Records Management for OPM Internal Administrative
09. Return Storage Media to agency
After Archival Processing. The
National Archives returns the reels or
cartridges included in the transfer to the
agency when two preservation copies
have been created. Check "No" to
indicate that the storage media must not
be returned or provide an address for
return shipment. If yes, Provide
Address for Return (if different from
Item 06).
10. Storage Media Unit Volume Serial
Number. Enter the volume serial
number that uniquely identifies this
tape/tape cartridge. If the file is
recorded on multiple volumes, enter the
first volume serial number in this item
and list others, in sequence, in item 26.
11. Type of Media Provided. To comply
with the transfer standard identified in
36 CFR, a storage media unit must be
an open-reel magnetic tape or 3480 tape
cartridge. Enter an "X" in the
appropriate box. If "Other" is checked,
contact the National Archives prior to
transfer and provide a specific
identification of the storage media used
for transfer.
12. Density (CPI/BPI). Enter an "X" in the
appropriate box to indicate characters or
bytes per inch.
13. Number of Tracks. Enter an "X" in the
appropriate box. For 7 track tapes,
indicate whether the parity is odd or
even in Item 26.
14. File Organization on Storage Media.
If a single file on a single storage media
unit is described, check "One File on
One Media Unit." If a multi-volume file
is described, check "One File on
Multiple Media Units." If more than
one file is on the storage media unit,
check "Multiple Files on One Media
Unit." If the transfer includes multiple
files on multiple files on One media
units, check "Multiple Files on Multiple
Media Units”.
15. Recorded Label (Internal Label).
Enter an "X" in the appropriate box. If
"Other" is checked, provide a specific
description of the internal labels in Item
26.
16. Character Set. Enter an "X" in the
appropriate box. If "Binary" or "Packed
Decimal" is checked, indicate the
characters (bytes) that are stored in
those formats in Item 26.
17. Date File Copied. Enter the date that
appears on internal labels, if the files are
labeled. This is the date the records
were copied onto the storage media
unit(s).
18. Internal File Name/Identifier (aka
Data Set Name). If there is a recorded
label, enter the file identification (e.g.,
Data Set Name) used in the label. File
Names in IBM standard labels must
follow IBM DSN naming conventions.
19. Sequence of File on Storage Media
Unit. If this is the only file on the
storage media unit, enter a "1”. If the
storage media unit contains multiple
files, enter the file's position number on
the storage media unit. See Item 14.
20. Number of Logical Records per Block
(Blocking Factor). If "Fixed Length" is
checked in Item 21, enter the blocking
factor.
21. Record Type. Enter an "X" in the
appropriate box. If "Other Than Fixed
Length" is checked, a specific
description of the format is very
important, especially if the
documentation provided does not
contain a precise description. Use Item
26 to describe "Other" formats.
22. Length of Logical Records in
Characters or Bytes. Enter the logical
record length in bytes or characters. If
the record is not fixed length, enter the
maximum size record, and describe
techniques used to control and indicate
size in Item 26.