The Guidance Dept.
Presents:
The College Application Process
September 21, 2023
Smithtown Central School District
26 New York Avenue, Smithtown, New York 11787
Welcome
● Naviance/Common Application – Kelly Brouthers
● Student Responsibilities – Kelly Brouthers
● Teacher Responsibilities – Dorothy Caputo
● School Counselor Responsibilities – Dorothy Caputo
● College Responsibilities – Kate Dorney
● Resources – Kate Dorney
College Application Process:
Common Application
● Register for the Common Application
(www.commonapp.org)
● Everyone MUST complete the following tasks to sign
the FERPA waiver
– Complete the EDUCATION section
– Add at least one college to the MY COLLEGES section
FERPA Waiver
Common Application Process:
Naviance Family Connection
● Matching the Common Application to Naviance
Family Connection:
– Log on to Naviance Family Connection
– Click on the COLLEGES tab
– Click on COLLEGES I’M APPLYING TO
– Click MATCH ACCOUNT
– It will bring you to the Common Application and you will
need to log into you Common Application account
Matching the Common
Application to Naviance Family
Connection
Common Application Process:
Family Connections
● COLLEGES I’M APPLYING TO
– The Schools from your Common Application will automatically
appear on your Family Connections screen when you match the
Common Application to Family Connections
– In the column APPLYING VIA COMMON APP? YES should be
indicated if it is a Common Application college
– If you are applying to a non-common application college you must
add the colleges to your list
Colleges I’m Applying To
College Application Process:
Responsibilities
● Student Responsibilities
● Teacher Responsibilities
● Counselor Responsibilities
● College Responsibilities
College Application Process:
Student Responsibilities
● Transcripts are viewable on the parent portal
● Request letters of recommendation from teacher(s)
● Complete the student resume in Naviance and the Student Profile sheet
(available in the Counseling Center)
● Complete the student portion of the college application
– Student's personal information, extra-curricular activities, honors and
awards, community service and required essays
– Supplemental application(s) should be completed only if it is required by the
college
● Submit student portion of application on-line with required fee
● Contact the College Board or ACT Testing Company to send official score
reports
SAT/SAT Subject Tests – www.collegeboard.org or 1-866-756-7346
ACT – www.actstudent.org or 1-319-337-1313
AP Scores – 1-888-225-5428 or 1-609-771-7300
Surveys - Profile/ Graduation
Where to find the Student Profile Sheet in Naviance:
Go to: Naviance Student, click on ABOUT ME, Click on SURVEYS FROM MY SCHOOL,
click on STUDENT PROFILE SHEET. (The Graduation Survey should be done in May
when you know the College you will be attending.)
Build a Resume
Complete Resume
College Application Process:
Student Responsibilities
● Procedure for Requesting a Teacher Letter of Recommendation
– Ask teachers to write a letter of recommendation in person
– Complete a Teacher Recommendation Questionnaire and Recommendation
Request Form for each teacher (available in the Guidance office)
– Mail vs. Electronic Transmission?
● Mail:
– Provide teachers with a stamped envelope addressed to the college for
each recommendation being sent by mail
– Attach a post-it note on each envelope indicating the deadline for each
college
– Put your full name on the inside flap of the envelope
College Application Process:
Student Responsibilities
– Mail vs. Electronic Submission
● Electronic Submission
– Log onto Naviance Family Connection
– Click on COLLEGES
– Click on COLLEGES I’M APPLYING TO
– Towards the bottom of the page you will see TEACHER
RECOMMENDATION
– Click on ADD REQUESTS
– Use the scroll down menu to select your teacher
● Submit a Transcript Processing Form to Guidance Office
– One form has room for 11 schools, you may use additional forms if needed.
– Transcripts will only be sent to the colleges listed on the form.
*Please note, when you add at least one Common App school to the transcript processing form,
Common App will automatically deliver documents to additional applicable colleges as students submit
their Common Application
– Forms are available in the Guidance Office and on the guidance google classroom
– Allow 15 school days for your application to be processed once it has been submitted
to Guidance
Teacher Recommendations
Teacher Letter of Recommendation Form
College Application Process:
Teacher Responsibilities
● Teacher will complete the teacher evaluation form
as required by the common application
● Write a letter of recommendation for the student
● Teacher will either mail the teacher evaluation form
and the letter of recommendation or submit this
information electronically
College Application Process:
School Counselor Responsibilities
● The school counselor will send the following items to each college when the
student brings a completed TRANSCRIPT PROCESSING FORM to Guidance
– Official Transcript
– Counselor Letter of Recommendation
– Smithtown High School Profile
– Secondary School Report
● The school counselor will also send first quarter grades and mid-year grades to
each college if/when the student requests it by completing the GRADE
PROCESSING FORM
Electronic or Paper?
College Application Process:
College Responsibilities
● Create a file for the student upon receiving any piece of the
application
● Collect all pieces of the application
● Colleges may contact you to inform you that something is
missing….do not be alarmed! It is best to contact the college
directly to make sure your entire application has been received.
Once everything is received, the file will be reviewed
● Colleges will make you aware of their decision according to their
timeline
College Application Process:
Types of Applications
●Common Application
● Supplemental applications may be required
● www.commonapp.org
●SUNY Application
● Supplemental application may be required
● www.suny.edu/student
●Coalition Application
● Application being accepted by some colleges
●CUNY Application – (online application only)
● www.cuny.edu
●Online Application for individual colleges
●Paper-Based Application for individual colleges
Naviance Welcome Screen
College Application Process:
NCAA Requirements:
COVID-19 Automatic Waiver 2023-24 Enrollment
Given the continuing impact of COVID-19 on the educational
environment, the NCAA Eligibility Center has partnered with the
NCAA membership to identify changes to the initial-eligibility
certification process for students who initially enroll full time in a
collegiate institution during the 2022-23 or 2023-24 academic
year. The Eligibility Center will continue to monitor the environment
and make necessary adjustments to prioritize health, safety and
fairness for all prospective student-athletes.
College Application Process:
Fall College Fairs
In-Person Fairs:
Western Suffolk Counselors’ Association College Fair - 10/3/23 - 5:30-8:30pm at
Adelphi University(1 South Ave Garden City)- Free. Visit wsca.optonline.net
Nassau Counselors’ Association Fall College Expo - 10/18/23 6-9pm at the
Huntington Hilton(598 Broadhollow Rd. Melville) free - nassaucounselors.org for
more information
East End Counselors’ Association Fall College Fair - 10/26/23 - 5-7pm at Riverhead
High School ( 700 Harrison Ave. Riverhead)- Free. eastendcounselors.org for
information
Virtual Fairs
The National Association for College Admission Counseling (NACAC)
To Sign up for Free go to nacacattend.org/fairs
Sunday 10/15/23 1-6pm
Tuesday, 11/12/23 1-6pm
THANK YOU!
We wish you the best of luck and remember:
We are here for you!
