Office Relocation Checklist
All wiring should be labeled with the location it will be moved in the new layout
All computer equipment should be labeled with the identification number assigned to
the new space
Label all boxes and binders with the identification number of their new home
Color code labels for items belonging in network rooms or other common areas. Each
color should correspond to a unique common space in the new location. At the new
location the color should be clearly present on the door or wall space next to the door for
easier unpacking.
Place each color on the building layout diagram you have created
Ensure all team members are familiar with coding system
Communicate color coding system with Bulldog Movers along with a copy of the layout
Wiring / Cabling / Phone / Internet / Etc.
Identify the telephone / server room at the new location and label it on the floor plan
Ensure that the new server room is centralized to avoid the Ethernet UTP length limit
Confirm minimum requirements for server room are met (electrical, cooling,
dimensions, security, etc.)
Schedule wiring according to project timeline and obtain outside consultant if required
Identify cost and time constraints for wiring work
Document cost and time in project plan / project budget
Test all network and phone drops as soon as possible so problems can be corrected
Use layout of desks to estimate cable size requirements
Plan for any future configurations and wire leave additional wiring in each wall
Test all back-up batteries for phone switches and servers and take inventory of all
items
Contact vendors for 800 numbers and schedule cutover date. Test the new phone
lines several days before the move.
Disconnect all paid lines at old location
Review the programming and routing on the voice mail system to make sure
everything is working as it should
Determine what type of Internet is available at the new location. If a T1 is required 6-8
weeks is often required notice.
If the ISP is changed from the current provider identify any changes that may be
required to Company Website
Cleaning
Moving is about the only opportunity you will ever have to completely clean all of the
items that will be in your business. Take advantage of this time.
Before electronic items are moved clean them with appropriate cleaner
Clean all office furniture prior to move
Clean all wall hangings prior to move
Clean all break-room / office kitchen items prior to move