Evaluation Request Procedures (504 and Special Education)
Revised 12/2019
The Summary of Response to Request for
Evaluation document is finalized and generated by
the IAT chair and given to the evaluator to
explain to parent
(15-SCHOOL DAY TIMELINE ENDS)
START
Parent makes request verbally OR in writing
Staff member assures parent that request will be
submitted to the IAT designee
15-SCHOOL DAY TIMELINE BEGINS
Staff member notifies the IAT
designee of the request (date,
time, specific concerns)
24 HOUR DEADLINE
IAT chair confirms
receipt of request
48 HOURS
IAT chair contacts parent within
48 HOURS to schedule a meeting
Request for Evaluation (RFE)
information is entered in EasyIEP by
the IAT chair
IAT chair invites building team members
to discuss student’s records and
performance
Procedural Safeguards are provided to
parent by IAT chair
Is the IAT committee
recommending an evaluation
after reviewing all data?
Does the IAT committee suspect a
disability that may require special
education or related services?
Does the committee suspect dyslexia (or
related disorder)?
Notice: Prior Written Notice is
provided to parent by
evaluation specialists
IAT chair will provide referral documents and notify appropriate evaluation
specialist(s) (i.e, LSSP, SLP, Ed. Diag) of completed referral information via
email
Evaluation Specialist(s) will contact the parent to schedule
informed consent meeting. Consent needs to be obtained
within 5 school days of receiving notification from IAT chair
and provide Prior Written Notice (15 SCHOOL DAY TIMELINE
ENDS)
Note: Informed consent form is generated in
EasyIEP as part of the Referral for Evaluation
Packet by the appropriate evaluation personnel
IAT chair ensures completion of Special
Education Referral Packet (all information
must be completed-see attachment)
IAT chair ensures completion of 504
Referral Packet (all information must
be completed)
504 Coordinator will scan and upload referral
packet and consent for 504 evaluation into EasyIEP
504 Coordinator will notify assigned campus
diagnostician that all documents and consent has
been obtained for 504 assessment via email. This
needs to be completed within 5 school days of
receiving notification from the 504 Coordinator
(15 school day time ends)
NO
YES
IAT Committee determines
504 OR special education
evaluation is warranted
Documentation for reason to
not evaluate are provided to
the evaluation specialists
Evaluation will be completed
within 45 school days.
An Intervention Plan is
completed and/or updated
An Intervention Plan is
completed and/or updated
and should be implemented
during the evaluation
CAMPUS STAFF
EVALUATION STAFF
TIMELINE IN EFFECT
Evaluation Services team members may be a part of
the IAT committee but are not required members.
