CAU Filming/Press Conference/Interview Request Form
6/26/2024
Page 1
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CAU Filming/
Press Conference/Interview Request Inquiry Form
Request Date: Contact Name:
Contact Email: Phone:
Your Title/Relationship to This Film:
Production Company Name/Organization
Tentative Filming Date (s) and Times:
Film/Production Title:
Type of Film/Project: (Select All That Apply)
□Production Film □Documentary/ Educational Film
□
Still Photography
□
Interview
□
Press Conference
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Student Project
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B-Roll
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Political Marketing
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Other:
Desired Campus Locations for Filming: (Select All That Apply)
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Auditorium
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Building Facades
□
Classrooms
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Residence Hall
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Lecture Hall
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Meeting Space
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Parking
Lots
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Promenade □ Sports Facilities (Stadium/Gym/Fields)
□ The Quads (Lawns Between Buildings)
□
Other
How Will You Be Altering Desired Location?
Desired Campus Participation (Select All That Apply)
□ Student Government Association □ Royal Court
□
Greek Organizations
□
Choir
□
Band
□
Student
Athletes
□
General
Student
Population
□
Other
Film/Production Description (Attach a full summary including equipment and trucks)
Proposed Use and Distribution (Select All That Apply)
□
Television
□
Streaming
□
Movie Theater
□
Web
□
Print
Target Audience
Client
Number of Crew
Number of Talent
Will You Be Shooting Sound? □ Yes □ No
Will There Be Street Closures? Yes No
Vehicle List
Props List
Amount and Type of Equipment Involved
Additional Information
Parking for Crew Vehicles
Craft Catering Onset
□ Yes □ No
Catering Requirements from CAU □ Yes □ No
Page 2
CAU Filming/Press Conference/Interview Request Form
06/26/2024
Location Request(s)
Bishop C.L Henderson Student Center / Promenade
Requested Venue/ Spaces
Standard Logistics/Room Set-Up for All Areas
Multipurpose Room (Front)
Mul
tipurpose Room (Back)
MPR
Pre- Function Area
MPR St
age Green Room/Dressing
Conf
erence Room (231)
Lobby (Second Floor)
Pr
omenade-Student Center Side
Pr
omenade- President’s Side
Ot
her
Microphones _____ (4 max)
Mic Stands ___ Table Top___
Projector Screen (Left, Right, Center, Front/ Rear)
AC Cord (MPR only)
Other:
Exhibit/Tradeshow
Classroom
Hollow Square
U-Shape
Theatre Style
Banquet
Rounds
Open
Furniture Request
Rectangle table:
Round table:
Stacking chairs:
Easel (
4 max):
Lectern:
Folding chairs
(upon request):
Ot
her:
Thomas Cole Research Center
Requested Venue/ Spaces
Standard Logistics/Room Set-Up for All Areas
Aldridge Foyer
Aldridge Auditorium (4 mic combos)
Boardroom (
1 Clip-On Mic)
Exhibition Hall (1 Mic, No AV)
Lecture Hall (2 Handheld Mics)
Exhibit/Tradeshow
Classroom
Hollow Square
U-Shape
Theatre Style
Banquet
Rounds
Open
Auditorium
Furniture Request
Rectangle table:
Round table:
Stacking chairs:
Easel (
4 max):
Lectern:
Folding chairs (
upon request)
Other:
CAU Academic Classrooms/ Conference Room
Requested Venue/ Spaces
Standard Logistics/Room Set-Up for All Areas
Carl and Mary Ware
Clement
Haven Warren
Knowles
Kresge
McPheters Dennis
Sage-Bacote
Thayer Hall
Wright-Young Hall
Mass Media Arts
Microphones _____ (4 max)
Projector Screen
AC Cord
Hyflex Room
Classroom Number(s):
Other
Page 3
CAU Filming/Press Conf
erence/Interview Request Form
06/26/2024
Haven Warren
Standard Logistics / Room Set-Up / Furniture Request
Davage Auditorium
Davage Foyer
Classroom spaces for holding/ green rooms
Easel (4 max):
Rectangle Table (4 max):
Red Platform Chairs (30 Max):
Lectern:
Other:
Microphones_____ (3 wireless and 4
wired
)
Mic Stands______ Table Top
Projector and Screen
AC Cord
Other
Epps Gym/ Panther Stadium
Requested Venue / Spaces
Standard Logistics / Room Set-Up / Furniture Request
Henderson Center
Gymnasium
Tennis Courts
Other
P
anther Stadium
Football Field
Softball Field
Track
Other
Folding Chairs:
Microphone (4 Max):
Mic Stands:
Other:
AC Cord:
Rectangle Tables:
Floor Tarp:
Lectern:
Raised Goals
Stage Risers
Other:
Quadrangles / Presidents Lot / Other Campus Space
Requested Venue / Spaces
Standard Logistics / Room Set-Up / Furniture Request
Harkness Quad
Kresge -Holmes Quad
Tanner Turner Quad
Thayer Quad
Trevor Arnett Quad
President’s Parking Lot
Dining Hall
Other
Microphones (4 max):
Mic stands:
Podium (art museum only)
Projector
Projector screen
AC Cord
Other:
*Furniture must be rented for the outdoor usage.
Boardroom
Classroom
Hollow Square
L- Shape
U- Shape
Theatre Style
Furniture Requested
Banquet Rounds:
High Boys:
Rectangle Tables:
Folding Chairs (upon request):
Tent:
Other:
Page 4
CAU Filming/Press Conference/Interview Request Form
06/26/2024
Art Museum Guidelines (if applicable)
Please check the boxes below to show you understand all the guidelines
for utilizing the Art Museum. Failure to comply could result in your event
being canceled by the University Meeting and Events Department and
Clark Atlanta University Art Museum.
Suggested Reception Set-up:
• 4-ft r
ound tables (6 max), seats 5
• High boys (6 max)
• 2 rectangular tables – for food service
• 1 rectangular table – for beverage service
• 2 Rectangular tables, if there is to be a bar.
• Linens for tables
(required for all tables)
• Sounds system and Lectern available for AV
Fur
niture Requested
Banquet Rounds:
High Boys:
Rectangle Tables:
Sound System
Lectern
Max Capacity for the Art Museum Atrium is 60 people.
A
member of the event owner is required to be present for the duration of the event.
Use of organic floral arrangements, additional lighting, matches, candles, chafing
dishes or any other form of heat in the museum and atrium are prohibited at CAUAM.
F
lash photography and additional lighting is prohibited.
All printed materials including invitations and public relations efforts relating to the
event must refer to the museum in the following way: Clark Atlanta University Art
Museum.
T
he Atrium is the only area where food and drink are permitted.
Eating and drinking are prohibited in the museum exhibit spaces. All menus including
food and beverages must be preapproved by CAUAM.
The museum is not equipped with a catering kitchen. Please be aware of the
following conditions:
• Refr
eshments must be limited to hors d’oeuvres and non-sticky foods,
which are easily handled by guests.
• Hot food and/or steaming plates are prohibited on the second floor of
Trevor Arnett Hall.
• All liquids packed under pressure (carbonated) must be opened by the
caterer or bartender before being served to the guest. Dark-colored
beverages are not allowed.
Al
cohol must be served by a licensed bartender. Alcoholic beverages may be served
under the terms and conditions consistent with the laws of the state of Georgia. The
University policy requires pre-authorization forms from VP Business and Auxiliary
Services
Misc. Video Requirements (if applicable)
ZOOM 1 Way
ZOOM 2 Way
Livestream
WIFI Request
Bandwidth Request
Attach a detailed schedule of events by day/date/time, load-in/load-out times and start/end times for
each space.
Linen is required for all tables and can be provided by Sodexo Catering
Some event equipment/furniture will have to be rented and additional AV
techs may be required. Charges will apply and quotes
will be provided by UME.
An authorized AV
tech is required for: events after normal business hours, use of 4 or more mics, use of Intelligent Stat
e
Lighting,
and Potable Set-ups.
Drones are strictly prohibited without special permission from public safety. Please indicate your request below with details:
CAU Filming/Press Conference/Interview Request Form
6/26/2024
Page 5
Email this form to universityeven[email protected]
Requestor’s Signature
Date:
CAU Marketing/Communications Approval
Date
For Office Use Only
UME (University Meetings & Events)
Applicable
Approved
Denied
Date:
Office of Religious Life
Applicable
Approved
Denied
Date:
Internal Affairs/Public Relations
Applicable
Approved
Denied
Date:
External Affairs
Applicable
Approved
Denied
Date:
Student Leadership & Engagement (Student Center Space)
Applicable
Approved
Denied
Date:
Registrar’s Office (Academic Buildings)
Applicable
Approved
Denied
Date:
Art Museum (Museum Spaces)
Applicable
Approved
Denied
Date:
Dining Spaces
Applicable
Approved
Denied
Date:
Residence Life (Residence Life)
Applicable
Approved
Denied
Date:
Athletic Department (Required for Stadium & Gym Use Only)
Applicable Approved
Denied
Date:
Public Safety (Required for all events)
# Officers:
Cost:
EMS Cost:
Bag Check Cost:
Required
Approved
Denied
Date:
Facilities
Fees after normal business hours if overtime is required:
Set Up: $ Custodial: $
Applicable
Approved
Denied
Date:
Cynthia
Gomes ( Parking Lots)
Price Per Lot
: Price Per Space:
Approved Lots
Applicable Approved
Denied
Date:
