Holder Reporting Manual
Office of Nevada State Treasurer Zach Conine
D
ISCLAIMER
: The information contained herein remains subject to change at any time without prior notice.
Holders are encouraged to check back frequently for updates.
Unclaimed Property Division
Fiscal year 2024
Nevada Holder Reporting Manual 2024
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The Nevada State Treasurer’s Office Unclaimed
Property Division is committed to assisting holders
maintain compliance with reporting requirements.
Please do not hesitate to reach out should you
have any questions or comments:
Phone: (702) 486-4140
Fax: (702) 486-4177
Website: http://www.nevadatreasurer.gov/
Email: [email protected]
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TABLE OF CONTENTS
QUICK REFERENCE GUIDE ................................................................................................... 4
WHAT’S NEW – RECENT CHANGES AND UPDATES ............................................................. 5
GENERAL INFORMATION.................................................................................................... 7
What is unclaimed property? ............................................................................. 7
Reporting requirements ................................................................................... 7
What must be reported? .................................................................................... 7
Who must report?................................................................................................. 8
HOLDER REPORTING ........................................................................................................... 9
Determining which state to report to…………………………………………………………9
Determining dormancy ....................................................................................... 9
Special considerations for determining dormancy or applicability of reporting requirements .... 10
Gaming Establishments ................................................................................................................... 10
Gift Certificates ............................................................................................................................... 10
Virtual Currency ............................................................................................................................... 11
Preneed burial and funeral contracts .......................................................................................... 11
Individual Retirement Accounts...................................................................................................... 11
Royalties, stocks and other accounts with continued accruals/payments.............................. 11
Escheated Estates ............................................................................................................................ 11
Business to business exemptions .................................................................................................... 12
Report creation and contents………………………………………………………………..12
Properties with multiple owners .................................................................................................... 12
Aggregate properties & Minimum threshold ............................................................................. 12
Consolidated reporting .................................................................................................................. 12
Third-Party reporting agreements ............................................................................................... 12
Report Formatting ........................................................................................................................... 13
Deductions ......................................................................................................................................... 13
Dormancy Charges ................................................................................................................... 13
Individual Retirement Accounts ............................................................................................... 14
Due diligence requirements .......................................................................... 14
Reporting and remittance deadlines, methods required and other considerations ....... 15
Reporting and remittance deadlines ........................................................................................... 15
When is the earliest reports can be submitted .......................................................................... 15
Online reporting .............................................................................................................................. 16
Foreign holders ................................................................................................................................ 16
Remitting payment .......................................................................................................................... 16
Reimbursements and adjustments ................................................................................................. 16
Negative reports ............................................................................................................................. 17
Reporting and remittance of special property types ..................................................................... 17
Special reports .............................................................................................. 20
Court orders ..................................................................................................................................... 20
Settlement funds .............................................................................................................................. 20
Reciprocal reports ........................................................................................................................... 20
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Records retention .......................................................................................... 21
Compliance Efforts ........................................................................................... 21
Penalties and Interest ..................................................................................................................... 21
Fees .................................................................................................................................................... 21
Audits ................................................................................................................................................. 21
Self Audits ......................................................................................................................................... 22
VDAs .................................................................................................................................................. 22
REPORTING CHECKLIST ..................................................................................................... 23
APPENDICES ...................................................................................................................... 24
APPENDIX A – REFERENCES ........................................................................... 25
APPENDIX B – SAMPLES ................................................................................ 34
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QUICK REFERENCE GUIDE
Remit and report
due date
Non-insurance businesses must report and pay before November 1 for property presumed
abandoned as of June 30 of the previous fiscal year.
Insurance businesses must report and pay before May 1 for property presumed abandoned
as of December 31 of the previous year.
Reports are filed by fiscal year; it is currently FY 24. Nevada’s fiscal year begins July 1st
and ends June 30th.
Negative reports
If your business is incorporated or you are a licensed business owner in Nevada, or you are
otherwise located or doing business in Nevada, you must file an annual negative report of
unclaimed property if you have no property to report.
Negative reports must be filed through the Nevada Unclaimed Property Division’s (“the
Division”) online holder reporting portal (“the Portal”). Reports received by any other method
than through the Portal will not be accepted unless you have received written authorization
from the Division.
Due diligence
Must be performed within 60
—
120 days prior to submitting a report. See page 14 for
details.
Remittances
Payments are required by law to be remitted to the Division via ACH debit. Prior to remitting
payment, be sure to contact your bank to provide them with the Division’s company code
(D886000022) to allow ACH debit transactions. Failure to do so will cause a payment to
reject. Delays in receiving successful payments may lead to assessments of penalties and/or
interest.
ACH credit, wire transfers, checks, or other payment methods without prior written
authorization will result in a fee that cannot be retroactively waived. An exception form
(UP10) may be accessed via the following link: ACH Debit Exception Request Form. An
exception request is for a single remittance and does not establish approval for any future
reporting or remittances.
Aggregate
reporting
Aggregate reporting is not permitted. Holders must list all abandoned property owner detail
for each property, regardless of the amount being reported. There is no minimum property
value threshold to report.
Fees
Payment by ACH debit is mandatory. A holder who fails to make a payment as required will
be assessed a fee by the Division. The fee will be the greater of $50 or 2 percent of the
amount of the payment. Written authorization is required from the Division for a holder to
file a report or submit payment other than by ACH debit through the Portal. There is no
method to waive this fee without prior written authorization being obtained.
Penalties and
interest
See page 21 for information.
Safe-deposit
boxes
See page 19-20 for information.
Stock registration
and delivery
See page 17-18 for instructions.
Mutual funds See page 18-19 for instructions.
Dividend
reinvestment
plans
See page 17-18 for instructions.
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WHAT’S NEW – RECENT CHANGES AND UPDATES
NEW
Interest on Lawyer’s Trust Accounts (IOLTA)
Nevada Rule of Professional Conduct 1.15(f) provides direction to lawyers and law firms on what to do with unclaimed or
unidentified funds in their Nevada client trust accounts. Consistent with SCR 78 and NRPC 1.15(f), if a lawyer or law firm has
made reasonable but unsuccessful efforts to disburse funds from their IOLTA account to the rightful owner, those funds may be
remitted to the State Bar of Nevada’s Clients’ Security Fund after a term of five years. During the five-year term, reasonable
efforts must have been made to identify and locate the rightful owner. For information regarding this requirement, click on this
link. These funds may no longer be reported as abandoned property to Nevada Unclaimed Property.
Assembly Bill 55
Assembly Bill 55 (AB55) of the 2023 Nevada Legislative Session made several changes to Nevada’s unclaimed
property laws and became effective on July 1, 2023. The current online version of Nevada Revised Statute (NRS)
120A does not yet reflect these changes. Please refer directly to the bill to ensure compliance with new or
changed holder requirements. The full text of the enrolled bill may be found online at:
https://www.leg.state.nv.us/App/NELIS/REL/82nd2023/Bill/9611/Text#.
NRS 120A.125 – This section has been amended to update parties responsible for reporting abandoned safety deposit
box contents. Financial institution was modified to “financial organization.” All other previously required parties remain
unchanged. This change was a clarifying change to maintain consistency throughout the chapter. The Division does not
anticipate any functional changes as a result of this update.
NRS 120A.500 - This section has been amended to reflect the following changes:
The period of abandonment for:
o Stocks and other equity was amended from a returned mail standard to activity/interest based standard.
o Life/endowment/annuity insurance contracts was amended to:
Specifically address retained asset accounts, which were previously reportable but not
specifically addressed.
Include the date of the death of the insured rather than the date the holder obtained knowledge
of death.
Include the date of the contract’s maturity.
Applies to matured, unmatured and terminated contracts where an obligation to pay exists.
o Insurance policies not qualifying as life/endowment/annuity insurance is not specifically addressed as due
3 years after the obligation to pay arose under contract terms, where it was previously reportable under
the “all other property” requirements. Additionally, the period of abandonment applies to matured,
unmatured and terminated contracts where an obligation to pay exists.
o Tax deferred/exempt IRAs was amended to be solely based on IRS required minimum distribution dates.
o IRA accounts other than tax-deferred/exempt are specifically addressed as due 3 years after the
property became distributable. This property was previously reportable under “all other property”
requirements.
o Pre-need Burial/Funeral Contracts were amended to clarify the definition of beneficiary complies with
NRS 689. Additionally, under NRS 120A.500(7) now includes an additional dormancy trigger. Where
the owner’s date of birth is not documented and the holder has not obtained knowledge of the
beneficiary’s death, the property is reportable 40 years after the contract’s execution or three years
from the last indication of owner interest, whichever is later.
o Stocks/equity, debts of a business, demand/savings/time deposits, IRAs and “All other properties” not
specifically addressed in statute are now required to begin when the holder obtains knowledge of the
owner’s death.
Tax-deferred/exempt IRAs where the owner is deceased are granted exemptions to the IRS
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required minimum distributions under certain circumstances. Those exemptions also apply to the
requirement to report those properties.
Indications of owner interest were amended to:
o Exclude actions made by the holder or the holder’s agent.
o Include signed certified mail receipts, where certified mail is sent.
o Include the execution of foreign tax forms for foreign claimants.
o Exclude automatically renewable deposits or withdrawals where the holder or holder’s agent were a
party to the transaction.
Definitions added under NRS 120A.500:
o Knowledge of death
o Proof of death
o Retained asset accounts.
NRS 120A.520 – Gift certificates period of abandonment now includes the date when the holder discontinued honoring
the instrument. Additionally, the requirement to report unknown owner information under the Treasurer’s Office name and
address was removed. This will now be reportable with “unknown” in all respective fields.
NRS 120A.560 - This section has been amended to reflect the following changes:
All owner information known or readily ascertainable by the holder is required to be included in the report,
regardless of the property type.
When the holder has missing or partial owner information, the known information is required to be reported with
unknown owner information reported as “unknown.”
Due diligence – first class mailing standards for stocks, equity, retirement accounts, or other virtual currency
valued at $1,000 or more were replaced with a certified mailing standard. This change is aimed at protecting
the claimant and the holder to provide proof that an attempt was made to notify the owner prior to the property
being transferred and/or liquidated during the reporting process. Note that the requirement to email the
notification is still required when the owner has consented to receiving emails regardless of the type of mail being
sent and is required in addition to the mailed notification.
NRS 120A.660 – This standard was modified to no longer require pre-approval for early properties to be reported.
The administrator reserves the right to reject early reported properties.
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GENERAL INFORMATION
What is unclaimed property?
Unclaimed property can be any financial asset owed to another business or individual. Property is considered
abandoned when there has been no activity or contact with an owner for a specific period. The property type will
determine the abandonment period; however, it is typically three years. When a holder’s attempts to locate the
rightful owner have been unsuccessful, the assets must be reported and remitted to the Nevada State Treasurer’s
Unclaimed Property Division. The Division will hold the assets in perpetuity and publicly advertise the rightful owners’
information in an effort to return the property. Once the assets are reported and remitted to the Division, the holder
is released from those liabilities.
Nevada’s Unclaimed Property program is governed by Nevada Revised Statutes (NRS) Chapter 120A, and Nevada
Administrative Code (NAC) Chapter 120A.
Reporting requirements
Nevada law requires all governmental entities, business organizations, and individuals (“holders”) to annually review
their financial records to determine whether they are holding any funds, securities, other intangible properties, and
certain tangible properties that have remained unclaimed for the required dormancy period. Dormancy periods vary
by property type. [Appendix A] If holders are holding unclaimed property, they must file a report and remit the
property to the state of the owners’ last known addresses. Each state’s unclaimed property program is governed by
the local state’s laws. Each state’s reporting website can be found at: https://unclaimed.org/state-reporting/.
Failure to report to the appropriate state may result in penalties and/or interest in both states.
Please note, there is no minimum property value threshold report amount. Any amount meeting Nevada abandoned
property requirements is reportable. Holders of unclaimed property are required to report property in the
appropriate report year.
Reports and remittances received after the required due date are subject to penalties and interest under the
provisions of NRS 120A.730. If assessed, the holder will be provided a link to the Penalties and Interest Waiver
request form via email. If a holder believes that they are unable to make the reporting deadline, they should
consider submitting a request for extension. See “extensions” in this manual. Note that all forms can be found on the
Forms page of the Division’s website.
If no unclaimed property is found, businesses may still be required to prepare a “negative” report for submission to
the Division.
What must be reported?
Property in which no contact from the owner has been received by the holder after performing due diligence, or in
which the owner cannot be located after the required statutory period has lapsed, must be reported.
Examples of reportable items include, but are not limited to, wages, commissions, payroll or salary checks, utility
deposits, refunds, checks, money orders, traveler’s checks, safe-deposit box contents, stocks, and gift
cards/certificates. In addition, Nevada domiciled holders must report items to Nevada that have no owner name
or address, as well as all items where the last known address is in a foreign country.
Reportable items and their respective property codes and abandonment periods, as well as dormancy period charts
are located in Appendix A.
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Who must report?
Any entity or individual with the potential to have custody of property described above is considered a holder of
unclaimed property and is required to report the property to the state via the Division. This includes attorneys,
CPAs, medical professionals, and holders of property in other states in custody of property owed to a Nevada
resident. Any entity conducting business within the state of Nevada that has branches, divisions, or other affiliates,
is responsible for filing on their behalf, such as those listed below. Each entity with a unique FEIN, including those
listed below, is separately responsible for reporting and remitting abandoned properties in their custody.
Financial institutions
Banking and financial organizations including banks, trust companies, savings banks, safe-deposit companies, private
banks, savings and loan associations, credit unions, investment companies, whether state or federally chartered.
Businesses
Business associations, corporations, sole proprietorships, partnerships, retail, cooperatives, transfer agents, fiduciaries,
mutual funds, insurance, limited liability, business trust, or other association for business purposes of two or more
individuals, whether or not for profit (including all insurance entities).
Utilities
Utilities owned or operated for public use, including any plant, equipment, property, franchise, or licensee for the
transmission of communications or the production, storage transmission, sale, delivery, or furnishing of electricity,
water, steam, or gas.
Government
Any property held by a court, government, governmental subdivision, agency, or instrumentality. Governments are
subject to unique dormancy requirements, please see Appendix A.
Help us help you
The Division strives to reunite owners with their property within 120 days of the submission of a claim (NRS120A.640).
Prior to preparing and remitting holder reports, please ensure that all known information pertaining to the owner or
account is included in the report. In doing so, holders will help us help them by eliminating the need to direct claimants
back to holders or contact holders for assistance in processing claims. The owners’ complete names, addresses, and
social security numbers, as well as account and/or check numbers are essential in verifying the rightful owner during
claims processing.
Each year voluntary compliance continues to increase. It is the Division’s responsibility to maintain the integrity of the
data received for ease of use for property owners, timely payment of claims, and to ensure that holders report and
remit all unclaimed property in the manner as set forth by Nevada law.
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HOLDER REPORTING OVERVIEW
In the holder’s annual review of their records to determine reporting liabilities, the holder should
determine the state the property is required to be reported to, the dormancy period for the type of
property under that state’s laws, and the state’s reporting requirements, including due diligence
requirements, and reporting deadlines. The information contained in this document is provided to
assist holders in understanding Nevada’s Unclaimed Property reporting requirements. All statutory
references herein are based on revisions made through AB55.
Determining which state to report to
Rules of taking custody – NRS 120A.530 – This requirement stems from various US Supreme Court rulings (TX v NJ, PA v
NY, DE v PA and WI, AK v DE), the majority of the contents of this statute apply regardless of the holder’s state of
incorporation or state principal operations.
Most properties are reportable to the state of the owner’s last known address according to the holder’s books and
records, even when the holder has received returned mail.
When the holder does not have record of the owner’s address or the owner’s address is in a foreign country, the
property is reportable to the holder’s state of incorporation. If the holder’s state of incorporation has changed, the
property is reportable to the holder’s state of incorporation at the time the property was presumed abandoned.
If the property is a traveler’s check, money order or other similar instrument, and the owner’s address is not
recorded in the holder’s records, the property is reportable to the state the instrument was purchased.
Other caveats may arise for life/endowment/annuity contracts and where the owner has passed and the ownership
of the property vests to a beneficiary.
Note that while Nevada participates in reciprocal reporting, Nevada is not party to any active reciprocal agreements.
Therefore, the holder is required to report to the proper state to avoid potential report rejections and/or penalties and
interest assessments in both Nevada and any other state(s) the property may be reportable to.
Determining dormancy – NRS 120A.500, NRS 120A.510, NRS 120A.520
Determining when a property is presumed abandoned and necessary to report is a challenging topic and depends on
property type. NRS 120A.500 addresses both the occurrence that starts the dormancy clock and the necessary time
period that must pass before property is presumed abandoned, and therefore, reportable. Occurrences that trigger
the dormancy clock include events such as dates an obligation to pay arose, distribution dates, an owner reaching a
certain age, and the last time an owner indicated an interest in the property. Various industry terms, such as “last
activity date” or “last transaction date” are commonly used to describe these occurrences which starts the clock to
determine dormancy. When reviewing records, it is necessary to understand the type of property held and review
NRS 120A.500 to establish what the applicable occurrence and associated period until the property is deemed
abandoned. When preparing a report, the applicable triggering event is the date to be included as the “last activity
date”.
Special Note About Checks: In most circumstances, a check issuance date alone does not qualify as a triggering
event. Additionally, the means by which the obligation to pay arose should determine the period of abandonment. A
check on its own does not have a specifically identified period of abandonment. Check dates do not always
represent the proper last activity date as the issuance may not occur on the date the that an owner expressed interest
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Nevada Holder Reporting Manual 2024
in a property (as there may be timing differences and holders often reissue checks without the express consent of the
owner). Additionally, for certain types of property, the date a check was issued may not be representative of the
dormancy triggers. Checks are issued based on an obligation to pay to an owner. How that obligation to pay arises
impacts what triggers the dormancy period and the length of the dormancy period that the property is held before it
is presumed abandoned.
Special considerations for determining dormancy or applicability to reporting requirements:
Gaming establishments – NRS 120A.135
Gaming establishments () in Nevada are subject to the same reporting laws as any other entity conducting
business that is required to remit property pursuant to NRS 120A. Gaming establishments are also responsible
for reporting and remitting front money, safekeeping deposits at the cage, wagering accounts, and other cash
deposits held on behalf of a patron.
The following items are NOT considered abandoned property and should not be remitted as unclaimed property:
Underage jackpots
Unclaimed winnings where the owner has NOT met all statutory requirements to be paid.
Chip floats
Ticket in/ticket out payments (TITO)
Loose money, chips, cameras, eyeglasses, etc.
Items left in a hotel in-room safe or in a casino safety deposit box
Gift certificates – NRS 120A.520 & NRS 120A.020
Gift certificate is defined by and subject to Nevada laws contained in NRS 598.0921 and NRS
120A.520, respectively. The expiration date of a gift certificate, which now includes the date the
holder no longer honors the instrument, will determine its required reporting and remittance.
If a gift certificate was issued on or after October 1, 2007, the following rule applies:
The gift certificate is reported and remitted in the time period in which it expires. There is no dormancy
period. It is reported and remitted at 60% of the remaining face value (businesses can retain 40%). If the
certificate has no expiration date, it is not subject to remittance and 100% of the remaining value must be
honored indefinitely. Note that in the event that the holder ceases operations or discontinues honoring gift
certificate/card redemptions, the date of this change is considered the date of expiration.
If the gift certificate was issued before October 1, 2007, the following rule applies:
If the gift certificate has not been used for at least three years, it is subject to reporting and remittance at
100% of the remaining face value. These properties have a three-year dormancy period which includes all
gift cards/certificates whether they expire or not.
Please note, gift certificates may contain expiration dates and impose service fees that reduce the value only if
the expiration dates or fees are printed in 10-point font on the gift certificate or it contains a toll-free number the
owner can call to obtain the expiration date, unused balance and or service fee information. If the service fee is
based on inactivity, the duration of such inactivity cannot be less than three years, cannot be imposed in the first
12 months after issuance and cannot exceed $1 per month.
When a gift certificate is redeemable at more than one person/business, it does not qualify under NRS 120A.520
and must be reported under the requirements of NRS 120A.500(f) or NRS 120A.500(o), depending on the
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circumstances. See also NRS 598.0921(3)(a)(2).
Virtual currency – NRS 120A.500(1)(q)
“Virtual currency or interest” falls under the definition of property and, as such, is subject to unclaimed property
laws. For reporting purposes, the property-type code for virtual currency is MS17 “Miscellaneous Currency”.
As Nevada does not currently have the capability to receive virtual currency in native form, it is to be liquidated
prior to submitting the report, with the cash value on the date of liquidation included on and remitted with, the
report. As reports are due before November 1 of each year, it is recommended that the liquidation be no earlier
than one month before remitting the report and that the date for liquidation remain consistent from year to year.
If liquidation of these properties would cause significant market valuation issues, please contact
[email protected] with the specific scenario, detailing the potential ramifications of liquidating
the properties, for guidance.
Preneed burial and funeral contracts – NRS 120A.500(1)(p)
As provided in NRS 689.480(2)(a) and SB71 (2021) Section (6)(3)(d), plots, niches, crypts should not be turned
over as unclaimed property, as they should be separately provided for and identified in the contract.
The Division will expect that the property owner be listed in compliance with NRS 689.150(3) and NRS 689.475(1).
Dormancy period is determined to be: 3 years after the earlier of the date the holder obtains knowledge of death
or the date the beneficiary would have aged to 105 years. When neither can be met, the contract is reportable at
the later of 40 years after the execution of the contract or 3 years after the last indication of owner interest.
Tax Exempt and Tax Deferred IRAs – NRS 120A.500(1)(o) The dormancy period for these types of retirement
accounts (including Roth IRAs) to begin at the time the owner would have reached the age of required minimum
distribution pursuant to the Internal Revenue Code. Note that deduction codes apply, as addressed in this
Manual.
All other IRAs – NRS 120A.500(1)(o) –The dormancy period for these types of accounts begins when the
property becomes distributable.
Royalties, Stocks and other accounts with continued accruals/payments – NRS 120A.500(2) – As new
liabilities accrue on already reported accounts, newly accrued liabilities are required to be reported in the
reporting cycle following the accrual. The last activity date on these properties should reflect the date the new
liability became due/demandable, even if that date may suggest the properties were reported early. This is to
avoid assessments of penalties and/or interest.
Escheated estates
Estates escheated to the State of Nevada pursuant to NRS 154.010 should NOT be remitted to the Unclaimed
Property Division. Please send inquiries of this nature to the Nevada Attorney General’s Office for proper
handling. Their contact information can be located at https://ag.nv.gov/Contact/.
NRS 154.010 An estate escheats to and is vested in the State of Nevada for educational purposes if any
person dies or has died, within this State, seised of any real or personal estate, and leaving no heirs,
representatives or devisees capable of inheriting or holding the estate, and in all cases where there is no owner
of the estate capable of holding it. Any balance remaining in a retired employee’s or beneficiary’s individual
account under the Public Employees’ Retirement System or the Judicial Retirement System established pursuant
to chapter 1A of NRS is not an estate within the meaning of this chapter.
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Nevada Holder Reporting Manual 2024
Business to business exemptions – NRS 120A.505
Any credit memoranda, overpayments, credits balances, deposits, unidentified remittances, non-refunded
overcharges, discounts, refunds, and rebates due or owing from a holder that is a business association to
another business association shall not be presumed abandoned if the holder and such business association
have an ongoing business relationship. Please note, this statement does not apply when checks, drafts, or other
similar instruments have been issued to settle the debt, and, therefore, must be reported as unclaimed
property.
An ongoing business relationship shall be deemed to exist if the holder has engaged in at least one commercial,
business, or professional transaction involving the sale, lease, license, or purchase of goods or services with the
business association or a predecessor-in-interest of the business association within each three-year period that
follows the date of the transaction giving rise to the property interest that shall not be presumed abandoned.
Once the business relationship ends, the business-to-business exemption no longer applies and the property will
become reportable after the period of abandonment has been met.
Note that payroll properties do NOT qualify for this exemption. Nor does the exemption apply to properties
where the owner is not a business.
Report creation and contents
Pursuant to NRS 120A.560, holders are required to include in their report(s) any owner identifying information they have
on record where the reporting format allows for the field, regardless of property type or value. Any field where the
owner information is unknown is required to be populated as such. Not having valid records of the property is not a valid
reason to omit property from a report. It is the holder’s responsibility to retain complete and accurate records, to verify
the contents of the report and to submit the report and payment within the appropriate reporting deadlines.
Properties with multiple owners
If there is more than one owner, each name must be listed separately under the same property. Please do not list
joint owners’ names on the same line.
Aggregate properties & Minimum threshold
Nevada does not allow properties to be reported in aggregate. Each property must be listed individually on a
report, regardless of the value. As a reminder, Nevada requires all properties, regardless of value to be reported.
There is no minimum threshold to report.
Consolidated reporting
Each holder, as identified by unique FEIN, is required to report unclaimed property they are liable for. A third party
may be used to conduct annual reviews, perform due diligence, report and remit properties or even administer
properties. However, it is each holder’s obligation to ensure compliance with Nevada’s reporting requirements.
Holders may request approval to report consolidated (under a corporate parent company) by emailing a request to
[email protected]. However, this approval is contingent upon the reporter’s compliance history and
other considerations. Consolidated reporting is rarely approved, as the property owner cannot regularly produce
evidence of a relationship with the reporting holder upon the creation of a claim.
Third-party reporting agreements – NRS 120A.560(2)&(3)
Agreements between third-party reporting entities that provide report processing and submission, payroll
services, act as transfer agents, etc., are between a holder and the third-party reporting entity only. The State of
Nevada and/or the Division is not a party to these agreements, nor do the agreements exempt holders of their
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legal obligation to report and remit abandoned property.
Be sure to retain these agreements for seven years from the date that a report (utilizing a third-party reporter)
was submitted as they may be reviewed during an audit.
Report formatting – NRS 120A.560(14)&(15)
All reports must be submitted in NAUPA Standard Electronic File Format (NAUPA). There are a variety of NAUPA
report preparation software programs available to Holders, most of which impose a fee. No particular software
is endorsed by the Division, so the Holder must ensure that the software used complies with Nevada’s formatting
requirements and includes all fields required by Nevada law. HRS Pro software enables holders to create
encrypted secure files to protect all owner-sensitive data. This free software is limited to 200 properties per state
report. If reporting more than 200 properties, the HRS Pro Enterprise Edition or other software meeting NAUPA
requirements may be purchased. The HRS Pro Enterprise Edition provides user support and multi-user capability
for an annual fee. There is no user support for the free edition. For more information, visit
https://www.wagers.net/hrs/.
When entering owner information into a report, names must be formatted as “last first middle initial”. Do
not use commas, asterisks, dashes, or any punctuation; doing so will hinder name searches.
Deductions to property values are limited to dormancy charges and tax withholdings
Dormancy charges – NRS 120A.540 – SW Deduction Code
Pursuant to NRS 120A.540, a holder may deduct from “property presumed abandoned”, a charge
imposed by reason of the owner's failure to claim the property within a specified time only if there is a
valid and enforceable written contract between the holder and the owner under which the holder may
impose the charge and the holder regularly imposes the charge, which is not regularly reversed or
otherwise cancelled.
The code “SW” is authorized for use for Nevada properties.
Dormancy charges cannot be more than $5 per month and only apply from the period the property is
presumed abandoned until the time the property is due to be reported.
Please note that holders must be able to provide the information below and maintain a record of each
deduction for at least seven years should there be an audit, or an owner believes there is a discrepancy.
Holder reports submitted with deductions to the Division that do not comply to NRS 120A.540 may be
returned/rejected unprocessed to be correctly resubmitted and may be subject to penalties and interest.
The additional following information shall be retained for deductions stemming from charges assessed on
reported properties to ensure they were made in compliance with NRS 120A.540:
Copy of the owner’s contract representing consent for such a charge; and
Copy of the business entity’s policy to not regularly reverse or otherwise cancel. Evidence of routine reversal
of charges may invalidate the deductibility of such charges.
Holders in custody of Nevada property may make deductions that have been agreed upon by the property
owner in writing at the time the account was initiated, e.g., minimum balance fees charged against a savings
account. Recouping due diligence expenses for costs such as postage and employee hours is NOT permitted.
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Nevada Holder Reporting Manual 2024
Individual Retirement Accounts – TW Deduction Code
On January 1, 2020, Internal Revenue Service Ruling 2018-17 became effective concerning withholding
and reporting taxes with respect to payments from qualifying Individual Retirement Accounts (“IRAs”) to
state unclaimed property programs.
Holders reporting these properties should make use of the NAUPA Standard Deduction and Withholding code
“TW” to represent “Income Tax Withheld”. The value “TW” should be recorded in the PROPERTY record in the
PROP-DEDUCTION-TYPE field. The amount of Federal Tax withheld should be stored in the PROP-DEDUCTION-
AMOUNT field. This code should be used for any taxes withheld from remitted properties. The value of the
property before the deduction should be stored in the PROP-AMOUNT-REPORTED field. The amount remitted to
the state after the Federal Tax Withholding should be stored in the PROP-AMOUNT-REMITTED field. It is
imperative that all withheld taxes are reflected in reports of unclaimed property, so that the claimants may be
so advised and address this in conjunction with their tax reporting. For more information related to the NAUPA
reporting standard, please visit: https://unclaimed.org/wp-
content/uploads/NAUPAStandardElectronicFileFormat-11.20.19.pdf
Companies who withhold taxes should report and remit those taxes to the Internal Revenue Service or other
taxing agency. Contact your legal or tax advisor for reporting and remittance instructions. For more
information on the Revenue Ruling 2018-17, visit: https://www.irs.gov/pub/irs-drop/rr-18-17.pdf
Due diligence requirements – NRS 120A.560 (8)
Due diligence is a requirement that the holder send written notice to an apparent owner indicating that they are
in the custody of an apparent owner’s property. This requirement allows an owner the opportunity to collect
funds from a holder prior to remittance to the State, and relieves the holder of the liability to report and remit
funds to Nevada.
Please see Appendix B for a sample due diligence letter.
Due diligence timeline
Due diligence is required to be sent between 120 days and 60 days prior to the submission of a report.
Please do not use the due diligence date as the date of last activity unless the date of the due diligence response
was the last contact where the owner expressed interest in the property and no other date qualifies in accordance
with NRS 120A.
Methods of due diligence required
Due diligence is required to be performed by first class mail OR certified mail, based on circumstances outlined
below. Additionally, email notifications are required in addition to mailed notifications in circumstances outlined
below.
First Class Mail – Required where the owner’s property is valued at $50 or more AND the owner’s address
documented in the Holder’s records is not known to be invalid. Not required in instances where certified mail
is required.
Certified Mail – Required where the owner’s property is in the form of stocks, retirement accounts or virtual
currency; AND the property is valued at $1,000 or more; AND the owner’s address documented in the
Holder’s records is not known to be invalid.
Email – Required when the owner has consented to receive electronic mail from the Holder; AND the email
address documented in the Holder’s records is not known to be invalid; AND the property is valued at $50 or
Nevada Holder Reporting Manual 2024
Page 15
more. Email notification is required in addition to first class mail or certified mail requirements.
In circumstances where the address or email address is known to be invalid, that specific form of due diligence is not
required. However, any other required form of due diligence is still required to be performed. In instances where
any known address or email address is known to be invalid, no due diligence is required to be performed, but the
property is still reportable.
Additional due diligence considerations
It is to a holder’s advantage to return funds to an owner rather than to the Division. Owners who still maintain a
business relationship with a holder become frustrated when property is unnecessarily remitted. If notice is not
sent due to the holder’s records indicating that address/email address is invalid, the holder may be subject to
penalties if it is discovered that owner addresses included in a report are valid.
All holders should check their records to determine if owners have other associated accounts that may be
active, which eliminates the need to remit property.
Holder reporting requires holders to attest that they have performed due diligence pursuant to NRS
120A.560 and are authorized to electronically sign on behalf of the reporting entity before a report can
be submitted.
Please retain all documents related to due diligence, as it will be used in the event of an audit; however,
holders should not submit proof of due diligence with a report.
Reporting and remittance deadlines, methods required and other considerations.
Reporting and Remittance Deadlines – NRS 120A.560(7)&(8)
Insurance entities’ reports are due before May 1st of each year for property presumed abandoned
during the calendar year ending December 31st.
All other business entities’ reports are due before November 1st of each year for property presumed
abandoned during the fiscal year ending June 30th.
Refer to the remit year tables in Appendix A to determine when property is due to be reported. Depending on the
type of property, if there has been documented contact with an owner where the owner expressed interest in the
property, the property is no longer considered abandoned and dormancy periods are reset.
When is the earliest reports can be submitted?
For reports that do not require due diligence (i.e., no property values exceeded $50 or all last known addresses
are known to be invalid), holders may submit reports beginning on July 1 (Jan. 1 for insurance). Otherwise,
determining when holder reports can be submitted is dependent on the date in which due diligence letters were
sent. As a reminder, the earliest due diligence letters can legally be mailed is 120 days prior to the date the
holder report is filed, and the latest due diligence letters can legally be mailed is 60 days prior to the date the
holder report is filed. For example, if due diligence letters are mailed on July 3
rd
(January 3
rd
for insurance
entities), a holder could submit a report beginning on September 3
rd
(March 3
rd
for insurance entities).
Nevada reports are filed by fiscal year which begins annually on July 1st and ends on June 30th. It is
currently FY 2024. Nevada’s fiscal year 2025 will begin on July 1, 2025.
Reports submitted with property that has not reached its dormancy period may be rejected pursuant to
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Nevada Holder Reporting Manual 2024
NRS 120A.660. Early reported properties must comply with due diligence requirements..
Online reporting – NRS 120A.560 (14)&(15)
Please note, online reporting and payment is mandatory. Holder reports and payments are required to be
filed and submitted electronically through the Portal. For step-by-step instructions on using the Portal, please
review the Holder Module User Manual available at the following link:
http://www.nevadatreasurer.gov/uploadedFiles/treasurer.nv.gov/content/Unclaimed_Property/Forms/Holder/
Hold er_Module_User_Manual.pdf.
Should a holder believe they are unable to meet the deadlines for reporting and remittance, they are
encouraged to submit an extension request. Reports submitted past the deadline or which contain properties that
are deemed late, are subject to assessments of penalties and/or interest. Both of these areas are addressed in
the compliance section of this Manual.
Foreign holders / holders without a TIN / FEIN
The Portal requires and verifies certain data contained in a report when it is uploaded, which includes a
holder’s FEIN/TIN. If a holder does not have a FEIN/TIN, holders must enter “33-3333333” in the FEIN/TIN
field of a holder report. If a holder has an assigned FEIN/TIN, it must be provided, do not use 33-
3333333.
As a reminder, FEIN/TIN is a mandatory data field for Nevada. Using a fictitious number equates to filing an
inaccurate report, which may subject a holder to penalties.
Remitting payment – NRS 120A.560 (14)&(15), NRS 120A.570(1)
Payment is required to be remitted via ACH debit. Holders must contact their financial institutions to
authorize ACH debit PRIOR to sending payments through the Portal by providing them with Nevada’s
company code (D886000022) otherwise the payment will reject. Be aware that a rejected payment cannot
be resubmitted until the initial error has been corrected. Rejected payments may be subject to penalties and
interest if the resubmitted payment is received after the reporting due date, pursuant to NRS 120A.730. See
“Fees” in this Manual for further information.
For holders remitting securities or safekeeping contents, please refer to the specific directions in this manual
found on pages 17 through 20.
Reimbursements and adjustments – NRS 120A.640(4)
If an owner comes forward to claim property on a report that has been prepared for remittance
but not yet submitted to the Division, the holder must do one of the following:
Revise the report by deleting the property and adjusting the amount and remittance; or
Submit the report, as is, and follow the instructions for completing a Request for Holder Reimbursement
Form UP-4.
If an owner comes forward to claim property on a report that has been submitted, prior to processing the
owner payment, please contact the Division to determine whether a claim has been filed and/or paid on the
property in question.
If a holder comes forward for reimbursement due to duplicate payment or overpayment, a Request for
Nevada Holder Reporting Manual 2024
Page 17
Holder Refund (UP-5) must be completed and submitted electronically to NVHolder@NevadaTreasurer.gov
or mailed to the address on the form.
Negative reports – NAC 120A.035
Business entities and sole proprietors who are incorporated or licensed to conduct business in Nevada, or
otherwise are located or doing business in Nevada must submit a “negative” report to the Division when no
unclaimed property is found to be reportable. Individuals who require a license to perform a job (e.g., realtor,
cosmetologist, nurse, teacher, electrician, etc.) are not required to file an annual negative report unless they are
a business owner.
Reporting and remittance of special property types
Delivery and registration of securities and mutual funds – NRS 120A.570(2)-(4)
Please note, securities representing underlying shares, stock splits, bonds, etc., must be registered in our nominee
name: Nevada Unclaimed Property.
Securities found in safe-deposit boxes must be inventoried and remitted to the Division as is. Do not deposit funds and
remit via check or EFT. Instructions for remitting safe-deposit box contents are located on pages 19-20.
DTC transfers
Holders participating in DTC (Depository Trust Company) MUST transfer re-registered securities directly to:
Nominee Name: Nevada Unclaimed Property
FEIN: 88-6000022
DTC Participant #: 901**
Agent Bank #: 26500**
Account #: 822494**
Book entry shares/ Direct Registration Shares (DRS)/Dividend Reinvestments Shares:
Nominee Name: Nevada Unclaimed Property
FEIN: 88-6000022
c/o Avenue Insights & Analytics
100 Hancock St FL 10
Quincy MA 02171
Fed Delivery:
Federal Reserve Bank of New York
ABA# 0210-0001-8
Bk of NYC Trust
FBO—State of Nevada Acct #822494
Dividend Reinvestment Plan
Dividend Reinvestment Plan shares must be registered to Nevada Unclaimed Property, FEIN # 88-6000022 on the
day of or before the report and remittance are submitted to the Division. Each reported shareowner’s records must
include the owner name, last transaction date, number of shares, and cash amount remitted, if applicable.
Corporations may utilize a book entry form of share registration in lieu of issuing physical securities (stock certificates).
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Nevada Holder Reporting Manual 2024
Dividends earned should be issued as cash.
All holders must list Dividend Reinvestment Plan accounts with Property ID Code: SC19.
The Division will only accept whole shares for each individual when the physical certificates are issued. Fractional
shares must be liquidated at fair market value when reported.
Fractional shares must be sold for each individual when physical certificates are issued and must be reported with
Property ID Code: SC09.
Delivery of open-end mutual funds
State Custodian, Avenu Insights & Analytics, will provide an account number for all transfers. Do not establish a new
account number without first contacting the custodian. At least three business days prior to attempting delivery, please
send an email to the custodian at [email protected] to obtain an account. The registration reference
account number (822494**) must accompany the email request to identify it as a State of Nevada fund. Allow
approximately one week for receipt of an account number.
Account Re-registration:
MAC & Co 822494
Mutual Fund Operations
500 Grant ST
Room 151-1010
Pittsburgh, PA 15258
Send interested party statements for Open–End Mutual Fund accounts to:
Avenu Insights & Analytics
Custody Department
100 Hancock Street, 10th Floor
Quincy, MA 12171
Dividend Selection—Pay in Cash
Delivery of closed-end mutual funds
Deliver via DTC. Contact state custodian, Avenu Insights & Analytics, 48 hours prior to delivery at
[email protected]. Provide security name, CUSIP, shares, state, and your DTC #.
Deliver to:
DTC #901
Account 822494
State of Nevada
Dividend Selection—Pay in Cash
Physical certificates
If a holder is unable to deliver through DTC, DRS or DWAC, register and deliver physical certificates via the
following:
Nevada Holder Reporting Manual 2024
Page 19
Hare & Co/Account # 822494
FEIN 13-6062916
The Depository Trust Company
570 Washington Blvd FL 5
Jersey City, NJ 07310
ATTN: BNY Mellon/Branch Deposit Department/Account #822494—State of Nevada
Two days prior to actual delivery, the Division will require an excel list of the securities, including CUSIP numbers,
number of shares, issue names, certificate numbers, and the delivering party’s information. Email the excel list to:
Please note, physical certificates will be returned if DTC, DWAC, or DRS eligible. If physical certificates are returned,
penalties will be assessed if not corrected.
Worthless or non-transferable securities
The Division will accept all securities. If a security cannot be delivered to the Division’s brokerage account (Avenu
Insights & Analytics), the reporting company must provide a statement showing the security in Nevada’s name and tax
ID number. Statements should be mailed when the initial report is submitted and then quarterly, unless there is activity
in the account. If a holder chooses not to report worthless securities, DO NOT transfer the stock into Nevada’s name
and Tax ID number. ALL securities transferred into Nevada’s name and Tax ID number must be reported.
Foreign securities
For foreign securities, contact Timothy Woodward at Avenu Insights & Analytics:
Safe-deposit boxes – NRS 120A.510, NRS 120A.125, NRS 120A.570(1)
The provisions of NRS 120A only apply to tangible property held in a safe-deposit box or other safekeeping
depository which is maintained by:
A bank or other financial organization, as defined at NRS 120A.070; or
A safe-deposit box company
Please note, safekeeping items must be filed in a report separate from intangible items. Any cash found in the safe-deposit
box should be clearly detailed on the inventory sheet and on the electronic report using the safekeeping code CURR
(Currency.) Foreign bills should be reported under the code FCUR (Foreign Currency) and foreign coins under the code COIN
(Various Coins.)
Safekeeping contents should be placed in a 9 X 12 inch or larger envelope or plastic bag. The owner names and box numbers
or other identifying numbers must be clearly marked on the outside of the envelope. Holders should attach a Safekeeping
Inventory Form UP-6 to each envelope/plastic bag. Place the envelopes in alphabetical order by owner last name or business
name.
Please do not remit safekeeping for other states to the Division; it will be returned unprocessed. The rules of taking
custody for tangible items is determined by federal law and determined to be reportable to the state where the box is
located.
Please do not report empty boxes. Instead, boxes should be drilled prior to preparing reports to avoid unnecessary
labor.
If any of the safekeeping boxes contain firearms (except for antiques), controlled substances, or contents that could
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Nevada Holder Reporting Manual 2024
be deemed illegal, holders should follow their internal policy regarding contraband. Holders should include a written
explanation regarding how the safekeeping in question was handled with the remittance. These items are not
accepted into the Division’s inventory.
Safekeeping inventory must be delivered within 60 days of the report’s submission. Contact the Division at 702-
486-4140 or UnclaimedProperty@NevadaTreasurer.gov to let the Division know the anticipated delivery date.
Cash and/or securities found in safekeeping boxes must be inventoried and remitted to the Division as is. Do not
deposit funds and remit via check or EFT. The responsibility of holders is to report the box contents, not to alter them.
Special Reports
Court ordered unclaimed property
Please verify that a court order specifies the funds are to be directed to the Office of the State Treasurer –
Unclaimed Property Division. Holders reporting court ordered funds must ensure the funds are to be remitted
to the Unclaimed Property Division and not a county treasurer or the State Controller’s Office.
Please contact the Division for instructions for reporting court ordered unclaimed property funds. Court
ordered reports cannot be filed online. A copy of the court order must be emailed to
[email protected] for review, prior to attempting to file a report. Once the court order has
been reviewed and approved, report forms, remittance information, and instructions will be provided.
Funds held in an IOLTA pertaining to abandoned property can no longer be reported to Unclaimed Property.
See Nevada Supreme Court Rule 1.15 for details on handling these properties.
Settlement funds
Please contact the Division for instructions for reporting settlement funds at N[email protected].
Settlement reports cannot be filed online. A copy of the settlement agreement must be emailed prior to
attempting to file a report. Upon review of the agreement, report forms, remittance information, and instructions
will be provided.
Reciprocal Reporting
Nevada does not have active reciprocal agreements with any state; therefore, the following information
should be adhered to
In accordance with the United States Supreme Court decisions in Texas vs. New Jersey, Pennsylvania vs. New
York, Delaware vs. New York, and the 1993 NAUPA resolution, property should be reported in accordance with
the “Rules for Taking Custody” (NRS 120A.530). Under certain circumstances, permission will be granted to
report property from other states; however, a state must receive written approval from the Division.
If a state is granted permission to report abandoned property to Nevada, the property must be submitted in
NAUPA format and meet Nevada’s statutory requirements. The Division reserves the right to refuse a report and
to request a corrected report if received out of compliance.
Submitting reciprocal reports
Do not upload reciprocal reports through the Portal. States that do not have a secure website for report retrieval
should send encrypted/password protected files to: [email protected] or send
encrypted/password protected reports on a CD ROM or USB flash drive to the Division’s mailing address:
Nevada Holder Reporting Manual 2024
Page 21
State of Nevada
Office of the State Treasurer
Unclaimed Property Division
555 E Washington Ave., #5200
Las Vegas, NV 89101
Records retention – NRS 120A.700
Holders are required to retain abandoned property records for a period of seven (7) years after filing a report.
Business and financial organizations that provide checks, money orders, or similar instruments other than third-party
bank checks, in which the organization is directly liable, must maintain records while instruments remain outstanding for
three (3) years after the holder has filed a report.
Holders are required to retain records of not only those properties reported, but also those they wish to rely upon for
proof of why property was excluded from a report.
Compliance Efforts
Penalties and interest – NRS 120A.730
The Nevada Unclaimed Property Division’s mission is to serve Nevada. This mission includes reuniting owners with
their property. Penalties and interest are assessed to aid in the timely reporting of property, submission of
reports and associated payment (including stocks and royalties), which ultimately helps the Division achieve that
goal. Penalties and/or interest may be waived through various methods. Waiver forms are provided through the
notification of assessments and on the Forms page of the Division’s website. Additionally, see the Voluntary
Disclosure Agreement section below.
Fees – NRS 120A.730
Pursuant to NRS 120A.730, holders are required to submit reports and remit payments through the Portal.
Remittances are required to be submitted by ACH debit. Any variation from this requirement requires pre-
approval. Pre-approval must be requested through the ACH Debit Payment Exception Form UP-10. Absent a
pre-approval, a holder will be charged a fee in an amount equal to the greater of $50 or 2% of the amount of
the payment. Each Exception request is only valid for a single remittance. Future remittances that are not made
by the required payment method are required to receive a new pre-approval. Reliance on a prior exception
approval will not alleviate fees from being assessed. There are no means to waive this fee without pre-
approval having been obtained.
Audits – NRS 120A.690
The Division’s audit staff, and contracted third-party audit firms, conduct examinations of records to
ensure holders comply with the state’s unclaimed property requirements (NRS 120A.690).
Late reporting, non-reporting, consumer complaints, no last activity dates, and improper aging, are just a
few examples that can trigger an audit.
Audits may be conducted at reasonable times and upon a good faith effort to provide reasonable
notice to the holder and the transfer agent. If you are notified that you have been selected for an
audit but have not received a notice, please contact UPAudit@NevadaTreasurer.gov for an electronic
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Nevada Holder Reporting Manual 2024
copy of the notice sent. You may also contact UPAu[email protected] to confirm the validity
of a letter received, to request guidance as to how to proceed with the audit, or for other audit
related questions.
Holder records can be requested electronically, eliminating the need for onsite examinations.
Self-Audits
If the holder has received an initiation letter for a self-audit, please follow the instructions on the letter.
If further guidance is needed, if you’d like to confirm the validity of the letter received, or the initiation
letter has been misplaced, please contact [email protected].
Please DO NOT attempt to enroll in the VDA or another waiver program. Once an initiation letter is sent, other
means of obtaining a waiver for past-due properties are not permitted.
Voluntary Disclosure Agreement (VDA) – NRS 120A.730 & NAC 120A.120(3)
The Voluntary Disclosure Agreement program was established to educate holders of reporting requirements of
NRS 120A and to assist holders to attaining and maintaining compliance.
Holders interested in participating in the VDA program must apply for and receive approval from the Division.
The VDA program requires holders to review their records in the same manner they would be reviewing them
for annual reporting, and to report and remit all past due properties. The VDA program may also require a
holder to allow for a review of their policies and procedures to provide the holder with the tools needed to
ensure compliance in future reporting periods. If a holder is interested in what kind of information the Division
looks for in policies and procedures, or for general information on the VDA program, please contact the
Division’s audit staff at: UPAudit@nevadatreasurer.gov. The Division cannot supply sample policies, as the
nature of property for business entities can vary. However, the Division is happy to discuss particular scenarios
directly.
The Division’s goal is to guide holders to compliance, offer relief from penalties on the current report and to
safeguard holders so they are not assessed penalties and interest on future reports. Use the Division’s
expertise to your advantage and apply today! Holders are encouraged to apply for the VDA program prior
to the reporting deadline and prior to the submission of a report.
Note: For holders who wish to participate in the VDA program that are not incorporated, located nor doing
business in Nevada, please note that the Division expects the contents of a holder’s policies and procedures to
specifically address Nevada requirements as if the holder was a Nevada-based entity..
Nevada Holder Reporting Manual 2024
Page 23
REPORTING CHECKLIST
Report of unclaimed property is in NAUPA format. Owner detail is complete and accurate.
1. Valid property, relationship, and owner type codes are correctly posted in NAUPA file (see page
26).
2. All available owner information is included, e.g., names, social security numbers, addresses, etc.
Report and remittance balance. If submitted out of balance, report will not be accepted.
Report of unclaimed property and ACH debit payment was submitted through the Division’s online holder
reporting portal.
If applicable:
Instructions for remitting securities were properly followed (see pages 17-19).
Securities have been liquidated or transferred into the name of Nevada Unclaimed Property, FEIN 88-
6000022, and transferred to the State’s custodial account.
Mutual funds were redeemed or transferred in the name of Nevada Unclaimed Property,
FEIN 88-6000022, and transferred to the State’s custodial account.
Contact Information:
Nevada Unclaimed Property
(702) 486-4140—phone
(702) 486-4177—fax
Website: http://www.nevadatreasurer.gov/
Email: [email protected]
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Nevada Holder Reporting Manual 2024
APPENDICES
Nevada Holder Reporting Manual 2024
Page 25
APPENDIX A – REFERENCES
Nevada Holder Reporting Manual 2024
Page 26
PROPERTY TYPE CODES & ABANDONMENT PERIODS
A
CCOUNTS BALANCES (3 YEARS)
AC01 CHECKING ACCOUNTS
AC02 SAVINGS ACCOUNTS
AC03 MATURED CD OR SAVINGS CERTIFICATE
AC04 CHRISTMAS CLUB ACCOUNTS
AC05 MONEY ON DEPOSIT-SECURE FUNDS
AC06 SECURITY DEPOSITS
AC07 UNIDENTIFIED DEPOSITS
AC08 SUSPENSE ACCOUNTS
AC99 AGGREGATE ACCOUNT BALANCE UNDER $50
CHECKS (3 YEARS EXCEPT AS NOTED)
CK01 CASHIER’S CHECKS
CK02 CERTIFIED CHECKS
CK03 REGISTERED CHECKS
CK04 TREASURER’S CHECKS
CK05 DRAFTS
CK06 WARRANTS
CK07 MONEY ORDERS (7 YEARS)
CK08 TRAVELER’S CHECKS (15 YEARS)
CK09 FOREIGN EXCHANGE CHECKS
CK10 EXPENSE CHECKS
CK11 PENSION CHECKS
CK12 CREDIT CHECKS OR MEMOS
CK13 VENDOR CHECKS
CK14 CHECK WRITTEN OFF—INCOME/SURPLUS
CK15 OUTSTANDING—CHECKS/EXCHANGE ITEMS
CK16 CD INTEREST CHECKS
CK99 AGGREGATE UNCASED CHECKS UNDER $50
CMBN COMBINED MULTI PROPS ON IMPORT
EDUCATIONAL SAVINGS ACCOUNTS (3 YEARS)
CS-01 CASH
CS-02 MUTUAL FUNDS
CS-03 SECURITIES
COURT DEPOSITS (1 YEAR)
CT01 ESCROW FUNDS
CT02 CONDEMNATION AWARDS
CT03 MISSING HEIRS’ FUNDS
CT04 SUSPENSE ACCOUNTS
CT05 DEPOSITS WITH COURT/PUB AUTH
CT06 PUBLIC AID CHILD SUPPORT CHECKS
CT99 AGGREGATE COURT DEPOSITS
HEALTH SAVINGS PLANS (3 YEARS)
HS01 HEALTH SAVINGS ACCOUNT
HS02 HEALTH SAVINGS ACCOUNT INVESTMENT
INSURANCE (3 YEARS)
IN01 INDIVIDUAL POLICY BENEFITS OR CLAIM PAYMENTS
IN02 GROUP POLICY BENEFITS OR CLAIM PAYMENTS
IN03 DEATH BENEFITS—BENEFICIARIES
IN04 PROCEEDS—POLICY, ENDOWMENTS, ANNUITIES
IN05 PREMIUM REFUNDS
IN06 UNIDENTIFIED REMITTANCES
IN07 OTHER AMOUNTS DUE UNDER POLICY
IN08 AGENT CREDIT BALANCES
IN99 AGGREGATE INSURANCE PROPERTY UNDER $50
TRADITIONAL IRA (3 YEARS)
IR01 CASH
IR02 MUTUAL FUNDS
IR03 SECURITIES
ROTH IRA (3 YEARS)
IR05 CASH
IR06 MUTUAL FUNDS
IR07 SECURITIES
ALL government entities (Courts, Governments, a Governmental
Subdivision, Agency, or Instrumentality) regardless of the property type,
are
legally required to report abandoned property annually. Property is due 1 yea
r
from the last activity date.
ALL holders are legally required to report all property types marked
“
(1
YEAR)
”
annually. All other property types are legally required to report as
stated
above.
All utility companies are legally required to report utility deposits,
refunds/ rebates annually.
PROCEEDS FROM MINERAL INTERESTS (3 YEARS)
MI01 NET REVENUE INTEREST
MI02 ROYALTIES
MI03 OVERRIDING ROYALTIES
MI04 PRODUCTION PAYMENTS
MI05 WORKING INTERESTS
MI06 BONUSES
MI07 DELAY RENTALS
MI08 SHUT IN ROYALTIES
MI09 MINIMUM ROYALTIES
MI99 AGGREGATE MINERAL PROCEEDS
MISC PROPERTY (3 YEARS EXCEPT AS NOTED)
MS01 WAGES, PAYROLL, SALARY (1 YEAR)
MS02 COMMISSIONS (1 YEAR)
MS03 WORKER’S COMPENSATION
MS04 PAYMENTS FOR GOODS, SERVICES
MS05 CUSTOMER OVERPAYMENTS
MS06 UNIDENTIFIED REMITTANCES
MS07 UN-REFUNDED OVERCHARGES
MS08 ACCOUNTS PAYABLE
MS09 CREDIT BALANCES—ACCOUNTS RECEIVABLE
MS10 DISCOUNTS DUE
MS11 REFUNDS DUE
MS13 UNCLAIMED LOAN COLLATERAL
MS14 SUMS PAYABLE UNDER PENSION AND PROFIT-SHARING PLANS
(IRA, KEOUGH0, 401K, ETC)
MS15 PROPERTY DISTRIBUTABLE IN THE COURSE OF
DISSOLUTION OR LIQUIDATION (1 YEAR)
MS16 MISCELLANEOUS OUTSTANDING CHECKS
MS17 MISCELLANEOUS INTANGIBLE PERSONAL PROPERTY
MS18 SUSPENSE LIABILITIES
MS99 AGGREGATE—MISCELLANEOUS PROPERTY UNDER $50
MISC PROPERTY PRESUMED ABANDONED ON EXPIRATION DATE
MS12 UNREDEEMED GIFT CERTIFICATES (see page 10 for additional information)
SECURITIES (3 YEARS)
SC01 DIVIDENDS
SC02 INTEREST PAYABLE ON REGS BONDS
SC03 NOT USED
SC04 EQUITY PAYMENTS
SC05 PROFITS
SC06 FUNDS PD—SHARES OR INTEREST
SC07 BEARER BOND INTEREST/MATURED PRINCIPLE
SC08 SHARES OF STOCK
SC09 CASH FOR FRACTIONAL SHARES
SC10 UN-EXCHANGED STOCK SUCCESSOR CORP
SC11 OTHER CERTIFICATES OF OWNERSHIP
SC12 UNDERLYING SHARES OR OTHER OUTSTANDING CERTIFICATES
SC13 FUNDS FOR LIQUIDATION/REDEMPTION OF UN-SURRENDERED STOCK OR BONDS
SC14 DEBENTURES
SC15 US GOV'T SECURITIES
SC16 MUTUAL FUNDS
SC17 WARRANTS
SC18 MATURED PRINCIPAL REGS BONDS
SC19 DIVIDEND REINVESTMENT PLANS
SC20 CREDIT BALANCES
SC99 AGGREGATE SECURITY PROPERTY UNDER $50
SAFE-DEPOSIT BOXES AND SAFEKEEPING (3 YEARS)
SD01 CONTENTS FROM SAFE-DEPOSIT BOXES
SD02 CONTENTS OTHER SAFEKEEPING
TRUST, INVESTMENT & ESCROW ACCOUNTS (3 YEARS EXCEPT AS
NOTED)
TR01 PAYING AGENT ACCOUNTS
TR02 UNDELIVERED OR UNCASHED DIVIDENDS
TR03 FUNDS HELD IN A FIDUCIARY CAPACITY (FOR GOV’T)
TR04 ESCROW ACCOUNTS
TR05 TRUST VOUCHERS
TR99 AGGREGATE TRUST PROPERTY UNDER $50
UTILITIES (3 YEARS EXCEPT AS NOTED)
UT01 UTILITY DEPOSITS (1 YEAR)
UT02 MEMBERSHIP FEES
UT03 REFUNDS OR REBATES (1 YEAR)
UT04 CAPITAL CREDIT DISTRIBUTIONS
UT99 AGGREGATE UTILITY PROPERTIES UNDER $50
Nevada Holder Reporting Manual 2024
Page 27
NEVADA OWNERSHIP CODES
Code Description
OT
All Owners except Aggregate or Unknown
–
This code represents
individual property records that are not reported as aggregate or
unknown and is used when an owner’s name is known and included
in the report.
UN
Unknown Owner (no name available)
–
This code represents
individual property records in which the original owner’s name is
unknown.
NEVADA DEDUCTION AND WITHOLDING CODES
Code Description
SW
Service Charge
–
This code is for authorized use for Nevada
properties during the dormancy period. Fees cannot be withheld until
after a property is presumed abandoned and cannot exceed
$5 per month until remitted to the State.
TW Income Tax Withheld- For Individual Retirement Accounts Only. See
page 14 for more details.
ZZ Deduction Code Not Identified Above
NOTE: Use of this deduction code requires prior written
approval from the Nevada Unclaimed Property Office. Failure to
do so will result in a report rejecting.
Nevada Holder Reporting Manual 2024
Page 28
NEVADA RELATIONSHIP CODES & DEFINITIONS
Code Description Definition
AD Administrator
A person appointed by the court to handle the estate of someone who died without a
will, with a will with no nominated executor, or the executor named in the will has died,
has been removed from the case, or does not desire to serve.
AF Attorney For
A person who has been qualified by a state or federal court to provide legal services,
including appearing in a court and is authorized to act for another.
AG Agent For A person who is authorized to act for another (the agent’s principal) through
employment, by contract or apparent authority.
AN (AND) Unspecified
Joint Relationship
Unspecified joint relationship including ‘AND’.
BF Beneficiary Any person or entity (like a charity) who is to receive assets or profits from an estate, a
trust, an insurance policy, or any instrument in which there is a distribution.
CP
Community
Property
Property or earnings received by a husband and wife during marriage, other than by
gift, devise, or descent. Separate property is property owned by a spouse before
marriage or received during the marriage by gift, devise or descent. In some
jurisdictions, earnings from separate property are also separate property and, in some
jurisdictions, such earnings are community property. Recognized by California, Arizona,
New Mexico, Texas, Nevada, Idaho, Washington, Wisconsin, Louisiana and Puerto Rico.
CF Custodian
An individual entrusted with guarding and keeping property or having custody of a
person; a person named to manage a child’s property under the UFGTMA; a person or
entity appointed by a bankruptcy court to take charge of the debtor’s property for
purposes of administration.
CN Conservator
A person, official or institution appointed by a court to take over and manage the estate
and financial affairs and/or a person’s daily life due to physical or mental limitations or
old age; a public official charged with the protection of something affecting public
welfare and interests.
DF Defendant
The party sued in a civil lawsuit or the party charged with a crime in a criminal
prosecution.
ES Estate
All the possessions of one who has died and are subject to probate (administration
supervised by the court) and distribution to heirs and beneficiaries, all the possessions
which a guardian manages for a ward (young person requiring protection and
administration of affairs), or assets a conservator manages for a conservatee (a person
whose physical or mental lack of competence requires administration of his/her affairs).
EX
Executor /
Executrix
The person appointed to administer the estate of person who has died leaving a will that
nominates that person.
FB For Benefit Of
A person who is entitled to property that is held by another person (typically a custodian
or trustee). FB is typically used in trustee, self-directed, inherited, education and
transferred accounts.
GR Guardian
A person who has been appointed by a judge to take care of a minor child (called a
"ward") or incompetent adult personally and/or manage that person's affairs
HE Heir
Anyone who receives property of a deceased person either by will or under the laws of
descent and distribution. (Explanation: a devisee under a will is also an "heir", even
though unrelated to the decedent.)
Nevada Holder Reporting Manual 2024
Page 29
Code Description Definition
IN Insured The person or entity who will be compensated for loss by an insurer under the terms of a
contract called an insurance policy; the person whose life is insured by life insurance,
after whose death, the benefits go to others.
JE
Tenants in
Entireties
Joint ownership of property or securities by a husband and wife where, upon the death
of one, the property goes to the survivor.
JT Joint Tenants
An account held in joint tenancy presumes a right of survivorship, but this presumption can
be overcome by evidence that the account was really the property of only one, and the
joint tenancy was for convenience. Right of Survivorship is not specifically stated.
JS
Joint Tenants with
Rights of
Survivorships
A type of account owned by at least two people where all tenants have an equal right
to the account’s assets and are afforded survivorship rights in the event of the death of
another account holder. In this type of account, a surviving member will inherit the total
value of the other member’s share of account assets upon the death of the other member.
All members of the account are afforded the power to conduct investment transactions
within the account as well.
OR (OR) Unspecified
Joint Relationship
Unspecified joint relationship including 'OR'.
OT Other Relationship
Relationship other than specified in this list. Additional details should be submitted with
the property/
PA Payee The one named on a check or promissory note to receive payment. Each individual
named as ‘payee’ shall be paid an equal share of the property.
PD Payable on Death
Account is payable on Death to an alternate owner. Upon the original owner's death, the
beneficiary must supply identification and a copy of the original owner's death
certificate.
PO Power of Attorney
A written document signed by a person giving another person the power to act for the
signer in designated circumstances and with respect to designated property. General
powers of attorney give the authorized party broad discretion; Special powers of
attorney are limited in capacity.
RE Remitter
Used primarily on official checks. The remitter is the person who purchased the official
check. This relationship is separate from the holder who turns the property over to the
state.
SO Sole Owner
Sole Owner is used when there is only a single owner for the property, and that person
has all rights to the ownership of the property.
TC Tenants in Common
A type of account which is owned by at least two people with no rights of survivorship
afforded to any of the account holders. In this type of account, a surviving tenant of the
account does not necessarily acquire the rights (and account assets) of the deceased
person. Rather, each tenant in the account can stipulate in a written will how his/her
assets will be distributed upon his/her death. Generally, the member ownership in the
account is determined on a pro rata basis, meaning that if there are two tenants in the
account, each will have a 50% claim on the account's value.
TE Trustee
A person or entity who holds the assets (corpus) of a trustee for the benefit of the
beneficiaries and manages the trust and its assets under the terms of the trust stated in
the Declaration of Trust which created it.
Nevada Holder Reporting Manual 2024
Page 30
Code Description Definition
UF Usufruct
Usufruct is a real right in a property owned by another, normally for a limited time or
until death. Simply stated, it is the right to use the property, to enjoy the fruits and
income of the property, to rent the property out and to collect the rents, all to the
exclusion of the underlying real or naked owner. The usufructuary has the full right to use
the property but cannot dispose of the property nor can it be destroyed.
UG
Uniform Gift to
Minors Act
Property was gifted to a minor according to the Uniform Gifts to Minor’s Act (Uniform
Transfers to Minor’s Act in some states). Regardless of whether the minor has reached
the age of majority; they should be coded with the UG relation. The custodian on the
account should be coded as CU.
UN Unknown
Owner’s relationship to the property is not known.
UT
Uniform Transfer
to Minor
Property that is gifted to a minor under the Uniform Gifts to Minors Act
–
(UGMA). This
act allows minors to own property such as securities. Under the UGMA, the ownership of
the funds works like it does with any other trust except that the donor must appoint a
custodian (the trustee) to look after the account. Regardless of whether the minor has
reached the age of majority, they should be coded with the UG relation. The custodian
on the account should be coded as CU.
Nevada Holder Reporting Manual 2024
Page 31
NEVADA SAFEKEEPING TYPES CODES
Code Description
AMMO Ammunition
BARG Gold Bars
BARS Silver Bars
BOND Savings Bonds
CARD Sports Trading Cards
CJWL Costume Jewelry
COIN Various Coins
CURR Currency
DEPO Cash Deposit
EYES Eyeglasses
FCUR Foreign Currency
JEWL Fine Jewelry
KRUG Krugerrands
MISC Miscellaneous Items
PAPR Various Paperwork
STCK Stock Certificates
STMP Stamps / Postage
TEET False Teeth
TOKE Tokens
TOOL Tools
WATC Watch
WEAP Weapons
WILL Wills / Codicils to Wills
Nevada Holder Reporting Manual 2024
Page 32
UNCLAIMED PROPERTY REPORT/REMIT YEAR TABLES
BUSINESS ENTITIES ONLY (NON-INSURANCE ENTITIES)
ONE (1) YEAR PROPERTIES
Items that were issued or had a last activity
date during the period:
Report and payment must be submitted prior to:
07/01/2019 thru 06/30/2020 November 1, 2021
07/01/2020 thru 06/30/2021 November 1, 2022
07/01/2021 thru 06/30/2022 November 1, 2023
07/01/2022 thru 06/30/2023 November 1, 2024
07/01/2023 thru 06/30/2024 November 1, 2025
07/01/2024 thru 06/30/2025 November 1, 2026
07/01/2025 thru 06/30/2026 November 1, 2027
07/01/2026 thru 06/30/2027 November 1, 2028
THREE (3) YEAR PROPERTIES
Items that were issued or had a last activity
date during the period:
Report and payment must be submitted prior to:
07/01/2017 thru 06/30/2018 November 1, 2021
07/01/2018 thru 06/30/2019 November 1, 2022
07/01/2019 thru 06/30/2020 November 1, 2023
07/01/2020 thru 06/30/2021 November 1, 2024
07/01/2021 thru 06/30/2022 November 1, 2025
07/01/2022 thru 06/30/2023 November 1, 2026
07/01/2023 thru 06/30/2024 November 1, 2027
07/01/2024 thru 06/30/2025 November 1, 2028
Note 1: Reports and remittances that are received after the prescribed due date are subject to penalties and/or
interest under the provisions of NRS 120A.730.
Note 2: The holder is responsible for reporting all properties deemed abandoned up to the end of the last activity date
period noted next to the report and payment submission deadline. The holder’s failure to report and pay for properties
past due will result in increased penalties and/or interest, as the period of noncompliance has not ended.
Nevada Holder Reporting Manual 2024
Page 33
UNCLAIMED PROPERTY REPORT/REMIT YEAR TABLES
INSURANCE ENTITIES ONLY
ONE (1) YEAR PROPERTIES
Items that were issued or had a last activity
date during the period:
Report and payment must be submitted prior to:
01/01/2019 thru 12/31/2019 May 1, 2021
01/01/2020 thru 12/31/2020 May 1, 2022
01/01/2021 thru 12/31/2021 May 1, 2023
01/01/2022 thru 12/31/2022 May 1, 2024
01/01/2023 thru 12/31/2023 May 1, 2025
01/01/2024 thru 12/31/2024 May 1, 2026
01/01/2025 thru 12/31/2025 May 1, 2027
01/01/2026 thru 12/31/2026 May 1, 2028
THREE (3) YEAR PROPERTIES
Items that were issued or had a last activity
date during the period:
Report and payment must be submitted prior to:
01/01/2017 thru 12/31/2017 May 1, 2021
01/01/2018 thru 12/31/2018 May 1, 2022
01/01/2019 thru 12/31/2019 May 1, 2023
01/01/2020 thru 12/31/2020 May 1, 2024
01/01/2021 thru 12/31/2021 May 1, 2025
01/01/2022 thru 12/31/2022 May 1, 2026
01/01/2023 thru 12/31/2023 May 1, 2027
01/01/2024 thru 12/31/2024 May 1, 2028
Note 1: Reports and remittances that are received after the prescribed due date are subject to penalties and/or
interest under the provisions of NRS 120A.730.
Note 2: The holder is responsible for reporting all properties deemed abandoned up to the end of the last activity date
period noted next to the report and payment submission deadline. The holder’s failure to report and pay for properties
past due will result in increased penalties and/or interest, as the period of noncompliance has not ended.
Nevada Holder Reporting Manual 2024
Page 34
APPENDIX B – SAMPLES
Nevada Holder Reporting Manual 2024
Page 35
SAMPLE DUE DILIGENCE LETTER
Acme Funds Corporation
123 Abandoned Lane
Anywhere USA 12345
Date
Owner Name
456 Asset Road
Jackpot USA 67890
Re: Account #
Balance $
Property Type:
Dear Owner:
We are holding unclaimed property with a value of at least $50 for the person listed above. The
owner may claim this property by contacting us at the address, phone number or email address
listed below.
Holder Information: Company Name
Address:
Phone #:
Email Address:
Failure to respond by (insert the last day property will be available for refund), will result in property
being remitted to Nevada Unclaimed Property by October 31st (April 30th for all insurance
entities). After that date, the owner may contact the state where the property will be held in
perpetuity and can be rightfully claimed.
Sincerely,
Company’s Contact Person’s Name
