowed their licensure to lapse will be suspended automatically from the clinic.
Other Annual Trainings
Students must complete Security, Emergency, OSHA, Hazardous Waste, Bloodborne Pathogens, Title IX and
Workplace Civility trainings on an annual basis.
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POLICIES RELATED TO ATTENDANCE AT HSDM
Students pursuing the DMD degree at Harvard School of Dental Medicine (HSDM) are healthcare providers in
training who must meet standards of professional conduct and responsibility to develop into effective dentists
and healthcare providers. As a professional school, HSDM requires attendance and active participation in all
components of the curriculum. Active participation in the School’s course and clinical activities indicates the
student’s understanding and mastery of professional responsibilities. The granting of the DMD or advanced
graduate degree attests to the fact that the student has demonstrated a commitment to his/her professional
responsibilities through participation in all aspects of the curriculum as defined by the faculty. When it is
necessary for students to be absent from a required program activity, students must approach such absences
with the same standard of professional responsibility required of practicing dentists; professional responsibility
extends to one’s patients and appropriate members of one’s institution.
Calendars
The School of Dental Medicine maintains five academic calendars, each of which is linked to a specific degree
program and/or year of study. Students must adhere to the academic calendar linked to their specific year of
study and degree program. The full academic calendar for the current academic year can be found online on
the HSDM intranet: https://intranet.hsdm.harvard.edu/academic-calendar
Registration
All students must register with the HSDM Registrar's Office each year. In addition, advanced graduate
students must file a study form with the Registrar's Office each semester. Students may not register or
receive credit for courses that meet simultaneously or have any conflict of time. A student with outstanding
term bill issues will not be allowed to register for an academic year or classes.
Course Attendance
For all students, attendance at any assigned course activity, lecture, lab, or clinic session is mandatory to
obtain a passing grade. Students pursuing the DMD degree at HMS/HSDM are expected to adhere to the
HMS attendance policy while enrolled in the medical school curriculum and must also inform their Society
Director of all scheduled or unscheduled absences. While enrolled in the dental school curriculum, students
are expected to follow the HSDM attendance policy. Students are expected to attend all required course and
clinical activities. Reports of unexcused absences from required course activities will be referred to the
Office of Dental Education.
Students who will be absent from school, clinic or rotation site for illness, hospitalization, family emergency,
advanced graduate interviews or other reason must complete an absence request form available in the
Society Directors’ Office. This form requires the approval and signatures of the student’s Society Director
and Course Director or Rotation Site Director. Upon completion, this form must be submitted to the
Predoctoral Clinical Curriculum Coordinator.
HSDM considers the only valid reasons for student absences from didactic, pre-clinical and clinical activity to
be documented illness, injury or a serious personal problem (unscheduled “excused absence”) or limited
special circumstances (scheduled “excused absences”), if pre-arranged and approved as outlined in this
policy. The Office of Dental Education is the designated approval authority to determine if an absence is
excused or unexcused. However, while taking courses at HMS, the student’s Advisory Dean is the
designated approval authority.
Summary of Excused Absences
Absences may be excused for the following:
Unscheduled Excused Absences
• Illness
• Family Emergency
• Death in family (bereavement)
• Sudden change in life circumstances
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Scheduled Excused Absences (minimum 4 weeks advanced notice required)
• Attendance at a professional meeting or conference as an elected representative of HSDM
and/or as an invited scientific/educational presenter
• Attendance at post-graduate interviews (pre-doctoral students only), formal student externships,
clinical licensure exams, and National Board examinations
• Religious observance
• Jury duty, court subpoenas and required military duty
Summary of Unexcused Absences
Absences will typically not be excused for the following:
• Early departures or late arrivals due to travel arrangements
• Weddings
• Family events
• Attending meeting or conventions
• Humanitarian service trips
• Outside employment
• Vacation
Protocol for Unscheduled Absences
As outlined above, unexpected events outside a student’s control may justify an absence. When such
situations arise, the student is required to report the need to be absent to the following school officials:
1. The Course Director(s)
2. The Society Director
3. The Predoctoral Clinical Curriculum Coordinator
Failure to notify the appropriate individuals involved will be considered a failure of professional
responsibility.
DMD Fourth Year Absences
Students will be given details about the fourth year schedule (at the end of the third year) and the process for
requesting time-off for externships and residency program interviews. Please contact the Predoctoral
Clinical Curriculum Coordinator for details and clarification.
Protocol for Scheduled Absences
As outlined above, scheduled absences may be excused in limited circumstances. Students are required to
notify the Society Director and Course Director at least 4 weeks in advance. While absences for special events
(e.g., weddings, graduations, family gatherings) are typically unexcused, students who choose to be absent to
attend such events must notify the Society Director and Course Director at least 4 weeks prior to the event. An
arrangement should be made at that time to cover any missed coursework. The student should not make any
commitments, financial or otherwise, until he or she has notified the Office of Dental Education and has
developed a plan for making up missed work.
Absences for Scheduled Conferences
Leadership in dentistry is founded upon a solid knowledge of the science of medicine and dentistry. To that
end, building the foundation of medical and dental knowledge is the first priority of dental students. While
leadership in extracurricular and extramural activities is encouraged, such opportunities must not occur at the
expense of a student’s required coursework and attendance responsibilities. Individual students may request
permission to attend a scientific conference or meeting for the purposes of presentation of a paper or poster.
Permission for absences is ordinarily limited to the day of the presentation.
Many student organizations host national meetings of interest to HSDM students. When a group of students
expresses an interest in attending a national or regional meeting of a professional society or association, a
representative of that group must notify the Associate Dean for Dental Education. The individual students who
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wish to attend a meeting must follow the policy below:
Ordinarily, only elected officers, students seeking or holding leadership positions in the organization or
presenters may be excused from a course in order to attend a conference. The ultimate decision about
individual excused absences rests with the Society Director and the Course Director, and is based on the
student’s academic record to date, attendance record to date, and the Course Director’s estimation of the
importance of the specific course session(s) that would be missed. Students may not be excused from taking
any examinations to attend a professional conference. Students who attend professional meetings and
conferences are required to provide a written report to the Director of Student Affairs upon returning from
national and/or regional meeting.
Consequences of Noncompliance with Attendance Policy
Students who fail to comply with the school’s attendance policy face a number of serious consequences.
These include the following:
1. Missing more than 10% of the course (including any assigned course activity, lecture, lab, or clinic
session) may result in lowering of the overall course grade or failure by the Course Director. (i.e.
missing two days for a month-long block).
2. Any unapproved absences without the review and consent of the Course Director and Society Director
are considered a violation of the policy on Student Responsibilities and Standards of Conduct and can
result in failure of the course.
3. An unexcused absence from a rotation or externship may require that the externship be repeated.
4. Any unreported student absences will trigger a meeting with the student’s Society Director and may be
reported to the Committee on Promotions.
5. The Committee on Promotions will review attendance noncompliance to determine whether such
unprofessional behavior warrants official censure in the student’s academic record and Dean’s Letter.
6. Any student who does not attend class for a period of 30 days and has not applied for a LOA will be
considered absent without leave and will be considered to have withdrawn from HSDM.
National Leadership Positions
Students who wish to run for leadership positions at the national level which require frequent travel and
attendance at multiple regional and national meetings must be approved by the Committee on Promotions. A
letter of request outlining the expected travel dates and any potential conflicts with their academic schedule
must be submitted to the Director of Student Affairs at least 8 weeks in advance of running for the position.
The Director of Student Affairs will present this letter to the committee and will convey the committee’s
decision to the student in a timely manner.
Employment
All students are prohibited from employment outside of the Harvard School of Dental Medicine Monday through
Friday. Students who wish to seek formal contract employment outside of HSDM on weekends, must request
permission from their Program or Society Director as well as the Office of Research to ensure that they are in
good professional, academic and clinical standing, and are satisfactorily meeting the timeline for research
requirements (if applicable). Students must request eligibility for employment at the beginning of each term of
their enrollment using the employment eligibility form. Failure to comply with this policy may result in dismissal
from the School of Dental Medicine. In addition, certain programs may occasionally have mandatory courses or
events which meet on weekends, and attendance at these courses is required.
Religious Holidays
In accordance with Chapter 151c, Section 2B, of the General Laws of Massachusetts, any student in an
educational institution, who is unable, because of his or her religious beliefs, to attend classes or to
participate in any examination, study or work requirement on a particular day shall be excused from any such
examination, study or work requirement on that day. The student shall be provided with an opportunity to
make up such examination, study or work requirement which he or she may have missed because of such
absence on any particular day; provided that such make-up examination, study or work requirement does not
create an unreasonable burden upon the School.
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Vacation Policy for DMD Students
Vacation periods and holidays are built into the curriculum and published on the academic calendar. Students are
not allowed to begin vacations earlier than the published start date or extend vacation periods beyond the
published time.
Time off Policy for Advanced Graduate Education Students
Students in good academic standing, who are enrolled in degree, certificate, and combined degree and clinical
specialty programs, may not exceed 20 days of time away from the program per academic year.
Included in these 20 days of time off from the program is:
• Days that the School is closed for the winter holiday recess
• Personal and sick days for which students must be absent from school throughout the year
• Days taken in conjunction with attendance at professional meetings or conferences (before and/or after the
meetings/conferences)
Time off from the program is generally taken in increments of no longer than two weeks at one time. Students
must have the approval of their program directors prior to the scheduling of any time off.
Students enrolled in the General Practice Residencies, Oral Facial Pain, Oral Pathology, Oral Medicine,
Geriatrics and Pediatric Dentistry programs are subject to the rules of their specific programs and the hospitals
where their programs are based.
Time off from the program does not include Harvard University holidays. Students in HSDM–based programs
are generally granted Harvard University holidays; however, on-call requirements of a program or the schedule
of a facility where the student is engaged in a rotation may supersede the University holiday schedule. If a
student must work on a scheduled University holiday, a personal day may be taken at a time determined in
conjunction with the program director. Students should check with their program directors if there is a question
regarding a University holiday. All time off must be used within a given academic year; and cannot be
accumulated or carried over to another academic year.
Departments will reasonably accommodate a resident’s request for time off for religious holy days, provided
that the resident intending to be absent as required by his/her religion notifies the program director not less
than 14 days in advance of each such absence and that any such absence shall, whenever practical in the
judgment of the program director, be made up by an equivalent amount of time at some other mutually
convenient time. Alternatively, the resident may choose to have time off charged to his/her allotted time off from
the program. “Reasonable accommodation,” as used herein, shall mean accommodation to a resident’s
religious observance or practice, as shall not cause undue hardship in the conduct of the “business” of the
Department.
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LEAVE OF ABSENCE
A leave of absence (LOA) is a period of non- enrollment. Students on a leave of absence are not considered
to be working toward the degree and/or certificate. Students who wish to interrupt their dental studies at the
Harvard School of Dental Medicine must either take a voluntary leave of absence or withdraw from the
program. As described below, voluntary leaves of absence may be granted for a variety of reasons, for
example, pregnancy, parental leave, or serious illness. All requests for voluntary leaves of absence will be
considered individually and decided on their own merit.
In addition, HSDM reserves the right to place a student on an involuntary leave of absence, as described
below. HSDM also has the right to require the withdrawal of a student or to academically reclassify a student
at any time if, in HSDM’s judgment, withdrawal or reclassification is in the best interests of the student, the
School, and/or the student's patients.
Voluntary Leaves of Absence
Students who wish to interrupt their studies at any time before graduation may request a leave of absence.
Students should contact the HSDM Registrar to obtain a Petition for Leave of Absence form, which must be
submitted to the Chair of the Committee on Promotions by predoctoral students, or to the Chair of the
Committee on Advanced Graduate Education by advanced graduate students. Requests will be reviewed for
approval by the Committee on Promotions or the Committee on Advanced Graduate Education, respectively.
Leaves of absence may be granted for one academic year with the possibility for a second year's renewal if the
application is resubmitted before the first year of leave ends. A leave granted after the start of the academic
year is valid until the end of that academic year. If an extension is needed, the student must submit a second
leave of absence request to the Chair of the Committee on Promotions, for DMD students, or to the Director of
Advanced Graduate Education, for advanced graduate students. Students who do not return to full-time status
at the end of their leave and who have not applied to renew their leave are considered to have withdrawn from
HSDM and must reapply to HSDM if they wish to return. No academic credit toward any degree or certificate
ordinarily is granted by the School of Dental Medicine to a student on leave of absence. Students may be
required to return in advance of re-admittance for remedial or preparatory instruction.
A voluntary leave of absence may be justified on the following grounds:
• Medical Leave: With respect to a voluntary leave of absence for medical reasons, the Director of
Student Affairs and/or the Chair of the Committee on Promotions (for predoctoral students) or the
Director of Advanced Graduate Education (for advanced graduate students) ordinarily will consult
with Harvard University Health Services (which may consider information from the student’s
current and/or former health care providers, if made available by the student).
• Parental Leave: Parental leave time varies according to individual circumstances and the
constraints of the curriculum. A student seeking parental leave should make a request to the
appropriate committee at least three months prior to the due date/arrival of the child.
• Personal Leave: A leave of absence may be justified for personal reasons. Along with the Petition
for Leave of Absence form, a student requesting a personal leave also must submit to the Chair of
the Committee on Promotions or the Director of Advanced Graduate Education a letter outlining a
plan for the leave.
Involuntary Leaves of Absence
Under certain circumstances, a student may be placed on an involuntary leave of absence. An involuntary
leave of absence is not a disciplinary sanction. However, an incident that gives rise to a leave of absence,
whether voluntary or involuntary, may subsequently be the basis for disciplinary action. A student who prefers
to take a voluntary leave of absence for medical reasons rather than to be placed on an involuntary leave of
absence for medical reasons is ordinarily allowed to do so. Transcripts do not distinguish between voluntary
and involuntary leaves of absence.
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An involuntary leave of absence may be required for the following reasons:
Medical circumstances:
• The student’s behavior poses a direct threat to the health or safety of any person, or has seriously
disrupted others in the student’s residential community or academic environment; and (b) either the
student’s threatening, self-destructive, or disruptive behavior is determined to be the result of a medical
condition or the student has refused to cooperate with efforts by Harvard University Health Services or
other clinicians to determine the cause of the behavior.
• The student is not cleared to return to enrollment and/or residence at the Harvard School of Dental
Medicine following either: (i) a hospitalization or emergency room visit that raises serious concerns
about the student’s health or well-being; or (ii) other circumstances that raise serious concerns about
the student’s health or well-being and reasonably call into question their ability to function as a student
in the dental school environment.
The decision to place a student on an involuntary leave of absence for health related reasons is made in
consultation with Harvard University Health Services (which may consider information from the student’s
current and/or former health care providers, if made available by the student), after an individualized
assessment of all of the pertinent factors, such as: the nature of the student’s conduct; the nature, duration
and severity of the risk; the likelihood of potential injury; and whether reasonable modifications of policies,
practices or procedures will mitigate the risk, such as a reduced course load or course modifications.
However, reasonable modifications do not include changes that would fundamentally alter the academic
program or unduly burden the School’s resources or staffing capabilities or, with respect to the required
level of care or monitoring, that would exceed the standard of care that a university health service can be
expected to provide.
2. Failure to adhere to the terms of an agreement to engage in treatment. The student’s continued enrollment
and/or residence is conditioned on the student’s agreement to meet the expectations set forth in an agreement
to engage in treatment, such as following the recommendations of the student’s treatment team, and the
student has failed to adhere to the terms of that agreement.
3. Alleged criminal behavior: The student has been arrested on allegations of serious criminal behavior or has
been charged with such behavior by law enforcement authorities.
4. Risk to the community. The student has been charged with a violation of a disciplinary rule of the
School, and his or her presence on campus poses a significant risk to the safety of others or to the
educational environment of the community.
5. Indebtedness. The student’s term bill is unpaid and the student has not made arrangements
acceptable to the School to address the issue.
6. Failure to provide medical documentation of required immunizations.
7. Unfulfilled School requirements. The student has not met an academic or other School requirement,
including without limitation, attending class or participating in required activities, and has not taken
steps acceptable to the School to meet the requirement.
8. Failure to register. The student has not registered as required at the beginning of each term.
The decision to place a student on involuntary leave is made by the Committee on Promotions (for predoctoral
students) or the Committee on Advanced Graduate Education (for advanced graduate students), in
consultation with others at the University, as appropriate. In emergent situations, the decision may be made by
the Chair of the Committee on Promotions (for predoctoral students) or the Chair of the Committee on
Advanced Graduate Education (for advanced graduate students), or their designee, in consultation with others
at the University, as appropriate. As noted above, in the case of an involuntary leave of absence for medical
reasons, the School will consult with an appropriate person at Harvard University Health Services.
Students are notified in writing that they have been placed on involuntary leave. A student may petition the
appropriate Committee for reconsideration, generally within five calendar days, and may appeal a final
decision to the Dean of the School.
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While on Leave of Absence
Students who go on leave of absence during the academic year are charged tuition and applicable fees,
including rent, to the end of the period in which they leave. Students receiving scholarship or other financial
aid should consult with the Director of Financial Aid concerning the financial implications of going on leave.
Foreign students should consult the Harvard International Office concerning their status.
The date a student goes on leave will affect the student’s health insurance through Harvard. For details,
review the Leave of Absence policy on the HUHSP website or contact Member Services at (617) 495-2008 or
Harvard University Student Health Plan (HUSHP) health insurance coverage for a transitional period of time.
Detailed information about HUSHP policies can be found at the HUHS website.
Libraries and other facilities normally may be used only by students who are currently registered. Students on
leave may not participate in extracurricular activities. Exceptions to this rule must be specifically approved in
advance by the School. If so instructed by the School, a student on leave must remain away from University
campus.Students going on leave are reminded that all degree candidates, whether currently registered or not,
are expected to maintain a satisfactory standard of conduct.
Following an individualized assessment, the School may require students who are on leave for medical
reasons to comply with a treatment plan during their time away.
Student Responsibilities While on Leave of Absence
• Maintenance of Contact with the School: The Chair of the Committee on Promotions or the Chair of
the Committee on Advanced Graduate Education will serve as contact for predoctoral or advanced
graduate students, respectively, on leaves of absence. Students are to notify the Office of Dental
Education of address changes or any other events which may result in a change in their educational
plans.
• Financial Aid: Students on leave of absence are not eligible for financial aid.
• Loan Repayment: Students on leave of absence are not considered to be working toward their degree
and hence are likely to use up their loan repayment grace periods during the leave. Depending upon the
specific loan and terms of the loan, repayment may begin after six or nine months of leave and continue
throughout the rest of the leave. In some cases, after graduation, repayment may begin immediately for
some loans, rather than six or nine months into the first post-graduate year. Students contemplating a
leave of absence are encouraged to consult with the Director of Financial Aid to review their options.
• Exit Interview: The Office of Financial Aid will provide students who are taking a leave of absence
with the information required to complete a financial aid exit interview.
• Disability and Malpractice Insurance: Students on leave are not covered by HSDM for malpractice
insurance if they perform any clinical work during their leave. Students on leave are not eligible to
purchase disability insurance during the leave period.
Returning to School
A student in good standing on a voluntary leave of absence ordinarily may return by notifying, in writing, the
Registrar of his/her intention either to return or to withdraw twelve weeks prior to the end of the specified term
of the leave of absence. It remains the student’s responsibility to ensure that they have adequate time to
complete the degree within the time limits established by the School.
Students who were not in good standing at the time a voluntary leave of absence was granted and students
who were placed on an involuntary leave of absence must petition the Chair of the Committee on Promotions
or the Chair of Advanced Graduate Education for permission to return to the School and must demonstrate
that the circumstances that led to their leave have been satisfactorily addressed and that they are ready to
resume their studies. The decision whether to allow a student to return is made by the relevant Committee, in
consultation with others at the discretion of the Committee or the Dean.
If the leave, whether voluntary or involuntary, was for medical reasons, then the student must petition the Chair
of the Committee on Promotions or the Chair of the Committee on Advanced Graduate Education for
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permission to return to the School and must demonstrate that the circumstances that led to their leave have
been satisfactorily addressed and that they are ready to resume their studies. In addition, so that the School
may conduct an individualized assessment of their circumstances, students on medical leave ordinarily will be
required to consult with Harvard University Health Services (and to grant permission to Harvard University
Health Services to obtain their relevant treatment records and communicate with their treatment providers) so
that a professional assessment about the student’s productivity during their time away and readiness to return
can be shared with the School.
Clearance for Return
After a hospitalization or emergency room visit by one of its students that raises serious concerns about the
students health or well-being, or in other circumstances that raise serious questions about the student’s health or
well-being and reasonably call into question their ability to function as a student in the medical or dental school
environment, HSDM ordinarily will not permit that student to return to residence and enrollment or participation in
any Harvard-related programs or activities before making its own assessment of the suitability of the student’s
return. (See “Procedure for Notice and Consultation”). To better inform that assessment, students are expected to
notify both HSDM and HUHS of any hospitalization or emergency department visit. HUHS can be notified by phone
24 hours a day, seven days a week, at 617-495-5711.
Reason for Policy
An important consideration in the Harvard School of Dental Medicine’s decision as to whether a student may
continue in or return to residence and enrollment is the impact of the student’s presence on the community. A
student who is injured, ill, or exhibiting disturbing or disruptive behavior may require ongoing care. Serious alcohol-
or drug-related problems, in particular, have the potential to disrupt residential life and/or life in the academic
community significantly and impair a student’s ability to function academically and socially. HSDM regards as
unreasonable the expectation that roommates, suitemates, friends, or medical/dental school staff will take on
health care responsibilities for other students.
Any student may, of course, refuse to allow consultation between the student’s clinician(s) and the Harvard School
of Dental Medicine, but such a refusal will not prevent HSDM from making a decision regarding a student’s return
to residence or continued enrollment.
Procedure for Notice and Consultation
The Harvard School of Dental Medicine will consult with clinicians at HUHS and/or, if the student has been treated
elsewhere, clinicians at other facilities or in private practice, ordinarily with the student’s permission. Depending on
all of the relevant circumstances, such consultation may be initiated either by the HSDM or by clinicians at HUHS.
Notice that a student has been hospitalized or treated in an emergency department of an area hospital may prompt
HSDM to begin a process of consultation through which it will decide whether and under what circumstances the
student may continue in or return to residence or enrollment.
The Harvard School of Dental Medicine also may independently decide that, based on its observations or other
information it has about a student, it should initiate the process of consultation with HUHS clinicians, which may
include ascertaining whether that student has been hospitalized or treated by an emergency department.
Consultation will be focused on the concerns raised by the student’s condition or behavior and requirements for
continued care, in order to facilitate HSDM’s decision about the student’s capacity to continue in or return to
residence and enrollment.
In addition, if the School learns of serious concerns about the health or well-being of a student who either has
been hospitalized or visited the emergency room or whose behavior reasonably calls into question their ability
to function as a student in the dental school environment, then the School similarly may require the student to
consult with Harvard University Health Services (and to grant permission to Harvard University Health Services
to obtain their relevant treatment records and communicate with their treatment providers). The purpose of
such consultation is so that a professional assessment can be shared with the School about the student’s
readiness to return and function in the student environment, with or without reasonable accommodation. Note
that while the input of a student’s treatment provider is an important consideration in the petition process,
Harvard University Health Services clinicians may have special knowledge of the University context to which
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students will be returning. In all such cases, the decision whether to allow a student to return is made by the
relevant committee, in consultation with others as the Committee or the Dean sees fit. Any student whose
petition to return from a medical leave of absence is denied will receive a written explanation of the decision
and may submit a written appeal of the decision to the relevant Committee Chair or their designee within five
(5) calendar days, based on the following grounds: (a) new materially relevant information has become
available; and/or (b) there is reasonable evidence of a procedural error in the decision-making process.
Any disciplinary matter must be resolved before a student on leave of absence will be allowed to return and, if
the student has been required to withdraw while on leave of absence, then any conditions for return after a
required withdrawal also must be satisfied.
A student’s ability to return also will be determined by the availability of space in his/her respective program.
Students returning from a leave who wish to apply for financial aid must notify the Financial Aid Office and file
the necessary application forms by mid-April for the following fall term, and by October 1 for the following
spring term. Late applicants cannot be assured that their aid will be available in time for registration payment
deadlines.
Students who have been granted a leave and who have borrowed money through Harvard must submit an
annual loan deferment form to the Student Loan Office upon their return to Harvard. Deferment forms may be
obtained through either the Student Loan Office or the Financial Aid Office and must be completed and
certified by the Registrar immediately following Registration. Failure to file a deferment form upon return will
cause payments to be due on loans and could affect future borrowing eligibility.
A student will not be allowed to register in the University again until all previous term-bill charges have been
paid and no loan is in default.
Agreements to Engage in Treatment
The Harvard School of Dental Medicine may condition a student’s enrollment and/or residence on certain
terms or conditions, as set forth in a written contract between the School and the student, when the student’s
conduct or circumstances have caused heightened concerns about the student’s safety and/or well-being and:
(a) the appropriateness of the student’s continued enrollment and/or residence; or (b) the student’s readiness
to return to the Harvard community. The agreement to engage in treatment may include, among other things,
compliance with a medical treatment plan, regular consultations with health care professionals, communication
with administrators, and limited disclosure of relevant medical information, on a need-to-know basis, such as
compliance with treatment and restrictions on certain activities. The decision to require such an agreement is
arrived at in consultation with Harvard University Health Services after an individualized assessment of the
nature of the student’s conduct and circumstances and any other pertinent factors.
Withdrawal
Students who desire to leave HSDM, and who are not eligible for a leave of absence, must withdraw. A
student who decides to withdraw must notify, in writing, the Chair of the Committee on Promotions (for DMD
students) or the Director of Advanced Graduate Education (for advanced graduate students) of their
withdrawal. The letter must indicate the reason for withdrawal and the effective date of withdrawal.
An exit interview with the Financial Aid Officer will be required, and the student’s Harvard University ID card
must be turned over to the Registrar by the effective date of withdrawal. The amount of tuition to be charged
will be based on the date of withdrawal and the tuition and fee adjustment schedule (see Payment of Student
Term Bills: Refund Policy). If the student has received financial assistance in the form of loans or
scholarships, withdrawal may result in a refund of all or part of the aid to the lender or granting agency.
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Required Withdrawal
Students automatically will be required to repeat an academic year or be required to withdraw if they have a
cumulative initial failure of three or more courses for the year or if they have failed a course in an academic
year and have not taken and passed the required make-up examination. The Committee on Promotions (for
predoctoral students) or the Committee on Advanced Graduate Education (for advanced graduate students)
may waive this rule and grant deferral for extenuating circumstances. For further information on required
withdrawal see the section on Rules Governing Probation.
Alternatively, the faculty reserves the right in accordance with applicable procedures to require a leave of
absence, or require the withdrawal of a student, or to academically reclassify a student at any time if, in the
judgment of the faculty, the interest of the student, the School, and the student's patients would be best
served.
Readmission after Withdrawal
Students who withdrew in good academic standing and who express a desire to return to Harvard School of
Dental Medicine will be considered for readmission. A request for readmission should be submitted, in writing,
to the Chair of the Committee on Promotions (for DMD students) or Director of Advanced Graduate Education
(for advanced education students) who will submit the request to the appropriate Committee for review.
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POLICIES RELATED TO ACADEMIC, PROFESSIONAL, AND SCIENTIFIC CONDUCT
Harvard School of Dental Medicine has the responsibility for ensuring that its students and graduates meet
certain standards of academic, professional and scientific conduct. These standards include, without limitation,
honesty and integrity with regard to assignments, examinations, research activities, and patient care. It is the
expectation of HSDM that all students, whether or not they are on campus or are currently enrolled as degree
candidates, will behave in a mature and responsible manner. This expectation for mature and responsible
conduct also encompasses accountability for one’s own well-being, including responsible decision-making
regarding physical and mental health. Further, HSDM expects every student to be familiar with the regulations
governing membership in the Harvard community, set forth in this handbook. Because students are expected to
show good judgment and use common sense at all times, not all kinds of misconduct or behavioral standards
are codified here.
Falsification of Admissions Application
Occasionally, candidates for admission will make inaccurate or incomplete statements or submit false material in
connection with their application. In most cases, these misrepresentations or omissions are discovered during the
admission process and the application is rejected. If a misrepresentation or omission is discovered after a student
is admitted, the offer of admission ordinarily will be withdrawn. If a misrepresentation or omission is discovered
after a student has registered, or registered and completed courses, the offer of admission ordinarily will be
rescinded, the course credit and grades will be revoked, and the student will be required to leave the School. If the
discovery occurs after a degree has been awarded, the offer of admission ordinarily will be rescinded, and the
course credit, grades, and degree will be revoked. The determination that an application is inaccurate, incomplete,
or contains misrepresentations or omissions rests with the Office of Admissions, which has the authority to resolve
the matter outside the student disciplinary process. The Office of Admissions also may rescind an offer of
admission in other circumstances, including without limitation if: there is a discrepancy between the transcripts
originally provided as part of the application and the official versions (or translations) submitted after acceptance;
the admitted candidate did not satisfactorily complete any courses and degree programs in progress at the time of
application; or the admitted candidate has engaged in academic or personal conduct that calls into question their
honesty, maturity or moral character or is otherwise inconsistent with the School’s expectations for conduct.
Preparation of Papers and Other Work
All homework assignments, projects, lab reports, papers and examinations submitted for a course are expected
to be the student's own work. Students should always take great care to distinguish their own ideas and
knowledge from information derived from other sources. The term "sources" includes not only published or
electronic primary and secondary material, but also information and opinions gained directly from other people.
It is each student's responsibility to understand the expectations of academic integrity, proper forms of citation
and submission of own work. In addition, collaboration in the completion of assignments is prohibited unless
explicitly permitted by the instructor, in which case it must be acknowledged.
Using online Artificial Intelligence (AI) tools in place of one’s own knowledge and understanding of a subject
misrepresents one’s level of mastery and skill, and undermines the integrity of the academic process. Thus,
unless course instructors have communicated explicitly in writing otherwise, the use of these technologies in
academic settings constitutes academic misconduct and will be addressed under our “Procedures for
Consideration of Academic and Clinical Performance”.
Authorship
Authorship is an explicit way of assigning responsibility and giving credit for intellectual work. The two are
linked. Authorship practices should be judged by how honestly they reflect actual contributions to the final
product. Authorship is important to the reputation, academic promotion, and grant support of the individuals
involved as well as to the strength and reputation of their institution.
The Faculty Council of Harvard Medical School has endorsed guidelines for authorship found in Appendix VIII.
Although authorship practices differ from one setting to another, and individual situations often require
judgment, variation in practices should be within the basic guidelines found in Appendix VIII.
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Examination Rules
In order to avoid improper behavior during an examination, students should refrain from communication with
other students while an exam is in progress. They should neither retain nor refer to any books, papers or other
resources during an examination except with the express permission of the instructor. For violation of the
examination rules or dishonesty in an examination a student may be required to withdraw from the dental
school. Students who fail to obey the instructions of an examination proctor are liable to disciplinary action.
Examination and Quiz Guidelines in the Remote Learning Environment:
When taking exams and quizzes online, it is expected that you will not look at any notes, study materials, or
course content stored on your laptop or other device. It is also expected that students will not leave the testing
environment at any time during the duration of the assessment. Faculty may require the use of technology that
locks down and secures the testing environment and also may opt to use virtual proctoring software.
Additionally, the following guidelines have been developed for exams or quizzes administered in the remote
learning environment:
• Except for the device used for the quiz/exam, all phones/tablets/and other electronic devices must be in
the “off” position and are not allowed to be accessed during the quiz or exam.
• No additional materials or papers are allowed to be accessed during the quiz or exam unless specified
by the Course Director.
• Students may not leave the testing environment for any reason while a quiz or exam is being
administered.
• No communication between students is allowed during quizzes and examinations.
• Students must immediately stop working on the examination when the Course Director announces that
the examination time is over.
• Students are not allowed to have, use, or wear any device that can provide information or
record/capture information (phones, calculators, smart devices/watches/glasses, headphones).
• It is the student's responsibility to familiarize themselves with their equipment and the testing software.
• If, for any reason, your computer is broken/not functioning, please contact your Course Director as
soon as you are aware of the issue.
Scientific Integrity
In setting standards of practice for scientific and clinical research, the Faculty of Medicine at Harvard University
has endorsed several guidelines or procedures which relate to ethical conduct. Students who perform
research are advised to familiarize themselves with these policies in order to perform research of the highest
integrity. This information is available in the document, Faculty Policies on Integrity in Science, which may be
obtained on the web at: http://ari.hms.harvard.edu/Integrity-science-policies.
Patient Care
It is essential that students can be depended upon to meet assigned obligations and keep scheduled
appointments in professional clinical programs. Standards of professional conduct in the delivery of patient
care require students to be considerate, conscientious and respectful toward their patient’s physical interests
and emotional concerns. Students are expected to be appropriately groomed and use appropriate language
and tact in all professional situations. They should listen and maintain effective communication with their
patients. Students are obligated to maintain confidentiality as required by the Health Insurance Portability and
Accountability Act (HIPAA). In addition, students must respect appropriate boundaries in the doctor/patient
relationship.
Patient Communication
Students/residents are prohibited from communicating with patients via personal cell phone numbers, personal
email addresses, or google voice. Accordingly, personal cell phone numbers and email addresses will not be
printed on student/resident business cards.
• Students should communicate with their patients utilizing their Harvard issued phone number via the
Jabber application.
• Students are not to give out their cell phone number or personal email address
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• Excessive or inappropriate emailing from patients to providers or staff can result in shutting patients off
from the axiUm patient portal once it is operational
Please see the Harvard Dental Center Clinical Policies and Procedures Manual and the supplemental Infection
Control Manual posted on the HSDM Intranet: https://intranet.hsdm.harvard.edu/clinic-manuals.
Computer and Network Use
Students who are provided access to University computer facilities and to the University network assume
responsibility for their appropriate uses. The University expects students to be careful, honest, responsible, and
civil in the use of computers and networks. Students who use networks to communicate with individuals or to
connect to computers at other institutions are expected to abide by the rules for the remote systems and networks
as well as those for Harvard's systems. Students are advised that, in addition to being a violation of School rules,
certain computer misconduct is prohibited under Massachusetts General Laws and is, therefore, subject to criminal
penalties.
All users of school-provided electronic information, services, and Internet access should observe and abide by
the following standards and behaviors:
• Privacy of information Users may not obtain copies of or modify files, passwords, or data that belong
to someone else; nor represent oneself as someone else by using another person's account or
password; nor forward material considered personal or confidential to another without prior consent.
• Use of facilities Users may not attempt to damage or degrade the performance of computers or
networks; nor use computers and networks for commercial purposes without authorization; nor develop
programs that harass other users; nor attempt to infiltrate a computer; nor circumvent accounting
systems; nor use the computer accounts of others; nor duplicate, use or distribute software without
authorization.
• Electronic communications Users shall not access, upload, download, or distribute obscene material;
nor transmit obscene or threatening or abusive language; nor misrepresent the identity of the sender.
Harvard neither sanctions nor censors individual expression of opinion on its systems. The same
standards of behavior, however, are expected in the use of electronic mail as in the use of telephones
and written and oral communication. Therefore, electronic mail, like telephone messages, must be
neither obscene nor harassing. Similarly, messages must not misrepresent the identity of the sender
and should not be sent as chain letters or be broadcast indiscriminately to large numbers of recipients.
This prohibition includes unauthorized mass electronic mailings. For example, e-mail on a given topic
that is sent to large numbers of recipients should in general be directed only to those who have
indicated a willingness to receive such e-mail.
• Social Media Caution is recommended as well in using social media sites such as Facebook or Twitter.
The profession of dental medicine is founded on the highest standards of conduct. In admitting a
student to HSDM, we believe you have already demonstrated that your behavior in person – both on
campus and off – and in your electronic presence reflects the maturity and civility that are the necessary
underpinnings of the profession. After you are admitted, enrollment remains contingent on a
continuation of this high standard of conduct. Items that represent unprofessional behavior that are
posted by you on social networking sites reflect poorly on you and on the dental profession. Such items
may become public and could subject you to unintended exposure and consequences. Please also
refer to HSDM’s Policy on Social Media found under the “Computer Resources” section of this
handbook.
When students are on rotations or in other clinical settings, they must adhere to each clinical institution’s
privacy and social media policies.
HSDM Policy on Use of Mobile Computing Devices (tablets, laptops, cell phones) in Lectures,
Laboratories, Tutorials, Clinics and Case Presentations
• Lectures
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These devices may be used in lectures by individual students for the purpose of taking notes and
viewing power-point presentations. They may not be used to surf websites, check email or for
instant messaging. Two or more students may not view a single laptop.
• Laboratories/Tutorials
Laptops may be used to access education-based websites, or resources that are particular to the
discussion taking place. Their use is at the discretion of the Instructor/Tutor and will not be allowed
if s/he determines they are (or would be) causing interference.
• Clinics
Storing patient data on any portable device is strictly prohibited. Personal cell phones and personal
email accounts may not be utilized for any patient communications.
• Case Presentations
Mobile device use during case presentations is limited to reviewing supplemental material provided
by the presenter and as directed by the moderator. The presenter can make use of any device
necessary for their presentation.
Drug and Alcohol Abuse
The following policy statement on drugs and alcohol is designed to address the University’s concerns about
substance abuse and to ensure that the Harvard community complies with the Federal Drug-Free Workplace
Act of 1988 (the “Drug-Free Workplace Act”) and the Drug-Free Schools and Communities Act Amendments of
1989 (the “Drug-Free Schools Act”; collectively, the “Acts”).
Violations of laws relating to controlled substances or alcohol are prohibited in or on Harvard premises, in
vehicles provided by Harvard, at any site or location at which University duties are being performed by Harvard
students, or as a part of any of Harvard’s activities. Common examples of controlled substances, as defined by
law, are cocaine, marijuana and heroin. To acquaint members of the Harvard community with the applicable
laws, the University’s Office of the General Counsel (http://www.ogc.harvard.edu/) has prepared a description
of local, State and Federal laws concerning drugs and alcohol, which follows.
Although Massachusetts law now permits adults aged 21 or older to possess and consume marijuana under
certain circumstances, federal law prohibits the possession, use, or distribution of marijuana, including for
medical purposes, on Harvard property or as part of a Harvard activity. Thus, even if possession of use of
marijuana would be permitted under Massachusetts law, it remains prohibited on campus.
Additionally, the misuse of prescription drugs (sharing, buying, or using in a manner different than that
prescribed) is a violation of University policy.
The University will take disciplinary action against violators, consistent with Federal, State and local laws. Such
action may include requiring satisfactory participation in a substance abuse treatment, counseling, or education
program as a condition of reinstatement or continued enrollment at Harvard; suspension; expulsion; and
referral for prosecution.
Substance abuse is potentially harmful to health. Because of the considerable health risks involved in drug and
alcohol use, resources are available to assist the Harvard community in understanding and dealing with drug
and alcohol abuse problems. Harvard students can learn about the dangers of substance abuse and get
information about treatment and counseling options available to the Harvard community through the Harvard
University Health Services. For more information on Harvard’s resources, you may consult the HUHS
website Health Information and Resources, or contact the Office of Student Affairs. These programs and
offices are part of Harvard’s ongoing efforts to maintain a drug-free environment. Additionally, any member of
the University community may use the Harvard University Health Services on an emergency basis at any time,
day and night.
Hazing
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Harvard University is obliged to bring to the attention of each student, the provisions of a Massachusetts law
prohibiting the practice of hazing in connection with the initiation of students into student groups. The law
applies to both officially recognized and unrecognized groups and practices conducted on and off campus. A
copy of the law is contained in the Supplement section for your information.
Students are advised that Massachusetts law expressly prohibits any form of hazing in connection with
initiation into a student organization. The relevant statutes are provided below. The law applies to all student
groups, whether or not officially recognized, and to practices conducted both on- and off-campus.
Using the definition of hazing set forth in the Massachusetts hazing statute, the Harvard School of Dental
Medicine will consider all reports of hazing in the normal course of its oversight, taking disciplinary action in the
appropriate cases, and will report confirmed incidents to appropriate law enforcement officials.
Massachusetts General Laws Chapter 269
Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall be
punished by a fine of not more than three thousand dollars or by imprisonment in a house of correction for not
more than one year, or both such fine and imprisonment.
The term “hazing” as used in this section and in sections eighteen and nineteen, shall mean any conduct or
method of initiation into any student organization, whether on public or private property, which willfully or
recklessly endangers the physical or mental health of any student or other person. Such conduct shall
include whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any
food, liquor, beverage, drug, or other substance, or any other brutal treatment or forced physical activity
which is likely to affect adversely the physical health or safety or any such student or other person, or which
subjects such student or other person to extreme mental stress, including extended deprivation of sleep or
rest or extended isolation.
Notwithstanding any other provisions of this section to the contrary, consent shall not be available as a
defense to any prosecution under this action.
Section 18. Whoever knows that another person is the victim of hazing as defined in section seventeen and
is at the scene of such crime shall, to the extent that such person can do so without danger or peril to
himself or others, report such crime to an appropriate law enforcement official as soon as reasonably
practicable. Whoever fails to report such crime shall be punished by a fine of not more than one thousand
dollars.
Section 19. Each institution of secondary education and each public and private institution of post-
secondary education shall issue to every student group, student team, or student organization which is part
of such institution or is recognized by the institution or permitted by the institution to use its name or facilities
or is known by the institution to exist as an unaffiliated student group, student team or student organization,
a copy of this section and sections seventeen and eighteen; provided, however, that an institution’s
compliance with this section’s requirements that an institution issue copies of this section and sections
seventeen and eighteen to unaffiliated student groups, teams or organizations shall not constitute evidence
of the institution’s recognition or endorsement of said unaffiliated student groups, teams or organizations.
Each such group, team, or organization shall distribute a copy of this section and sections seventeen and
eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of each
such group, team or organization, acting through its designated officer, to deliver annually to the institution
an attested acknowledgment stating that such group, team, or organization has received a copy of this
section and said sections seventeen and eighteen, that each of its members, plebes, pledges, or applicants
has received a copy of sections seventeen and eighteen, and that such group, team, or organization
understands and agrees to comply with the provision of this section and sections seventeen and eighteen.
Each institution of secondary education and each public or private institution of post-secondary education
shall, at least annually, before or at the start of enrollment, deliver to each person who enrolls as a full-time
student in such institution a copy of this section and sections seventeen and eighteen.
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Each institution of secondary education and each public or private institution of post-secondary education
shall file, at least annually, a report with the board of higher education and in the case of secondary
institutions, the board of education, certifying that such institution has complied with its responsibility to
inform student groups, teams or organizations and to notify each full-time student enrolled by it of the
provisions of this section and sections seventeen and eighteen, and also certifying that said institution has
adopted a disciplinary policy with regard to the organizers and participants of hazing, and that such policy
has been set forth with appropriate emphasis in the student handbook or similar means of communicating
the institution’s policies to its students. The board of higher education and, in the case of secondary
institutions, the board of education, shall promulgate regulations governing the content and frequency of
such reports, and shall forthwith report to the attorney general any such institution which fails to make such
report.The Dental School will consider all reports of hazing, taking disciplinary action in appropriate cases,
and will report confirmed incidents to appropriate law enforcement officials. If you have any questions about
the hazing law or have concerns about an incident you have witnessed, please contact the Office of Dental
Education at Harvard School of Dental Medicine.
Discrimination and Bullying
It is the strong and consistent policy of the Harvard School of Dental Medicine to treat all members of our
community with respect, to provide an environment conducive to learning and working, and to ensure equal access
to rights, privileges and opportunities without regard to race, color, sex, gender identity, sexual orientation, religion,
creed, national origin, age, ancestry, veteran status, disability, military service, or any other legally protected basis.
Discrimination or harassment on the basis of these characteristics is inconsistent with HSDM principles and
policies.
The University has adopted new policies and procedures to address discrimination and bullying. These policies
apply to all students, faculty, staff, researchers and other members of the Harvard community across all Schools
and units, including the Harvard School of Dental Medicine (HSDM). The University’s non-discrimination and anti-
bullying policies can be found here: https://provost.harvard.edu/files/provost/files/non-discrimination_and_anti-
bullying_policies.pdf.
The following Local Designated Resources in the School of Dental Medicine serve as a resource for receiving
reports and complaints, directing community members to resources, and providing information on supportive
measures:
• If you need guidance about a situation involving a student, contact Carrie Sylven, Director of Student Affairs.
• If you need guidance about a situation involving a faculty member, contact Dr. Brittany Seymour, Associate
Dean for Faculty Affairs
• If you need guidance about a situation involving a staff member, contact Susan Moore, Director of Human
Resources.
Whenever a formal complaint of discrimination or bullying is investigated in accordance with the University’s non-
discrimination and anti-bullying policies and procedures, and those procedures result in a finding that a policy
violation has occurred, then sanctions or remedial measures will be determined by the School of Dental Medicine’s
Appropriate Official or designee(s), as set forth in those procedures. The School of Dental Medicine’s Appropriate
Official or designee(s) must accept the finding of a policy violation as final and non-reviewable. The only
opportunity to appeal the determination of a policy violation is provided within the University’s non-discrimination
and anti-bullying policies and procedures. Decisions about sanctions and remedial measures are final and cannot
be appealed.
At the School of Dental Medicine, the following individuals have been designated as Appropriate Officials, who
serve as the final authority to issue any sanctions under the University’s non-discrimination and anti-bullying
policies:
• For situations involving faculty, the Appropriate Official is William Giannobile, Dean, School of Dental Medicine,
or their designee.
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• For situations involving students, the Appropriate Official is Sang Park, Associate Dean for Dental Education, or
their designee.
• For situations involving staff members, the Appropriate Official is Susan Moore, Director of Human Resources,
or their designee.
Threats Involving Deadly Weapons, Explosives, Bombs, Chemical or Biological Agents, or Other Deadly
Devices or Substance
The following provision of Massachusetts law concerning certain kinds of threats underscores why such
behavior must be treated by Harvard School of Dental Medicine as an actionable offense:
Whoever willfully communicates or causes to be communicated, either directly or indirectly, orally, in writing, by
mail, by use of a telephone or telecommunication device including, but not limited to, electronic mail, Internet
communications and facsimile communications, through an electronic communication device or by any other
means, a threat: (1) that a firearm, rifle, shotgun, machine gun or assault weapon, as defined in section 121 of
chapter 140, an explosive or incendiary device, a dangerous chemical or biological agent, a poison, a harmful
radioactive substance or any other device, substance or item capable of causing death, serious bodily injury or
substantial property damage, will be used at a place or location, or is present or will be present at a place or
location, whether or not the same is in fact used or present; or (2) to hijack an aircraft, ship, or common carrier
thereby causing anxiety, unrest, fear, or personal discomfort to any person or group of persons shall be
punished by imprisonment in the state prison for not more than 20 years or imprisonment in the house of
correction for not more than 21/2 years, or by fine of not more than $10,000, or by both such fine and
imprisonment.
Whoever willfully communicates or causes to be communicated such a threat thereby causing either the
evacuation or serious disruption of a school, school related event, school transportation, or a dwelling, building,
place of assembly, facility or public transport, or an aircraft, ship or common carrier, or willfully communicates
or causes serious public inconvenience or alarm, shall be punished by imprisonment in the state prison for not
less than 3 years nor more than 20 years or imprisonment in the house of correction for not less than 6 months
nor more than 21/2 years, or by fine of not less than $1,000 nor more than $50,000, or by both such fine and
imprisonment. Massachusetts General Laws, c.269§ 14(b)-(c).
Firearms, Explosives, Combustible Fuels, Firecrackers, and Dangerous Weapons
Possession and/or use on University property of firearms or other dangerous weapons (as defined below) or
ammunition, explosives, combustible fuels, fire-crackers, and potential ingredients thereof is forbidden by
University policy. The applicable Massachusetts law is as follows:
For the purpose of this paragraph “firearm” shall mean any pistol, revolver, rifle or smoothbore arm from which
a shot, bullet or pellet can be discharged.
Whoever, not being a law enforcement officer, and notwithstanding any license obtained by the person
pursuant to chapter 140, carries on the person a firearm, loaded or unloaded, or other dangerous weapon in
any building or on the grounds of any elementary or secondary school, college or university without the written
authorization of the board or officer in charge of such elementary or secondary school, college or university
shall be punished by a fine of not more than $1,000 or by imprisonment for not more than 2 years or both. A
law enforcement officer may arrest without a warrant and detain a person found carrying a firearm in violation
of this paragraph.
Any officer in charge of an elementary or secondary school, college or university, or any faculty member or
administrative officer of an elementary or secondary school, college or university that fails to report violations of
this paragraph shall be guilty of a misdemeanor and punished by a fine of not more than $500. Massachusetts
General Laws, c.269§ 10(j).
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Under Massachusetts law, the definition of dangerous weapons includes many items designed to do bodily
injury:
. . . any stiletto, dagger or a device or case which enables a knife with a locking blade to be drawn at a locked
position, any ballistic knife, or any knife with a detachable blade capable of being propelled by any mechanism,
dirk knife, any knife having a double-edged blade, or a switch knife, or any knife having an automatic spring
release device by which the blade is released from the handle, having a blade of over one and one-half inches,
or a slung shot, blowgun, blackjack, metallic knuckles or knuckles of any substance which could be put to the
same use with the same or similar effect as metallic knuckles, nunchaku, zoobow, also known as klackers or
kung fu sticks, or any similar weapon consisting of two sticks of wood, plastic or metal connected at one end by
a length of rope, chain, wire or leather, a shuriken or any similar pointed starlike object intended to injure a
person when thrown, or any armband, made with leather which has metallic spikes, points or studs or any
similar device made from any other substance or a cestus or similar material weighted with metal or other
substance and worn on the hand, or a Manriki-Gusari or similar length of chain having weighted ends . . . .
Massachusetts General Laws, c. 269 § 10(b).
In addition, students should recognize that even when they are away from the University, Massachusetts law
requires a permit or firearms identification card or compliance with other specialized rules (depending upon the
type of weapon) for possession of any firearms. Carrying any firearm (even if unloaded) in violation of the law
is punishable by imprisonment with a mandatory minimum sentence of eighteen months, which cannot be
suspended or reduced. Massachusetts General Laws, c. 269 § 10(a).
Students should consult the local police department in the city or town in which they reside if they intend to
possess firearms on non-University property, in order to assure strict compliance with the applicable statutes.
Sexual and Gender-Based Harassment
Harvard School of Dental Medicine has adopted the University-wide Interim Title IX Sexual Harassment Policy
and Interim Other Sexual Misconduct Policy. In addition, the University’s Sexual and Gender Based
Harassment policy addresses sexual harassment and other sexual misconduct alleged to have occurred
between September 1, 2014 and August 14, 2020. Collectively, these policies are referred to as the
“University’s Policies on Sexual and Gender Based Harassment and Other Sexual Misconduct.” Copies of all
policies and their associated grievance procedures can be found here (https://titleix.harvard.edu/policies-
procedures). In all such cases, the Harvard University Office for Dispute Resolution (“ODR”) and the Harvard
University Title IX Office are responsible for implementing the University’s grievance procedures, which will
determine whether a student committed a policy violation. Whenever a formal complaint of sexual harassment
or other sexual misconduct is investigated and the University’s grievance procedures result in a finding that a
policy violation has occurred, The Committee on Promotions and the Committee on Advanced Graduate
Education (CAGE) must accept that finding as final and non-reviewable. The only opportunity to appeal the
determination of a policy violation is provided within the grievance procedures implemented by the ODR and
the Harvard University Title IX Office. Appeals within HSDM pertain only to the decision of The Committee on
Promotions (Committee on Promotions) and the Committee on Advanced Graduate Education (CAGE) in
determining discipline.
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POLICIES RELATED TO ACADEMIC PERFORMANCE
Grading and Examinations - DMD Program
Courses taken at Harvard Medical School are graded contingent upon their policies; please refer to the
Harvard Medical School Student Handbook and individual course syllabi for detailed information.
Preclinical courses taken at Harvard School of Dental Medicine are graded Pass/Marginal Pass/Fail. For
preclinical courses in the HSDM curriculum, an overall grade of 75 and above constitutes a passing (P) grade;
an overall grade of 70-74 constitutes a marginal pass (MP) and signals a need for early intervention; an overall
grade of 69 or below constitutes a failing (F) grade.
Clinical science and all other courses at Harvard School of Dental Medicine are graded Honors/Pass/Marginal
Pass/Fail. An overall course grade of 90 and above constitutes honors (H); an overall grade of 75-89
constitutes a passing (P) grade; an overall grade of 70-74 constitutes a marginal pass (MP) and signals a need
for early intervention; an overall grade of 69 or below constitutes a failing (F) grade.
Marginal performance by a student will be noted by the course director and will be addressed in the Committee
on Promotions review of student progress. For more information, please refer to Policies on Promotion and
Probation.
The course director determines the nature, frequency, content and scoring of student assessments and
examinations as outlined in the course syllabus. All formally designated assessments and examinations are
required of all students registered in the course. Students should refer to the course syllabus for the grading
policy specific to each course. Students are evaluated using a variety of integrated assessments including but
not limited to:
• Case-Based Discussion
• Clinical Exercise
• Critical Evaluation of Literature
• Formative Assessment
• Group Project/Presentation
• Laboratory Exercise
• Oral Exam
• Objective Structured Clinical Exam
• Participation Assessment
• Problem-Based Tutorial Discussion
• Poster Presentation
• Preclinical Practical Assessment
• Quizzes
• Reflective Journal
• Summative Assessment
• Simulation Exercise
• Small Group Discussion
• Student Presentation
• Treatment Planning Presentation
• Written Exam
If a student does not take an examination, a grade of Failure or Unsatisfactory is recorded for the examination
and the student is referred to the Committee on Promotions. The Committee, in consultation with the Course
Director, may require the student to re-take the course or may waive this rule and grant deferral for extenuating
circumstances.
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Examinations and re-examinations can be deferred only with permission of the Course Director. This is
ordinarily done for illness or other exceptional situations and must be arranged before the examination. The
grounds for deferment of an examination during a course may be:
• Serious illness, confirmed by written notice from the University Health Service or a private physician,
dated on or before the date of the examination.
• Family emergency requiring the student to leave school and return home. It is the responsibility of the
student to inform the Course Director in advance of leaving Boston and later to provide a written
account of the circumstances.
In either case, the student will be subject to re- examination at a time decided upon by the Course Director. If
any examinations or re-examinations have not been completed by the last day of a course, a temporary grade
of Incomplete is recorded and the student is instructed to complete the course or take the make-up
examination by a specified time.
All make-up examinations and/or course work must be completed prior to the beginning of the next academic
year.
During the clinical curriculum, students are assessed on formative and summative procedures. Students have
three opportunities to pass a summative assessment. If a student does not pass a summative assessment
after three attempts, the student is referred to the Committee on Promotions. The Committee on Promotions
will consider each instance on a case-by-case basis and may require the student to re-take the course.
Remediation
Students who are not meeting course expectations or are performing poorly on integrated assessments and
examinations are required to meet with the course director and pursue a remediation plan. Remediation
policies are specific to each course and are outlined in the course syllabus.
Grading - Advanced Graduate Programs
HSDM courses for Advanced Graduate Education students are graded on an Honors (H)/Pass (P)/Marginal
Pass (MP)/Fail (F) basis.
An overall course grade of 90 and above constitutes honors (H); an overall grade of 75-89 constitutes a
passing (P) grade; an overall grade of 70-74 constitutes a marginal pass (MP) and signals a need for early
intervention; an overall grade of 69 or below constitutes a failing (F) grade.
Marginal performance in one or more courses may be addressed in the Committee on Advanced Graduate
Education’s review of student progress. For more information, please refer to Policies on Promotion and
Probation.
Students (DMD or AGE) who cross register for courses at other faculties are subject to the grading rules of the
school into which they cross- register.
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POLICIES ON PROMOTION AND PROBATION
DMD STUDENTS - COMMITTEE ON PROMOTIONS
The Committee on Promotions, is a standing committee of the HSDM faculty charged with monitoring DMD
student performance across the four or more years of dental school. Its members are appointed by the Dean
and include faculty representatives from the preclinical and clinical courses, as well as Society Directors and
the Associate Dean for Dental Education. The Committee on Promotions meets at regular intervals throughout
each year, with additional meetings scheduled as needed. The progress of each class is reviewed at least
twice per academic year to ensure that each student fulfills the requirements for graduation and meets the
rules governing promotion.
Actions of the Committee on Promotions include:
• promotion without qualification; or promotion with reexamination or other modification of the schedule;
• the placing of a student on monitored academic status or academic probation;
• the requirement to repeat a course, semester or year with specific conditions;
• the granting of leaves of absence or withdrawal;
• the recommendation for leave of absence or withdrawal from the School;
• the requirement to take a leave of absence or withdraw from the School; and admittance with
advanced standing.
Alternatively, the Committee on Promotions may recommend a constructive program for each student,
considering special problems and/or needs. Conformance with the rules governing courses, examinations,
the Integrated National Board Dental Examination, and promotions are generally monitored by the Committee
on Promotions, the Registrar, the Director of Student Affairs and the Associate Dean for Dental Education
except where otherwise stated.
The policies and decisions governing promotion are subject to reconsideration by the Committee on
Promotions. The Committee on Promotions reserves the right at any time to change the requirements for
promotion or graduation. Students have the right to appeal to the Committee on Promotions and then to an ad
hoc Appeals Board for reconsideration of any decisions related to their academic status or dismissal. For more
information, refer to the section on Academic and Clinical Performance.
Rules Governing Promotion – DMD Students
1. All courses in the curriculum of Harvard School of Dental Medicine are required and organized
sequentially. Students are required to complete all coursework in the prescribed sequence, within a
period not to exceed six years of enrollment in the DMD program. All required preclinical and clinical
courses must be completed successfully prior to graduation.
2. All outstanding course work, examinations, and assessments must be completed before a student is
promoted to the next academic year.
3. Students must pass all coursework in preclinical courses before proceeding to clinical coursework. The
Committee on Promotions may grant deferral of this rule in cases where it believes that extenuating
circumstances exist.
4. Students must satisfactorily complete the required clinical coursework in Year 3 before beginning the
externships and elective rotations of Year 4.
5. Students must complete all program and discipline-specific patient-care requirements before
graduation.
6. Students must pass the Integrated National Board Dental Examination (INBDE) before graduation.
The performance of students who fail the INBDE will be reviewed by the Committee on Promotions.
The Committee may dictate a plan of study for continuing clinical work and/or retaking the exam and
may limit clinical rotations and patient contact.
7. Students must successfully complete and present an approved research project prior to graduation.
For specific information, please see the DMD Student Research Guidebook provided by the Office of
Research, available at: https://hsdm.harvard.edu/research-guidebooks
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8. The performance of students who do not meet the research requirement will be reviewed by the
Committee on Promotions. The Committee may dictate a plan of study for completing the research
project
Rules Governing Monitored Academic Status – DMD Students
1. Students may be placed on monitored academic status as a result of faculty concerns about their
clinical, didactic, or behavioral progress.
2. If a student receives a marginal satisfactory (MS) or marginal passing (MP) course grades within the
academic year, they will automatically be placed on monitored academic status.
3. Students will be subject to more frequent monitoring of academic progress. Students will remain on
monitored academic status until notification by the Committee on Promotions.
4. Each student on MAS is strongly encouraged to work with their Academic Society and Society
Director to remediate academic difficulties and to employ all available resources of the School to
address issues that may have contributed to their academic difficulties.
Rules Governing Probation - DMD Students
1. Students may be placed on probation if they do not complete conditions specified by the Committee on
Promotions.
2. Students may be placed on probation, and may be required to repeat a semester or year as a result of
disciplinary action.
3. The performance of students on probation will be monitored closely.
4. Students automatically will be placed on probation if they receive marginal satisfactory (MS) or
marginal passing (MP) grades in two courses during the academic year. For such students, a special
remedial program may be created in conjunction with the Committee on Promotions.
5. Students automatically will be placed on probation and may be required to repeat an academic year or a
portion of the curriculum if they receive an Unsatisfactory or Failing course grade; marginal satisfactory
(MS) or marginal passing (MP) grades in three or more courses during an academic year or are not
making satisfactory progress and it is deemed necessary by the Committee on Promotions.
6. Students on probation will not be allowed to serve on appointed committees at the School, will be
required to limit their extracurricular activities, and will not ordinarily be granted a leave of absence
except for medical reasons or parental leave.
7. Students will be eligible to be taken off academic probation when they have completed all conditions
specified by the Committee on Promotions. Any probationary period normally will be a minimum of one
year, to allow sufficient time for close monitoring of student performance.
8. The faculty reserves the right in accordance with applicable procedures to require a leave of absence
or the withdrawal of a student or to academically reclassify a student at any time if, in the judgment of
the faculty, the interest of the student, the School, and the student’s patients would be best served. In
cases where the student is required to repeat a year or portion of a year, the ability to do so will be
based on availability of space.
9. Since eligibility requirements for federal student financial aid include certification that the student is
making satisfactory academic progress, the Committee on Promotions will notify the Financial Aid
Officer at the School of Dental Medicine if it has determined that a student is not progressing on a
timetable that would be expected to lead to a timely completion of his or her program.
Rules Governing Required Withdrawal – DMD Students
Students may be asked to withdraw from the School if they:
1. Students automatically will be required to repeat an academic year or be required to withdraw if they
receive marginal satisfactory (MS) or marginal passing (MP) grades in four or more courses during the
academic year; or if they are repeating an academic year and fail initial final exams;
2. Are on academic probation and do not complete conditions specified by the Committee on Promotions;
3. Are not making satisfactory academic progress, as specified by the Committee on Promotions;
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4. Fail to meet the School of Dental Medicine's standards of professional conduct and responsibility.
ADVANCED GRADUATE STUDENTS- COMMITTEE ON ADVANCED GRADUATE EDUCATION
The Committee on Advanced Graduate Education is a standing committee of the School of Dental Medicine
charged with monitoring advanced graduate educational programs as well as student progress and
performance throughout the course of their programs. Its members are appointed by the Dean and the
Committee is chaired by the Director of Advanced Graduate Education. Members include the Advanced
Education Program Directors and members of the administration as appointed by the Dean. The Committee
meets regularly throughout the year. The progress of students in each program is reviewed at least twice per
academic year in order to ensure that individuals meet their programmatic requirements for promotion and
graduation. Actions of the Committee include:
• promotion without qualification; or promotion with re-examination or other modification of the schedule;
• the placing of a student on monitored academic status or academic probation;
• the requirement to repeat a course, semester or year with specific conditions;
• the granting of leaves of absence or withdrawal; and
• the recommendation of withdrawal or dismissal from the School.
Rules Governing Promotion – Advanced Graduate Students
Specific credit hour requirements are outlined for each certificate and degree program (DMSc or
MMSc). Students are required to complete all course credit requirements prescribed by the degree and/or
certificate program in which they are enrolled. All certificate and/or degree requirements must be completed
successfully prior to graduation. For students enrolled in combined certificate/degree programs, a certificate
will be awarded at the conclusion of the specialty training and may precede the awarding of the degree.
1. Students who fail a course final examination in a Harvard School of Dental Medicine course are
afforded the opportunity to take a re- examination. If there is a failure of the re- examination, the
student must retake and successfully complete the course, or an equivalent course, as determined by
the Course Director or the Committee on Advanced Graduate Education. Courses taken at other
schools within the University or outside the University are governed by that school’s rules.
2. Students must complete their program specific patient-care requirements prior to graduation.
3. Students in the Master of Medical Science and the Doctor of Medical Science programs must
successfully complete and defend a research proposal in the format of an NIH RO1 grant application.
Students should refer to the MMSc and DMSc Research Guidebooks for detailed information about
degree requirements and deadlines.
4. In addition to the above, students in the Doctor of Medical Sciences Program must successfully
complete an oral qualifying examination, a thesis proposal, a research presentation, and a thesis
defense, according to the published deadlines, prior to graduation.
Rules Governing Monitored Academic Status – Advanced Graduate Students
1. Students may be placed on monitored academic status as a result of faculty and/or program
director’s concerns about their clinical, didactic, or behavioral progress.
2. If a student receives two failing course grades within the academic year, they will automatically be
placed on monitored academic status.
3. Students will be subject to more frequent monitoring of academic progress. Students will remain on
monitored academic status until notification by the Committee on Advanced Graduate Education.
4. Students may be placed on monitored academic status if the timeline of the degree requirements
is not met.
Rules Governing Probation – Advanced Graduate Students
1. Students may be placed on probation if they do not complete conditions specified by the Committee on
Advanced Graduate Education.
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2. Students may be placed on probation, and may be required to repeat a semester or year as a result of
disciplinary action.
3. Students automatically will be placed on probation and may be required to repeat an academic year if
they receive an initial failure in three or more courses for the year, independent of whether they have
subsequently passed re-examinations in these courses.
4. Students automatically will be required to repeat an academic year or be required to withdraw if they
have a cumulative initial failure of four or more courses for the year or if they have failed any course
and have not taken and passed the make-up examination.
5. Students may be required to repeat a portion of the clinical curriculum or a year if it is deemed
necessary by their Program Director and Faculty and/or the Committee on Advanced Graduate
Education.
6. Students may be placed on academic probation if they do not complete conditions mandated by the
Committee on Advanced Graduate Education prior to their probationary status.
7. The performance of students on probation will be monitored closely.
8. Students on probation will not be allowed to serve on appointed committees at the School, will be
required to limit their extracurricular activities, and will only be granted a leave of absence for medical
reasons or parental leave.
9. Students will be eligible to be taken off academic probation when they have completed all conditions
specified by the Committee on Advanced Graduate Education.
10. The Faculty reserves the right, in accordance with applicable procedures, to require the withdrawal or
academic reclassification of a student at any time if, in the judgment of the faculty/program director, the
interests of the student, the School, and the student’s patients would be best served. In cases where
the student is required to repeat a year or portion of a year, the ability to do so will be based on the
availability of space.
11. Since eligibility requirements for federal student financial aid include certification that the student is
making satisfactory academic progress, the Committee on Advanced Graduate Education will notify the
Director of Financial Aid at the School of Dental Medicine in the event that it has determined that a
student is not progressing on a timetable that would be expected to lead to a timely completion of his or
her program.
12. Students on academic probation are not eligible for reduced tuition
13. The policies and decisions governing promotion are subject to reconsideration by the Committee on
Advanced Graduate Education. The Committee on Advanced Graduate Education reserves the right at
any time to set the requirements for promotion or graduation. Students have the right to appeal to the
Committee on Advanced Graduate Education and then to an ad hoc Appeals Board for reconsideration
of any decisions related to their academic status or dismissal. For more information, refer to the
section on Academic and Clinical Performance.
Rules Governing Required Withdrawal – Advanced Graduate Education Students
Students will be asked to withdraw from the School if they:
1. Are repeating an academic year and they fail initial final exams.
2. Are on academic probation and do not satisfactorily complete conditions specified by the Committee on
Advanced Graduate Education.
3. Are not making satisfactory academic progress, as specified by the Committee on Advanced Graduate
Education. DMSc students who fail their Oral Qualifying Exam and do not pass on the second attempt
may be required to withdraw.
4. Are found to be employed outside of their academic program.
5. Fail to meet the School’s standards of professional conduct and responsibility.
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Rules Governing Change in Degree – Advanced Graduate Education Students
Students who are enrolled in the MMSc program and wish to pursue the DMSc degree may petition the
Committee on Advanced Graduate Education. The Committee will consider the request and determine
whether or not to grant a change in degree which will result in at least one additional year of study and
associated requirements and costs.
AGE students must submit an internal application for the transition and complete the admissions process
facilitated by the Office of Dental Education. AGE students will be interviewed by two basic science
researchers chosen by the Office of Dental Education. The interviews will be calibrated and reviewed by CAGE
for candidacy.
Students must have completed a minimum of one year in their MMSc program before they are eligible to
switch to a DMSc program. Students are encouraged to apply in the spring (March at the latest) of their first
year for acceptance to the DMSc with a start in the fall of their second year. Application decision will be given
at the end of the spring pending completion of all the first-year MMSc requirements and good academic
standing.
The Office of Dental Education will assist CAGE in reviewing the student’s application. AGE students will
submit the following documents to CAGE for candidacy:
- Letter of intent to a DMSc degree
- Letter of support from program director
- Letter of support from research mentor / PI of the research project
- Current CV/Resume/ HSDM transcript
- DMSc degree timeline for completion / review DMSc requirements
- Summary/Proposal of research to be completed upon transition to a DMSc program
CAGE will review the documents listed above and the interview notes from the two interviewers selected. The
committee will then vote for the student’s consideration of candidacy. The Director of Advanced Graduate
Education will then reach out to the AGE student to inform them of their status.
Changes from the DMSc program to the MMSc program are not ordinarily permitted and requests are granted
so only under extenuating circumstances. Students must petition the Committee on Advanced Graduate
Education and provide supporting documentation. The Committee will consider requests on a case-by-case
basis and make a determination.
Other Degree Programs
On occasion, students initially accepted into a DMSc or MMSc degree program with clinical training may
decide that a different Harvard degree (e.g. MPH from Harvard School of Public Health) would better suit their
educational goals. Students seeking to make this programmatic change must first apply and be accepted by
the other Harvard school. Once this has happened, the student must petition the Committee on Advanced
Graduate Education to pursue the other degree program in lieu of the HSDM degree.
Request to Combine a Certificate-Only Program with an MMSc or a DMSc
AGE students who are enrolled in a certificate-only program may petition the Committee of Advanced
Graduate Education (CAGE) to combine their certificate with a Master of Medical Science (MMSc) or a Doctor
of Medical Science (DMSc) degree track at HSDM. AGE students must have completed a minimum of one
year in their certificate only program before they are eligible to combine the certificate with a degree.
AGE students must submit an application for an MMSc or DMSc, and complete the admissions process
facilitated by the Office of Dental Education. The application must be submitted no later than three months
prior to the start of the academic year (by the end of March). Students will be interviewed by two basic science
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researchers chosen by the Office of Dental Education. The interviews will be calibrated and reviewed by
CAGE for candidacy.
The Office of Dental Education will assist CAGE in reviewing the student’s application. AGE students will
submit the following documents to CAGE for candidacy:
- Letter of intent to combine certificate with degree
- Letter of support from program director
- Letter of support from research mentor
- PASS application for a DMSc or MMSc degree
- Supplemental application
- Current CV/Resume
- MMSc/DMSc degree timeline for completion
- Summary of research to be completed upon acceptance to degree program
CAGE will review the documents listed above and the interview notes from the two interviewers selected. The
committee will then vote for the student’s consideration of candidacy. The Director of Advanced Graduate
Education will then reach out to the AGE student to inform them of their status.
Students requesting to combine degrees and/or a certificate program are subject to the corresponding time
frame of the new program in which they are enrolling.
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POLICIES REGARDING TUITION PAYMENT AND FINANCIAL RESPONSIBILITIES
Payment of Tuition and Fees
Tuition and fees at Harvard School of Dental Medicine are billed prior to the beginning of each semester. The
Harvard University Student Billing Office contacts DMD students via email in mid-July and provides instruction
in the procedure to access their term bills electronically. These bills must be paid prior to registration in
August. Advanced graduate students will be notified via e-mail in mid-May and will be instructed how to
access their bills electronically. These bills must be paid by June 15, the registration date for advanced
graduate students. Second semester charges for all students are billed in late December with payment due in
January. It is the responsibility of the student to make all necessary arrangements for payment of the term bill.
Financial Aid
Many students depend upon financial aid in the form of loans and/or scholarships to help finance their
education. It is the responsibility of the School to provide students with the information they will need in
order to apply for financial aid and to process financial aid applications in a timely manner. Appropriate
documentation must be submitted according to the schedule determined by the HSDM Financial Aid
Office. In general, financial aid applications must be received by the School no later than May 1 if the
student wishes to consider the funds a resource for the fall term of the next academic year. In some instances,
students may arrange for third parties to provide funding for their studies. These sponsored students are fully
responsible for seeing that their tuition and fees are paid, regardless of the source or timing of funding.
Financial aid funds are awarded on a yearly basis and are not automatically renewed each year. New
applications must be submitted for each year of funding.
As of August 1st, 2019, Harvard University adheres to the requirements of and complies with S2248 PL
1150497 Section 103. Harvard University does not impose late fees on any student and will not impose a late
fee on students utilizing Chapter 33 and Chapter 31 benefits. Additionally, Harvard University will not prevent a
student from attending classes or demand payment in advance for funds expected to be paid by the VA until at
least 90 days post certification. Under this policy, Harvard University defines a covered individual as any
student that has notified the University that they are eligible to receive Chapter 33 or Chapter 31 benefits in
writing prior to the start of the academic term in which they plan to use those benefits. Covered individuals will
see the amount anticipated from the VA on their student account in the form of Anticipated Aid for Chapter 33
or a third-party deferment for Chapter 31. If the VA fails to pay 90 days post certification, Harvard reserves the
right to require payment from the student directly.
Additional information on financial aid policies, procedures and resources can be found in the HSDM Financial
Aid Handbook which is available on the HSDM website: https://hsdm.harvard.edu/financial-aid
Special Circumstances
Students enrolled in joint programs at other Harvard schools, such as HSDM/HSPH, will receive a bill reflecting
the portion of their tuition that will be paid to each school.
Students who are required to repeat a year or semester of study are expected to pay full tuition and fees for
the repeated year(s) or semester(s).
Students whose program completion is delayed due to academic issues may be required to pay additional
semesters of full tuition
Facilities Fee
A Facilities Fee will be assessed when a student is in good academic standing and has met the tuition
obligations of his or her program and is continuing to work toward completion of the program beyond the usual
period of time allotted for that program. The Facilities Fee will be charged each semester. The fee will not be
prorated for individuals who complete the program requirements prior to the end of the semester for which the
fee has been charged. The Facilities Fee amount is published annually with the financial aid budgets.
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Outstanding Balances
HSDM requires that a student's bill from the prior academic year be paid in full prior to registration. Any
outstanding balance at the time of registration must be paid before the registration process can be
initiated. Individuals with outstanding balances are not considered to be officially registered and will be
suspended from all clinic and classroom activities at HSDM and its affiliated institutions. In addition, student ID
cards and services will be withheld.
If an expected degree and/or certificate candidate is carrying an outstanding term bill balance in the final
semester prior to graduation the following penalties may be imposed:
• the DMD, DMSc, MMSc diploma and/or certificate will not be voted upon by the Corporation
• eligibility for awards and degree honors will be voided
• participation in commencement activities will be prohibited
• Office of Dental Education services including transcript requests and verification of enrollment will be
denied
Refund Policy
Students withdrawing before the end of a semester will be charged tuition on the following basis:
AGE Students / Fall Term (on or before):
• August 15: 25%
• September 15: 50%
• October 15: 75%
• Leaves after October 15: 100%
DMD Students / Fall Term (on or before):
• September 15: 25%
• October 15: 50%
• November 15: 75%
• Leaves after November 15: 100%
AGE and DMD Students / Spring Term (on or before):
• February 15: 25%
• March 15: 50%
• April 15: 75%
• Leaves after April 15: 100%
The last date of enrollment is considered to be the date on which the student notifies the School in writing of
his/her withdrawal or the date on which the School determines that the student has withdrawn or been dropped
from the program, whichever is earlier. HSDM shall issue any refund due within 40 days after the last date of
enrollment.
Refunds of the clinic fee will be prorated according to the above schedule. No refund will be granted for the
$35 matriculation fee which is paid at the time of first enrollment. Partial refunds of the health services fees
(HUSHP Basic or Supplemental) may be granted in accordance with University Health Services policy. (Refer
to www.huhs.harvard.edu for specific information.) Non-registered individuals are not covered by Harvard's
malpractice insurance. Additionally, school services, such as transcripts, recommendation letters, student loan
deferment certifications, etc., will be withheld until the outstanding bill has been paid and the student is officially
registered. Degrees or certificates will be conferred only when all financial obligations to Harvard University
have been met.
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PROCEDURES FOR CONSIDERATION OF PERFORMANCE AND
CONDUCT
PROCEDURES FOR CONSIDERATION OF ACADEMIC AND CLINICAL PERFORMANCE
Members of the faculty of the School of Dental Medicine have the right and the responsibility to assure that
each student, while enrolled in the Harvard School of Dental Medicine, demonstrates the academic and clinical
performance appropriate to the practice of dental medicine. The Committee on Promotions and the Committee
on Advanced Graduate Education (CAGE) review at regular intervals all grades, evaluations, and reports of
academic and clinical performance. Students should expect that inappropriate or irresponsible conduct by a
student in connection with his or her academic or clinical activities will be considered by either of these
Committees. Such conduct may include, but is not limited to, breaches of trust or confidence in personal
actions including cheating, plagiarism, or unauthorized use of materials in academic exercises or
examinations; misrepresentations, distortions or serious omissions in data or reports in research or clinical
care; abuse, misrepresentation, or other seriously improper conduct in relation to patients or colleagues in
clinical training settings; or repeated failures without adequate excuse to meet assigned obligations in
professional clinical or research training programs. In all such cases, however, to the extent that the
concerning conduct implicates the University’s Policies regarding Sexual or Gender Based Harassment or
Other Sexual Misconduct, it shall be addressed under the applicable University procedures as set forth here:
https://titleix.harvard.edu/policies- procedures.
Either the Committee on Promotions or the Committee on Advanced Graduate Education will review and
consider all matters involving students who show a deficiency of academic or clinical performance, or about
whom concerns arise regarding inappropriate or irresponsible conduct. Students whose performance or
conduct has been reviewed will be notified in writing of the decision of the Committee on Promotions or
Committee on Advanced Graduate Education with respect to remedial action or sanction. Such notice is
usually written by the Chairperson of the Committee on Promotions or the Chairperson of the Committee on
Advanced Graduate Education and a copy of the notification is sent to the Director of Student Affairs or the
student’s program director, respectively.
A student may appeal to the Committee on Promotions or Committee on Advanced Graduate Education for
reconsideration of its decision with respect to remedial action or sanction. A written request, containing the
reasons the student is asking for reconsideration, must be received by the Chairperson of the Committee on
Promotions or Committee on Advanced Graduate Education within two weeks of the date of the initial action.
The Committee may affirm, revise or revoke its decision. Written notification of the action on reconsideration
will be sent to the student and to the Director of Student Affairs or to the student’s program director.
A student may appeal the final action of the Committee on Promotions or Committee on Advanced Graduate
Education and request further hearing by an ad hoc Appeals Board, consisting of three senior faculty members
appointed by the Dean of the School. The student's appeal must be in writing and must contain a full statement
of the reasons for which an appeal is requested. The request for appeal must be received by the Dean of the
School within two weeks of the final action of the Committee on Promotions or Committee on Advanced
Graduate Education. The ad hoc Appeals Board will act upon the appeal as promptly as possible and will hear
the student in person and review the documentary record. The student may bring a friend drawn from
students, faculty or administrative staff to this hearing. The ad hoc Appeals Board may also adduce and
consider any other information or call such witnesses as it deems necessary to conduct a fair, unbiased review
of the situation. The ad hoc Appeals Board will submit a written report of its findings and decision to the Dean
of the School, the Chairperson of the Committee on Promotions and the Director of Student Affairs (for DMD
students) or to the Dean of the School and the Director of Advanced Graduate Education (for advanced
graduate students) and will convey a written decision to the student.
The student may request review of the decision of the ad hoc Appeals Board by the Dean of the School within
one week of the date of the decision of the ad hoc Appeals Board. The Dean of the School will review the
matter, and may consult with such other persons as are deemed appropriate. He will send written notification
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of his decision to the student. Copies of the written notification will be sent to the Chairperson of the
Committee on Promotions and to the Director of Student Affairs (for DMD students) or to the Director of
Advanced Graduate Education (for advanced graduate students). The Dean's decision will be final and
binding.
PROCEDURES FOR CONSIDERATION OF ALLEGATIONS OF PROFESSIONAL AND ETHICAL
MISCONDUCT
Members of the faculty of the School of Dental Medicine have the right and the responsibility to assure that
each student, while enrolled at the School of Dental Medicine and before a degree is conferred, demonstrates
the character and ethical stature appropriate to the practice of dental medicine as outlined in the ADEA
Statement on Professionalism in Dental Education (appendix v). Conduct inappropriate to the dental
profession may include, but is not limited to, dishonesty, willful destruction of property, substance abuse,
violence or threat of violence, serious breach of trust or confidence, or other misconduct, misrepresentation, or
failures in personal actions, or in meeting obligations, as to raise serious doubts about the integrity and
faithfulness of the student in meeting the overall obligations of a dental career. Inappropriate conduct also
includes, without limitation, discrimination or harassment on the basis of race, color, sex, sexual orientation,
gender identity, religion, age, national or ethnic origin, political beliefs, veteran status, disability, or any other
legally protected category. Illegal, unethical or other behavior inappropriate to the dental profession that is
engaged in by a student outside of the Dental School community also may be considered and addressed
under these procedures.
Initial review and fact finding
For cases involving allegations of sexual harassment, including gender-based harassment, or other
sexual misconduct:
When HSDM learns that a formal complaint alleging sexual harassment, including gender-based harassment,
or other sexual misconduct has been filed with the University Title IX Coordinator, a representative of the
School will meet with the respondent to explain, among other things, the HSDM disciplinary process and how it
relates to the grievance procedures implemented by the Office for Dispute Resolution (“ODR”) and the Harvard
University Title IX Office, the range of disciplinary sanctions, and the appeals process following the imposition
of any discipline. The HSDM representative also will be available to meet with the complainant. Copies of all
policies and their associated grievance procedures can be found here (https://titleix.harvard.edu/policies-
procedures).
The ODR and the Harvard University Title IX Office are responsible for implementing the University’s grievance
procedures, which will determine whether a student committed a violation of the University’s Policies on Sexual
or Gender-Based Harassment or Other Sexual Misconduct. At the conclusion of the University’s grievance
procedures, HSDM will receive a final report which will include a finding of facts and a determination of whether
a policy violation has occurred. This report will be sent to the HSDM Title IX Resource Coordinator/Director of
Student Affairs. When a policy violation has been found to have occurred, the case will be forwarded for
administrative review as outlined below. When no policy violation is found, the case may be forwarded to a
screening committee, described below (section titled “For all other cases”), for review. Should the screening
committee determine that the conduct, while not a violation of the University’s Policies on Sexual or Gender-
Based Harassment and Other Sexual Misconduct, might otherwise violate HSDM’s policies or expectations for
conduct, then the case will be forwarded for administrative review, as outlined in the section titled
“Administrative Review and determination of corrective actions or sanctions.”
For all other cases:
Information or allegations about conduct inappropriate to the dental profession should be brought to the
attention of the Director of Student Affairs or the Director of Advanced Graduate Education. In cases of
alleged misconduct by a DMD student, a Screening Committee will be formed which will be comprised of the
Director of Student Affairs, a Faculty member who is not the Society Director for the student’s society, as well
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as an elected Ethics and Professionalism Student Representative. For advanced graduate students, the
Screening Committee will be comprised of a Director of an AGE Program other than the program in which the
student is enrolled, another advanced graduate student representative from a different program, as well as the
Director of Student Affairs. The Screening Committee will review the complaint of inappropriate behavior and
decide whether to dismiss it as lacking in credibility, resolve it informally or forward it for further action. Where
the health, safety, or welfare of students, patients, or other members of the Dental School community are
deemed to be at risk, the Screening Committee may recommend to the Associate Dean for Dental Education
or their designee may suspend of the student from the Dental School or take any other protective action
pending the outcome of these procedures.
If, after an initial review of the information suggesting possible inappropriate conduct, further action is deemed
necessary, the student will be notified in writing. The Director of Student Affairs or the Director of Advanced
Graduate Education will then appoint an independent fact-finder. The fact-finder will be a Harvard administrator
or his or her designee or a faculty member, who will interview the student and other individuals with relevant
knowledge, solicit written statements, review the documentary record, and/or undertake whatever action is
required to develop the relevant facts. At the conclusion of his/her inquiry, the fact-finder will prepare a written
report describing the inquiry process and his/her findings of fact, identifying any disputed facts. Ordinarily, it is
expected that fact-finding will be completed within thirty days, though this timeframe may be extended under
extenuating circumstances, including but not limited to complex fact patterns, large numbers of witness
interviews, and/or difficulty in scheduling witness interviews. The fact-finder's report will be submitted to the
Director of Student Affairs or Director of Advanced Graduate Education who will provide it to the student for
his/her written comments. Any comments must be submitted within ten days of receipt of the fact-finder's
report and will be forwarded, along with the fact-finder's report to the Director of Student Affairs.
Administrative Review and determination of corrective actions or sanctions
The Director of Student Affairs, in consultation with the Associate Dean for Dental Education or the Director of
Advanced Graduate Education, will convene a Review Committee comprised of three full- time faculty
members, at the level of Assistant Professor or higher.
For cases involving allegations of sexual harassment, including gender-based harassment, or other
sexual misconduct:
All members of the Review Committee will receive appropriate training in the handling and resolution of
allegations of sexual harassment, including gender-based harassment, or other sexual misconduct. In such
cases, the Review Committee will be provided with the final determination regarding responsibility reached in
accordance with the applicable University grievance procedures. The Review Committee will interview the
student. The complainant will have the option of meeting with the Review Committee but is not required to do
so. However, the Review Committee must accept as final and non-reviewable the determination regarding
responsibility reached in accordance with the applicable University grievance procedures, including findings of
fact and conclusions as to whether a policy violation has occurred. Any disciplinary proceedings against the
student based on conduct addressed by the determination regarding responsibility will proceed with the
understanding that the determination regarding responsibility carries the same validity as a determination
reached by the Review Committee itself. The role of the Review Committee is solely to determine corrective
actions or sanctions. The Review Committee will complete its review as promptly as possible and prepare a
written report with its recommendations for corrective actions or sanctions that will be submitted to the Director
for Predoctoral Education or the Director of Advanced Graduate Education, and the Director of Student Affairs.
The Review Committee may take a number of disciplinary actions, including: place on probation, with or
without requirements or restrictions; require a leave of absence (suspend); and require to withdraw with or
without a recommendation to dismiss or expel. The report of the Review Committee will be provided to the
student and to his/her faculty advisor and, as appropriate, to the Complainant.
A student who is required to withdraw by the Review Committee (with or without a recommendation to dismiss
or expel) may appeal may appeal the Review Committee’s decision to impose sanctions and request further
hearing by an ad hoc Appeals Board, consisting of three full time faculty members, at the level of Assistant
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Professor or above, appointed by the Dean of the School. The student's appeal must be in writing and must
be based on one or both of the following grounds: a procedural error occurred during the Review Committee’s
consideration of the matter that may change the outcome of the decision to impose sanctions; or the student
believes the sanctions imposed by the Review Committee were inappropriate in light of the factual findings
and determination of responsibility resulting from the University’s grievance procedures. The request may not
challenge the validity of the factual findings or determination of responsibility resulting from the University’s
grievance procedures, nor may it introduce facts that could have been presented in the course of the
University’s grievance procedures or that conflict with any of those factual findings or the determination of
responsibility. The request for appeal must be received by the Dean of the School within two weeks of the final
action of the Review Committee.
All members of the ad hoc Appeals Board shall receive appropriate training in the handling and resolution of
allegations of sexual harassment, including gender-based harassment, and other sexual misconduct. The ad
hoc Appeals Board will act upon the appeal as promptly as possible and will hear the student in person and
review the documentary record. The complainant will have the option of meeting with the ad hoc Appeals
Board but is not required to do so. The only role of the ad hoc Appeals Board is to review the corrective actions
or sanctions imposed by the Review Committee; the ad hoc Appeals Board will accept as true and non-
reviewable the factual findings and determination of responsibility resulting from the University’s grievance
procedures. The ad hoc Appeals Board will submit a written report of its decision to the Dean of the School
and the Director of Student Affairs or Director of Advanced Graduate Education and will convey a written
decision to the student.
Both the student and the complainant may bring a personal advisor to any interviews with the Review
Committee or the ad hoc Appeals Board. A student may be accompanied to any appearance before a
reviewing body by a personal advisor who is a member of the student body, faculty, or administrative staff of
HMS or HSDM, provided the personal advisor has not had any involvement in the University’s grievance
process relating to the complaint. Personal advisors may view a redacted version of any documents provided
to the parties and provide general advice. During interviews, personal advisors may not speak for their
advisees, although they may ask to suspend the interviews briefly if they feel their advisees would benefit from
a short break.
Finally, the student may request review of the decision of the ad hoc Appeals Board by the Dean of the School
within one week of the date of the decision of the ad hoc Appeals Board. Again, disagreement with the
determination regarding responsibility reached in accordance with the applicable University grievance
procedures is not, by itself, grounds for appeal. The Dean of the School will review the matter and may consult
with such other persons as are deemed appropriate. He will send written notification of his decision to the
student. Copies of the written notification will be sent to the Director for Predoctoral Education or the Director of
Advanced Graduate Education, the Director of Student Affairs. The Dean's decision will be final and binding.
For all other cases:
The Review Committee will receive the report of the fact-finder, and any written comments submitted by the
student. The Review Committee will interview the student who may bring their faculty advisor as an observer.
The Committee may also call such witnesses or undertake any other action it deems necessary to resolve any
disputed facts and arrive at its conclusions and recommendations in the matter. The role of the Review
Committee is to resolve disputed facts and to determine corrective actions or sanctions, not to make new or
different findings of fact. Accordingly, the Review Committee will accept the factual conclusions made by the
fact finder. The Review Committee will complete its review as promptly as possible and prepare a written
report, including its conclusions and recommendations for corrective actions or sanctions that will be submitted
to the Director for Predoctoral Education or the Director of Advanced Graduate Education, and the Director of
Student Affairs. The Review Committee may take a number of disciplinary actions, including admonish; place
on probation, with or without requirements or restrictions; require a leave of absence (suspend); and require to
withdraw with or without a recommendation to dismiss or expel. The report of the Review Committee will be
provided to the student and to his/her faculty advisor.
A student may appeal the decision of the Review Committee and request further hearing by an ad hoc Appeals
Board, consisting of three full time faculty members, at the level of Assistant Professor or above, appointed by
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the Dean of the School. The student's appeal must be in writing and must contain a full statement of the
reasons for which an appeal is requested. The request for appeal must be received by the Dean of the School
within two weeks of the final action of the Review Committee.
The ad hoc Appeals Board will act upon the appeal as promptly as possible and will hear the student in person
and review the documentary record. The student may bring a personal advisor to this hearing as an observer.
A personal advisor should be an officer of the University who is affiliated with HSDM or HMS or a student at
HSDM or HMS but may not be related to anyone involved in the complaint or have any other involvement in
the process. The ad hoc Appeals Board may also call such witnesses or undertake any other action it deems
necessary to arrive at its conclusions and recommendations in the matter. The ad hoc Appeals Board will
submit a written report of its decision to the Dean of the School and the Director of Predoctoral Education or
Director of Advanced Graduate Education and will convey a written decision to the student.
Finally, the student may request review of the decision of the ad hoc Appeals Board by the Dean of the School
within one week of the date of the decision of the ad hoc Appeals Board. The Dean of the School will review
the matter and may consult with such other persons as are deemed appropriate. He will send written
notification of his decision to the student. Copies of the written notification will be sent to the Director for
Predoctoral Education or the Director of Advanced Graduate Education and the Director of Student Affairs. The
Dean's decision will be final and binding.
HARVARD UNIVERSITY
PROCEDURES FOR HANDLING COMPLAINTS INVOLVING STUDENTS PURSUANT TO THE
SEXUAL AND GENDER-BASED HARASSMENT AND OTHER SEXUAL MISCONDUCT
As noted above, Harvard School of Dental Medicine has adopted the University-wide Interim Title IX Sexual
Harassment Policy and Interim Other Sexual Misconduct Policy. In addition, the University’s Sexual and
Gender Based Harassment policy addresses sexual harassment and other sexual misconduct alleged to have
occurred between September 1, 2014 and August 14, 2020. Collectively, these policies are referred to as the
“University’s Policies on Sexual and Gender Based Harassment and Other Sexual Misconduct.” Copies of all
policies and their associated grievance procedures can be found here (https://titleix.harvard.edu/policies-
procedures). In all such cases, the Harvard University Office for Dispute Resolution (“ODR”) and the Harvard
University Title IX Office are responsible for implementing the University’s grievance procedures, which will
determine whether a student committed a policy violation. Whenever a formal complaint of sexual harassment
or other sexual misconduct is investigated and the University’s grievance procedures result in a finding that a
policy violation has occurred, The Committee on Promotions and the Committee on Advanced Graduate
Education (CAGE) must accept that finding as final and non-reviewable. The only opportunity to appeal the
determination of a policy violation is provided within the grievance procedures implemented by the ODR and
the Harvard University Title IX Office. Appeals within HSDM pertain only to the decision of The Committee on
Promotions (Committee on Promotions) and the Committee on Advanced Graduate Education (CAGE) in
determining discipline.
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STUDENT HEALTH AND SAFETY
RESOURCES
Harvard University Health Services
Harvard University Health Services (HUHS) provides comprehensive health care for the students at Harvard
University, including physical examinations, physician visits, laboratory tests, and psychological counseling.
The Longwood Medical Area Health Service is a branch of HUHS located in Vanderbilt Hall (617-432-
1370). Below is a summary of the services available at HUHS. We encourage you to visit huhs.harvard.edu for
detailed, up-to-date information, including department locations, phone numbers, and hours of operation; how
to make appointments; event listings and announcements; and additional health information and resources.
Services at Smith Campus Center (Cambridge) include:
• 24-hour urgent care
• Primary care
• Mental health
• Medical/surgical subspecialties
Primary care and some mental health services are also available at each of the three satellite clinics located on
the Law School, Business School, and Longwood Medical Area campuses.
Urgent Care and Emergency Services
The Urgent Care Clinic (UCC) is open nights, weekends, and holidays. Whenever possible, students are
encouraged to call their primary care team or mental health provider for advice during regular office hours.
http://huhs.harvard.edu/services/urgent-care
The location and hours for patients seeking medical and mental health urgent care are as follows:
Smith Campus Center, 3rd Floor
75 Mt. Auburn Street
Monday-Friday, 7:45AM-5:30PM
Evenings, Weekends & Holidays
24 Hour Urgent Care: (617) 495-5711; (617) 661-5575 (pediatrics only)
Any student experiencing symptoms of a medical emergency (e.g., chest pain, severe shortness of breath)
should call 9-1-1 immediately. After-hours and weekend care for non-routine, urgent medical concerns or
symptoms is available through the Urgent Care Clinic at the Smith Campus Center.
Primary Care Services
HUHS is committed to providing each student with complete, coordinated health care through a working
relationship with a primary care team comprised of a primary care physician (PCP), nurse practitioner,
registered nurses, and health assistants.
Students are assigned a primary care physician (PCP) and primary care team that will provide any care
needed throughout the year. A complete listing of primary care clinicians is available at huhs.harvard.edu.
Students may change their PCP at any time for any reason by logging in to the Patient Portal
(http://huhs.harvard.edu/patient-portal). Students with chronic medical conditions are advised to
establish a relationship with the primary care team early in the academic year. It will be helpful to provide
copies of medical records of health care received at other facilities.
Other Services
Other services available at Smith Campus Center include:
• Pharmacy
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• Dental services
• Vision care and eye services
• Optical shop
Note: Not all of these services are covered by insurance.
The full range of dental care services is also available to students at the School of Dental Medicine in the
Faculty Group Practice or Student Teaching Practice at 188 Longwood Avenue. Students wishing to make an
appointment at the Dental School should contact the appointment desk at 617-432-1434 or by visiting
https://hsdm.harvard.edu/appointments.
Substance Abuse Counseling
The University has significant programs in place to assist those who face problems with alcohol or substance
abuse. Students are urged to make use of these resources when needed and to encourage their use to
individuals in the community who are seeking advice or assistance. The following are strictly confidential
resources for any Harvard affiliate - student, faculty or staff:
• HUHS Counseling and Mental Health Services in Longwood Medical Area (617-432-1370)
• HUHS Counseling and Mental Health Services in Cambridge (617-495-2042)
• For evening, weekend, holiday and urgent care, there is always a doctor at the HUHS Urgent Care
clinic(617-495- 5711). Complimentary taxi service to the HUHS Urgent Care clinic on the Cambridge
Campus is available to students with urgent health-related concerns when the HUHS Longwood clinic
is closed. HUHS taxi vouchers may be obtained at the Vanderbilt Hall Security desk. The Urgent Care
clinic then provides taxi vouchers for the return trip back to Vanderbilt Hall.
Infectious or Communicable Illnesses
Students exposed to or with infectious or communicable illnesses, including chicken pox, diarrhea illness,
measles, shingles, tuberculosis (TB), Group A strep infection, or draining lesions on the hands, must consult
with Harvard University Health Services about the advisability of working with patients. In addition, it is
advisable that students in such circumstances consult with the infection control office in the institution wherein
the exposure occurred or where the student is doing an externship rotation to be sure they are following the
local regulations. When caring for patients with TB, students should adhere to local regulations regarding
precautions, including wearing appropriate masks.
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LABORATORY AND CLINICAL SAFETY
Standard Precautions
Dental students working in the laboratory, in clinical simulations, or with patients should follow standard
precautions at all times:
1. Consider all blood and all body fluids from all patients to be infectious.
2. Wear gloves when exposure to blood or body fluids may occur. Change gloves and wash hands after
each procedure and before contact with another patient.
3. Wear a mask and goggles, safety eyewear (or face shield) when blood or body fluids may splash into
the face.
4. Wear a fluid-resistant gown when it is anticipated that clothing will be splashed with blood or body
fluids.
Most common exposure risks are to Hepatitis B (HBV), Hepatitis C, and Human Immunodeficiency Virus (HIV).
Exposures
Students should report immediately all incidents of exposure of the following natures to blood and bodily fluids:
parenteral (needle stick or cut); mucous membrane (splash to eyes, nose or mouth); or cutaneous (contact
with blood or body fluids on ungloved hands or other skin surfaces that may be cut, chapped, abraded, or
affected by active dermatitis).
Needle sticks or sharps exposures that occur at the Harvard Dental Center:
Accidents—namely related to needlestick and sharps exposures—occur at HDC. Though the event can be
stress for all—regardless of clinical level or experience—it is important to remain calm and seek the
appropriate attention. Please refer to the HDC Clinic Manual for procedures to follow if such an accident
occurs:
Immediately stop what you are doing. Then:
• Flush the affected area and/or mucous membranes thoroughly with soap and water. If clothing is
contaminated from a chemical, biological, or radiation spill, remove it and wash the exposed area.
• Report the incident to a supervisor: Supervising Faculty, Program Director, and/or Clinic Manager
• Complete the appropriate PMA and/or Non-OSHA Reportable Injury Form (these forms are
available throughout the clinic and in front desk areas).
• Go to HUHS within 48 hours. During weekdays, 9:00am - 5:00pm, call Longwood HUHS at (617)
432-1370. After hours, weekends, and holidays, call HUHS Urgent Care at (617) 495-5711.
It is important to stop working on the patient, report an exposure immediately, and complete the Non-OSHA
Reportable Injury Form with a supervisor who may have additional questions before sending you to HUHS.
You may need to start antiviral therapy immediately.
If students experience an exposure at an off-site clinic (working there as part of the HSDM curriculum),
contact the occupational health service in the institution where the incident occurred. Note, when seeking
immediate care in a hospital emergency department, dental students should register using their Harvard
University Student Health Program (HUSHP) Student Health Insurance Plan or other insurance. Do not
register in the hospital emergency department as a hospital employee or you may be subject to a bill for the
services.
Potential benefit of prophylactic intervention for blood-borne pathogen exposure is time dependent. For
maximal benefit, INTERVENTION SHOULD NOT BE DELAYED. When antiretroviral therapy is indicated, it is
most effective if initiated within one to two hours. ALWAYS NOTIFY HUHS.
If you would like additional procedural advice, please call (617) 384-STIK (7845). This is a recorded message
containing the pager number of the HUHS on- call physician. You may page the physician for procedural
advice about the exposure and follow up care, rather than for medical advice.
See more at: https://huhs.harvard.edu/bloodborne-pathogen-exposure-protocol-hms-hsdm-students
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INSURANCE/BENEFITS
Health Insurance
Massachusetts Insurance Requirements
Massachusetts law requires that students enrolled in an institution of higher learning in Massachusetts
participate in a student health insurance program or in a health benefit plan with comparable coverage. All
Harvard students are automatically enrolled in the Harvard University Student Health Program (HUSHP) and
the cost of the program is applied to their term bill.
The Harvard University Student Health Program
(HUSHP) is comprised of two parts:
1. Student Health Fee: Required of all students who are more than half time and studying in
Massachusetts. This fee covers most services at Harvard University Health Services, including internal
medicine, medical/surgical specialty care, mental health/counseling services, physical therapy,
radiology, and 24/7 urgent care.
2. Student Health Insurance Plan: Provides hospital/specialty care through Blue Cross Blue Shield of
Massachusetts and prescription drug coverage through Medco. Coverage includes emergency room
visits, hospitalizations, diagnostic lab/radiology services, ambulatory surgery, specialty care outside
HUHS (limited), and prescription drug coverage. Benefit limits and cost-sharing may apply—visit
huhs.harvard.edu for more details.
Waiving the Student Health Insurance Plan
Students enrolled in a comparable health insurance plan may be eligible to waive the Student Health Insurance
Plan. Waivers must be completed by the appropriate deadline or the charges will remain on your term bill. The
deadline to waive is July 31 for the fall term (or full academic year), and by January 31 for the spring term.
1. Before waiving, carefully evaluate whether your existing health plan will provide adequate,
comprehensive coverage in the Boston area. View the website to review a waiver checklist for
guidance. You will be fully responsible for all medical claims and prescription drug costs if you waive
the insurance plan.
2. International students studying on campus at Harvard are not eligible to waive the insurance plan with
foreign insurance, including those with a U.S.-based administrator. This is a requirement pursuant to
the Massachusetts student health program regulations.
It is the student’s responsibility to waive insurance each semester.
It is also possible to purchase the Student Health Insurance Plan coverage for a spouse and/or children. For
detailed information on the Harvard University Student Health Program policies, benefits, limitations, and
exclusions, visit huhsp.harvard.edu.
AGE students register one month prior to the activation date of the HUSHP. Therefore, all AGE students will be
been enrolled for an additional month into the HUHSP (Health Fee and Insurance Plan), and charged for this
additional month of enrollment. Students who are covered under an alternate plan and who want to waive the
additional month of coverage July coverage must submit a waiver to the Office of Dental Education. Students
who wish to waive the Student Health Insurance Plan for the remainder of the academic year must submit a
separate waiver directly to HUHS, which is available from the Harvard University Health Services website at
https://hushp.harvard.edu/waiving-health-insurance-coverage
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Disability Insurance
Enrolled students participate in the School’s long- term disability insurance program, which is administered
through the American Dental Association. DMD students receive this insurance as part of their membership in
the American Student Dental Association (ASDA) and AGE students who pay the student membership fee as
part of their tuition participate receive the insurance through their membership in the American Dental
Association. This coverage will provide benefits should a student develop a disability while enrolled at HSDM
as well as providing a guarantee that, upon graduation, students will be able to obtain individual coverage,
without having to prove medical insurability, providing protection for future income.
Two types of disability insurance will be involved: group insurance for the duration of dental school, followed
by non-cancelable individual insurance, which goes into effect when the student leaves the group (at
graduation). All forms of disability are covered by these policies.
Work-Related HIV Benefit Plan
Harvard dental students may be eligible for a lump- sum payment of $200,000 if, while "acting within the duties
of a student,” a student:
• Has a work-related incident that could result in exposure to HIV;
•
Documents the incident in accordance with the institution’s policies and procedures;
•
Has a negative HIV blood test at an approved laboratory within five days after the documented, work-
related exposure;
•
Becomes infected with HIV as a result of the documented, work-related exposure;
•
Tests positive for HIV within six months of the incident; and
•
Files a claim for payment together with all required documentation while still employed (or enrolled) at
Harvard University or a Harvard-affiliated medical institution.
Coverage summaries offer a description of the CRICO coverage and are not intended to become part of the
policy. For actual coverage terms, please refer to the professional and general liability policies, available
through CRICO’s Underwriting Department at 617-450-8219.
More information about this benefit can be found by calling the number above or emailing:
underwriting@rmf.harvard.edu.
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PERSONAL SAFETY
Campus Security
The Harvard University Police Department is committed to assisting all members of the Harvard community in
providing for their own safety and security. In compliance with The Jeanne Clery Disclosure of Campus
Security Policy and Campus Crime Statistics Act (the "Clery Act"), the Harvard University Police Department
publishes an annual security booklet entitled Playing It Safe. The booklet includes information about the
HUPD, how to report a crime, HUPD's crime prevention programs, substance abuse, sensitive crimes, and
other important information about security and HUPD services on campus. It also contains three years of
statistics on reported campus or campus-related crimes. A hard copy of Playing it Safe may be obtained by
contacting the Harvard University Police Department at:
1033 Massachusetts Avenue, 6th floor, Cambridge, MA 02138, (617) 495-1215.
Playing It Safe is also available on-line at: http://www.hupd.harvard.edu/annual-security-report
Missing Persons Policy
As required under federal law, Harvard School of Dental Medicine immediately will refer to the Harvard
University Police Department (“HUPD”) any missing persons report involving a student who lives in on-campus
housing. If any member of the Harvard community has reason to believe that a student who resides in on-
campus housing is missing, he or she should immediately notify HUPD at 617.495.1212. If HUPD determines
that the student has been missing for more than 24 hours, then within the 24 hours following this
determination, the School or HUPD, will: (1) notify an appropriate external law enforcement agency, unless the
local law enforcement agency was the entity that made the determination that the student is missing; (2)
contact anyone the student has identified as a missing person contact under the procedures described below;
and (3) notify others at the University, as appropriate, about the student’s disappearance.
In addition to identifying a general emergency contact person, students residing in on-campus housing have
the option to identify confidentially a separate person to be contacted by Harvard in the event that the student
is determined to be missing for more than 24 hours. Students are not required to designate a separate
individual for this purpose and if they choose not to do so, then Harvard will assume that they have chosen to
treat their general emergency contact as their missing person contact.
Students who wish to identify a confidential missing person should notify the Registrar. A student’s confidential
missing person contact will be accessible only by authorized campus officials and by law enforcement in the
course of an investigation, and may not be disclosed outside of a missing person investigation. In addition, if it
has been determined that a student who is under 18 years of age and not emancipated has been missing for
more than 24 hours, then Harvard School of Dental Medicine or HUPD will contact that student’s custodial
parent or guardian, in addition to contacting any additional contact person designated by the student.
Students are reminded that they must provide the Registrar with emergency contact information and/or
confidential missing persons information if they have not already done so
Taxi/Walking Escort Service
The taxi escort service will take students within one mile of the Longwood Medical Campus from 6 p.m. to
2 a.m. seven days a week. A taxi escort may be arranged through the guard stationed inside Vanderbilt
Hall. The taxi leaves Vanderbilt Hall every hour on the hour. Students, faculty and staff need only to show the
guard a Harvard photo I.D. badge. The service is free of charge. If it is late and students need to get
safely to Vanderbilt Hall, a walking escort may also be called (617-432-1379).
Security Phone Numbers
Harvard University Police Department
Red Phone beneath a blue light ........... Pick up receiver
Harvard University Policy Dept ........... 617-432-1212
Taxi/Walking Escort Service...............
617-
432-1379
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STUDENT LIFE
STUDENT GOVERNMENT
The organizational structure for the student body at HSDM consists of: The Student Body; Officers for each
class; and Student Representatives. Membership, duties, and objectives pertaining to the above are outlined
below.
The Student Body
Class Membership: The student body of HSDM is comprised of all registered students enrolled in the D.M.D.
degree program.
Class Officers and Representatives
Elections: At the end of each academic year (except in the cases of the entering D.M.D. class, which will hold
elections after their matriculation), general elections shall be held, in conjunction with the Director of Student
Affairs, to elect Class Officers: President, Vice President, Treasurer, Ethics and Professionalism
Representative, Curriculum Committee Representative, and Student Health and Wellness Committee
Representative.
Rules governing Student Government
Elections:
• Any member of the student body is eligible to hold a class elected position if the student is in good
academic and professional standing.
• No student may run for more than one office concurrently.
• Class elections shall be by closed ballot as organized by the Director of Student Affairs.
• There will be a one week nomination period prior to all elections.
• Candidates may nominate themselves or a classmate for any position. If a candidate is nominated by a
classmate, the candidate must confirm his/her nomination prior to the close of the one week nomination
period.
• If there are multiple students running for a position, each candidate must deliver a short (3 minute max)
speech to the class.
• Students must be present for all speeches in order to be eligible to cast their vote.
• A simple majority (50% + 1) is necessary for election to a designated office.
• A run-off election shall be held in the event that no individual obtains a majority of votes. (A majority is
considered 50% + 1 of the class members who cast a vote.)
• The run-off will include the two top candidates for that office.
Current Class Officers and the Director of Student Affairs shall present a description of all elected positions to
the entering first-year class in an informational meeting.
Class Officers and Representatives
The Class President
• Acts as executive officer of the class; planning, coordinating, and presiding over all class and class
officers’ meetings.
• A minimum of three class meetings must be held by the President during the academic year. A meeting
of the class officers must be held once a month.
• Receives reports from other class officers for communication to the class and is responsible for
overseeing a format for that communication.
• Serves as liaison between the class and faculty/administration and acts as primary spokesperson for
the class.
• First Year Class President will serve as the HSDM representative to the HMS/HSDM Student Council.
The Class Vice President
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• Acts as the executive officer of the class in absence of the President.
• Works in conjunction with the President regarding all executive functions.
• Serves as the official liaison to the Alumni Office.
• Coordinates all sub-committees.
• Types and emails all correspondence from the class officers.
• Is responsible for the writing of minutes and dissemination of information resulting from decisions made
at class meetings and class officers’ meetings.
The Class Treasurer
• Is responsible for all financial transactions and records of the class.
• Works closely with the Director of Student Affairs in the allocation of the class designated revenue and
other fiscal matters.
• Is responsible for coordinating fundraising efforts.
• Works with classmates to plan social events
Representative to Harvard Graduate Student Council
• First Year Student Representative will serve as the official voting HSDM representative to the university-
wide Graduate Student Council. This is a two-year term.
• Second Year Student Representative will serve as a non-voting member representing HSDM on the
university-wide Graduate Student Council.
Curriculum Committee Representative
• Serves as the class representative to the curriculum committee attending all meetings that do not
conflict with curricular obligations. The DMD Curriculum Committee is comprised of members of both
basic science and clinical areas and meets regularly throughout the academic year. The primary goals
of the Committee are to direct and oversee all aspects of the predoctoral education program.
Committee oversight includes the monitoring of curricular context with respect to the goals and
objectives of the School and current Accreditation Standards, reviewing existing courses, consideration
of new course proposals, and review of time allocations and sequencing for coursework. In addition,
the Committee oversees the course evaluation and educational outcomes assessment programs of the
School.
• First year student representatives will also serve as an Educational Representative (Ed Rep) at HMS.
Ethics and Professionalism Representative
• Serves as a student representative on a review committee (convened on an ad hoc basis) when an
ethical or professional violation has occurred involving a DMD student.
• Candidate will maintain a high level of confidentiality, sensitivity and trustworthiness.
• Reviews and makes recommendations concerning all student issues relating to ethical and professional
behavior
Student Health and Wellness Committee Representative
• Serves as the class representative to the Student Health and Wellness Committee attending all
meetings that do not conflict with curricular obligations. The mission of the Student Health and
Wellness Committee is to promote mental and physical health, well-being, and quality of life for all
HSDM students. The goals and functions of the committee are to take a proactive approach in
promoting a healthy and humanistic environment for the student body; provided an arena to express
concerns and address issues pertaining to student morale, health, and well-being; identify high stress
times, periods of transition, etc. among the HSDM student groups and classes; identify and implement
ideas for wellness programming; help inform HSDM students about existing health and wellness
resources.
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HMS/HSDM Student Council
The HMS/HSDM Student Council serves as the student government for medical and dental students, creating
a forum for the discussion and expression of student opinions and concerns. It provides funding for many
student groups including social and athletic organizations; the student newspaper; women’s and minority
organizations; and religious, national and special interest groups. The Council consists of two levels of
members: Executive Board members and General Members. Members serve in a variety of capacities,
including representatives for each academic Society and members of various HMS/HSDM working
committees on curriculum and financial aid.
The first year Class President serves as the HSDM representative on the HMS/HSDM Student Council.
Representatives from each of the various student organizations also serve on the Council.
For more information, please visit the HMS & HSDM Student Council website:
https://www.hmshsdmstuco.com/
STUDENT ORGANIZATIONS
There are multitude of student led HMS/HSDM student organizations on campus. An updated listing of active
student groups, descriptions and contact information can be found on the HMS & HSDM Student Council
website: https://www.hmshsdmstuco.com/
For information regarding active HSDM student organizations or information about how to start a new
student organization, contact the HSDM Office of Student Affairs at studentaffairs@hsdm.harvard.edu.
STUDENT EVENTS AND ACTIVITIES
Student groups and organizations who would like to host events or activities are encouraged to contact
the Office of Student Affairs for assistance regarding the logistics and safety guidelines for their event.
Depending on various factors related to the nature of the event, the Office of Student Affairs may assist
you in coordinating with the Harvard University Police Department (HUPD) to ensure that your event is
able to proceed securely and to help ensure your planned activities do not violate laws or University
regulations.
PROFESSIONAL ORGANIZATIONS AND STUDENT MEMBERSHIPS
All pre-doctoral students are automatically enrolled in the American Dental Education Association, the
American Student Dental Association, and the Massachusetts Dental Society. The Office of Dental Education
facilitates membership remittance for each of these organizations on an annual basis.
American Dental Education Association (ADEA)
The American Dental Education Association (ADEA) is the voice of dental education. Harvard School of Dental
Medicine has always been a leader in academic dentistry, and the HSDM Student Chapter of ADEA strives for
continued excellence in all aspects of dental education and to build a community of students interested in
teaching. Harvard ADEA focuses on three components:
1. Careers in academic dentistry and dental education
2. Improvement and advancement of HSDM’s own predoctoral curriculum
3. Pre-dental outreach to undergraduate, high school, and middle/elementary students
ADEA Membership Services and Features for Students
• ADEA Scholarships, Awards, and Fellowships
• ADEA/Johnson & Johnson Healthcare Products Preventive Dentistry Scholarships Twelve $2,500
scholarships for predoctoral students who have demonstrated excellence in preventive dentistry.
• ADEA/Crest Oral-B Scholarship for Dental Hygiene Students Pursuing Academic Careers Two $2,000
scholarships for dental hygiene students pursuing academic careers.
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• ADEA/Sigma Phi Alpha Linda DeVore Scholarship A $1,000 scholarship recognizing an individual
studying allied dental education at the baccalaureate, master's, or doctoral degree level.
• ADEAGies Foundation/AADR Academic Dental Careers Fellowship Program A year-long fellowship
experience preparing dental and allied dental students to enter academic dentistry.
Meetings and Events
• ADEA Annual Session & Exhibition
• Representation through ADEA's Council of Students, Residents, and Fellows (COSRF)
Online Resources
• Bulletin of Dental Education (BDE)
• Journal of Dental Education with access to cited articles for over 1,000 other journals at no additional
cost ($125 value)
• MedEdPORTAL for publishing and sharing educational resources
• Data, Analysis & Research - a wealth of reliable information, noteworthy statistics, and quality
resources designed to answer questions about dental education
• Newsletters
• ADEA Bulletin of Dental Education (BDE)
• ADEA's Charting Progress monthly e-newsletter by ADEA Executive Director
• ADEA Washington Update provides coverage of federal legislative and regulatory news about oral health,
dental education, and dental research. The newsletter is published monthly when Congress is in session.
Its purpose is to keep ADEA members abreast of federal issues and events of interest to the academic
dental and research communities.
• ADEA State Update is published monthly. Its purpose is to keep ADEA members abreast of state
issues and events of interest to the academic dental and research communities.
American Student Dental Association (ASDA)
ASDA serves as both a branch of a national organization and the student government at HSDM. As part
of National ASDA, Harvard ASDA is committed to advocating for the rights and welfare of dental students.
Strives to introduce students to organized dentistry and provide networking and educational opportunities.
As the student government, they organize social events, fundraisers and various other student-centered
programming.
For more information, please visit the Harvard ASDA website: http://harvardasda.org/
ASDA Membership Benefits
The association provides its members with services, information, education, representation and advocacy.
That’s what you’ll find here and throughout the website. Take advantage of these resources to help smooth the
journey through dental school. For more information, please visit: https://www.asdanet.org/index/dental-
student-resources
ASDA Student Resources
• Health and Wellness
• Mentorship in Dental School
• Scholarships and Repayment Plans
• Diversity and Inclusion Resources
• Taking the NBDE Parts I and II
• Tips for International Dental Students
• Ethics
Massachusetts Dental Society
The Massachusetts Dental Society (MDS), a 5,000-member constituent of the American Dental Association, is
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dedicated to the professional development of its member dentists through initiatives in education, advocacy,
and promotion of the highest professional standards, and championing oral health in the Commonwealth.
MDS Vision: The national flagship Dental Society for service innovation and member value
MDS Mission: To help all members succeed
For more information about the Mass Dental Society and member benefits, please visit:
http://www.massdental.org/About-MDS/Membership
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Community Outreach Opportunities
A.C.T.I.O.N. (Action for Children and Teenagers in Oral Health Needs)
The A.C.T.I.O.N. Program started at HSDM in 2009. It consists of a student volunteer-run pediatric dental clinic
offered one Saturday per month at Windsor Clinic in Cambridge. Under the supervision of an attending dentist,
1st and 2nd year students assist 3rd and 4th year providers at the clinic. Since its inception, the A.C.T.I.O.N.
Program has held over 30 clinic sessions, providing dental treatment to hundreds of pediatric patients totaling
over 750 appointments. A.C.T.I.O.N. is one of the only clinical volunteer projects available to 1st and 2nd year
students at HSDM. It is a great way to meet students from various years and to gain experience with pediatric
patients. All three attending doctors are wonderful mentors and Saturdays mornings at the Windsor Clinic are
always fun and rewarding.
Project Bridge
Project Bridge is a student-run free dental clinic at Bridge Over Troubled Water (BOTW) in downtown Boston.
Under the supervision of a volunteer dentist, dental students from the Harvard School of Dental Medicine and
Tufts offer basic dental services such as exams, cleanings, basic restorative needs and oral health counseling.
Through the Project Bridge Education component, we also offer health education sessions, which are given at
the GED courses (offered by BOTW) during the day and also at the residential sites that are associated with
BOTW.
Patents, Trademarks and "Use of Name" Regulation
HSDM Student Organization Name Guidelines
The name of your student organization should communicate the purpose of your organization and meet Harvard
University’s and Harvard
School of Dental Medicine student organization name guidelines as follows:
• The use of the word “Harvard” alone in the name is not permitted. (For more details about using the Harvard
name, please see guidelines from the Harvard Trademark Office in Appendix A).
• “Harvard School of Dental Medicine” or “HSDM” must be in the name.
• “Student” must be in the name.
• “Group,” “Organization,” “Club,” “Forum,” “Society,” “Consortium,”
• “Chapter,” or equivalent must be in the name.
• Occasionally student organizations may be affiliated with larger pan-Harvard groups, in which case “Chapter”
may be used.
All communication external to Harvard School of Dental Medicine must use the entire student organization name.
This includes communication with any other part of Harvard University.
Please provide contact information (names, phone numbers, and email addresses) for any non-Harvard School of
Dental Medicine organizations with which the organization will be affiliated. This includes other Harvard student
organizations and other national or international organizations.
TRADEMARK POLICY
Harvard’s Trademark
All Harvard student organization names incorporating any of the University’s trademarks are owned by the
President and Fellows of Harvard College (Harvard University) and are used by permission of the University. In
addition, the use of any of Harvard’s shields/logos by student organizations is by permission of the University. Any
use of Harvard’s names/logos by student organizations or students must comply with all relevant University
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policies, including the Policy on the Use of Harvard Names and Insignias.
Student Organization Guidelines
• Harvard Trademark: The Trademark Program has established the following guidelines to help student
organizations ensure that they represent their association with Harvard in an appropriate and accurate manner,
as is required of all members of the Harvard community under the Use-of-Name policies. Specifically, the
guidelines stipulate that all student organizations must clearly and accurately identify their association with the
University in print and electronic publications, on websites, and in promotional materials and related activities.
• Publications: A student organization should visibly display its affiliation with a school on the front page of any
publication it is producing by stating that it is “a student-run publication at [your school’s name]” (or something
along these lines). And, on its copyright page (or relevant section) the publication must also state: “The [your
school’s] name and/or shield are trademarks of the President and Fellows of Harvard College and are used by
permission of Harvard University.”
• Websites: As is the case with publications, a student organization should visibly display its affiliation with the
school by stating that it is “a student-run organization at [your school’s name]” or “an officially recognized
student-run organization of [your school’s name]” (or something similar to these). This identity tagline needs to
be placed in a prominent location on the main page of the website (typically in conjunction with the student
organization’s name) and in a font size comparable to other fonts being used on the website. In addition, the
website’s main page should also state the following:
o “Views expressed by student groups are independent and not reflective of the views and opinions of
[your School’s name] or Harvard University as a whole.”
o “The [your school’s] name and/or shield are trademarks of the President and Fellows of Harvard
College and are used by permission of Harvard University.”
These same principles apply when a student organization is sponsoring or hosting an event; as a result, the
identifying phrases should also be used on brochures, posters, publicity materials, etc.
• Promotional Materials and Related Activities: The trademark guidelines also apply to student organization
promotional materials and related activities. Thus, all brochures, posters, publicity materials, etc. related to any
student organization event or activity, whether taking place in the U.S. or abroad, must clearly identify the
event/activity as being hosted by an officially recognized student organization from (relevant school name).
• Merchandise: Ordering apparel or other items bearing Harvard’s Trademarks.
o Any member of the Harvard University Community, including officially recognized student organizations,
that wants to produce items bearing any University trademarks (e.g., Harvard, Harvard University,
Harvard College, Harvard Law School, HSDM, Harvard Tennis, the VERITAS shield, all other Harvard
school and house shields, etc.), including items bearing a student organization’s name and/or
logo, must comply with the following guidelines: https://trademark.harvard.edu/guidelines-
ordering-internal-insignia-items-swag and complete the required form before ordering such
items (whether such items are for use by the student, student organization, to give away, or to sell).
o The following guidelines apply to officially recognized student groups that want to produce and sell, or
give away, items bearing their student group name, logo, and/or any other Harvard trademarks:
A student group may produce items, on a royalty-free basis, bearing the approved name of their
group, their group’s logo, and, if appropriate, other Harvard trademarks under the following
conditions:
The item is in accordance with Harvard’s use-of-name policies, including those policies’
standard of accurate representation;
The student group must use its officially approved name and, if desired, its logo as
approved by the school with which the group is affiliated;
The item is being produced for the group’s own internal use, or as a gift for group
members, or to be sold on a limited and one-time only basis to members and non-
members of the student group as a fund-raiser to benefit the officially recognized student
group.
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Student groups may not sell products bearing any Harvard trademarks, including the name and
logo of a group, directly to the public at large, via the Internet, or to retailers for resale to the
public or via any other commercial channel other than as stipulated above.
All prospective products and artwork (including the student group name and logo or any other
Harvard trademark) must be reviewed by the Harvard Trademark Program prior to production. If
all documentation is submitted in a timely manner, is in good order, and there are no use-of-
name, licensing, or trademark issues, the review process can usually be completed in
approximately 7-14 business days.
o A request for permission to produce items must be submitted in writing to the Office of Student Affairs
(OSA), who will contact the Harvard Trademark Program via email ([email protected]).
Please note that the review by the Harvard Trademark Program will take 7-14 business days. In your
request, please include the contact information of the student group along with the number of items
intended to be produced and trademarks (per the guidance above) intended to be used. The Trademark
Program will review the request in light of applicable policies and guidelines and, if the request is
approved, will provide written authorization to produce the items.
• For further information about the Harvard Trademark Program, please visit the Trademark Program’s
• For additional information, please also see our POLICY ON ELECTRONIC COMMUNICATION AND SOCIAL
MEDIA found on page 93.
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STUDENT LIFE (CONTINUED)
ACADEMIC
Academic Societies
All DMD students at HSDM and HMS belong to one of five academic societies which serve as a focus for
student life. Each society is composed of an Advisory Dean, other faculty society advisors, who serve as
associate directors of the Society, administrative staff, and approximately 40 students from each class (medical
and dental). HSDM Society Directors serve as the primary advisor for dental students within their respective
societies. The society affiliation develops and strengthens as students pursue their education and training to
become a health professional. In addition, each society provides a mechanism for vertical integration of
students - students get to know and socialize with students in higher or lower classes, as well as faculty and
staff, and learn from positive interactions with them.
Advising and Counseling Services
The Office of Dental Education, including the Director of Student Affairs, is responsible for all aspects of DMD
student life including personal, academic and career counseling. In addition, DMD students are offered the
support of additional advisors. These advisors include the Society Directors, Big Brothers/Big Sisters, who are
assigned to entering students and serve as peer advisors, as well as research mentors, who maintain an
ongoing dialogue and personal relationship with their students throughout the course of their training. In
addition, students should feel free to establish other relationships with faculty who provide mentorship during
the course of training.
Advanced graduate students are able to seek personal, academic, and career counseling from their Program
Director or from the Director of Advanced Graduate Education. The Directors of Admissions and Student
Affairs are also a resource for these students. Finally, research sponsors are in a position to serve as mentors
for students in advanced graduate training programs.
For all students who wish to receive counseling on any of a number of personal or emotional issues, clinicians
from Harvard University Health Services are available for consultation and serve as a valuable resource. More
information about how to get connected to care can be found at: https://camhs.huhs.harvard.edu/
Resident Assistants live in Vanderbilt Hall and are available for counseling, advising and help with student
activities. They are available by appointment and also for emergencies 24 hours a day.
The Office of Learning Resources and Support
The Office of Learning Resources and Support assists Harvard medical and dental students with difficulties
they may be experiencing in their academic and/or clinical performance. Students may be referred by Society
faculty, the HSDM Associate Dean for Dental Education, the Director of Student Affairs, Society Directors or
self-refer to the Director of Learning Resources and Support, who will meet with students for an initial
screening interview to help determine what factors (situational, emotional, learning, etc.) may be contributing to
their difficulties. When emotional issues are involved, the Director will provide short-term performance
counseling, when appropriate, to help students function optimally in their current courses and/or help refer
students to the appropriate resources both inside and outside the University, as necessary.
When learning issues are involved, students will be referred to one or both on-site education specialist(s), as
needed, for further screening and assessment. If necessary, referral for outside neuropsychological testing can
also be arranged for a formal, comprehensive assessment.
Regina Mitchell, M.D., Director for Learning Resources and Support, offers an array of services:
1. study strategies for either the medical or dental school curriculum;
2. performance concerns due to emotional, situational, learning, interpersonal, and/or medical issues or
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3. planning for schedule adjustments and/or leaves of absence, as well as assistance with re-entry to the
curriculum in collaboration with the HSDM Associate Dean for Dental Education, the Director of Student
Affairs, the HSDM Society Director, and other Society faculty.
Dr. Mitchell should be your first point of contact if you are self-referring or if you are referred by a faculty
member, advisor, HSDM Associate Dean for Dental Education or Director of Student Affairs. She will discuss
with you the resources available for emotional or learning assistance that are either on-site, at HUHS, or
outside Harvard University.
The Director of Learning Resources and Support also works with course directors, clinical faculty, and/or
students to find tutors, as needed, for students having academic difficulties. These tutors are drawn from peer
tutors, advanced graduate students, fellows and/or faculty.
The Office of Learning Resources and Support is located on the third floor of TMEC, above the Amphitheater.
Dr. Regina Mitchell can be contacted at
Career/Specialty Choice Advising
HSDM students are aided in career decisions by their Society Directors and by other members of the faculty,
as well as the Director of Admissions, the Director of Student Affairs, and the Director of Advanced Graduate
Education.
Cross Registration
Students may enroll, at no additional cost*, in courses offered at other Harvard schools, the Massachusetts
Institute of Technology, or Tufts’ Fletcher School of Government. Cross registration deadlines vary from
school to school. It is a student’s responsibility to meet the earliest cross registration deadline. While enrolled
at another Harvard School, students are subject to the rules and regulations of that school. Students can
search for courses and find instruction on how to cross- register online at: https://portal.my.harvard.edu
It is important to be aware that credit hours may not translate directly between schools. Harvard Registrars
use a translation table to determine credit hours earned at other faculties. Students are advised to consult the
Registrar’s Office before assuming the credit value of courses taken at other Harvard schools or at MIT.
*Full tuition is charged by the Harvard Extension School and Harvard Summer School programs. In addition,
Harvard Business School charges a per course fee to use the HBS technology platform.
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SERVICES FOR STUDENTS WITH DISABILITIES
The Harvard School of Dental Medicine is committed to providing students with appropriate support and
services to ensure that they have an accessible and welcoming learning environment. The Office of Disability
Services at HMS/HSDM complies with the Americans with Disabilities Amendment Act of 2008 and Section
504 of the Rehabilitation Act of 1973 in providing services to students with disabilities.
To Request Accommodations, Contact the Director of Disability Services
The Office of Disability Services works with each student in an interactive process to review requests for
accommodations on an individualized, case-by-case basis. A student may be eligible for reasonable and
appropriate accommodations based on the impact of the functional limitation of their documented disability.
Please contact Tim Rogers, the Director of Disability Services at 617-432-9198 or via e-mail at
Students are asked to submit current documentation completed by an appropriately licensed professional,
which should include the student’s name, a diagnosis, and detail the impact of the functional limitations caused
by the diagnosis. This documentation should also outline the treating professional’s recommended
accommodations. It is the student’s responsibility to gather and submit this documentation with the student
incurring any associated cost. Please note that obtaining documentation from a licensed professional can take
time and, therefore, students should plan accordingly. Last-minute submission of documentation may result in
delays in the provision of accommodations.
General information about a student's disability and accommodation request(s), may be shared with other
Harvard officials or, in limited circumstances, with third parties on a need to know basis. The student's
disabilities file is maintained by the Director and is held separately from the student's official academic record.
Primary clinical documentation or other diagnostic information is held by the Office of Disability Services at
HMS/HSDM and is released to a third party only with the student's written permission or as required by law.
Implementation of Accommodations in Courses and the Student's Responsibilities
The Director of Disability Services will communicate by letter a student’s recommended academic or clinical
accommodation(s) to the appropriate course/rotation site director before the start of the course/rotation. The
student has the responsibility to anticipate the need for such letters in their various courses and/or rotations
and to work closely with the Director of Disability Services regarding the sequence of letters that will be needed
for the courses planned for the year.
Accommodation on National or Regional Board Exams
The Office of Disability Services at HMS/HSDM process for providing accommodations is not necessarily
reflective of the process for receiving testing accommodations on the National or Regional Board Exams. While
the Office of Disability Services can provide assistance in this area, students are responsible for seeking their
own desired accommodations for these exams.
Grievance Process
Harvard School of Dental Medicine makes every effort to provide equal access to its programs and courses,
including provision of reasonable and appropriate accommodations. Students who disagree with the approved
accommodation or who have a concern involving discrimination on the basis of a disability may file a grievance
in the form of a written detailed complaint with the HSDM Director of Student Affairs: Carrie Sylven,
[email protected]. The complaint should include a clear and concise statement of the issue(s)
and a reasonably detailed description of the relevant facts, including the names of persons with information
and copies of pertinent documents or other evidence relevant to the grievance, including supporting medical
documentation, to the extent applicable. Grievances under this policy should be filed within 90 days of the
alleged act of discrimination or challenged accommodation decision. Harvard may extend this time frame
where a delay is due to circumstances beyond a student’s control such as illness or incapacity.
If the grievance cannot be resolved by the Director of Student Affairs, she will forward the student's statement
to an ad hoc Review Committee, comprised of three members of the faculty and/or administration who do not
serve on the Committee on Promotions. The Director of Student Affairs will obtain the student's written
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permission prior to distributing primary clinical documentation to committee members. The committee may
contact the student, instructor, program directors, or other appropriate individuals, including relevant persons
identified by the student, to discuss the requested accommodations or allegations of discrimination, as needed.
The committee may also request additional medical documentation or an independent medical evaluation on
any request for accommodation. The committee also may designate a fact finder, as appropriate, to
investigate the allegations and make a report of findings to the committee for its consideration. Within three
school days following the committee’s decision, the Director of Student Affairs will notify the student and the
individual against whom the complaint was brought of the Review Committee’s decision. The Committee’s
decision will be reached within 60 days of the grievance.
In cases where timeliness of an accommodation is important, every reasonable effort is made to complete
each stage of the process within 10 working days, unless the circumstances require a more rapid response. In
some situations, we may provide the requested accommodation on a provisional basis, without obligation to
continue the accommodation if it is found to be unreasonable or inappropriate.
If you are dissatisfied with the decision of the committee, you may appeal in writing to the Director of
University Disability Services at [email protected]. Information about the University grievance
process is available at http://accessibility.harvard.edu/pages/grievance-procedures.
Prohibition Against Retaliation
Consistent with applicable law, Harvard prohibits retaliation against any person who requests accommodation,
files a grievance alleging disability discrimination or participates in the grievance process. Any concerns about
retaliation related to this process should be disclosed immediately to the Director/504 Coordinator (or
designee).
While students are encouraged to utilize Harvard’s process towards resolving disability-related grievances, all
students have a right to file a complaint directly with the U.S. Department of Education, Office of Civil Rights
(OCR). OCR’s contact information is below:
Boston Office, Office for Civil Rights, U.S. Department of Education, 8th Floor, 5 Post Office Square, Boston,
MA, 02109-3921, Telephone: 617-289-0111, TDD: 800-877- 8339, Email: OCR.Boston@ed.gov
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Harvard International Office
The Harvard International Office (HIO) serves foreign nationals at Harvard by providing programs and services
for international students, scholars and their families. These programs and services include orientation
meetings, arrival booklets and printed information to assist with the adjustment to Harvard and living in the
Boston/Cambridge area; advising and counseling on immigration regulations, social and cultural differences,
financial matters and personal concerns; referrals to other offices when appropriate; assistance in locating
housing in August; the Friends of International Students program for new graduate students; English language
classes, discussion groups and activities for accompanying spouses; and information on a wide variety of
topics disseminated through printed material, newsletters, a website and group information sessions. The
International Office hosts a reception each fall for newly arrived international students, scholars and their
families. In late February/early March, the HIO organizes tax seminars for international students and scholars.
The office also acts as a liaison between Harvard and various public and private agencies in matters affecting
the University’s international students and scholars. The office supports the activities of the various
international clubs whose membership includes graduate and undergraduate students.
All newly admitted international students are required to check in with the International Office before
registering in their schools and should bring their passports and visa documents or other evidence of
their immigration status. All foreign nationals are encouraged to visit the office in order to take advantage of
its programs and services.
Harvard International Office
1350 Massachusetts Avenue
Holyoke Center Room 864
Cambridge, MA 02138
Phone: 617-495-2789
Fax number: 617-495-4088
Website: www.hio.harvard.edu
Regular Office Hours:
Monday to Friday, 9AM - 3PM (except for holidays).
HBS and Longwood Medical Area (LMA) Office Hours: Some HIO advisors hold office hours at certain
schools. For off-site office hour schedules, please go to the HIO site.
HARVARD IMMIGRATION AND REFUGEE CLINICAL PROGRAM
The Harvard Immigration and Refugee Clinical Program (HIRC) offers free legal and social service support and
representation to undocumented, DACAmented students, and any Harvard affiliated member that is concerned
about his/her legal immigration status in the country. HIRC recognizes that students may have concerns about
immigration policies, priorities, procedures, falling out of status, and mapping out future potential immigration
remedies. They provide legal and social work consultations to address these concerns and others that
immigrants face. HIRC staff attorney, Jason Corral, is offering legal consultation and representation to students
and is happy to answer questions. Additionally, HIRC offers consultations with Liala Buoniconti, clinical social
worker, who can assist students with a variety of concerns including stress management, family issues, and
concrete resources.
Jason and Liala are available by appointment.https://harvardimmigrationclinic.org/
Office Phone: 617-495-6648
Emergency Hotline number: +1-857-242-6755 (for time-sensitive matters, will be directed to the HIRC attorney
on-call)
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Office of Diversity, Equity, Inclusion & Belonging
The Office of Diversity, Equity, Inclusion & Belonging promotes increased recruitment, retention, and
advancement of underrepresented minority students and faculty at the Harvard School of Dental Medicine.
The Office seeks to emulate the Harvard tradition of excellence in education, science, and public health by
supporting a well- trained faculty, while creating oral health leaders reflecting the larger community that we
serve.
Goals
•
Foster an environment that is comfortable and welcoming to all members of the community
•
Provide support for a diverse population
•
Develop a recruitment strategy to increase enrollment of students from underrepresented minority
groups
•
Develop and implement a plan to recruit faculty from underrepresented minority groups
•
Enhance and develop curricula that address issues of diversity, cross-cultural care, and sensitivity
For more information, please visit https://hsdm.harvard.edu/office-diversity-inclusion
Ombuds Office
The Harvard Ombuds Office provides an impartial, safe place where any student can receive support and
assistance if s/he believes s/he has been a victim of discrimination, harassment, or unfair treatment based on
race, color, sex, sexual orientation, gender identity, religion, age, national or ethnic origin, political beliefs,
veteran status, disability, or any other legally protected category. The Ombudsperson will work with students
who are having a problem s/he doesn't want others to know about because of fear of retaliation or negative
evaluation, who are facing an ethical dilemma, or who feel they have been treated unfairly, erroneously or
inequitably. The Ombuds Office is independent of any existing administrative or academic structures and
enables students to voice concerns. The Ombudsperson will work with students to develop options, which will
be tailored to fit the particular circumstance. Options can range from just talking to requesting a formal
grievance proceeding. For more information about the services of the Ombuds Office, students may call the
confidential line (617-432- 4041) or email [email protected]
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STUDENT LIFE (CONTINUED)
GENERAL
Athletics
In addition to serving as the student dormitory, Vanderbilt Hall is the athletic center of the Harvard Medical
Area and contains an indoor basketball court, outdoor tennis court, five squash courts, a weight room and an
aerobics studio. Men’s and women’s locker rooms and showers are also available within the building. Various
tournaments and leagues are organized by the Athletic Office throughout the year in squash, basketball,
softball, aerobics and tennis.
There are numerous sports facilities located throughout the Cambridge Campus of Harvard University.
Visit: www.athletics.harvard.edu
Child Care
There are six Harvard-affiliated childcare centers in Cambridge and several centers in the Longwood
Medical area. As all Centers are quickly filled, parents are urged to make arrangements as early as possible.
Further information about family child care providers, child care centers in other communities, after school care
and summer programs can be obtained by calling the Harvard Medical Center Office for Work and Family at
617-432-1615 or the Harvard University Office for Work and Family at 617-495-4100 (located in Cambridge).
You can also request a free copy of the Harvard University and Affiliates Family Resource Handbook and a
schedule of the lunchtime parent education programs sponsored by these two offices.
Pet Policy
Students are not permitted to bring pets into school, however, service animals that have been specifically
approved as an accommodation by the HMS/HSDM Office of Disability Services are permitted on campus. For
more information on how to obtain accommodations for a recognized disability, please contact the Office of
Disability Services, TMEC, Suite 347, 260 Longwood Avenue, Boston, MA 02115. Phone: 617-432-9198.
Email: disabilityservices@hms.harvard.edu.
Dress Code
The way we dress, our grooming and hygiene habits, and the proper display of identification have a major
influence on how patients perceive their experience with all of us at the Harvard Dental Center. Our goal is to
create a patient experience that instills confidence in all that we do for everyone that we interact with. With this
in mind, the Department of Clinical Affairs and the Office of Dental Education has implemented the following
student dress code:
In Clinic Areas and Preclinical Laboratories:
1. Gowns must be worn over appropriate scrub attire when treating patients. Gowns should be tied behind
neck – high enough to cover your clothing. They should NOT be worn in non-clinical areas (i.e., not
worn to restrooms, food areas, offices, waiting rooms, libraries, seminar rooms, laboratories,
administrative floors, or out of the HSDM building. Name identification badges should be clipped onto
gown and be prominently displayed.
2. While working in the Preclinical or Clinical setting, students must wear scrubs while adhering to the
following guidelines:
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• Scrubs will be solid in color and students must wear whatever color is designated to their specific
class. No mixing of colors is allowed. Scrubs must be worn as a complete set (tops and pants, no
substitutions (i.e., T-shirts with scrub pants)).
• Scrub tops will be short sleeved and have V-neck styling.
• Scrub pant waist will be either elastic or drawstring and pant leg must be an appropriate length (not
dragging on the ground).
• Scrubs must be clean and non-wrinkled in appearance.
• Students will be responsible for purchasing and laundering their own scrubs (OSHA states that
scrubs should be laundered separately from other laundry).
• Clean shoes, sneakers, or surgical clogs may be worn. No boots or open toed shoes (Crocs and
Uggs are not acceptable).
• Socks must be worn. Socks must fully cover legs during seated clinical procedures.
• Hats are not allowed in the clinics.
• Body hygiene is required so that offensive body odor is avoided.
• Strong perfumes and cologne may be offensive to others, therefore avoid excessive use.
• Nails must be clean, short, and well-rounded, thus precluding the wearing of long artificial nails. All
wounds on hands/fingers must be covered with a protective bandage.
• Long and medium length hair (touching shoulders) must be tied or pinned back. Beards and
mustaches are acceptable, but must be well groomed so that they are covered by a mask.
Dental Building (when not in the clinic or preclinical laboratories)
1. Scrubs or casual, neat clothing consistent with a professional school environment is expected of all
students. Clean jeans are permitted, but not in patient contact areas.
2. Shorts, unprofessionally short skirts, and low-cut tops are not permitted.
Assigned Scrub Colors: Beginning with the AGE and DMD classes that matriculated in July and August
2017, each class/cohort will be required to wear a designated scrub color. The AGE students’ designated
scrub color is navy. Each incoming pre-doctoral class will select and vote on their designated scrub color
within the first few weeks of enrollment.
Enforcement: Violations of the dress code in the clinical area may affect the clinical grade. Faculty and staff
may enforce the dress code. Repeated violations will be referred to Committee on Promotions for pre-doctoral
students and the Committee on Advanced Graduate Education for AGE students and could result in
dismissal/suspension from the clinics.
Lockers & Mailboxes
Lockers and mailboxes are assigned to DMD students by the Office of Dental Education. Advanced Graduate
Education students are assigned lockers and mailboxes by their departments. It is the student's responsibility
to check his/her HSDM mailbox frequently and to keep lockers locked at all times.
HSDM reserves the right to search lockers for patient records. Two employees must be present during such a
search.
Religious Life
Diverse houses of worship can be found near the Medical Area: Catholic, Protestant, Jewish, Russian
Orthodox and Greek Orthodox. In addition, there are religious student organizations sponsored by HMS and
HSDM including the Christian Medical and Dental Society and the Maimonides Medical Society. These
provide fellowship, retreats, special programs, and various social activities for interested students. More
information can be found at http://chaplains.harvard.edu/
Sign and Banner Posting
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Bulletin boards are provided in the TMEC, Vanderbilt Hall, and HSDM for posting signs and banners. Anything
posted on painted surfaces, doors or glass will be removed. All displays, banners, or easels must be approved
by the building manager in these buildings.
Transportation and Parking
Free shuttle bus service between the Longwood Medical Area, MIT and Harvard Yard is available to all
students, faculty and staff with valid Harvard ID cards. Buses run Monday through Friday every half hour
during the day (more often at rush hour), hourly at night and hourly all day Saturday (617-495-
0400). Schedules can be obtained from the MASCO Transportation Office (617-632-2800).
Visit www.masco.org for more information.
Boston’s rapid transit system is called the “T” (short for MBTA - Massachusetts Bay Transportation Authority).
It provides convenient service to most points in and around the city. HSDM is located just one block from the E
branch of the Green Line at the Longwood Medical Area stop or about four blocks from the D branch of the
Green Line at the Longwood Towers stop. Bus service provides access to additional areas. Frequent “T” users
can purchase a monthly pass at selected T stations which permits unlimited MBTA use. Visit www.mbta.com
for more information.
Policy on Motorcycles/Mopeds and Motorized Scooters/Skate Boards/other vehicles
Storage of motorcycles or motorized scooters on Harvard property and in Harvard buildings is prohibited.
Motorcycle and motorized scooter parking on the Harvard Longwood Campus is available to Quad-based
faculty, staff, postdocs and students. All motorcycles and motorized scooters must be registered with the HMS
Commuter Services and Parking Office. To register your motorcycle or motorized scooter, please contact the
HMS Commuter Services and Parking Office at 617-432-1111.
The Harvard Longwood Campus is regularly monitored by the Harvard University Police Department. All
unregistered or stored motorcycles or motorized scooters parked anywhere on Harvard property without a
valid Harvard decal will be removed from the campus by the Harvard University Police Department at the
owner’s expense.
If your motorcycle or motorized scooter is removed, please call the HMS Commuter Services and Parking
Office at 617-432-1111.
Discounted MBTA Passes
Students may purchase slightly discounted MBTA
passes through HSDM. Passes must be purchased at the beginning of each semester and are for an entire
semester. Information about this program is available in the HSDM Office of Dental Education.
Transportation Policy
The School of Dental Medicine recognizes that students need educational experiences beyond those available
in the School. In answer to this educational need, affiliated hospitals, community health centers, and other
venues have been introduced to provide a comprehensive exposure to a broad range of patients, illness and
care.
Students are responsible for arranging their own transportation, including to and from their clinical sites. These
sites, with rare exception, are accessible by public transportation from the dental school.
In rare cases, a site may be inaccessible by public transportation. In this case, students are encouraged to
seek out fellow students assigned to the site with whom they might carpool. Failing that, students are advised
to take public transportation to the nearest point to their site, and to take a cab the rest of the way. The student
will be responsible for paying all transportation costs incurred. Students who choose to take cars to their sites
are responsible for covering all gas and parking fees incurred by that mode of travel. Carpooling and cost
sharing with fellow students is recommended whenever feasible. Students who consider themselves unable to
afford the cost of transportation to a clinical site should contact the HSDM Financial Aid Officer.
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Parking
Parking is scarce in the Longwood Medical Area. Depending on availability an offsite parking location may be
available to HMS and HSDM Students living in Vanderbilt Hall. If the offsite parking facility continues to be
available to Harvard, students who have been allocated a parking space for a given academic year will have
the option to renew that slot for the following academic year, and annually thereafter, until the time of
graduation.
Inquiries regarding parking can be addressed at the HMS Commuter Services and Parking Office, located at
180 Longwood Avenue; office hours are 8:00 a.m. to 4:30 p.m., Monday through Friday. For information, call
For more information, please visit the HMS Commuter Services and Parking Office website:
https://hms.harvard.edu/departments/campus-planning-and-facilities/campus-services/parking-and-commuter-
services/parking
Students and residents may not, under any circumstances, park in designated patient parking areas.
Voter Registration
For students who desire to vote in the state of Massachusetts, the School of Dental Medicine makes available
at registration Affidavits of Voter Registration forms. For students from other states who desire to vote in a
state other than Massachusetts, the Federal mail-in Affidavit of Voter Registration or a mail-in form supplied by
that state may beused. Students should contact the appropriate state election official to receive the state form
or call or write to the Massachusetts Elections Division for a Federal form. Students can also go to the U.S.
Election Assistance Commissions website at http://www.eac.gov.
Weather Emergencies
During times of inclement weather, students, staff and faculty may call 617-496-NEWS to find out if the
University will close. If a storm develops during the day, students should check their email to find out if the
university will close early. Please note that each school within the University makes its own decision regarding
closure during inclement weather.
During weather or other emergencies, information is available to the HSDM community through the following
channels:
•
The HU phone line for info on all Harvard schools (listen only) 866-496-NEWS (6397)
•
MyCourses will have updates about specific courses and sessions
•
The HSDM home page
•
An email announcement
•
News stations WBZ, WCVB and WHDH (channels 4, 5 and 7)
Emergency Notification System
All students are required to sign up to receive emergency notifications from Harvard University’s Community
Emergency Notification System called MessageMe, which allows the University to quickly distribute critical
information to you, wherever you are located, during an emergency. MessageMe helps you stay informed in
the event of an emergency by sending alerts to your personal electronic device (cell phone, PDA, smartphone,
etc.) through text messaging, voicemail, and/or e-mail. Students can sign up for the Emergency Notification
Service by going to https://messageme.harvard.edu/.
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MEDICAL AREA FACILITIES AND RESOURCES
A valid Harvard ID card is required to gain entry to all Medical Area buildings, including HSDM and Vanderbilt
Hall. Security guards or electronic ID card readers are located at each entrance to Medical Area buildings.
Longwood Medical Area and Affiliates
Harvard School of Dental Medicine (HSDM)
The HSDM Main Building was designed specifically for learning in a problem-based curriculum. It is comprised
of classrooms, seminar rooms, the student dental laboratory and clinic, and the lounge and staff locker rooms.
In addition, it contains the faculty group practice, as well as administrative offices of the Dean. In the fall of
2004, the new Research and Education Building (REB) was opened. In addition, to research labs and faculty
office space, the REB houses several classrooms as well as the networked computer facilities.
All members of the HSDM community are advised that while it is permissible to have beverages or food
in certain designated HSDM classroom facilities, the expectation is that all trash will be discarded and the
rooms will be left in order at the end of each class or meeting. At no time should food or beverages be
consumed in any clinic or laboratory areas in the building.
Harvard Dental Center
The Harvard Dental Center at the Dental School was built in 1993 and houses the Harvard Dental Faculty
Group Practice (FGP) and the Student Teaching Practice (TP). The FGP contains private dental operatories,
an operating room suite, and state-of-the- art equipment. The providers of care in this practice are the
members of the faculty of HSDM. These dentists provide treatment for the full range of oral and dental health
care needs. Dental students have the opportunity to work in the evening as dental assistants in the Faculty
Group Practice and to observe faculty members in clinical practice as a part of their educational experience.
Third and fourth year dental students, as well as advanced graduate students, provide patient care under the
supervision of experienced faculty members in the Teaching Practice clinic of the Dental Center.
Tosteson Medical Education Center (TMEC)
Most of the DMD student’s first two years of basic science classes are held in the laboratories, lecture halls,
and conference rooms of the TMEC, located on Longwood Avenue directly across from Vanderbilt
Hall. Designed with the New Pathway study method in mind, the TMEC surrounds a three-story glass covered
atrium. This building contains a multi-purpose room and small café for students and faculty, student study
clusters, an amphitheater, and a suite of rooms containing video recording equipment to be used for patient
interviews and examinations. The Center is also the home of each of the five academic societies.
Quadrangle
Five marble buildings, creating a 'U' around the Longwood Avenue Quadrangle, form the central architectural
core of the Harvard Medical School. Three of the buildings have large teaching amphitheaters. Administrative
offices are in Gordon Hall, located at the far end of the 'U'. Preclinical teaching and laboratory space for many
of the Medical School departments together with research facilities and offices are housed in these structures.
Offices and laboratories of other administrative and teaching departments are located on Longwood Avenue,
Avenue Louis Pasteur and Huntington Avenue, in an area neighboring the quadrangle.
HMS New Research Building
The NRB is located at 77 Avenue Louis Pasteur. Opened in September 2004, the NRB brings together
scientists from many disciplines into one facility to further advance medical research at Harvard Medical
School. A modern conference center and a cafeteria are also located in the NRB.
Countway Library
The Francis A. Countway Library of Medicine, located at 10 Shattuck Street, combines the resources and
services of the Harvard Medical Library and the Boston Medical Library. Among libraries serving health
professional schools, it is one of the largest in the country, with recorded holdings of nearly 500,000 volumes
and more than 5,000 current periodicals.
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The Library contains contemporary literature of biomedicine, both national and international. Additionally, it
possesses most of the important writings of medical interest published in the United States and Europe during
the previous four centuries, including more than 800 incunabula (books published before 1501). Items of
considerable value or great rarity are housed in the Rare Books Department, which provides modern facilities
for the use of such materials.
The Countway utilizes a number of modern technological tools in its services and collecting: sophisticated
computerized bibliographic search services; computer-assisted instruction; extensive photocopying facilities;
and audiovisual hardware and software. For more information, visit www.countway.harvard.edu.
The Forsyth Institute
The Forsyth Institute, located at 245 First Street in Cambridge, is an independent nonprofit institution founded
in 1910 with the mission of improving the oral health of children. The Institute isclosely affiliated with the
School of Dental Medicine. As one of the leading dental research centers in the U.S., the Institute conducts
programs of research, education and patient care related to oral health needs of the population. Many of the
staff of The Forsyth Institute serve as faculty at the School of Dental Medicine and provide mentorship for
many DMD and advanced graduate student research projects. For more information, visit
https://www.forsyth.org/.
Affiliated Hospitals
DMD and advanced graduate students at HSDM perform their clinical training and research at many hospitals
and centers affiliated with Harvard.
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COMPUTER RESOURCES
A number of computer-based services are available to HMS/HSDM students. These include both Windows-
based PCs and Apple computers located in several areas at HMS and HSDM. Most machines are connected
to the Harvard Medical School Network and provide access to the services listed below.
Networked computers can be found in the following locations:
• HSDM: A computing center is located in Room 108 of the HSDM Research and Education Building
(REB). The facility houses up to date Apple and PC computers, as well as flatbed scanners. All multi-
media users are required to attend a brief orientation prior to using the equipment, and are required to
sign up in advance. In addition to the REB facility, four computers are available for student use on the
second floor of the HSDM Main Building, outside the Office of Dental Education suite.
• Countway Medical Library: Over 100 PCs are located throughout the library. Students also have
access to many hospital-based educational and clinical computing systems during their clinical
rotations at Harvard-affiliated teaching hospitals.
Email
Full-time, registered students will be assigned an official university email account. In order to ensure
confidentiality of patient information and to protect the privacy of all members of the HSDM community,
forwarding your Harvard email to a personal email account is prohibited. Accordingly all School of
Dental Medicine and University emails will be sent to your “hsdm.harvard.edu” account. Email can be
accessed at http://mail.med.harvard.edu.
Canvas
Canvas is the primary platforms for managing student information, evaluation assessment, and course
materials, including class schedules, handouts, syllabi, discussion forums, exams, lecture videos, slide images
and other resources that support the learning of medicine.
Literature Searching
The Countway Digital Library enables students to access and search a variety of databases, journals and
textbooks. In addition students will have access to HOLLIS which is an electronic card catalogue for materials
held in the Harvard Libraries. The web address for the Countway Library is http://www.countway.harvard.edu.
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POLICY ON ELECTRONIC COMMUNICATION AND SOCIAL MEDIA
Electronic Communication
Harvard neither sanctions nor censors individual expression of opinion on its systems. The same standards of
behavior, however, are expected in the use of electronic mail as in the use of telephones and written and oral
communication. Therefore, electronic mail, like telephone messages, must be neither obscene nor harassing.
Similarly, messages must not misrepresent the identity of the sender and should not be sent as chain letters or be
broadcast indiscriminately to large numbers of recipients. This prohibition includes unauthorized mass electronic
mailings. For example, e-mail on a given topic that is sent to large numbers of recipients should in general be
directed only to those who have indicated a willingness to receive such e-mail. For additional information regarding
HSDM’s Communications policies, please visit our Communications intranet page:
https://intranet.hsdm.harvard.edu/communications
Social Media
Caution is recommended as well in using social media sites such as Facebook or Twitter. The profession of
dental medicine is founded on the highest standards of conduct. In admitting a student to HSDM, we believe
you have already demonstrated that your behavior in person – both on campus and off – and in your electronic
presence reflects the maturity and civility that are the necessary underpinnings of the profession. After you are
admitted, enrollment remains contingent on a continuation of this high standard of conduct. Items that
represent unprofessional behavior that are posted by you on social networking sites reflect poorly on you and
on the dental profession.
Official HSDM Accounts:
Having a centralized social media strategy unifies our messaging; presents the School in a manner consistent
with our values and mission; and leverages a well-established social media audience to ensure messages
have a wide reach and impact. HSDM’s official social media accounts currently reach a combined audience of
more than 15,000 followers.
•
The Office of Communications is responsible for maintaining HSDM’s official public facing social media
accounts.
•
HSDM’s Facebook, Instagram, and LinkedIn accounts are the only recognized social medial accounts
associated with HSDM.
•
HSDM departments, programs, initiatives, and student groups are strongly encouraged to leverage
HSDM’s official online presence and work with the HSDM’s Director of Communications if they wish to
share news and photos through HSDM’s existing social media channels.
•
Any other social media account referring to HSDM, including but not limited to, a particular HSDM
department or program, and created without HSDM’s explicit (written) consent, is not recognized by the
school and, if discovered, HSDM will require the retirement of the account, or submission of a
justification for its continued existence.
•
Exception Requests:
o There may be special cases when new HSDM social media accounts will be considered. Any,
and all, requests for any new account must complete a Social Media Account Exception
Justification request to the Director of Communications. The Director of Communications will
bring all requests to the Compliance Committee [or subset thereof], and to the Dean of
Administration and Finance, for review and a decision will be made.
•
“Closed groups” on Facebook, or the equivalent of invitation only groups on other social media
platforms, are allowed.
Posting of HSDM Related Information on Personal Accounts:
•
Faculty, Staff and Students are strongly encouraged to use common sense and be cautious when
posting information about, or acquired at, HSDM:
o Always ensure that NO confidential patient, school, or employee information is shared
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o Do NOT post images that could compromise the security and integrity of HSDM (such as ID
cards or axiUm swipe cards). Copies of these images obtained online could be leveraged to
recreate badges or ID cards and used for malicious purposes.
o Images of case work performed at HSDM or within the Harvard Dental Center (HDC) are NOT
allowed to be posted on personal social media accounts as they are the property of HSDM and
the HDC. Patient consent must be honored at all times and compliance with this requirement
will be strictly enforced.
o Images taken at HSDM and posted on personal accounts should first ensure that they adhere to
the HSDM Camera Policy (including but not limited to: no pictures taken of HDC restricted
areas, and no pictures of faculty, staff, or students without their consent).
o Ensure that the content you are posting indicates that the view expressed is that of your own,
and not that of the School.
When students are in the hospital or other clinical settings, they must adhere to each clinical institution’s
privacy and social media policies.
DMCA Policy Annual Copyright Disclosure: https://dmca.harvard.edu/
•
Do not use peer-to-peer file-sharing programs to share copyrighted works without permission.
•
If you share copyrighted material without permission, you may subject yourself to significant costs and
possible criminal penalties.
•
If you are associated with repeat infringements, Harvard University may terminate your network access
and refer you for disciplinary action.
Harvard University is committed to maintaining the integrity and availability of the Harvard network for the vital
educational and research purposes for which it was designed and prohibits the use of its network to violate the
law, including the U.S. Copyright Act. The unauthorized distribution of copyrighted material, including
unauthorized peer-to-peer file sharing, violates the Copyright Act and may subject you to civil and criminal
liabilities.
Penalties for copyright infringement include civil and criminal penalties. In general, anyone found liable for civil
copyright infringement may be ordered to pay either actual damages or "statutory" damages affixed at not less
than $750 and not more than $30,000 per work infringed. For "willful" infringement, a court may award up to
$150,000 per work infringed. A court can, in its discretion, also assess costs and attorneys' fees. For details,
see Title 17, United States Code, Sections 504, 505. Willful copyright infringement can also result in criminal
penalties, including imprisonment of up to ten years and a fine of $250,000 for an individual. For more
information, please see the Web site of the U.S. Copyright Office at www.copyright.gov, especially their FAQ's
at www.copyright.gov/help/faq. http://ifap.ed.gov/.
Harvard complies fully with the Digital Millennium Copyright Act ("DMCA"). Users of the Harvard network found
to have engaged in repeated infringement of copyright are subject to termination of their network access and
may be reported to the appropriate Dean or Human Resources officer for disciplinary action. Find Harvard's
policy, or review the FAQ's.
A paper copy of this notice is available upon request by contacting [email protected].
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TRADEMARK AND USE OF HARVARD NAME
The following information regarding the Harvard name and trademark applies to ALL student-led
activities:
General Information about the Harvard Trademark Program
The Trademark Program is charged with the protection and licensing of Harvard’s trademarks worldwide
and the administration of the University’s internal Use-of-Name policies and guidelines. The office also
provides advice to members of the Harvard community on a wide range of trademark-related issues.
In its protection efforts, the Trademark Program register’s Harvard’s various trademarks and works to
stop their unauthorized use around the world. Through its domestic and international licensing
endeavors, the Trademark Program licenses the University’s trademarks to qualified companies to
produce a variety of insignia items. After covering the Trademark Programs’ operational expenses,
proceeds from the sales of these items help fund student financial aid initiatives of the University.
Use of Harvard’s Trademarks by Students and Student Organizations
The Harvard names, insignia, and logos are trademarks of the University and are used members of the
Harvard Community, including student organizations, with the permission of the President and Fellows of
Harvard College. Their use is governed by the University’s use-of-name policies, which are administered
by the Harvard Trademark Program on behalf of the Provost and the University. Those policies’ primary
Standard of Accurate Representation states that “The University and its members have a responsibility to
ensure that any implied association with the University is accurate.”
In short, student organizations must make it clear, in all instances and contexts, that they and their
related activities are student activities, and not activities of the School or the University as a whole.
Failure of a student organization to abide by the University’s use-of-name policies and trademark
standards, as set forth in these guidelines, can result in the University’s revocation of the use of the
Harvard name by the student organization.
Any additional questions should be directed to the Office for Student Affairs and the Harvard Trademark
Program (trademark_program@harvard.edu).
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RESIDENTIAL LIFE
On-Campus Housing
Vanderbilt Hall ("Vandy") was built in 1927 and is the nation’s oldest and most distinguished medical school
residence. Over the years Vanderbilt Hall has undergone a number of renovations to preserve, enhance and
modernize the building as well as to expand its living capacity. Vanderbilt Hall houses students enrolled at
HMS, HSDM, the Division of Medical Sciences, and the School of Public Health (HSPH) as well as visiting
students and scholars from all over the nation and the world. Outlined below are the services available to
residents from the Vanderbilt Hall Business Office, as well as some information to help you get acquainted with
other service departments on campus and at the university. The Vanderbilt Business Office (617-432-1629) is
open from 8 a.m. to 6 p.m., Monday through Friday. Information is also available on its website:
https://hms.harvard.edu/departments/vanderbilt-hall
Student Affairs in Vanderbilt Hall
The Resident Counselor for Student Affairs lives in Vanderbilt Hall and is available by appointment. The
Resident Counselor is also available in cases of emergency and to discuss urgent problems and personal
issues. In addition to counseling and advising, the Resident Counselor is responsible for overseeing student
life and activities in Vanderbilt Hall. She supports the personal and professional development of students living
in the Residence Hall. Under certain circumstances, the Resident Counselor may also assist students not
living in Vanderbilt Hall.
The Resident Counselor for Student Affairs oversees the Resident Advising Program and is responsible for the
training and supervision of the Resident Advisors (RAs). Through a planned series of events, the Resident
Counselor offers programs and support to develop the interpersonal skills of the Resident Advisors and to
address the needs and interests of the Vanderbilt community. Serving as an RA is considered a practicum in
leadership, problem-solving, community building, and human relationships. The Resident Advising Program is
designed to benefit both the residents of Vanderbilt Hall and the RAs throughout and beyond their school
experience in the Harvard Longwood Medical Area.
The Resident Advising Program (consisting of two Head RAs and 25 RAs) was established to promote
community as well as to support the welfare of individual residents. As a team, the RAs and the Resident
Counselor provide opportunities for the Vanderbilt Hall community to come together throughout the year. The
RAs are also available in the living areas for peer counseling and advising. Each resident is assigned to a
kitchen. The kitchen assignments are provided upon check-in. The RAs’ contact information, including names
and room numbers, is posted in each kitchen. All residents are encouraged to introduce themselves to their
RA(s) and to consider any RA to be a resource. If you need assistance when your RA is not available, please
see another RA or contact the Resident Counselor at 617-432-1980. Each RA can help any resident of
Vanderbilt Hall. RAs are selected each spring, usually before Spring Break.
Function Rooms in Vanderbilt Hall
There are a variety of function rooms located throughout the building available by reservation for student use.
When the function rooms are not reserved, they are available as student lounges and study areas. For all
Student Council Organization events, the Common Room, Club Room and the Oliver Wendell Holmes Library
must be reserved by completing a form at the Student Affairs Office in Gordon Hall, suite 306. For any private
social gatherings, rooms may be reserved through Room Scheduling at 617-432-2020. For large parties,
special events or if liquor is being served, it may be necessary to secure a police detail and a special
entertainment license from the City of Boston as well as purchase special liability insurance. For special event
information, permit requirements or police detail please call 617-432-4684.
To reserve on the function rooms, please visit: https://hms.harvard.edu/departments/vanderbilt-hall/function-
room-reservations
Meditation and Prayer Room
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This room is open to all students. It is located in room 166 near the Deanery Lounge (entry I). It is used for
prayer and meditation, as well as religious, spiritual, and philosophical studies and activities. These religious
and spiritual activities take priority over use of the room as an academic study space for individuals or
groups.
Multifaith Prayer Room
The Multifaith Prayer Room is located in the basement at entry A. It is open to all students and is used for
prayer and meditation, as well as religious, spiritual, and philosophical studies and activities. Access to the
Multifaith Prayer Room may be arranged through the Vanderbilt Business Office at 617-432-1629.
Vanderbilt Hall Athletic Facility
The Vanderbilt Hall Athletic Facility offers an array of fitness and recreation programs. For up to date
schedules and information, please visit: https://hms.harvard.edu/departments/vanderbilt-hall/vanderbilt-hall-
athletic-facility
As a student or paying member, you can take advantage of the outstanding service provided by our
professional staff. This includes:
•
A full-time, degreed personal trainer
•
Personalized fitness programs designed to reflect your fitness level, your interests, meet your goals,
and fit into your schedule
•
Sports specific training
•
Organized fitness and recreational programs
•
Fitness assessments
Hours of Operation
Open every day: 6:00 am to 11:45 pm.
Open Holidays unless otherwise posted
Recreation Opportunities
Basketball Court (Schedule)
Intramural Programs
Basketball
Indoor Soccer
Volleyball
2 Squash Courts
Outdoor Tennis Court
Badminton
Table Tennis
Bouldering Room
Fitness Opportunities
Group Fitness Classes (schedule)
SPIN Studio
Cardiovascular Equipment
2 Weight Rooms
TRX, Kettlebells, Heavy Ropes, Medicine Balls
Facilities
Locker Rooms
Showers
Free Daily Lockers
Locker Rental Available Annually
For more information about the facility or programs, please contact the Athletic Director at (617) 432-1942, or
email at[email protected]
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Off-Campus Housing
Harvard University maintains a numbers of rental properties both in Cambridge and in Boston, and these units
may be available to graduate and professional students. For additional information about Harvard affiliated
housing, call the Harvard Real Estate Services at (617) 496-7827 or visit their web site at:
https://www.campusservices.harvard.edu/real-estate
Off-campus apartment and roommate listings may be viewed on-line at:
https://hms.harvard.edu/departments/vanderbilt-hall/short-term-accommodation-list.
Crimson Cash
Crimson Cash is a debit card system, accessed through your Harvard ID, for on-campus services and a select
but growing number of off-campus services. Crimson Cash is discretionary—you may use it or not as you wish
and you determine how much money you add to Crimson Cash. Crimson Cash has no service charges and
does not expire as long as you have a valid Harvard ID. For more information, visit the Crimson Cash website:
https://cash.harvard.edu/
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DISCLOSURES
The Harvard School of Dental Medicine reserves the right to make changes to the Student Handbook at
any time without advance notice. These changes may affect such matters as tuition and other fees,
degrees and programs offered (including the modification or possible elimination of degrees and
programs), degree and other academic requirements, academic policies, rules pertaining to student
conduct and discipline, fields or areas of concentration, and other rules and regulations applicable to
students. Students are responsible for adhering to any changes that are made during the academic year.
In addition, the Harvard School of Dental Medicine retains the discretion to act as it deems necessary in
extraordinary circumstances to protect the health and safety of the Harvard community. For these
purposes “extraordinary circumstances” include, but are not limited to, public health emergencies,
extreme weather events, and other conditions posing broad threats to community health and safety or
significantly disrupting campus life or learning.
Discretionary measures available to the School of Dental Medicine may include, but are not limited to,
making recourse to remote or hybrid instruction, suspending or limiting access to University-provided
residential housing, limiting its provision of or access to certain activities and services, introducing or
modifying vaccination,mask and physical distancing mandates, and implementing compulsory testing and
tracing programs as required conditions for accessing the Harvard campus or Harvard facilities.
The Harvard School of Dental Medicine is accredited by the Commission on Dental Accreditation (CODA).
If a student feels that the School may be violating a standard or policy of CODA, the student has the
option to contact CODA.
Complaints regarding a program’s compliance with accreditation standards should be filed with the Office of
Dental Education and:
The Commission on Dental Accreditation
211 East Chicago Avenue
Chicago, IL 60611-2678
1-800-621-8099 x4653
The Commission on Dental Accreditation will review complaints that relate to a program’s compliance with
the accreditation standards. The Commission is interested in the sustained quality and continued
improvement of dental and dental-related education programs but does not intervene on behalf of individuals
or act as a court of appeal for treatment received by patients or individuals in matters of admission,
appointment, promotion or dismissal of faculty, staff or students.
Harvard University is compliant with the following trademark policy:
• The GI Bill trademark is not to be incorporated or included in company or product names, trademarks,
logos or internet domain names.
• The term ‘‘GI Bill®’’ is to be used solely to promote official VA benefit programs and services and must
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include the proper trademark symbol.
• Use of the trademark attribution notice, indicating that the mark and all associated services belong to VA, is
required and shall be taken as evidence that use of the mark is in good faith.
• No entity shall use the GI Bill trademark in any manner that directly or indirectly implies a relationship,
affiliation, or association with VA that does not exist.
• Disparagement or misrepresentations of VA services through use of the mark, or by the use of confusingly
similar wording, are strictly prohibited.
APPENDIX I
ADMINISTRATIVE RESOURCES
The Office of Dental Education (ODE) oversees several offices administering a wide range of activities
related to student life. These offices strive to keep open the lines of communication between the
students, administration and faculty. Listed below is contact information for ODE staff members. Note:
Callers must dial the area code 617 prior to calling (even within the 617 area code). When dialing
anywhere on the Longwood Medical campus, dial 2 + the last 4 digits of the phone number.
Office of Dental Education HSDM 206 A, B, C, D
Dr. Sang Park, Associate Dean for Dental Education 617-432-0452
Predoctoral Education
Curriculum Planning and Implementation, Course Evaluations, Faculty Development, Instructional
Technology
Dr. Sang Park, Director for Predoctoral Education 617-432-0452
Molly Deschenes, DMD Curriculum Coordinator 617-432-0452
Chad Bergeron, Instructional Technologist 617-432-0468
Renee Kalan, Accreditation Project Manager 617-432-5846
Registrar
Transcripts, Enrollment Verification, Student Records, Academic Calendar
Isabelle Bourdonné, Registrar 617-432-8243
Emerald Johnson, Coordinator for Registrar Services 617-432-0311
Admissions
Predoctoral and Advanced Graduate Admissions, Prematriculation, Orientation
Sarah Petrakos, Director of Admissions 617-432-1444
Martha Vedrine, DMD Coordinator 617-432-0569
June Cesarano, Advanced Graduate Education Coordinator 617-432-3964
Student Affairs
Student Advising, Student Government, Organizations and Activities, Disability Services, Title IX
Carrie Sylven, Director of Student Affairs 617-432-4245
Karrol Rikka Altarejos, Student Affairs Coordinator 617-432-2209
Financial Aid
Gardner Key, Director of Financial Aid 617-432-1527
Advanced Graduate Education
Program Information and Administration; Oversight of Advanced Degree Programs and Admissions
Process
Dr. Sang Lee, Director of Adv. Graduate Education 617-432-3064
June Cesarano, Advanced Graduate Education Coordinator 617-432-3964
Office Reception and Support
Room Scheduling, Lockers, MBTA Passes for Students
Suzi Peter, Assistant for Office of Dental Education
617-432-1447
Society Directors HSDM 208 A-D
Clinical Education Oversight, Student Advising
TBD, Cannon Society 617-432-1396
Dr. Luis Lopez, Castle Society
617-432-2373
Dr. Joshua Kristiansen, Hinton Society
617-432-2917
Dr. Aram Kim, Peabody Society
617-432-2374
Adrien Doherty, Predoctoral Clinical Curriculum Coordinator
617-432-2372
OTHER HELPFUL TELEPHONE NUMBERS
Athletics Office (Vanderbilt Hall) 617-432-1942
Disability Services, HSDM and HMS
617-432-9198
Diversity Inclusion, Office of (HSDM)
617-432-1401
Harvard Dental Center Appointment Desk (HSDM)
617-432-1434
International Student Services (HIO)
617- 496-2815
MASCO (HMA)
617-632-2800
Mental Health Services
Cambridge Mental Health Services
617-495-2042
Medical Area Mental Health Services
617-432-1370
Mental Health Emergency Services
617-495-5711
Ombuds Office (Longwood)
617-432-4040
Parking Office (Longwood)
617-432-1111
Police (Harvard University)
617-495-1212
Registrar’s Office (HSDM)
617-432-0311
Research, HSDM Office for
617-432-1121
Security Office (Longwood)
617-432-1379
Shuttle Bus Service (Longwood)
617-495-0400
Substance Abuse Counseling (Longwood)
617-432-1370
Taxi Escort Service (Longwood)
617-432-1379
Title IX Coordinator (HSDM)
617-432-4245
University Health Services (HUHS)
Cambridge
617-495-2042
Longwood
617-432-1370
HUHS Emergency Services
617-495-5711
Vanderbilt Hall
617-432-1630
Walking Escort Service (Longwood)
617-432-1379
10
APPENDIX II
General Information
Selection of elective courses should be done in conjunction with the Program Director and should relate to the
student’s academic and research interests. It is expected that students will take graduate level courses to
fulfill their elective requirements and will not repeat course work taken as an undergraduate or in dental school.
Students can search the Harvard University catalog at: https://courses.my.harvard.edu/. This will link will
allow you to access course descriptions or search for courses at other Harvard schools. Information on credit
conversion to HSDM credit is listed next to courses or below each school’s list of courses, but should always
be verified with HSDM Registrar Services. Further information on the cross-registration, please visit
https://hsdm.harvard.edu/cross-registration.
Students who cross-register for courses that have not been evaluated by HSDM Registrar Services will
receive non-clinical elective credit. NO EXCEPTIONS.
Basic Science and Education Electives
HSDM degree programs require students to complete either Basic Science or Education electives. Visit
https://hsdm.harvard.edu/electives for a list of courses that have been previously evaluated for Basic
Science and Education credit types. Please consult the Harvard University Catalog for current course
offerings and other important cross-registration information.
For more information about courses and registration, please visit https://hsdm.harvard.edu/all-about-
Cross-Registration
APPENDIX III
HSDM COMPETENCY STATEMENTS
FOR
THE GENERAL DENTIST
2023-2024
HARVARD SCHOOL OF DENTAL MEDICINE
INTRODUCTION
This competency document establishes the standards for graduates of the Harvard School of Dental
Medicine as they enter the dental profession. These competencies were developed for the new four year
D.M.D. program which began in 1994 and have been continuously reviewed and revised since that time.
The most current version was reviewed and revised in 2016 by the HSDM Course and Discipline Directors,
Society Directors and Attending Clinical Faculty.
These competencies are an extension of a primary goal of the Harvard School of Dental Medicine which
states that educational programs at the School seek to assure that students have the opportunity to become
clinical scholars: skilled, competent, and compassionate clinicians in general dentistry. This document is
used as a guide for curriculum development, content, sequence, management and assessment on a
continuing basis.
Individual competencies are grouped into several major domains which represent broad areas of
professional interdisciplinary activity central to the practice of dentistry as relevant to our mission. These
domains guide the structure of the HSDM predoctoral curriculum.
This document is intended to assist our faculty and students as they work to achieve the goals developed
from the mission of the School. The competencies are intended to be responsive to change and to reflect
dynamic and evolving educational needs and interests of our faculty and students.
APPENDIX III: HSDM COMPETENCIES FOR THE GENERAL DENTIST
Approved by Curriculum Committee, 2017
GENERAL
1. Critical Thinking
Graduates must be able to acquire and intellectually process information in a critical and scientific manner.
2. Principles of Research
Graduates must understand that new knowledge evolves from research. Graduates must be able to evaluate and
integrate best research outcomes with clinical expertise to provide care.
3. Self-Assessment
Graduates must understand that learning is a lifelong process. They must be able to assess their own learning
progress and identify areas where improvement is required.
4. Professionalism and Interprofessional Relations
Graduates must demonstrate appropriate ethical and professional behavior, and must be able to understand their
role as part of a team working to provide appropriate oral and systemic health care to the patient.
5. Communication and Interpersonal Skills
Graduates must be able to communicate and interact within the learning community and with patients.
PATIENT CARE
1. History
Graduates must be able to collect all clinical, biological, psychological, and social information needed to evaluate
the medical and oral condition for patients.
2. Diagnosis
Graduates must be able to determine by examination the nature, extent, and circumstances of a diseased condition
and to develop diagnoses by interpreting and correlating findings from the medical and dental history, clinical and
radiographic examination and other diagnostic tests.
3. Treatment Planning
Graduates must be able to treatment plan for patients and identify problems which should be referred to a
specialist.
4. Health Promotion and Disease Prevention
Graduates must be able to provide care that emphasizes prevention of oral disease and supports the maintenance
of existing systemic and dental health.
5. Human Form and Function
Graduates must be able to provide care to the patient with an understanding of human organ systems.
6. Human Pathophysiology
Graduates must be able to provide care with an understanding of human disorders.
7. The Oral Cavity as a Unique Human System
Graduates understand that oral health care is part of the overall care of the patient, and that it may manifest
conditions in other human systems. Graduates must be able to integrate the findings to the overall care of the
patient.
8. Restorative and Prosthodontic Therapy
Graduates must be able to provide restorations for existing teeth and replacements of missing teeth.
9. Periodontal, Mucosal and Osseous Therapy
Graduates must recognize mucosal and soft tissue pathological conditions and treat periodontal disease.
10. Endodontic Therapy
Graduates must be able to recognize and manage pulp and periapical disease of endodontic origin.
11. Orthodontic Therapy
Graduates must be able to diagnose malocclusion and recognize space management needs.
12. Surgical Therapy
Graduates must be able to recognize and manage conditions utilizing excisional or reparative surgical procedures
on hard and soft tissues.
13. Control of Pain and Anxiety
Graduates must be able to employ appropriate techniques to manage orofacial discomfort and psychological
distress.
14. Emergency Care
Graduates must be able to effectively prevent and manage common dental and medical emergency situations
encountered in the general practice of dentistry.
15. Outcomes of Comprehensive Care
Graduates must be able to provide appropriate ongoing comprehensive care to patients, and subsequently assess
the treatment outcomes.
16. Behavioral Sciences
Graduates must be able to provide patient-centered care with an understanding of the fundamentals of behavioral
sciences and the patient/doctor relationship.
17. The Treatment of Special and Diverse Populations
Graduates must be able manage patients with social, cultural, and linguistic needs, including patients with mild
mental, physical, and/or emotional disabilities.
18. Practice Administration
Graduates must have an understanding of legal and regulatory compliance and risk management necessary to
manage a general practice.
19. The Community as a Patient
Graduates must be able to participate in community-based service to improve the oral health of the community at
large.
APPENDIX IV
TECHNICAL STANDARDS
THE HARVARD SCHOOL OF DENTAL MEDICINE
DOCTOR OF DENTAL MEDICINE (DMD) PROGRAM
AND
CLINICAL ADVANCED GRADUATE EDUCATION (AGE) PROGRAMS
The following Technical Standards document was reviewed and endorsed by the HSDM Promotions
Committee and the Committee on Advanced Graduation Education in the Spring of 2020. All candidates
that are accepted into HSDM will be expected to sign the Technical Standards Acknowledgement, and all
students who matriculate are expected to sign the Certification of Ability.
Admission to the Harvard School of Dental Medicine is open to all qualified individuals and complies
with Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act. In any case
where a candidate's ability to observe or acquire information in keeping with these technical standards
is compromised, the candidate must demonstrate alternative means and/or abilities to acquire and
demonstrate the essential information conveyed in this fashion. Reasonable accommodations for
qualified persons with disabilities can be made so long as such accommodations do not require a change
in fundamental program requirements of the curriculum, create a direct threat to the health or safety of
patients, students, faculty, assistants or staff, create an undue burden, or compromise the academic
integrity of the program. Students interested in initiating the accommodation process should contact
the Office of Disability Services at 617-432-9198 or via e-mail at disabilityservices@hms.harvard.edu to
schedule an appointment.
The School of Dental Medicine is committed to providing equal opportunities for all students and
endeavors to select candidates who have the ability to become highly competent general dentists who
are well prepared to enter advanced graduate residency training programs or private practice. As an
accredited dental school, the Harvard School of Dental Medicine adheres to the standards promulgated
by the American Dental Association, Commission on Dental Accreditation. Within these standards, the
School of Dental Medicine has the freedom and ultimate responsibility for the selection of students; the
design, implementation, and evaluation of the curriculum; the evaluation of student progress; and the
determination of who should be awarded a degree. Admission and retention decisions are based not
only on prior satisfactory academic achievement but also on non-academic factors that serve to ensure
that the candidate can complete the essential functions and technical standards of the academic
program required for graduation. A candidate must possess abilities and skills which include those of
observation, communication, sensory/motor, intellectual/conceptual (integrative and quantitative), and
behavioral/social. Candidates must be able to consistently, quickly and accurately integrate all
information received by whatever sense(s) employed, and they must have the intellectual ability to
learn, integrate, analyze, and synthesize data.
The term “candidate” refers to candidates who have been admitted to one of HSDM’s clinical programs
as well as current students who are candidates for retention, promotion, or graduation. Fulfillment of
the technical standards for graduation from HSDM does not guarantee that a graduate will be able to
fulfill the technical requirements of any specific residency program.
I.
Observation:
The candidate must be able to acquire a defined level of required information as presented through
demonstrations and experiences in the basic sciences, including but not limited to information conveyed
through physiologic and pharmacological demonstrations in animals, microbiological cultures and
microscopic images of microorganisms and tissues in normal and pathologic states. Furthermore, a
candidate must be able to:
•
Observe a patient accurately, at a distance, and close at hand, to acquire information from
written documents, and to visualize information as presented in images from paper, films,
slides or video.
•
Recognize and appreciate nonverbal communications when performing dental procedures
or administering medications.
•
Interpret x-ray and other graphic images, and digital or analog representations of
physiologic phenomenon (such as EKGs) with or without the use of assistive devices.
•
Perform visual and tactile dental examinations and treatment including use of visual acuity
and vision to discern differences and variation in color, shape, and general appearance
between normal and abnormal, soft and hard tissues including variations in shade along the
black-grey white scale.
Such observation and information acquisition necessitates the functional use of visual, auditory and
somatic sensation while being enhanced by the functional use of other sensory modalities.
II.
Communication:
A candidate must be able to communicate clearly and effectively in order to elicit information, describe
changes in mood, activity and posture, and perceive nonverbal communications. A candidate must be
able to communicate effectively and sensitively with patients. Communication includes speech and
writing. The candidate must be able to communicate effectively and efficiently in English in both oral
and written form, often utilizing computer-based technology, with all members of the health care team.
While working alone and with others, a candidate must be able to communicate orally and in writing,
including settings where time available is brief, such as emergencies. In any case where a candidate's
ability to communicate is compromised, the candidate must demonstrate alternative means and/or
ability to acquire and demonstrate the essential information conveyed in this fashion.
III.
Sensory/Motor:
It is required that a candidate possess the motor skills necessary to directly perform palpation,
percussion, auscultation and other diagnostic maneuvers, basic laboratory tests and diagnostic
procedures. The candidate must be able to execute motor movements reasonably required to provide
general and emergency medical care such as airway management, cardiopulmonary resuscitation,
application of pressure to control bleeding, suturing of simple wounds, and uncomplicated oral and
maxillofacial surgical procedures. Candidates must meet applicable safety standards for the
environment and follow universal precaution procedures. Such actions require coordination of both
gross and fine muscular movements, equilibrium and functional use of the senses of touch, vision and
audition. The candidate must also be able to operate controls utilizing fine movements, operate high or
low speed hand pieces requiring controlled dental movements and utilize hand instrumentation
(including scalpels for surgical procedures).
IV.
Intellectual-Conceptual (Integrative and Quantitative) Abilities:
Candidates must effectively interpret, assimilate, and understand the complex information required to
function within the dental school curriculum, including, but not limited to, the ability to comprehend
three-dimensional relationships and understand the special relationships of structures; effectively
participate in individual, small-group, and lecture learning modalities in the classroom, clinical and
community settings; learn, participate, collaborate, and contribute as a part of a team; synthesize
information both in person and via remote technology; interpret causal connections and make accurate,
fact-based conclusions based on available data and information; formulate a hypothesis and investigate
potential answers and outcomes; and reach appropriate and accurate conclusions in a timely manner.
V.
Behavioral and Social Attributes:
In accordance with the HSDM Competency Statements for the General Dentist, the candidate must be
able to fully use his/her intellectual abilities, exercise good judgment, promptly complete all
responsibilities attendant to the diagnosis and care of patients, and develop mature, sensitive, and
effective relationships with patients, colleagues, staff and faculty members. Further, a candidate must
be able to manage apprehensive patients who display a range of affects and behaviors. The candidate
must be able to tolerate physically taxing workloads and function effectively under stress. He/she must
be able to adapt to changing environments, display flexibility, and learn to function in the face of
uncertainties inherent in the clinical problems of patients. Compassion, integrity, concern for others,
interpersonal skills, interest and motivation are all requisite personal qualities that will be assessed
during the admissions process and developed and assessed in dental school. Candidates must be able to
respond to constructive feedback by making appropriate behavioral and/or performance changes.
Because the dental profession is governed by high ethical values and principles and by state and federal
laws, candidates must have the capacity to learn, understand, and perform in accordance with these
values, principles and laws. They must be able to comply fully with the standards of conduct for ethics
and professionalism as set forth in the American Dental Association’s Principles of Ethics and Code of
Professional Conduct as well as the policies for the School of Dental Medicine as found in the HSDM
Student Handbook, including the policy on student attendance. They are expected to relate to
colleagues, faculty, staff and patients honestly and respectfully and to not discriminate on the basis of
race, color, national origin, ancestry, age, sex, sexual orientation, gender identity, disability, religion,
creed, genetic information, military status, any other legally protected basis. See the Harvard Medical
School and Harvard School of Dental Medicine’s anti-discrimination policy
(https://hms.harvard.edu/sites/default/files/assets/Sites/HR/files/Anti-
Discrimination%20Policy%20Approved%2012.13.17.pdf).
The above is considered by HSDM to be minimum abilities required in the educational process of a
dentist. HSDM will provide reasonable accommodations to those candidates who have documented
disabilities and seek such accommodation in keeping with the procedures as set forth by the dental
school. However, HSDM will not undertake modifications or provide auxiliary aids or services that would
fundamentally alter the nature and substance of the curriculum, present an undue burden for the
institution, pose a direct threat to the safety of patients, students, faculty, assistants or staff, or
compromise the academic integrity of the program. HSDM will also not provide services or equipment of
a personal nature. The candidate must be able to meet the technical standards of the curriculum,
including the functions described above, with or without reasonable accommodations, in order to begin
the program or to continue in the program, or to graduate from the program.
AMERICAN
DENTAL
EDUCATION
A
SSOCIATION
The Voice of
Dental Education
AMERICAN
DENTAL
EDUCATION
ASSOCIATION
ADEA
Statement on Professionalism
in Dental Education
As Approved by the 2009
ADEA
House of Delegates
AMERICAN
DENTAL
EDUCATION
ASSOCIATION
March
2009
2
ADEA
Statement on Professionalism in Dental Education
As Approved
by
the
2009 ADEA
House
of
Delegates
The American Dental Education Association (ADEA) is committed to developing and sustaining institutional environments within
the allied, predoctoral, and postdoctoral dental education community that foster academic integrity and professionalism.
The ADEA Task Force on Professionalism in Dental Education was charged by the ADEA Board of Directors with the development
of an ADEA Statement on Professionalism in Dental Education for the dental education community. All seven ADEA Councils
endorsed this effort and were represented on the Task Force.
Through its work, the Task Force sought to identify and clarify
those personal and institutional values and behaviors that support academic integrity and professionalism in dental education
and that are aligned with the existing values and codes of the dental, allied dental, and higher education professions.
The Task Force acknowledges and respects that each academic dental education institution has its own unique culture,
institutional values, principles and processes, and in some cases, codes of conduct for institutional members.
The ADEA
Statement on Professionalism in Dental Education is not intended to replace or supersede these codes.
The Task Force hopes that this ADEA Statement on Professionalism in Dental Education stimulates broad discussions about
professional behavior in dental education, provides guidance for individual and institutional behavior within dental education,
and in so doing supports professionalism across the continuum of dental education and practice.
VALUES
DEFINING
PROFESSIONALISM
IN
DENTAL
EDUCATION
The Task Force identified and developed the following six values-based statements defining professionalism in dental
education:
Competence Acquiring and maintaining the high level of special knowledge, technical ability, and
professional behavior necessary for the provision of clinical care to patients and for effective
functioning in the dental education environment.
Fairness
Demonstrating consistency and even-handedness in dealings with others.
Integrity
Being honest and demonstrating congruence between one’s values, words, and actions.
Responsibility
Being accountable for one’s actions and recognizing and acting upon the special obligations
to others that one assumes in joining a profession.
Respect
Honoring
the
worth
of
others.
Service-mindedness Acting for the benefit of the patients and the public we serve, and approaching those
served with compassion.
A discussion of each of these values follows and includes a more full definition of each value and a description of the behaviors
that
enactment of the value requires and to which all members of the dental education community can aspire.
In developing the ADEA Statement on Professionalism in Dental Education, the Task Force sought to align the Statement
with existing codes of ethics and conduct within the allied, predoctoral, and postdoctoral dental communities. To illustrate
the continuity of these values between the dental education community and the practicing community, the discussion of each
value includes a reference to the ethical principles espoused by the American Dental Association (
ADA Principles of Ethics and
Code of Professional Conduct
) and the American Student Dental Association (
ASDA Student Code of Ethics
), and the values
expressed in the American Dental Hygienists’ Association’s
Code of Ethics for Dental Hygienists
.
Finally, examples of how the value applies to different constituencies within the dental education community are provided.
3
DETAILED DEFINITIONS OF THE SIX VALUES
Expanded Definition: Encompasses knowledge of oral health care (having acquired the unique knowledge, skills, and abilities
required for effective provision of clinical care to patients); knowledge about how people learn and skills for effective pedagogy
(including developing curriculum and assessments); knowledge of ethical principles and professional values
1
; lifelong
commitment to maintain skills and knowledge; modeling appropriate values as both an educator and a dental professional;
developing ability to communicate effectively with patients, peers, colleagues, and other professionals; recognizing the limits
of one’s own knowledge and skills (knowing when to refer); and recognizing and acting upon the need for collaboration
with peers, colleagues, allied professionals, and other health professionals. Includes recognizing the need for new knowledge
(supporting biomedical, behavioral, clinical, and educational research) and engaging in evidence-based practice.
Alignment
with:
ADA
Principles
of
Ethics:
beneficence
and
nonmaleficence
ADHA Code for Dental Hygienists: beneficence and nonmaleficence
ASDA Student Code of Ethics: nonmaleficence and beneficence
Examples:
1.
For students: Learning oral health care is a top priority.
Develop the habits and practices of lifelong learning,
including self-assessment skills. Accept and respond to fair negative feedback about your performance
(recognize when you need to learn). Learn and practice effective communication skills. Know the limits of
your knowledge and skills and practice within them; learn when and how to refer.
2.
For faculty: Engage in lifelong learning and evaluate and enhance your abilities in this area; model continuous
professional development in oral health care and pedagogy.
Ensure curricular materials are current and
relevant. Model effective interactions with patients, colleagues, and students; accept and respond to
constructive criticism about your performance (recognize when you need to learn). Know the limits of your
skills and practice within them; model how and when to refer; acknowledge and act on the need for
collaboration.
3.
For researchers:
Generate new knowledge. Engage in lifelong learning and evaluate and enhance your
abilities in this area; model continuous professional development.
Model effective interactions with patients,
colleagues, and students; accept and respond to fair negative feedback about your performance (recognize
when you need to learn).
4.
For administrators and institutions:
Set high standards. Learn and practice effective self-assessment skills;
accept and respond to fair negative feedback (recognize the need for institutional learning and
address it); acknowledge and act on the need for collaboration.
Support the learning needs of all members
of the institution and encourage them to pursue lifelong learning.
Expanded Definition:
Encompasses consideration of how to best distribute benefits and burdens (to each an equal share, to
each according to need, to each according to effort, to each according to contribution, to each according to merit
2
are some
of the possible considerations); encompasses evenhandedness and consistency; includes setting process standards, striving
for
just
consideration
for
all
parties,
ensuring
consistency
in
application
of
process
(following
the
rules)
while
recognizing
Competence:
acquiring and maintaining the high level of special knowledge,
technical ability, and professional behavior necessary for the provision of
clinical care to patients and for effective functioning in the dental education
environment.
Fairness: demonstrating consistency and even-handedness in dealings
with others.
4
that different outcomes are possible, transparency of process, and calibration; consistent, reliable, and unbiased evaluation
systems; commitment to work for access to oral health care services for underserved populations.
Alignment
with:
ADA
Principles
of
Ethics:
justice,
beneficence,
nonmaleficence
ADHA Code for Dental Hygienists: justice and fairness, beneficence, nonmaleficence
ASDA Student Code of Ethics: justice, nonmaleficence and beneficence
Examples:
1.
For students:
Follow institutional rules and regulations. Promote equal access to learning materials for all
students and equal access to care for the public.
2.
For faculty:
Use appropriate assessment and evaluation methods for students; view situations from multiple
perspectives, especially those that require evaluation; provide balanced feedback to students, colleagues, and
the institution. Use evidence-based practices. Promote equal access to oral health care.
3.
For researchers:
Set high standards for the conduct of research and use unbiased processes to assess
research outcomes. Generate data to support evidence-based practice and education.
4.
For administrators and institutions:
Set high standards and ensure fair, unbiased assessment and evaluation
processes for all members of the institution, including applicants to educational programs. Ensure that
institutional policies and procedures are unbiased and applied consistently; ensure transparency of process.
Provide leadership in promoting equal access to care for the public.
Expanded definition: Encompasses concept of wholeness and unity
3
; congruence between word and deed; representing one’s
knowledge, skills, abilities, and accomplishments honestly and truthfully; devotion to honesty and truthfulness, keeping one’s
word, meeting commitments; dedication to finding truth, including honesty with oneself; willingness to lead an examined life;
willingness to engage in self-assessment and self-reflection; willingness to acknowledge mistakes; commitment to developing
moral insight
3
and moral reasoning skills; recognizing when words, actions, or intentions are in conflict with one’s values and
conscience
4
and the willingness to take corrective action; dedication and commitment to excellence (requires more than just
meeting minimum standards), making a continual conscientious effort to exceed ordinary expectations
1
; encompasses
fortitude, the willingness to suffer personal discomfort, inconvenience, or harm for the sake of a moral good
3
.
Alignment
with:
ADA
Principles
of
Ethics:
beneficence,
nonmaleficence,
and
veracity
ADHA
Code
for
Dental
Hygienists:
beneficence,
nonmaleficence,
and
veracity
ASDA
Student
Code
of
Ethics:
nonmaleficence
and
beneficence,
dental
student
conduct
Examples:
1.
Forstudents:
Striveforpersonalandprofessionalexcellence.Takeexaminationshonestly;makeentriesinpatients’
records honestly.
2.
For faculty:
Strive for personal and professional excellence in teaching, practice, research, or all of these.
Represent your knowledge honestly.
3.
For
researchers:
Strive
for
personal
and
professional
excellence.
Report
research
outcomes
honestly.
4.
For administrators and institutions:
Strive for personal, professional, and institutional excellence.
Use
appropriate outcomes measures and acknowledge openly when improvements need to be made. Ensure
institutional systems and structures are honest, open, and respectful and do not create undue conflicts.
Integrity: being honest and demonstrating congruence between one’s
values, words, and actions.
5
Expanded Definition:
Encompasses the concepts of obligation, duty, and accountability; requires an appreciation of the
fiduciary relationship (a special relationship of trust) between oral health professionals and patients, and the profession
and society.
Accountability requires fulfilling the implied contract governing the patient-provider relationship as well as the
profession’s relationship to society
1
; includes standard setting and management of conflicts of interest or commitment
1
as
well as meeting one’s commitments and being dependable.
It requires striking a morally defensible balance between self-
interest
3
and the interest of those who place their trust in us, our patients and society; keeping one’s skills and knowledge
current and a commitment to lifelong learning; and embracing and engaging in self-regulation of the profession, including peer
review and protecting from harm those who place their trust in us.
Alignment
with:
ADA
Principles
of
Ethics:
beneficence
and
nonmaleficence
ADHA Code for Dental Hygienists: beneficence and nonmaleficence
ASDA Student Code of Ethics: nonmaleficence and beneficence
Examples:
1.
For
students:
Meet
commitments;
complete
assignments
on
time;
make
your
learning
a
top priority.
Acknowledge and correct errors; report misconduct and participate in peer review.
2.
For faculty: Continuously improve as a teacher; stay current; set high standards.
Respect time commitments
to others; be available to students when assigned to teach; meet commitments.
Acknowledge and correct
errors; report and manage conflicts of interest or commitment.
Ensure that all patient care provided is in the
best
interest of the patient; ensure that patient care provided is appropriate and complete; protect students,
patients, and society from harm.
Report misconduct and participate in peer review.
3.
For researchers:
Know and practice the rules and regulations for the responsible conduct of research;
stay current.
Meet commitments; report and manage conflicts of interest or commitment; report scientific
misconduct and participate in peer review.
4.
For administrators and institutions: Continuously improve as administrators.
Use appropriate institutional
outcomes assessments and continuously improve institutional systems and processes; acknowledge and
correct errors.
Report misconduct and support institutional peer review systems.
Respect: honoring the worth of others.
Expanded Definition:
Encompasses acknowledgment of the autonomy and worth of the individual human being and his/her
belief and value system
1
; sensitivity and responsiveness to diversity in patients’ culture, age, gender, race, religion, disabilities,
and sexual orientation
5
; personal commitment to honor the rights and choices of patients regarding themselves and their oral
health
care, including obtaining informed consent for care and maintaining patient confidentiality and privacy
1
(derives from
our
fiduciary relationship with patients); and according the same to colleagues in oral health care and other health professions, students
and other learners, institutions, systems, and processes
1
.
Includes valuing the contributions of others, interprofessional respect
(other health care providers), and intraprofessional respect (allied health care providers); acknowledging the different
ways students
learn and appreciating developmental levels and differences among learners; includes temperance (maintaining vigilance about
protecting persons from inappropriate over- or undertreatment, abandonment, or both
1
) and tolerance.
Alignment
with:
ADA
Principles
of
Ethics:
autonomy,
beneficence
and
nonmaleficence
ADHA Code for Dental Hygienists: individual autonomy and respect for human beings, beneficence and
nonmaleficence
ASDA Student Code of Ethics: patient autonomy and nonmaleficence and beneficence
Responsibility: being accountable for one’s actions and recognizing and
acting upon the special obligations to others that one assumes in joining a
profession.
6
Examples:
1.
For students:
Develop a nuanced understanding of the rights and values of patients; protect patients from
harm; support patient autonomy; be mindful of patients’ time and ensure timeliness in the continuity of
patient care. Keep confidences; accept and embrace cultural diversity; learn cross-cultural communication
skills; accept and embrace differences. Acknowledge and support the contributions of peers and faculty.
2.
For faculty:
Model valuing others and their rights, particularly those of patients; protect patients from harm;
support patient autonomy. Accept and embrace diversity and difference; model effective cross-cultural
communication skills. Acknowledge and support the work and contribution of colleagues; accept, understand,
and
address the developmental needs of learners. Maintain confidentiality of student records; maintain
confidentiality of feedback to students, especially in the presence of patients and peers.
3.
For researchers:
Protect human research subjects from harm; protect patient autonomy. Accept, understand,
and
address the developmental needs of learners. Acknowledge and support the work and contributions of
colleagues.
4.
For administrators and institutions:
Recognize and support the rights and values of all members of the
institution; acknowledge the value of all members of the institution; accept and embrace cultural diversity
and individual difference; model effective cross-cultural communication skills. Support patient autonomy,
protect patients from harm, and safeguard privacy; protect vulnerable populations. Create and sustain healthy
learning environments; ensure fair institutional processes.
Expanded Definition: Encompasses beneficence (the obligation to benefit others or to seek their good
4
as well as the primacy
of the needs of the patient or the public, those who place their trust in us); the patient’s welfare, not self-interest, should
guide
the
actions
of
oral
health
care
providers. Also
includes
compassion
and
empathy; providing
compassionate
care
requires
a sincere concern for and interest in humanity and a strong desire to relieve the suffering of others
3
; empathic care requires
the ability to understand and appreciate another person’s perspectives without losing sight of one’s professional role and
responsibilities
3
; extends to one’s peers and co-workers.
The expectation that oral health care providers serve patients and
society is based on the autonomy granted to the profession by society.
The orientation to service also extends to one’s peers
and to the profession.
Commitment of oral health care providers to serve the profession is required in order for the profession
to
maintain its autonomy. The orientation to service also extends to encouraging and helping others learn, including patients,
peers, and students.
Dental education institutions are also expected to serve the oral health needs of society not only by
educating oral health care providers, but also by being collaborators in solutions to problems of access to care.
Alignment
with:
ADA
Principles
of
Ethics:
beneficence
and
justice
ADHA
Code
for
Dental
Hygienists:
beneficence,
justice
and
fairness
ASDA
Student
Code
of
Ethics:
nonmaleficence
and
beneficence
and
justice
Examples:
1.
For students:
Contribute to and support the learning needs of peers and the dental profession. Recognize and
act
on the primacy of the well-being and the oral health needs of patients and society in all actions; provide
compassionate care; support the values of the profession. Volunteer to work for the benefit of patients,
society, colleagues, and the profession to improve the oral health of the public.
2.
For faculty: Model a sincere concern for students, patients, peers, and humanity in your interactions with all;
volunteer to work for the benefit of patients, society, colleagues, and the profession to improve the oral health
of
the public. Model recognition of the primacy of the needs of the patients and society in the oral health care setting
and, at the same time, support the learning needs of students. Contribute to and support the knowledge
base of
the profession to improve the oral health of the public.
Service-mindedness: acting for the benefit of the patients and the public
we serve, and approaching those served with compassion.
7
3.
For researchers:
Generate new knowledge to improve the oral health of the public; contribute to and support
the learning needs of students, colleagues, and the dental profession. Model the values of and service to
the dental profession and to relevant scientific and research associations; volunteer to serve the public and
the profession;
engage in peer review.
4.
Administrators and institutions:
Recognize and act on opportunities to provide oral health care for underserved
populations. Encourage and support all members of the institution in their service activities; provide leadership
in
modeling service to the profession and the public.
APPENDIX
ADEA
CODE
OF
PROFESSIONALISM
IN
DENTAL
EDUCATION TASK
FORCE
MEMBERSHIP
Task
Force
Chair
Dr.
Richard
N.
Buchanan,
Dean,
University
of
Buffalo
School
of
Dental
Medicine
Representing
the
Council
of
Allied
Program
Directors
Dr.
Susan
I.
Duley, Associate
Professor
of
Dental
Hygiene,
Clayton
State
University
Representing
the
Corporate
Council
Mr. Daniel W. Perkins, President, AEGIS
Communications
Representing
the
Council
of
Deans
Dr. Cecile A.
Feldman, Dean,
University
of
Medicine
and
Dentistry
of
New
Jersey
Representing
the
Council
of
Faculties
Dr.
Kenneth
R.
Etzel, Associate
Dean,
University
of
Pittsburgh
School
of
Dental
Medicine
Representing the Council of Hospitals and Advanced Education Programs
Dr. Todd E. Thierer, University of Rochester Eastman, Department of Dentistry
Representing
the
Council
of
Sections
Dr. Judy
Skelton, Associate
Professor, University
of
Kentucky, Division
of
Dental
Public
Health
Representing
the
Council
of
Students
Mr.
Matthew
MacGinnis,
dental
student,
University
of
Southern
California
ADA’s Council on Dental Education and Licensure
Dr.
Frank
A.
Maggio, American
Dental
Association
Representing the ADA’s Council on Ethics, Bylaws and Judicial Affairs
Dr. David Boden, American Dental Association
Representing the Commission on Dental Accreditation
Dr. James R. Cole II
Representing
the
American
Student
Dental
Association
Mr.
Michael
C.
Meru,
dental
student,
University
of
Southern
California
At-Large
Representatives
Dr. Marilyn Lantz, Associate Dean, University of Michigan School of Dentistry
Dr. Kathleen Roth, ADA Immediate Past President
References
1
Stern
DT.
2006.
Measuring
Medical
Professionalism.
Oxford
University
Press.
New York,
pp.
15
–
32.
2
Beauchamp
TL
and
Childress
JF.
1989.
Principles
of
Biomedical
Ethics,
3rd
Edition,
Oxford
University
Press,
New
York.
3
Rule JT and Bebeau MJ. 2005. Dentists Who Care: Inspiring Stories of Professional Commitment.
Quintessence Publishing Co, Inc. Chicago, pp. 171-172.
4
American
College
of
Dentists.
Ethics
–
Core
Values
&
Aspirational
Code
of
Ethics. At
http://www.acd.org/acdethics1.htm.
5
Accreditation
Council
for
Graduate
Medical
Education.
Common
Program
Requirements:
General
Competencies. At
http://www.acgme.org/outcome/comp/
GeneralCompetenciesStandards21307.pdf.
APPENDIX VI
Annual Copyright Disclosure
Harvard University is committed to maintaining the integrity and availability of the
Harvard network for the vital educational and research purposes for which it was
designed and prohibits the use of its network to violate the law, including the U.S.
Copyright Act. The unauthorized distribution of copyrighted material, including
unauthorized peer-to-peer file sharing, violates the Copyright Act and may subject you
to civil and criminal liabilities.
Penalties for copyright infringement include civil and criminal penalties. In general,
anyone found liable for civil copyright infringement may be ordered to pay either actual
damages or "statutory" damages affixed at not less than $750 and not more than
$30,000 per work infringed. For "willful" infringement, a court may award up to $150,000
per work infringed. A court can, in its discretion, also assess costs and attorneys' fees.
For details, see Title 17, United States Code, Sections 504, 505. Willful copyright
infringement can also result in criminal penalties, including imprisonment of up to ten
years and a fine of $250,000 for an individual. For more information, please see the
Web site of the U.S. Copyright Office at www.copyright.gov, especially their FAQ's
at www.copyright.gov/help/faq.
Harvard complies fully with the Digital Millennium Copyright Act ("DMCA"). Users of the
Harvard network found to have engaged in repeated infringement of copyright are
subject to termination of their network access and may be reported to the appropriate
Dean or Human Resources officer for disciplinary action. Find Harvard's policy here:
http://dmca.harvard.edu/pages/copyright-policy
A paper copy of this notice is available upon request by contacting dmca@harvard.edu.
Please click here for a print copy
APPENDIX VII
CONFLICT OF INTEREST
Students must abide by the conflict of interest policies as stated in the HMS/HSDM Student Handbook,
Section 4.14. These policies apply to all activities, including research toward a degree or research or
projects that are part of a 5-year plan. In particular the project cannot be affected adversely by any
contractual or other financial obligation of the principal investigator or mentor. Students should check
with the Office of Dental Education and the HSDM Office for Research when planning such activities to
make sure they are in compliance with School policy.
Policy on Disclosure of Potential Conflicts of Interest Related to the Pharmaceutical
Industry and Undergraduate Medical and Dental Education
As stated in the Harvard Medical School Faculty Policy on Conflicts of Interest and Commitment,
collaborations with industry have resulted in “bringing new resources to the support of science and
facilitating the translation of knowledge from the laboratory to the bedside.” As the HMS Policy also
states, however, these relationships can create conflicts, and the “[p]ublic trust in the enterprise of
academic medicine and the legitimacy of its powerful role in society require a constant amenability to
public scrutiny.” Conflicts of interest in medical education are becoming of increasing concern to our
students, our faculty members, and to the public.
Therefore, faculty and students must disclose any financial interests they may have in a pharmaceutical,
biotechnology, medical instrument company, or other business which owns or has a contractual
relationship to the subject matter being reported or discussed in a presentation, lecture, tutorial, paper, or
other teaching exercise or assignment. For example, faculty who have received research support or who
have consulted for a pharmaceutical company and whose lecture to students includes a discussion of
drugs developed by that company should disclose the association in advance either in the lecture syllabus
and/or in an introductory slide; the manner of disclosure will be at the discretion of the course director.
Faculty members and students who have any questions about what to disclose can contact Gretchen
Brodnicki, Dean for Faculty and Research Integrity (gretchen_brodnick[email protected] or 617-432-
2496).
Policy on Access of Pharmaceutical Representatives to HMS/HSDM Campus
Pharmaceutical company sales and marketing representatives are not permitted to visit or interact with
medical and dental students on the HMS campus, and pharmaceutical company sponsorship of any
student events is prohibited. Medical and dental students may not accept any gifts from pharmaceutical
companies, and pharmaceutical companies may not provide meals or refreshments for any student
function.
APPENDIX VIII
Harvard Medical School
Authorship Guidelines
INTRODUCTION
Authorship is an explicit way of assigning responsibility and giving credit for intellectual work. The
two are linked. Authorship practices should be judged by how honestly they reflect actual contributions to
the final product. Authorship is important to the reputation, academic promotion, and grant support of the
individuals involved as well as to the strength and reputation of their institution.
Many institutions, including medical schools and peer-reviewed journals, have established standards
for authorship. These standards are similar on basic issues but are changing over time, mainly to take into
account the growing proportion of research that is done by teams whose members have highly specialized
roles.
In practice, various inducements have fostered authorship practices that fall short of these standards.
Junior investigators may believe that including senior colleagues as authors will improve the credibility of
their work and its chances of publication, whether or not those colleagues have made substantial
intellectual contributions to the work. They may not want to offend their chiefs, who hold substantial
power over their employment, research opportunities, and recommendations for jobs and promotion.
Senior faculty might wish to be seen as productive researchers even though their other responsibilities
prevent them from making direct contributions to their colleagues' work. They may have developed their
views of authorship when senior investigators were listed as authors because of their logistic, financial,
and administrative support alone.
Disputes sometimes arise about who should be listed as authors of an intellectual product and the
order in which they should be listed. When disagreements over authorship arise, they can take a
substantial toll on the good will, effectiveness, and reputation of the individuals involved and their
academic community. Many such disagreements result from misunderstanding and failed communication
among colleagues and might have been prevented by a clear, early understanding of standards for
authorship that are shared by the academic community as a whole.
Discussions of authorship in academic medical centers usually concern published reports of original,
scientific research. However, the same principles apply to all intellectual products: words or images; in
paper or electronic media; whether published or prepared for local use; in scientific disciplines or the
humanities; and whether intended for the dissemination of new discoveries and ideas, for published
reviews of existing knowledge, or for educational programs.
The Faculty Council of Harvard Medical School has endorsed the following statement. Although
authorship practices differ from one setting to another, and individual situations often require judgment,
variation in practices should be within these basic guidelines.
AUTHORSHIP
1. Everyone who is listed as an author should have made a substantial, direct, intellectual contribution to
the work. For example (in the case of a research report) they should have contributed to the
conception, design, analysis and/or interpretation of data. Honorary or guest authorship is not
acceptable. Acquisition of funding and provision of technical services, patients, or materials, while
they may be essential to the work, are not in themselves sufficient contributions to justify authorship.
2. Everyone who has made substantial intellectual contributions to the work should be an author.
Everyone who has made other substantial contributions should be acknowledged.
3. When research is done by teams whose members are highly specialized, individual's contributions
and responsibility may be limited to specific aspects of the work.
4. All authors should participate in writing the manuscript by reviewing drafts and approving the final
version.
5. One author should take primary responsibility for the work as a whole even if he or she does not have
an in-depth understanding of every part of the work.
6. This primary author should assure that all authors meet basic standards for authorship and should
prepare a concise, written description of their contributions to the work, which has been approved by
all authors. This record should remain with the sponsoring department.
ORDER OF AUTHORSHIP
Many different ways of determining order of authorship exist across disciplines, research groups, and
countries. Examples of authorship policies include descending order of contribution, placing the person
who took the lead in writing the manuscript or doing the research first and the most experienced
contributor last, and alphabetical or random order. While the significance of a particular order may be
understood in a given setting, order of authorship has no generally agreed upon meaning.
As a result, it is not possible to interpret from order of authorship the respective contributions of
individual authors. Promotion committees, granting agencies, readers, and others who seek to understand
how individual authors have contributed to the work should not read into order of authorship their own
meaning, which may not be shared by the authors themselves.
1. The authors should decide the order of authorship together.
2. Authors should specify in their manuscript a description of the contributions of each author and how
they have assigned the order in which they are listed so that readers can interpret their roles correctly.
3. The primary author should prepare a concise, written description of how order of authorship was
decided.
IMPLEMENTATION
1. Research teams should discuss authorship issues frankly early in the course of their work together.
2. Disputes over authorship are best settled at the local level by the authors themselves or the laboratory
chief. If local efforts fail, the Faculty of Medicine can assist in resolving grievances through its
Ombuds Office.
3. Laboratories, departments, educational programs, and other organizations sponsoring scholarly work
should post, and also include in their procedure manuals, both this statement and a description of their
own customary ways of deciding who should be an author and the order in which they are listed.
They should include authorship policies in their orientation of new members.
4. Authorship should be a component of the research ethics course that is required for all research
fellows at Harvard Medical School.
5. These policies should be reviewed periodically because both scientific investigation and authorship
practices are changing.
Adopted December 17, 1999
© 1996 President and Fellows of Harvard College. All rights reserved. Materials adapted from the paper version of
Faculty Policies on Integrity in Science, available from the Office for Research Issues, Harvard Medical School, 25
Shattuck Street, Boston, MA 02115. (617) 432-3191.
Information Provided By:
HMS/HSDM/HSPH OMBUDS OFFICE
Melissa Brodrick, Ombudsperson, melissa_brodrick@hms.harvard.edu
164 Longwood Avenue, Boston, Massachusetts 02115
617-432-4040 (Ombuds line) 617-432-4041 (office line)
APPENDIX IX
Ordering HSDM Logo-Imprinted Items/SWAG
There have been important updates to Harvard University policies for ordering Harvard School
of Dental Medicine logo imprinted items/swag. All Harvard departments/units, faculty, staff,
students, student groups, or other Harvard affiliates placing internal orders for Harvard insignia
products (“Harvard SWAG”), will need to first review the Harvard SWAG Guidelines posted
at https://trademark.harvard.edu/guidelines-ordering-internal-insignia-items-swag. When
planning to order swag products, please allow sufficient time for all necessary steps, including
departmental review, Harvard Trademark Program review, placing the order, and production
time.
What is considered SWAG?
All promotional items with the HSDM logo—imprinted clothing items (t-shirts, sweatshirts, hats,
socks etc.), water bottles, mugs, tote bags, give-away items, etc.
What is not considered SWAG?
Uniforms/clinical wear including HSDM imprinted scrubs, scrub caps, Patagonia jackets. Note:
while logo use for these items does not need to go through University Trademark Office review,
please share designs with HSDM Communications for HSDM logo-use approval before
ordering.
STEPS FOR ORDERING HSDM-IMPRINTED SWAG
Step 1. Create the swag design.
Step 2. Select a licensed vendor.*Please note-Harvard now requires use of approved vendors
only, so you may not be able to use the same vendors you’ve used at HSDM in the past*
A list of licensed vendors is available here (HarvardKey login required):
Harvard University's Licensees for Internal Insignia Items
Step 3. Choose the types of swag products you wish to order.
Step 4. Obtain written approval from your Harvard School Trademark Liaison for the
design. Email Heather Denny, Senior Director of Communications.
Step 5. Submit information to the Harvard Trademark Program for review. The following
information must be submitted to the Harvard Trademark Program
A copy of the written approval from the appropriate administrator obtained in Step 4, c. All
information included in the swag order request form (HarvardKey login required): Harvard
University SWAG Order Form
Step 6. Review period and approval. Swag requests are reviewed in the order they are
received, and follow-up questions or an approval may be expected within 7-14 business days.
All swag designs are reviewed from a licensing perspective to make sure the items and designs
are in line with Harvard’s licensing standards as found
at https://trademark.harvard.edu/pages/domestic-licensing.
Step 7. Place order. Once the requestor receives the approval email provided in Step 6, they
may place the order with the designated licensee.
Last revised: June 15, 2011
PART 1: SUMMARY OF LAWS RELATING TO ALCOHOL
MASSACHUSETTS
LAWS
General Restrictions; Sale of Alcoholic Beverages
Massachusetts law defines “alcoholic beverages” as “any liquid intended for human
consumption as a beverage and containing one half of one per cent or more of alcohol by volume
at sixty degrees Fahrenheit.” One may not manufacture with intent to sell, sell or expose or keep
for sale, store, transport, import, or export alcohol or alcoholic beverages without the appropriate
license from the local licensing authority or Alcoholic Beverages Control Commission. There are
several very limited exceptions to these general requirements. For example, a person over 21 may
transport, for his or her personal use, up to 20 gallons of malt beverages, three gallons of any other
alcoholic beverage, or one gallon of alcohol, without a permit. Knowingly transporting alcoholic
beverages without the required license can result in a fine not to exceed $2,500 and/or
imprisonment not to exceed six months. Persons engaging in the sale of alcohol are also subject to
state tax.
Those who hold licenses to sell alcoholic beverages at retail may do so only at the specific
physical location that has been licensed, and only during the hours permitted by statute or by the
license itself. Retail licensees are further subject to certain regulations of the Alcoholic Beverages
Control Commission, commonly known as “Happy Hour” regulations. These prohibit, among
other things: free drinks; the delivery of more than two drinks to one person at one time; the sale,
offer to sell, or delivery of drinks at a price less than the price regularly charged for such drinks
during the same calendar week; the sale, offer to sell, or delivery of an unlimited number of drinks
during any set period of time for a fixed price; the sale, offer to sell, or delivery of drinks to any
person or group on any one day at prices less than those charged to the general public on that day;
the sale, offer to sell, or delivery of malt beverages or mixed drinks by the pitcher except to two or
more persons; the increase in the volume of alcohol contained in a drink without increasing
proportionately the price regularly charged for such drink; or, the holding or encouraging of any
game or contest which involves drinking or the award of drinks as prizes. One is prohibited from
selling or delivering alcohol to an already intoxicated person on licensed premises.
A licensee who violates these requirements may, in addition to potential fines and
imprisonment that may be imposed, have its license suspended or revoked, and, if the licensee’s
operation of its premises is judged to be a nuisance, may also be enjoined from continuing such
operation. A licensee may not hire anyone under the age of 18 to handle or sell alcoholic
beverages.
Sale, Delivery, or Furnishing to Persons under 21; Misrepresentation of Age
It is against the law in Massachusetts for someone under the age of 21 to possess alcohol
or to transport or carry it (unless accompanied by a parent or legal guardian or who carry alcohol
as part of a job). Persons violating this law are subject to fines and to arrest without a warrant.
Violators will have their driver’s licenses suspended for 90 days. All persons, whether or not
licensees, are prohibited under Massachusetts law from selling or delivering any alcoholic
beverages or alcohol to any person under 21, and from delivering or procuring to be delivered, on
Last revised: June 15, 2011
licensed premises, alcoholic beverages or alcohol to or for the use of a person whom one knows or
has reason to believe to be under 21 years of age. The penalty for violating these laws is a fine of
not more than $2,000, imprisonment for not more than one year, or both.
It is also against the law in Massachusetts for persons under 21 years of age to purchase or
attempt to purchase alcoholic beverages, or to make arrangements to purchase or procure such
beverages. The law prohibits willfully misrepresenting one’s age or altering, defacing, or
otherwise falsifying identification offered as proof of age, with the intent of purchasing alcoholic
beverages. Knowingly making a false statement as to one’s own age or to the age of another to
procure sale or delivery of alcohol beverages to the underage person, or inducing a person under
21 years of age to make a false statement about his or her age in order to procure a sale or delivery
of alcohol to such underage person, also violates the law. These violations are punishable by a
fine of $300. The court will report any convictions to the registrar of motor vehicles, which will
suspend the license or right to operate a motor vehicle for 180 days.
Any person who transfers, alters, or defaces a liquor identification card or driver’s license,
or who makes, uses, carries, sells, or distributes a false identification card or license, or uses the
identification card or motor vehicle license of another, or furnishes false information in obtaining
such card or license, is guilty of a misdemeanor, punishable by a fine of not more than $200 or
imprisonment for not more than three months.
Driving While Under the Influence of Alcohol; Conducting Other Activities While Under the
Influence of Alcohol
Anyone, including drivers and passengers, possessing an open container of an alcoholic
beverage in the passenger area of any motor vehicle is subject to a fine of not less than $100 nor
more than $500.
A conviction for driving while under the influence of alcohol may result in fines,
imprisonment, mandatory alcohol education or rehabilitation, and revocation of one’s license to
operate. These penalties grow increasingly severe with each successive conviction. A first
conviction may result in a fine of up to $5,000 and/or imprisonment of up to two and one-half
years. Under certain circumstances, a first offender may be placed on probation and assigned to
an alcohol rehabilitation program in lieu of such penalties. If a first offender is placed on
probation and participates in an alcohol education program, his or her license to operate shall be
suspended for no less than 45 days and no more than 90 days, unless such person was under the
age of 21 when the offense was committed, in which case his or her license is suspended for 210
days. If a person does not qualify for probation, his or her license is revoked for one year. A
second offense carries a fine of not less than $600 nor more than $10,000, imprisonment up to two
and one-half years with a mandatory 30 days minimum service, and license revocation for two
years. A third offense carries a fine of not less than $1,000 nor more than $15,000 and
imprisonment up to five years with a mandatory 150 days minimum service. A third offense also
results in an eight year license revocation. Additional offenses are punishable by even more
stringent sanctions. Penalties are increased if, while driving under the influence of alcohol, one
operates a motor vehicle negligently or recklessly, resulting in serious bodily injury or death to
another person.
Massachusetts law also provides for the suspension and revocation of license if one’s
Last revised: June 15, 2011
license is suspended in another state or country for driving while under the influence.
Massachusetts law also prohibits conducting a number of other activities under the
influence of alcohol, including hunting, and operation of aircraft, motorboats, snow vehicles, or
recreational vehicles. These activities are punishable by fines and/or imprisonment. Possession of
alcohol on the grounds of a public school is also punishable by fines and/or imprisonment.
Miscellaneous
Laws
Massachusetts laws also prohibit improper labeling of patient food or medicines
containing alcohol, hawking or peddling of alcohol, the sale for consumption of methyl (wood)
alcohol, or the providing of alcohol to prisoners, inmates of public institutions, or those committed
for treatment of alcohol dependency.
LOCAL ORDINANCES
The city ordinances of both Boston and Cambridge prohibit public consumption of alcohol
and impose fines for violations of these ordinances. The regulations of Metropolitan District
Commission, which has jurisdiction over land along the Charles River, also prohibit public
consumption of alcohol. Massachusetts law further provides that one violating ordinances
regarding public consumption of alcohol is subject to arrest without a warrant.
FEDERAL LAWS
There are federal laws and regulations which govern alcohol-related advertising, taxes,
antitrust and unfair competition, importing and exporting, packaging and labeling, and shipping
and mailing. Violations of these laws and regulations may result in fines, imprisonment, and loss
of licenses or other rights.
Last revised: June 15, 2011
PART 2: SUMMARY OF LAWS RELATING TO CONTROLLED SUBSTANCES
Classification of Drugs
Both Massachusetts and federal statutes classify drugs according to their relative potential for abuse.
Criminal penalties for offenses vary according to the classification of drugs (termed “controlled substances”).
The Massachusetts statute groups controlled substances into Classes A through E for purposes of specifying
criminal penalties; the federal statute groups them into Schedules I through V.
Listed below are Massachusetts and federal classifications of the more widely known controlled
substances (this is not meant to be an exhaustive list). Generally, narcotic (addictive) and other drugs subject
to a high potential for abuse are listed in class A or B and Schedule I or II. It will be noted that the
Massachusetts Controlled Substances Act places marijuana and hallucinogenic substances in lower
classifications than does the federal statute for purposes of criminal sanctions.
Heroin Class A; Schedule I
Morphine Class A; Schedule II
Lysergic acid diethylamide (LSD) Class B; Schedule I
Opium poppy, cocaine, codeine, Class B; Schedule II
Methadone
Amphetamine and methamphetamine* Class B; Schedule II
(speed)
Phencyclidine (PCP, “angel dust”) Class B; Schedule II
Hallucinogenic substances, including Class C; Schedule I
dimethoxyamphetamine,
peyote, psilocybin (Mexican mushroom),
tetrahydrocannabinols (THC, the active
ingredient in marijuana)
Diazepam (valium), Class C; Schedule IV
chlordiazepoxide
(librium)
Marijuana Class D; Schedule I
Barbital, phenobarbital Class D; Schedule IV
Compounds containing small percentages Class E; Schedule V
of codeine, morphine or opium
* Any injectable liquid containing any quantity of methamphetamine is a Schedule II substance.
Last revised: June 15, 2011
Criminal Penalties for Manufacture, Distribution or Possession
Every person who proposes to “manufacture [or] distribute” any controlled substance is required to
register with the United States Attorney General and the Massachusetts Commissioner of Public Health.
“Manufacture” includes production, preparation, propagation, compounding, conversion or processing of a
controlled substance. “Production,” in turn, includes manufacture, planting, cultivation, growing, or
harvesting. “Distribute” means “deliver,” i.e., the actual or attempted transfer of a controlled substance.
Researchers in controlled substances are also subject to registration requirements. Possession of controlled
substances is illegal unless pursuant to a valid prescription or authorized by appropriate registration.
Penalties for manufacture or distribution are greater than those for simple possession. Under the
federal statute, however, distribution of a “small amount” of marijuana for “no remuneration” is subject to the
lesser penalties provided for simple possession. Both the Massachusetts and federal statutes provide that
illegal possession with intent to manufacture or distribute is subject to the same penalties as illegal manufacture
or distribution.
Generally speaking, illegal possession of relatively large quantities of any controlled substance
will be considered possession with intent to distribute.
Under both federal and Massachusetts law, second and subsequent convictions for illegal manufacture,
distribution or possession may result in penalties much greater than those for the first conviction.
Marijuana and Tetrahydrocannabinol (THC) Possession
Under Massachusetts law, possession of one ounce or less of marijuana is a civil offense and carries no
criminal sanctions. Offenders over the age of 18 are subject to a $100 fine and forfeiture of marijuana.
Offenders under the age of 18 are subject to a $100 fine, forfeiture of marijuana, and are required to complete a
statutorily defined drug awareness program. For marijuana and THCs, possession includes traditional
possession and having metabolized marijuana or THC in any tissue or fluid of the human body (e.g., urine,
blood, saliva, sweat etc.). Under federal law, possession of marijuana remains a criminal offense.
Although possession of one ounce or less of marijuana is decriminalized, distribution of one ounce or
less of marijuana is still subject to criminal penalties. Generally, intent to distribute requires illegal possession of
more than one ounce of marijuana, but packaging or other paraphernalia found in conjunction with an ounce
or
less of marijuana may leave individuals subject to criminal penalties.
Additional Criminal Penalties Under Massachusetts Law
In Massachusetts, offenses subject to severe punishments include: second or subsequent convictions
for manufacture or distribution of Class A, Class B or Class C drugs; illegal manufacture, distribution, or
possession of, with intent to manufacture or distribute ,phencyclidine (PCP), cocaine, or methamphetamine;
“trafficking” in marijuana, cocaine, heroin, morphine or opium (defined as manufacture, distribution,
cultivation, possession with intent to manufacture or distribute, or importation into the state of more than 50
pounds of marijuana or 14 grams of cocaine or heroin); distribution or possession with intent to distribute Class
A, Class B, or Class C drugs to persons under 18 years of age; and second or subsequent offenses of driving
under the influence of alcohol or drugs.
The Massachusetts Controlled Substances Act also provides penalties for being present at a place
where it is known heroin is illegally being kept and for being “in the company of” a person whom it is known
Last revised: June 15, 2011
illegally possesses heroin. The phrase “in the company of” has been construed by the Supreme Judicial Court
to mean “something that smacks of fellowship.” It also must be proven that the defendant knew heroin was
present or that his/her companion possessed the drug. For both crimes, the Commonwealth may establish a
“prima facie” case, i.e., demonstrate that it is very probable the defendant knew heroin was there, in which
event the defendant must establish that he/she did not know of the presence of the drug. As a consequence of
this statute, anyone in the presence of heroin at a private party or in a dormitory suite runs the risk of a drug
conviction.
Theft
of
controlled
substances
is
also
subject
to
additional
penalties
under
the
Massachusetts
statute.
The sale of or possession with intent to sell “drug paraphernalia” is illegal. The definition of “drug
paraphernalia” includes all equipment, products, devices and materials used or intended for use in planting,
propagating, cultivating, growing, harvesting, manufacturing, compounding, converting, producing,
processing, preparing, testing, analyzing, packing, repacking, storing, containing, concealing, ingesting,
inhaling, or otherwise introducing into the human body a controlled substance in violation of Massachusetts
law.
Finally, operation of a motor vehicle under the influence of any drug or intoxicating substance,
including liquor, can lead to imprisonment and revocation of one’s license.
Additional Criminal Penalties Under Federal Law
Under federal law, offenses subject to severe punishments include: manufacture, distribution, or
possession with intent to manufacture or distribute large amounts of certain Schedule I or II drugs, including
heroin, cocaine, crack, PCP and LSD (with mandatory life imprisonment for a third conviction); participation
in
a continuing criminal enterprise; and second or subsequent convictions for importing or exporting large
quantities of certain Schedule I and II drugs.
Under the federal Comprehensive Drug Abuse Prevention and Control Act, more commonly known as
the Controlled
Substances Act, the distribution
of any controlled
substance by a person
at least 18
years old to
a
minor (a person under 21 years of age) is punishable by twice the penalty (for a first offense) or three times
the penalty (for a second offense) otherwise provided, and includes a mandatory minimum one year prison term
(except for a first offense involving less than 5 grams of marijuana) and mandatory life imprisonment without
release for a third conviction. These increased penalties also apply to distribution of any controlled substance
in or within 1000 feet of a school, college, playground, or public housing facility, and within 100 feet of a
youth center, public swimming pool, or video arcade. This means that drug offenses occurring on or near the
campus or involving students may be subject to much greater penalties than would otherwise apply.
Illegal importation or exportation of controlled substances and the use of a communication facility
(including mail and telephones) in committing any felony under the Controlled Substances Act are also subject
to additional penalties.
The Controlled Substances Act provides special penalties for the crime of being engaged in a
“continuing criminal enterprise” to violate the Act. A person is engaged in a “continuing criminal enterprise”
if (1) he/she commits a felony under the Act, (2) that felony is undertaken in concert with 5 or more other
persons with respect to whom the violator occupies a position of “management,” and (3) the violator obtains
substantial income or resources from it. The penalties for committing this crime are very severe.
Federal law provides for greatly heightened prison sentences for manufacture and distribution of
Schedule I or II drugs if death or serious bodily injury results from the use of the substance. In addition, as a
result of the Anti-Drug Abuse Act of 1988, a person who intentionally kills someone or intentionally causes a
killing in the course of manufacturing, distributing, importing or exporting large amounts of certain Schedule I
or II drugs or in the course of a continuing criminal enterprise may be sentenced to death. Any person who
intentionally kills or causes the intentional killing of a law enforcement official while committing or attempting
to avoid apprehension, prosecution, or service of a prison sentence for a federal drug felony also may be
sentenced to death.
As well as increasing many of the existing penalties for possession, manufacture, and distribution of
controlled substances, the Anti-Drug Abuse Act of 1988 introduced new measures to punish drug offenders.
At the discretion of the court, an individual who is convicted of any federal or state offense involving the
possession of a controlled substance as defined for purposes of the Controlled Substances Act can be declared
ineligible for any or all federal benefits for up to one year from the time of conviction. In the case of a second
drug possession conviction, the court may declare the individual ineligible for any or all federal benefits for up
to five years.
An individual convicted of any federal or state offense consisting of the distribution of controlled
substances (“trafficking”) can be declared ineligible for federal benefits for up to five years for a first
conviction; up to ten years for a second conviction; and permanently for a third or subsequent conviction.
Federal benefits include grants, contracts, loans, professional licenses or commercial licenses provided by an
agency of the United States.
When Drinking is a Problem
by
Maura
Valle,
UHS
Health
Educator
specializing
in
Alcohol
end
Substance
Abuse
In recent months a great deal of media attention has focused on the topic of alcoholism.
Many prominent
personalities and celebrities have openly acknowledged their problems with alcohol, leading to a larger public
discussion of drinking norms and behaviors in America today.
News stories raising many questions about
alcohol use and abuse, all reflecting varying degrees of accuracy and/or confusion about the subject, have
proliferated.
Basic Facts
Alcoholism is one of the most serious public health problems in the U.S. today.
Unfortunately it is one which
continues to be misunderstood and misdiagnosed, frequently shrouded in stigma, myth or stereotype.
Some
basic
facts
about
alcoholism:
•
It is a chronic, progressive and potentially fatal disease.
It is not an indication of weak character, lack of
willpower, or absence of morals.
•
Approximately seven percent
of Americans are alcoholic (roughly one in ten drinkers), coming from every
socio-economic stratum in our culture.
•
It is estimated that one in six American families is affected by the disease - having on alcoholic parent,
child or sibling.
Children of alcoholics have a four to six times greater risk for developing alcoholism
themselves.
•
The average alcoholic, according to the
National Institute
on Alcohol Abuse and Alcoholism, is a man or
woman in the mid- thirties with a job, home and family.
Less than five percent of alcoholics are found on
Skid Row while ninety-five percent are functioning members of society.
•
Alcoholism is fully treatable, and there are a number of excellent treatment options available today.
Without treatment, the disease is potentially fatal and causes severe consequences for the alcoholic, us
well as family members and caring concerned others.
Recognizing a Problem
How do you know if you or someone you care about is alcoholic?
It’s important not to get sidetracked by the
fear, stigma and inevitable denial surrounding the term “alcoholic.”
A person may be in the early, middle or even
late stages of alcoholism at any age, and perhaps you would rather describe her or him as a “problem drinker.”
The’ semantics are not as important as identifying a problem and getting some help.
A good way to begin assessing potential alcoholism is to ask if alcohol use is causing problems in any of the
following life areas:
•
relationships:
family
and
social
life
•
work (or school):
including impact on income or financial status
•
legal
problems:
e.g.
arrest
for
drunk
driving
•
health:
there are a wide range of potential serious health
problems resulting from alcohol abuse, including injuries, gastro-
intestinal problems, and the long term development of cirrhosis
of the liver.
Usually problems will begin in the relationship or work life first, but can emerge in any one or all of the above
areas very rapidly and with devastating effect.
In some cases problems may develop quite slowly over a period
of years.
Another questionnaire developed to aid in assessing alcohol problems is a profoundly simple one, known as the
CAGE questionnaire:
•
Have
you
ever
felt
the
need
to
cut
down
on
your
drinking?
•
Have
you
ever
felt
annoyed
by
criticisms
of
your
drinking?
•
Have
you
ever
had
guilty
feelings
about
drinking?
•
Have you ever token a morning eye-opener?
A yes response to any two of the above questions can be indicative of a serious drinking problem.
Another particularly dangerous warning sign is blackouts.
These are loss of memory, while still conscious and
functioning, but drunk.
The drinker will not know he or she is in a blackout until afterward, when the person will
be unable to remember an entire
........
A blackout can last for hours or days.
What to do?
If you are concerned about your own responses to the above questions or are worried about someone else, it’s
very important not to deny or rationalize your concerns.
You will most likely want to do this.
Alcoholism is known
as a disease of denial, where frequently (but not always) the alcoholic is the last one to admit it.
Do not dismiss
or downplay your concerns.
Among family members or friends, this is called enabling — ‘a potentially deadly course of action.
Enabling
really serves to help the person continue dangerous drinking patterns, with all of you ignoring the warning signs.
Confronting the drinker in a caring manner about your concerns is the best way not to be an enabler.
This is
seldom easy to do and you may want to get professional advice first.
So, when drinking becomes an issue for
you or for a family member, it’s important to seek out sources of help and support as soon as possible.
Getting Help
If you are wondering about your own drinking patterns, and concerned that you might have a problem or you’re
just not sure -there are a wide range of resources in the Harvard community to help you assess your situation
and decide what you want to do about it.
If you have further questions or want more information you can call Maura Valle.-UHS Health Educator, at 498
9629 for a confidential discussion or appointment.
The Faculty and Staff Assistance Program at 498 HELP is
also available to provide resources and referral on a strictly confidential basis.
There are Alcoholics Anonymous meetings in at least three Cambridge locations (including some on campus)
every day of the week.
You can call the Health Education Office for a listing of these.
Also, the Greater Boston
and surrounding Eastern Massachusetts area has over one hundred different meetings daily.
You do not have to be an alcoholic to attend an “open” AA meeting.
Many of the meetings are just this -
meaning open to the public.
Attending a few AA meetings will give you a wealth of information about alcoholism.
It’s a good idea to go to more than one meeting for a broader perspective.
This will also help you to assess your
own status.
You can call the AA Central Services in Boston at 617-420-9444 from 9am to 9pm daily.
They will tell you about
AA meetings near your home or work, and which ones are open to all or are “closed, for alcoholics only”.
AA
has a tremendous success rate at helping alcoholics’.
Well over one million members are in recovery today in the
U.S.
Another important option for evaluation and referral is your doctor.
The medical staff at UHS or your own primary
care provider or HMO will make confidential assessment and recommendations for treatment.
You will be
referred to the appropriate treatment program if necessary.
You may want to see a mental health professional.
Depending on your insurance, you can directly make an
appointment at the UHS Mental Health Services, or arrange for a referral through your physician or HMO.
Alcoholism is known as a family disease, deeply affecting everyone involved.
Family members and others close
to an alcoholic need a tremendous amount of support.
All of the above resources are available to people
concerned about a problem drinker.
Maura Valle, Health Educator, 498-9824, can offer suggestions to help you
bcgin to build a support network.
Al-anon meetings are for people whose lives have been affected by close contact with a problem drinker.
There
are meetings on the Harvard campus as well as all over the greater Boston area dally.
Call 843-B300 for
specific details.
Alcoholism is a devastating and painful disease.
Left untreated it grows progressively worse over time.
Admitting that you are alcoholic or that a family member has the disease may be one of the hardest things you
ever do.
But with treatment and in recovery alcoholics and their families can go on to lead exceptionally rich,
satisfying and perfectly normal lives.
MASSACHUSETTS
ANTI-HAZING
STATUTE
Students are advised that Massachusetts law expressly prohibits any form of hazing in connection with
initiation into a student organization. The relevant statutes are provided below. The law applies to all
student groups, whether or not officially recognized, and to practices conducted both on- and off-
campus. Each student organization must file with the Office of Dental Education “an attested
acknowledgment that such organization understands and agrees to comply with these provisions” that
has been signed by the head of the student organization.
The term “hazing,” under Massachusetts law, means: “any conduct or method of initiation… which
willfully or recklessly endangers the physical or mental health of any student or other person.” The
definition specifically includes “whipping, beating, branding, forced calisthenics, exposure to the
weather, forced consumption of any food, liquor, beverage, drug or other substance, or any other brutal
treatment or forced physical activity which is likely to adversely affect the physical health or safety of
any such student or other person, or which subjects such student or other person to extreme mental
stress, including extended deprivation of sleep or rest or extended isolation.” [Massachusetts General
Laws, c. 269 § 17] Notwithstanding any other provisions of this section to the contrary, consent shall not
be available as a defense to any prosecution under this action. The failure to report hazing also is illegal,
under Massachusetts law.
Hazing is a crime punishable by fine and/or imprisonment. The Dental School will consider all reports of
hazing, taking disciplinary action in appropriate cases, and will report confirmed incidents to appropriate
law enforcement officials. If you have any questions about the hazing law or have concerns about an
incident you have witnessed, please contact the Office of Dental Education at Harvard School of Dental
Medicine.
Massachusetts Hazing Statute
Section 17. Whoever is a principal organizer or participant in the crime of hazing, as defined herein, shall
be punished by a fine of not more than three thousand dollars or by imprisonment in a house of
correction for not more than one year, or both such fine and imprisonment.
The term “hazing” as used in this section and in sections eighteen and nineteen, shall mean any conduct
or method of initiation into any student organization, whether on public or private property, which
wilfully or recklessly endangers the physical or mental health of any student or other person. Such
conduct shall include whipping, beating, branding, forced calisthenics, exposure to the weather, forced
consumption of any food, liquor, beverage, drug or other substance, or any other brutal treatment or
forced physical activity which is likely to adversely affect the physical health or safety of any such
student or other person, or which subjects such student or other person to extreme mental stress,
including extended deprivation of sleep or rest or extended isolation.
Notwithstanding any other provisions of this section to the contrary, consent shall not be available as a
defense to any prosecution under this action.
Section 18. Whoever knows that another person is the victim of hazing as defined in section seventeen
and is at the scene of such crime shall, to the extent that such person can do so without danger or peril
to himself or others, report such crime to an appropriate law enforcement official as soon as reasonably
practicable. Whoever fails to report such crime shall be punished by a fine of not more than one
thousand dollars.
Section 19. Each institution of secondary education and each public and private institution of post
secondary education shall issue to every student group, student team or student organization which is
part of such institution or is recognized by the institution or permitted by the institution to use its name
or facilities or is known by the institution to exist as an unaffiliated student group, student team or
student organization, a copy of this section and sections seventeen and eighteen; provided, however,
that an institution’s compliance with this section’s requirements that an institution issue copies of this
section and sections seventeen and eighteen to unaffiliated student groups, teams or organizations shall
not constitute evidence of the institution’s recognition or endorsement of said unaffiliated student
groups, teams or organizations.
Each such group, team or organization shall distribute a copy of this section and sections seventeen and
eighteen to each of its members, plebes, pledges or applicants for membership. It shall be the duty of
each such group, team or organization, acting through its designated officer, to deliver annually, to the
institution an attested acknowledgement stating that such group, team or organization has received a
copy of this section and said sections seventeen and eighteen, that each of its members, plebes,
pledges, or applicants has received a copy of sections seventeen and eighteen, and that such group,
team or organization understands and agrees to comply with the provisions of this section and sections
seventeen and eighteen.
Each institution of secondary education and each public or private institution of post secondary
education shall, at least annually, before or at the start of enrollment, deliver to each person who
enrolls as a full time student in such institution a copy of this section and sections seventeen and
eighteen.
Each institution of secondary education and each public or private institution of post secondary
education shall file, at least annually, a report with the board of higher education and in the case of
secondary institutions, the board of education, certifying that such institution has complied with its
responsibility to inform student groups, teams or organizations and to notify each full time student
enrolled by it of the provisions of this section and sections seventeen and eighteen and also certifying
that said institution has adopted a disciplinary policy with regard to the organizers and participants of
hazing, and that such policy has been set forth with appropriate emphasis in the student handbook or
similar means of communicating the institution’s policies to its students. The board of higher education
and, in the case of secondary institutions, the board of education shall promulgate regulations governing
the content and frequency of such reports, and shall forthwith report to the attorney general any such
institution which fails to make such report.
Massachusetts General Laws, c. 269 § 17, 18 and 19.
Policy for the Safety & Protection of Minors
Policy Statement
Harvard University is committed to providing a safe environment for everyone on its
campuses and in its programs. This includes the thousands of minors who participate in
programs and activities both on and off campus. Members of the Harvard community
who interact with minors in any official capacity are expected to foster and maintain an
appropriate and secure environment for minors.
Any student or student group who plans to set up programming at HSDM involving
interaction with minors must contact Carrie Sylven, Director of Student Affairs to learn
more about the necessary procedures.
Additional information regarding the reason for policy, entities/individuals covered by
this policy, key definitions and procedures, please visit this website:
http://youthprotection.harvard.edu/policy
For guidelines for interacting with minors, please visit this website:
http://youthprotection.harvard.edu/files/minors/files/guidelines_for_interacting_with_min
ors_final_020915.pdf
To report abuse and inappropriate activity involving minors, please visit this website:
http://youthprotection.harvard.edu/files/minors/files/reporting_abuse_and_inappropriate
_activity_involving_minors_final_020915.pdf
Harvard School of Dental Medicine
Policy on Children in the Workplace
Revision History:
Effective Date
Section
Details of Change
11/1/14
All
Initial Release
6/16/15
All
Reviewed and Updated
This policy applies to those circumstances involving children that come into the workplace outside of a
formal arrangement, such as work, an internship or an educational program. With formal
arrangements, please refer to the University policy on minors at Harvard. For informal arrangements
that arise, please follow the policy below.
1. Introduction
Children should not be on the premises at the Harvard School of Dental Medicine (HSDM) during
working hours, after hours or on weekends with the exception of special circumstances, noted
below. This policy is established to avoid disruptions in workplace, promote a safe and secure
working environment, and help maintain a professional environment at HSDM.
2. Scope
This policy applies to the entire HSDM Workforce -- all HSDM faculty, staff and students. Non-
compliance with this policy may be addressed through administrative/academic policies applicable
to an individual.
3. Policy
For the safety and welfare of all concerned, children under the age of 18 are not to accompany
HSDM workforce member to the workplace with the exception of special circumstances, as noted
below. Children are expressly prohibited from entering areas that contain hazardous materials or
equipment (i.e. the clinic or laboratories).
3.1 Emergencies
Understandably, emergencies do arise, where a child may be too ill to attend school or day care,
or your child’s school may be closed due to inclement weather or a scheduled holiday. In such
circumstances, the workforce member is asked to make other day care arrangements for their
child, or use appropriate paid time off, if applicable and available, or request a temporary
flexible / remote work arrangement through a supervisor.
3.2 HSDM Sponsored Events
Children’s visits are allowed, and strongly encouraged, during HSDM sponsored events where
supervised childcare is provided (e.g., “Take Your Child to Work Day”). Notices of such events
will expressly indicate children are welcomed. Such programs may also fall under the University
policy on minors at Harvard.
3.3 Visits
Children of workforce members may be allowed in the workplace for brief visits, generally no
longer than one hour, provided: (1) the workforce member has the prior approval of the
department head (the department head has the authority to approve or deny a request for a
visit); (2) the child remains under parental supervision, within sight and sound of the parent, at
all times; (3) the child’s presence does not disrupt the work or school environment; and (4) the
child is not ill.
4. Additional Resources
Workforce members are encouraged to seek out additional resources offered to the Harvard
Community and can also find resources on HARVie
at: http://harvie.harvard.edu/Work_Life_Balance/Caring_for_Children
or please call the Harvard Longwood Campus Office of Work and Family at 617-432-1048.
5. Who to Contact
If you have any questions about this policy or about bringing your child to the workplace, faculty and
staff should contact their supervisor or the Office of Human Resources, while students should
contact the Office of Dental Education.
