Moving Checklist
Appoint an ofce move manager
Seek internal support and
establish a moving committee
Create a moving plan, budget, and move
schedule
Research commercial moving companies
Create a technology plan for equipment, power
sources, cabling, and servers
Hire architect, design rm, or workspace
designer
Provide landlord or property manager with
move date
Check existing lease for any move out
conditions or costs
Order furniture if working through a dealer
6 Months Before Your Move
Hold weekly meetings with
your moving committee
Finalize oor plan or any needed construction
at your new space
Hire movers and lock in moving date
Determine moving plan for common areas
(refrigerators, coffee machines, etc…)
Assign each employee a number to label their
equipment, furniture, and boxes
Arrange for external storage (if needed)
Hire vendor to remove existing signage and
install new signage
Communicate to employees the move date
and timing
Conduct an audit to determine where the new
address will need to be updated
Obtain moving insurance to protect valuable
equipment and goods
Order furniture if purchasing online
3 Months Before Your Move
Hold in-person employee
orientation or conference call
Create and distribute packet for employees
(include details on oorplan, parking, amenities,
restrooms, emergency exits, etc.)
Notify utility providers of your move date
Order new business cards, letterhead, or any
other printed materials
Notify IRS, USPS, Secretary of State, Google,
customers, and vendors of change of address
Setup employee help desk for moving support
Provide boxes and labels to each employee
Select cleaning service for old and new ofce
Provide new keys or access cards to employees
Perform a detailed check of the new building
Send detailed oor plan to moving company
Write press release to announce move
1 Month Before Your Move
Issue press release
Provide on-site support to movers
Update address on website
Install and test all IT equipment and conrm
internet and phone installation
Share news of move on social media
After move is complete, perform walk through
to ensure layout is correct and that there’s no
damage to furniture or equipment
Day of Move
Additional Notes
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